introduction to rally australia for officials · rally australia is round 13 of the fia world rally...

Introduction to Rally Australia for Officials

Introduction to Rally Australia for Officials – 2017

© Rally Australia 2017

Date of Issue/Revision: 1/10/17

Rally Australia Ops and Procedures Manual Introduction to Rally Australia for Officials

Due for Revision: June 2018

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Back of Cover Page






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CONFIDENTIAL DOCUMENT Rally Australia Pty. Ltd owns copyright in this document. The document and all individual sections of the document may only be used by authorised officials of Rally Australia. It is strictly for the purposes of their Official duties for Rally Australia and for no other purpose. This document must not be copied, reproduced or passed on to any organisation or person unless expressly given written approval by the Senior Executive Officer, Rally Australia.

Contents 1. INTRODUCTORY INFORMATION .......................................................................................................................... 4 2. THE FIA WORLD RALLY CHAMPIONSHIP (WRC) ................................................................................................... 5 3. SPORTING ORGANISATION .................................................................................................................................. 7 4. DRUGS, ALCOHOL, ENVIRONMENT AND POLICE AT RALLY AUSTRALIA .............................................................. 8

Drugs in sport ........................................................................................................................ 8

Alcohol .................................................................................................................................. 8

Environmental Management ................................................................................................... 8

Police .................................................................................................................................... 8 5. WORK HEALTH & SAFETY POLICY (WH&S) ........................................................................................................... 8 6. MEDIA COVERAGE ............................................................................................................................................... 9 7. 2017 RALLY AUSTRALIA ...................................................................................................................................... 10 8. PROGRAM OF ACTIVITIES .................................................................................................................................. 11 9. OFFICIALS BRIEFING ........................................................................................................................................... 12 10. COFFS HARBOUR AND SURROUNDS MAP ......................................................................................................... 13 11. ORGANISATION & SENIOR OFFICIALS ................................................................................................................ 14 12. ITINERARY .......................................................................................................................................................... 15 13. RIGHTS OF OFFICIALS ......................................................................................................................................... 17 14. OFFICIAL’S CODE OF CONDUCT ......................................................................................................................... 17 15. OFFICIALS GUIDELINES ....................................................................................................................................... 17 16. RALLY AUSTRALIA COMMUNICATIONS POLICY ................................................................................................. 21 17. CULTURE OF RALLY AUSTRALIA ......................................................................................................................... 22 18. INSURANCE ........................................................................................................................................................ 22 19. CAMS OFFICIALS LICENSING .............................................................................................................................. 23 20. DEFINITIONS ....................................................................................................................................................... 25 21. CLOSING ROADS FOR SPECIAL STAGES .............................................................................................................. 32 22. RALLY CAR IDENTIFICATION ............................................................................................................................... 33 23. ENTERING AND DRIVING ALONG A SPECIAL STAGE........................................................................................... 34 24. COMMUNICATION – RADIO NETWORKS. .......................................................................................................... 35 25. REMOTELY PILOTED AIRCRAFT (RPA)................................................................................................................. 38 26. FIA STANDARD RALLY SIGNS .............................................................................................................................. 39 27. SPECIAL STAGE SET UP ....................................................................................................................................... 40 28. LIAISON SET UP .................................................................................................................................................. 40 29. ACCIDENT APPRAISAL ........................................................................................................................................ 41 30. ENVIRONMENTAL CARE – INJURED WILDLIFE HOTLINE .................................................................................... 41 31. INDIVIDUAL AND VEHICLE PASSES ..................................................................................................................... 41 32. INCIDENT REPORTING ........................................................................................................................................ 44 33. OVERVIEW 3 DAY MAP ...................................................................................................................................... 45 34. SERVICE PARK OVERVIEW .................................................................................................................................. 46 35. MEDICAL AND FIRST AID ADVICE ....................................................................................................................... 47






