introduction to redcap
TRANSCRIPT
INTRODUCTION TO REDCAPPRESENTED BY: Administrator: Kenneth Vuong
OVERVIEW
What is REDCap?
Why should I use REDCap? What can REDCap do?
How to make a REDCap project? (Demonstration)
WHAT IS REDCAP?
REDCap= Research Electronic Data Capture
Web-based data collection application
https://redcap.link/nslhd
Example uses: create surveys, databases, projects to collect data for audits or research
WHAT IS REDCAP? OVERVIEW
A Project is similar to creating a separate Word or Excel document
to collect data for your database or study
You can create new projects or be added onto existing projects
Projects consist of instruments which are different forms collecting
information on a separate page
Data is collected for individual records
Instruments consist of fields (essentially the questions in the project)
Website to collect data
Examples of instruments: demographics, clinical data, patient surveys
Survey=link to complete an instrument without needing to log in to REDCap
Two types of surveys:
-Public (same link for everyone) or Participant Specific (unique link for respondent)
WHAT IS REDCAP? PROJECTS COLLECT DATA IN ‘INSTRUMENTS’
WHY SHOULD I USE REDCAP?
BENEFITS: EASY TO USE
No specific technical experience required
FREE to use
BENEFITS: EASY TO ACCESS
Can be accessed anywhere with Internet access e.g. on a computer, iPad, laptop, phone
Users must login with their own username and password
To request a REDCap account complete the following form:https://redcap.link/NSLHDaccess
You will only have access to - projects you’ve created- projects you’ve been added to
BENEFITS: SECURE
BENEFITS: SECURITY VIA SPECIFIC USER RIGHTS
Each project has ‘User Rights’ which specify what each person can do
on the project.
Examples: restrict access to certain instruments, view only, data entry
BENEFITS: AUTOMATIC DOCUMENTATION
Every activity in the project is automatically recorded in a log
BENEFITS: COLLABORATION + SECURITY
Multiple users can access the same REDCap project simultaneously making live changes
Central storage reduces duplication of data and minimises data loss
Data stored on server based in Royal North Shore Hospital
Server backed up daily
BENEFITS: COLLABORATION + SECURITY
Multi-site studies supported
“Data Access Groups” can be created, users in each group can contribute data to the whole project but can only view and add data to records from their own group
BENEFITS: DATA PROTECTION
Very difficult to accidentally delete project
To delete a project, need to have high level access to Project setupThen need to click/type delete multiple times
BENEFITS: DATA PROTECTION
Very difficult to accidentally delete data
Deleting records turned off by default, needs to be intentionally enabled
BENEFITS: DATA PROTECTION
Optional capability to request reasons for
any changes in data entry
BENEFITS: DATA PROTECTION
Records and instruments can be locked
to prevent further changes
Data quality is checked when entered
BENEFITS: HIGH QUALITY DATA COLLECTION
Different types of fields
Different validations for text box
BENEFITS: HIGH QUALITY DATA COLLECTION
BENEFITS: HIGH QUALITY DATA COLLECTION
Questions can be linked by a feature called branching logic
eg. making questions appear based on answers to other questions
HIGH QUALITY DATA COLLECTION
Calculations can be created
(eg. calculating length of stay, BMI)
OTHER NOTEWORTHY FEATURES
HIGH QUALITY DATA COLLECTION
Data quality checks can be run on the entire project
PROGRESS MONITORING
Easy to monitor project progress using record status dashboard
DATA QUALITY - REPORTS
Custom Reports can be created to view specific data
Data can be exported to
OTHER FEATURES -ALERTS AND NOTIFICATIONS
Automated notification emails can be sent out
eg. If someone records an adverse response to a question, for example,
distress is too high, psychologist can be notified via email
OTHER FEATURES – REPEATING INSTRUMENTS
Instruments can be repeated an
infinite amount of times as a
‘Repeating Instrument’
OTHER FEATURES – LONGITUDINAL PROJECTS SUPPORTED
Instruments can be completed at
certain time-points using
longitudinal setups
OTHER FEATURES – DATA IMPORTS
Ability to import data via excel
template
OTHER FEATURES – RANDOMISATION
Randomisation capabilities
eg. for clinical trials
OTHER FEATURES – E-CONSENT
E-consent capabilities
Files can be stored in REDCap:
File repository of
the project
An individual record
in a file upload field:
OTHER FEATURES - FILE STORAGE
WHERE TO ACCESS REDCAP?
https://rnsapmredcap.nslhd.health.nsw.gov.au/redcap/
https://redcap.link/nslhd
To request an account: https://redcap.link/NSLHDaccess
WHERE TO GET REDCAP SUPPORT?
https://rnsapmredcap.nslhd.health.nsw.gov.au/redcap/surveys/?s=R9EJ9LFFR4
Email: [email protected]
HOW DO I BUILD A PROJECT?
BUILDING A REDCAP PROJECT
Know what you want to collect Know how you are you going to collect it Know what you will do with it
BUILDING A REDCAP PROJECT
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
Repeat as necessary
ANALYSIS
• Clearly state Objectives and identify questions to be
answered
• What data is required to answer your questions?
• How will you collect it?
ie.Types of questions, expected answers
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
IMPLEMENTATION
• Build into REDCap
• Demonstrationhttps://rnsapmredcap.nslhd.health.nsw.gov.au/redcap/index.php
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
TESTING
It is important to test the ENTIRE Project:
• Create a set of test records
• Practice using it as though you were collecting real data.
• Test out the practicality of your data collection process
• Check the integrity of the test data
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
TESTING
IMPLEMENTATION TESTING
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
DEPLOYMENT
User Training:
• Train your Team on how to use your REDCap Project for data collection
• Ensure that you have all the necessary approvals for your project prior to data collection
• Switch the Project from ‘Development’ to ‘Production’ mode. show process
• Begin actual data collection
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
REVIEW
• Continue monitoring progress of project through reports & dashboard.
• Use data as intended
• Changes in production mode that affect existing data will require REDCap
administrator approval eg. Deleting questions with existing answers
• Cite REDCap in publications: “Study data were collected and managed
using REDCap electronic data capture tools hosted at Northern Sydney
Local Health District.”
ANALYSIS IMPLEMENTATION TESTING DEPLOYMENT REVIEW
Administrator: Kenneth Vuong [email protected]
https://redcap.link/nslhd
https://rnsapmredcap.nslhd.health.nsw.gov.au/redcap
REDCap Intro Training complete
Questions?