THE ULTIMATEGUIDEt

o teamminimumsthe

Let me tell you the story of my team as per…

My name is Gurin.

J D

T E A M

P L A N

teamminimumsthe

T R A I N I N G

T R A C K I N G & C O A C H I N G

E VA L U AT I O N & R E F L E C T I O N

but first…

T E A M

You need a minimum of 3 members for 3 months.

Co-create your team identity with your team including: team purpose, values and rules.

key activities:• Weekly team meetings • Monthly team reviews • Quarterly team Days • Team Building Activities

what is a team?

so then what to do with a team?

Members need to feel ownership of the goals and strategies

The plan should contain Individual Action Plans (eg. Responsible’s and synergies)

What is a plan?

P L A N

Clear goals and timeline

key activities:• Planning/ Re-planning • Quarterly Review

but how to translate the plan?

Roles & Responsibilities

Duration

What is a JD?

MoS

key activities:• Quarterly Review of JD

J D

Competencies Requires & Developed

okay - let’s go! … wait

Every team has an Educational Cycle that includes knowledge/skills/attitude (based on operational cycles)

Enables and drives the JD eg. after matching training a member completes 1 match.

What is training?

key activities:• Initial Education: Transition/ Induction • Education Planning • Conferences • Outsourced education

T R A I N I N G

time to achieve results!

to ensure implementation of plans

to improve the competencies of your members in order to improve implementation.

What is tracking & Coaching?

T R A C K I N G & C O A C H I N G

tracking

coaching

T R A C KP L A N C O A C H G O A L

What is tracking?

T R A C K I N G & C O A C H I N G Based on the plan

Based on the JD

key activities:• Weekly Team Meeting

• General points - needs for the team • Done/Not Done in priorities • Follow up for Not Done • Tracking through virtual channels • Adaptation to each person (situational

leadership) needed

What is coaching?

T R A C K I N G & C O A C H I N G

Based on the plan

Based on the JD

key activities:• Monthly Individual Meeting

• focus on identifying the gap between current state and future state and how to bridge it.

Focus on performance & connecting development with performance

okay and how to ensure inner journey?

Performance Appraisal to assess performance and organisational contribution to MoS

Assessing development through achievement of personal goals

Assessing development of competencieskey activities:

• Monthly tracking of performance & feedback • Quarterly Team Days • Rewards and Recognition

E VA L U AT I O N & R E F L E C T I O N

What is evaluation & reflection?

S O N O W T H AT Y O U U N D E R S TA N D T H E T E A M M I N I M U M S - L E T M E

S H A R E W I T H Y O U H O W I I M P L E M E N T E D T H E M I N T H E F I R S T 9 0 D AY S O F M Y T E A M

E X P E R I E N C E

Day -15

I took the Backward Planning process to understand the direction of my program/function in order to my organisational structure and job descriptions.

please check the backward planning guide on how to plan your TMP

J D

Day -5

J D

M O S

R O L E S & R E S P O N S I B I L I T I E S

K P I ’ S

C O M P E T E N C I E S R E Q U I R E D

C O M P E T E N C I E S D E V E L O P E D

D U R AT I O N

At the end I had job descriptions for each of my members that gave complete clarity on their

role.

Day 1 I had my first team meeting Where I co-created a team purpose, team

values & rules with my team.

T E A M

Day 1

P L A N

With my team we broke down the goals and purpose of my team into a plan for the quarter with clear Measures of

Success, strategies and activities to achieve those goals on a timeline.

I N D I V I D U A L P L A N / R E S P O N S I B I L I T Y

C L E A R G O A L S

T I M E L I N E

S T R AT E G I E S

D E A D L I N E S

Day 2-6 I sat individually with my team members and asked them about their future goals, described the activities of their JD to

them, adjusted the JD to their wants and needs and set performance targets with them for the quarter & month.

J D

Day 6 I started operational cycles training with my team! I delivered sessions with my team individually, in meetings and

assigned tasks, assessments and activities after the training to ensure on-the-job training and experiential development was

happening!

T R A I N I N G

Please check operational cycles for your team training plan!

Day 8 - 30Throughout the month I continued to have weekly team

meetings, tracked the progress of my plan and the team and fulfilled the month’s education plan.

T R A C K I N G & C O A C H I N G

P L A N R E L E VA N T P R I O R I T I E S

O T H E R P R I O R I T I E S

D O N E / N O T D O N E

R E S U LT S

Day 30 I reviewed the months results within the monthly

meeting…

T E A M

Day 30 and had individual coaching chats with my members to update the performance appraisal with the

achievements of the month and create targets for the next month. I also gave feedback for improvement & listened to

the experiences of my members.

T R A C K I N G & C O A C H I N G

Day 30 - 90 Things continued like this for a while as my team went through forming-storming-norming-performing.

H A D I N D I V I D U A L C O A C H I N G

C H AT S W I T H M Y M E M B E R S

E V E R Y M O N T H

H A D A T E A M R E V I E W O F R E S U LT S A C H I E V E D / N O T

A C H I E V E D

E V E R Y W E E K

T R A C K E D T H E P R O G R E S S O F

T H E P L A N

H A D W E E K LY T E A M M E E T I N G S W I T H A R E V I E W O F D O N E / N O T

D O N E P R I O R I T I E S

I A L S O D I D T E A M B U I L D I N G A C T I V I T I E S

W E N T I S AW T H E N E E D !

Day 90 Day 90 marked the end of a quarter!

With my team we had team days which: 1. Reviewed the Quarterly Plans and Goals 2. Re-planning for the following quarter 3. Reviewed the Job Descriptions of each member 4. Reflection Space 5. Team 360 evaluation 6. Team Building

So that’s the team minimums in 90 days!! :D

e as y ?

-_-“

but that’s the experience of leadership!

I wish you the most challenging, frustrating but also fulfilling leadership experience.

J D

T E A M

P L A N

teamminimumsthe

T R A I N I N G

T R A C K I N G & C O A C H I N G

E VA L U AT I O N & R E F L E C T I O N