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1. INTRODUCTORY INFORMATION What is a Rally? The origins of modern day world championship rallying coincide with the invention of the motor car. Man (and woman it seems) has always had a competitive spirit. It was inevitable that as soon as the possibility of moving from A to B on four wheels arose, one person would want to do it faster than the others! That’s what world rallying is - moving from one place to another faster than any other person. In the old days, little regard was taken of where such movement occurred. Many of the original “rallies” were more road races, such as the famous London to Brighton Rally, where cars were timed over the entire distance and the winner was the competitor with the fastest time. Just as society has changed over time, so too has rally. Modern rallies have a tightly-controlled format with specific sections, called special stages, being reserved for competition, connected together by road, or liaison, sections. Preparations for the hard-fought World Rally Championship (WRC) begin many months before the first rally of the season. The governing body, the Federation Internationale de l’Automobile (FIA) sets the regulations and approves routes, stages and final locations of the 13 rallies currently in the WRC. Each event must follow a set format which includes two days for reconnaissance (recce), a shakedown session, and three days of competition. Competitors are seeded fastest to slowest, with the fastest cars starting the event first. The first WRC car to start on Day 1 is determined by the Championships standings. The Championship Leader is first on the road on Day 1 and Day 2. The running order on the final day of competition is the reverse of the standings in the rally at the end of Day 2. Rally is one of the few sports where any appropriately licensed competitor can compete directly against the world’s best. There can be up to 100 cars contesting the event, comprising teams competing for the WRC, WRC-2, WRC-3, the CAMS Australian Rally Championship, NSW and Queensland State Rally Championship (Saturday Only) plus other local crews who simply want to be involved in this world class event. The Recce During the week of the event the crew are permitted to familiarise themselves with the competitive stages. To do this they drive each special stage twice in a standard road car at road-legal speeds. This occurs on the Tuesday and Wednesday prior to the event. During these passes over the competitive route the co-driver writes detailed “pace notes” for use on the special stages during competition. This is the only time the crew is permitted on the competitive stages before the event. The Stages The special stages are the competitive sections of the rally, where the driver and co-driver drive as fast as possible to achieve the quickest time. This competition takes place on private and public roads which are closed to the general public while the rally is in progress. A typical rally will have between 15 and 25 special stages over three days. The special stages are linked by open public roads, called road sections, on which competitors must obey all local traffic laws. Special stages vary in length from 5 to 60kms. Over the entire event, the special stage distance must total between 300km and 360km. Often the top crews are only separated by a few tenths of a second over this distance. The Clock Forget about ‘first across the line’. WRC cars don’t race directly against each other. They compete against the toughest opponent of all; time. Cars start at specified and regular intervals (one or two minutes) and, unless they run into trouble, rivals rarely see each other during a stage. The time taken to cover the stage is measured to the tenth of a second and all cars are fitted with GPS tracking equipment.






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How is the winner determined? As the event progresses, the times the crew takes to complete each special stage are tallied and the winner is the crew who completes the event with the lowest cumulative time. Crews are given a set amount of time in which to travel the competitive and road sections. If the crew is early or late on one of these sections for any reason they receive a time penalty. This penalty is added to their total elapsed time for the special stages and contributes to the event result. Crews who exceed the posted legal speed limits on the liaison sections not only face the usual civil penalties – the FIA has much harsher penalties which it does not hesitate to impose, and which can involve substantial fines, time penalties and even exclusion from the event. The Time Controls A rally itinerary is governed by a strict timetable. Drivers get time penalties for being late or early to check into specified locations such as the start of the special stage or the entry and exit of service parks. Crews can be excluded from a rally if they are more than 15 minutes late to a specified location, more than 30 minutes late at the end of a day or more than 60 minutes late over the entire rally. The Service Park After each group of stages is completed, the cars visit the designated service park where repairs may be carried out by the teams. Each team is permitted 30 minutes to complete any repairs that are needed. At the end of each day the crews are allowed a longer 45-minute period to work on the cars before they are locked away overnight in Parc Fermé. Crews are punished with time penalties for exceeding the allotted service times.

2. THE FIA WORLD RALLY CHAMPIONSHIP (WRC) The WRC is one of the most diverse, thrilling and challenging motor sport competitions in the world. Many of the world’s major car manufacturers are represented in the WRC. Ford, Citroen, VW and Hyundai currently contest the outright category. Worldwide television audience figures for the whole Championship exceeded 816 million in 2007, an increase of almost 20% since 2002. The worldwide television audience for Rally Australia in 2017 exceeded 71 million. Many Championships in One Rally The outright category is contested by “World Rally Cars”. These are highly sophisticated and modified competition vehicles based on production cars such as the Toyota Yaris, Ford Focus, Citroen C3 and Hyundai i20 coupe. Rally Australia is Round 13 of the FIA World Rally Championship. Rally Australia is an international rally run under the provisions of the FIA International Sporting Code and the FIA World Rally Championship Sporting Regulations and will count towards the following –

2017 FIA World Rally Championship for Drivers

2017 FIA World Rally Championship for Co-Drivers

2017 FIA World Rally Championship for Manufacturers

2017 FIA WRC2 Championship for Teams

2017 FIA WRC2 Championship for Drivers

2017 FIA WRC2 Championship for Co-Drivers

2017 FIA WRC3 Championship for Teams

2017 FIA WRC3 Championship for Drivers

2017 FIA WRC3 Championship for Co-Drivers






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Rally Australia will also be Round 6 of the CAMS Australian Rally Championship. This event will be permitted by the Confederation of Australian Motorsport (CAMS) as a National Championship Special Stage Rally, and will count towards the following –

2017 CAMS Australian Rally Championship®

2017 CAMS Australian 2WD Rally Championship

2017 CAMS Australian Rally Manufacturers’ Championship

2017 CAMS Australian Classic 2WD Rally Challenge

2017 CAMS Australian Classic 4WD Rally Challenge

Saturday at Rally Australia will also be the final round of the New South Wales and Queensland Rally Championships these competitors have been given the option of running the 3 days but only Saturday will count for their State Championship. Rally Australia History First held in 1988, Rally Australia has a history of staging a world-class event that is admired and enjoyed by both the Motorsport community, as well as fans from around Australia and across the globe. Established in the city of Perth, Western Australia, the inaugural event was held as a round of the FIA Asia-Pacific Rally Championship, with Rally Australia elevated to a round of the prestigious FIA World Rally Championship the following year. Rally Australia quickly earned a reputation for innovation and excellence, pioneering and refining many aspects of world-class rallying events that are seen across the globe today. 16 of the previous 25 events were staged in Perth; the 20th running of Rally Australia was staged for the first time on the East Coast in the Northern Rivers region in 2009. In 2011 the event moved to the Coffs Coast region with following events in 2013, 2014, 2015, 2016 and now, in 2017 Rally Australia will again be run in the Coffs Coast, a location with strong rallying heritage, spectacular scenery and iconic rally roads. A History of Achievement Over the years Rally Australia has earned a reputation for setting the standard and raising the bar in terms of hosting a WRC event. As a result, Rally Australia has long been a favourite among drivers, teams, officials, media and most importantly, the fans and spectators, who have benefited from the ever-evolving nature of the rally. Rally Australia has previously been recognised with the following awards: Rally of the Year (WRC Teams) – 1995, 1999 & 2000 Best Promoted Rally (World Rally Teams Assoc) – 1997 Excellence in Creative & Professional Organisation (World Rally Teams Assoc) – 1998 Best World Rally (Rally Press Association) – 1997 National Sponsorship Award – Sports & Athlete Category (Australian Financial Review) – 1998 Federal Government Award – Outstanding manner in recruitment, management & training of volunteer officials - 1999 2013 FIA Gold Environmental Accreditation Present The Confederation of Australian Motor Sport (CAMS), which holds the delegated authority for Australia from the world’s governing motor sport body the FIA, will conduct the event through its wholly-owned subsidiary Rally Australia Pty Ltd. CAMS is a confederation of car clubs and is member-based and not-for-profit. The event will be conducted by a highly experienced team, including many previously involved in the organisation of the event when it was successfully held from 1988 until 2006 in Perth, Western Australia, 2009 on the Northern Rivers Region of NSW and 2011 - 2017 on the Coffs Coast.






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3. SPORTING ORGANISATION






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4. DRUGS, ALCOHOL, ENVIRONMENT AND POLICE AT RALLY AUSTRALIA Drugs in sport The FIA, CAMS and Rally Australia condemns the use of doping practices (drugs, substances and/or methods to enhance

performance) because it is contrary to the ethics of sport and potentially harmful to the health of, competitors, officials and other participants. CAMS and Rally Australia supports the development of international initiatives to deter doping practices in sport, in particular motor sports. The World Anti-Doping Agency’s (WADA) Prohibited List can be obtained from the WADA web site https://www.wada-ama.org/ If any competitor is taking a prohibited substance for therapeutic reasons, he or she must inform the Chief Medical Officer of Rally Australia and provide written medical evidence before the start of reconnaissance. In addition to informing the Rally CMO, the competitor will also be required to obtain a therapeutic use exemption (TUE) from the FIA. Further advice regarding TUE requirements and other anti-doping information can be obtained from the CAMS web site (http://www.cams.com.au/motor-sport/safety-integrity/anti-doping) or the FIA web site (http://www.fia.com/anti-doping). It is entirely the responsibility of the competitor to inform themselves and comply with the WADA and FIA anti-doping regulations. The organisers of Rally Australia bear no responsibility for non-compliance and/or lack of awareness of those

regulations.

Alcohol To ensure good governance and duty of care; random alcohol breath testing may be conducted on competitors and officials participating in Rally Australia as per the CAMS Alcohol Policy and Procedures list in the CAMS web site http://www.cams.com.au/motor-sport/safety-integrity/alcohol-testing-policy Environmental Management Rally Australia is a leader in environmental management and sustainability in motorsport. Rally Australia complies with all Federal and NSW environmental protection laws and policies. In 2013 the event implemented an environmental management system and was the first motorsport event in the world to achieve the FIA's accreditation for excellence in sustainability. The event also offsets its carbon emissions arising through fuel use, energy consumed, business travel and waste disposal (among other things). All people involved with the rally should be mindful of their environmental footprint, reduce vehicle use, dispose of rubbish appropriately, take active steps to protect fauna and flora, minimise unnecessary noise, dust and air emissions, use resources wisely and be proactive in reporting environmental incidents and recommending improvements. Further information about the events sustainability and environmental policies are available on the Rally Australia website. Police There will be an increased Police presence in Coffs Harbour and areas of the rally competition. Rally Australia acknowledges the support of the NSW Police Force and supports the increased presence to enforce the laws of NSW.

5. WORK HEALTH & SAFETY POLICY (WH&S) Rally Australia is run under the NSW WH&S legislation and as such is run in accordance with the CAMS and Rally Australia OH&S Policy. The CAMS OH&S Policy can be viewed on the CAMS web site http://www.cams.com.au/motor-sport/safety-integrity/ohs-policy

https://www.wada-ama.org/

http://www.cams.com.au/motor-sport/safety-integrity/anti-doping

http://www.fia.com/anti-doping

http://www.cams.com.au/motor-sport/safety-integrity/alcohol-testing-policy

http://www.cams.com.au/motor-sport/safety-integrity/ohs-policy






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Officials are reminded that your safety is a joint effort ... • The event has planned for your safety • You need to be sensible & responsible

If you see something unsafe – get it fixed if possible or avoid it ...

If you are not sure how to do a task safely — ASK

If you don’t feel safe — TELL SOMEONE Remember 99.99% of the officials are volunteers just like you – complete with feelings and a job to do so please treat them with the respect and politeness you would expect in their place.

6. MEDIA COVERAGE Media Impact The WRC Promoter holds the international commercial rights for the WRC, focusing on television, radio, internet and SMS feeds. The internet and mobile phone both prove popular mediums for WRC fans to interact with the sport. Television The WRC attracts intensive media exposure reaching a television viewing audience of approximately 51 million per rally in over 180 countries. The total television audience has shown consistent growth over the last 4 years, increasing by more than 20% to over 816 million viewers (Source TNS 2007). International Coverage The WRC Promoter produces a TV show dedicated to each round of the Championship, as well as season preview, mid-season and end of season review. Each of these programs is distributed to their broadcast network comprising over 250 channels in 180 countries. Current authorised broadcasters in Australia are Fox Sports, Eurosport Asia and Sky Sports. In addition, the WRC Promoter produces 3 half hour shows per rally, one dedicated to each day of the event. These are currently shown on Fox Sports within Australia and are distributed to all 180 countries covering the Championship. Included in the top 20 countries for WRC Television audiences are: United Kingdom, France, Italy, China, Japan, Germany, USA, New Zealand, Sweden, Norway, Portugal, Spain and India The WRC Promoter also provides domestic and international daily news feeds to all networks. Multi-media The WRC Promoter produces specially-tailored content for internet, mobile and TV platforms. WRC.com is the official website of the Championship and is available in 4 languages (English, French, Spanish and Japanese). WRC + This application available on PC, Tablet or Phone allows the users, for a fee, to access live data and vision, including the Power Stage for every rally in the Championship. WRC Live During rounds of the FIA World Rally Championship live radio coverage is available through wrc.com. On-event reporters will bring all the very latest interviews from the stage ends and the service park - it's all you need to stay up to date with the WRC. WRC live is also available as an APP in mobile devices. Press The WRC has a large contingent of accredited press representatives who attend each championship round. Radio Media reports will be provided regularly each day of the rally to all Australian radio networks.






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Rally Australia Website Rally Australia will maintain a comprehensive and regularly updated state of the art website www.rallyaustralia.com.au. This website will include press releases, information for competitors, spectators and the community. Benefits to the Community It is commonly accepted that a Hallmark international event such as Rally Australia provides a very positive focus-point for a community. Members of the community, of all ages, feel great pride in their region hosting a World Championship event – and being part of it. Not only do they experience the excitement of seeing the world’s best in action, but of seeing the coverage of that action being transmitted to the rest of the world. In addition, Rally Australia and CAMS encourages and manages the recruitment and training of local community members of all ages as officials for the event. CAMS-recognised training programs are endorsed by the Australian Sports Commission and have resulted in CAMS being contracted to provide training for international motor sports events around the world, including Bahrain and Singapore. The programs provide a platform for portability of technical and whole-of-life skills into the community. Our experience has shown that over a number of years these officials transfer leadership, management and other specific skills to their workplace and other areas of society – benefiting both the community and the individual. The event is also an excellent opportunity for local groups and organisations to establish activities to support local fundraising initiatives. Environmental Policy Rally Australia is committed to ensuring that in discharging our responsibilities to conduct Rally Australia we will do so in an environmentally-responsible manner that reflects our commitment to principles of sustainability. A comprehensive Environment Policy Statement has been drafted and is available at www.rallyaustralia.com.au. We have also commissioned an Environmental Impact Assessment, which will be available on the Rally Australia website. Should you not have access to the internet, please don’t hesitate to contact our office and request a copy be sent to you. We are in the process of consulting with representatives of families holding Native Title Rights over the areas through which the rally passes. Rally Australia is extremely conscious of the cultural importance of these areas and wishes to maintain an excellent relationship with the holders of Native Title.

7. 2017 RALLY AUSTRALIA Contact Information Permanent Secretariat Event Secretariat during event Rally Australia Opal Cove Resort PO Box 1234 Pacific Highway, Coffs Harbour, NSW 2450, Australia Coffs Harbour, NSW 2450, Australia Telephone: +61(0)2 6648 4972 Telephone: +61(0)2 6648 4972 E-mail: [email protected] From: Monday 13th November 2017 Internet: www.rallyaustralia.com To: Monday 210th November 2017 Website: www.rallyaustralia.com.au Get the latest information from the official Rally Australia website. Results, photographs, information for Officials and the latest media releases will be posted leading up to and during the event. Email: [email protected] All queries can be directed to the Rally Office email address. These will then be forwarded on to the relevant Rally Office Staff, Organising Committee or Sporting Council member to address.

http://www.rallyaustralia.com.au/

mailto:[email protected]






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8. PROGRAM OF ACTIVITIES (Check online at www.rallyaustralia.com.au for updates)

(Times shown are AEDT) Saturday 11th November 2017

1000hrs Opening of the Service Park for WRC, WRC2 & WRC 3 Teams

2000hrs Service Park Closes

Sunday 12th November 2017

0900hrs Opening of the Service Park to Non-Priority Drivers

2000hrs Service Park Closes

Monday 13th November 2017

0700hrs Service Park open for all competitors

0900hrs-2000hrs Reconnaissance Registration (by appointment)

0900hrs-2000hrs Administrative Checks (by appointment), Rally HQ

1230hrs WRC Lunch, Novotel Coffs Harbour Pacific Bay Resort (by invitation)

1800hrs-2000hrs Collection of Reconnaissance GPS Trackers, Rally HQ

Tuesday 14th November 2017

0800hrs-1700hrs Reconnaissance (according to schedule in Appendix 2)

0900hrs-2000hrs Administrative Checks, Rally HQ

1400hrs-1800hrs Media Accreditation, Media Centre

1600hrs-2000hrs FIA Rally Tracking GPS available for collection

Wednesday 15th November 2017 0800hrs-1500hrs Reconnaissance (according to schedule in Appendix 2)

0800hrs-1800hrs Media Accreditation, Media Centre

0800hrs-2000hrs Media Centre Open

0900hrs-1700hrs Administrative Checks, Rally HQ

1000hrs-1330hrs Scrutineering & Sealing for WRC – P1 (by appointment)

1300hrs-1400hrs Checking of weight for Manufacturers cars

1500hrs-2200hrs Technical Scrutineering & Component Sealing for P2, P3 and Non-Priority drivers

1600hrs WRC Team Managers Meeting (FIA Registered teams only) Rally HQ

1700hrs Media Safety Briefing

1800hrs-2000hrs Return of Reconnaissance GPS Trackers (HQ)

Thursday 16th November 2017

0800hrs-2000hrs Media Accreditation


0800hrs-0900hrs Shakedown – WRC P1

0930hrs-1130hrs Shakedown – Optional for all Priority Drivers

1130hrs-1330hrs Shakedown – Optional for all Drivers

1200hrs Meet the Crews Public Q&A, Service Park

1330hrs FIA Pre-Event Press Conference (subject to the FIA Media Delegate approval)

1600hrs-1830hrs Rally Show (Coffs Harbour City Centre)

1800hrs Publication of Start List Section 1

1830hrs Helicopter Pilot Briefing, Rally HQ

1900hrs Cex Club

Friday 17th November 2017


0730hrs Start of Section 1

1654hrs Destination NSW Super Special Stage (Coffs Harbour Jetty)

1930hrs approx. Meet the Crews Public Q&A (subject to the FIA Media Delegate approval)


http://www.rallyaustralia.com/






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Saturday 18th November 2017



1654hrs Destination NSW Super Special Stage (Coffs Harbour Jetty)

1930hrs approx. Meet the Crews public Q&A (subject to the FIA Media Delegate approval)


Sunday 19th November 2017

0600hrs Media Centre Open


1318hrs Power Stage

1441hrs Finish of the competitive element of the Rally

1530hrs Prize Giving – Finish Podium (Coffs Harbour City Centre)

1600hrs Final Scrutineering

1600hrs FIA Post-Event Media Conference

1900hrs Publication of Final Provisional Classification

Monday 20th November 2017


1800hrs Sydney Gala Dinner

9. OFFICIALS BRIEFING Briefing sessions for all event officials will be held on Thursday 16th November at the Cex Club, 1 Vernon Street, Coffs Harbour. The briefing will commence at 1900 hours and should last for no more than 1 hour. All officials should plan to attend this session so that you have the latest information on the conduct of the event. Individual teams of officials may schedule other briefings during event week – these will be notified directly to team members as required.






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10. COFFS HARBOUR AND SURROUNDS MAP






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11. ORGANISATION & SENIOR OFFICIALS Board of Directors: Ben Rainsford (Chair), Don Davies, Stephen Found, Steve McGrath, Peter Marcovich, Andrew Papadopoulos and Scott Pedder.

Organising Committee: Ben Rainsford (Chair), Wayne Kenny, Adrian Stafford, Dr Matthew Croxford, Chris Nixon, Colin Trinder, Catherine Clyne, Adrian Coppin, Mark Ruitenberg and Jennifer Dowd.

Sporting Council: Wayne Kenny (Chair), Adrian Stafford, Peter Macneall, Brian Everitt, Adrian Coppin, Belinda Howard, Ian Bigg, Alan Vaughan, Dr Matthew Croxford.

Stewards of the Meeting Name Mobile Number Chairman, Appointed by the FIA Mr Timo Rautiainen (FIN) Not Available

Appointed by the FIA Mr Morrie Chandler (NZL) Not Available

Appointed by the CAMS Mr Christopher McMahon (AUS) Not Available

Secretary to the Stewards Mrs Yvonne Gilli Not Available

FIA Delegates

FIA Sporting Delegate Mr Jarmo Mahonen Not Available

FIA Safety Delegate Ms Michèle Mouton Not Available

FIA Medical Delegate Dr Rik Hagen Not Available

FIA Technical Delegate Mr Jérôme Toquet Not Available

FIA Assistant to Technical Delegate Mr Karmo Uusmaa Not Available

FIA Assistant to Technical Delegate Mr Lionel Berard Not Available

FIA Assistant to Technical Delegate Mr Clément Clerc Not Available

FIA Media Delegate Mrs Hayley Gallagher Not Available

CAMS National Stewards of the Meeting

CAMS Steward Chairman (National) Mr Peter Marcovich 0408 068 221

CAMS Steward (National) Mrs Judy Humphreys 0418 441 812

CAMS Steward (National) Mr Robert O'Toole 0477 476 344

Senior Officials

Clerk of the Course Mr Wayne Kenny 0477 745 835

Sporting Director Mr Adrian Stafford 0418 915 930

Deputy Clerk of the Course (Compliance & Checking) Mr Peter Macneall 0407 193 698

Deputy Clerk of the Course (National Clerk of the Course) Mr Brian Everitt 0439 821 786

Chief Medical Officer (CMO) Dr Matthew Croxford 0403 153 244

Deputy Clerk of the Course - National Mr Adrian Coppin 0415 508 244

Assistant Clerks of the Course - Chief Safety Officer Ms Belinda Howard 0412 838 964 Deputy Chief Safety Officer Mr David Baker 0418 825 333

Assistant Clerks of the Course – Marshalling & Results Mr Ian Bigg 0425 378 048

Assistant Clerks of the Course - Gov’t Liaison & Doc’s Mr Alan Vaughan 0412 974 747

Secretary of the Rally Ms Leanne Betts 0437 863 209

Public Safety Officer Mr Ian Bigg 0425 378 048

Chief Scrutineer Mr Brian Whelband 0416 012 256

Media Manager Mr Chris Nixon 0418 759 417

Competitor Relations Officers

Mr Robert Whyatt 0418 816 889

Mr Jim Scott Not Available

Ms Sarah Bell 0417 414 803

Service Park Co-ordinator Mr Paul Woodward 0438 014 918

Results Co-ordinator Mr John Buckley 0408 970 078

Officials Co-ordinator Ms Mandi Jones 0413 954 785

Chief Spectator Marshals Mr Robert Easton 0412 242 405

Ms Kate Mitchell 0447 812 626

Rally Operational Staff

Senior Executive Officer Mr Wayne Kenny 0477 745 835

Operations Manager Mr Mark Ruitenberg 0488 909 721

Administration & Motorsport Coordinator Ms Catherine Clyne 0428 255 834

Media Manager Mr Chris Nixon 0418 759 417

Competitor Services Coordinator Ms Leanne Betts 0437 863 209

Community Engagement Manager Mr Graeme Kady 0499 175 225

Marketing Manager Ms Jennifer Dowd 0428 255 834

Administration Officer Ms Nicole Howarth 0413 022 934

Sustainability and Environment Manager Mr Colin Trinder 0488 264 556






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12. ITINERARY Note: Correct as at 08/08/2017, subject to change. National and State time will change once entries have closed. The itinerary overview will be updated and available on the Rally Australia App once entries have closed.






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13. RIGHTS OF OFFICIALS The health and safety of Officials of Rally Australia is of prime importance. • Officials will receive the appropriate training and support to enable them to carry out their duties safely and

efficiently. • Officials will be appointed to a position appropriate to their level of competence and qualifications. • Officials will be treated with respect, professionalism, dignity and courtesy at all times, particularly by other

officials. • Officials will have a clear line of management (if you’re not sure ask!) • Officials will be encouraged to participate in the debrief process and have their contributions heard and

recorded.

14. OFFICIAL’S CODE OF CONDUCT • Place safety and welfare above all else • Accept responsibility for all actions taken • Be impartial and fair • Avoid any situation which may lead to a conflict of interest • Be courteous, respectful and open to interaction • Seek continual self-improvement through training, performance appraisal and regular updating of

competencies • Be positive role models in behaviour and personal appearance • Maintain equal opportunity and harassment-free sport practice

15. OFFICIALS GUIDELINES

Appearance Uniform shirts will be issued and are to be retained by officials. A cap for sun protection will be issued to all officials. All officials please endeavour to start each day with a clean uniform. Appearance is important.

Vests/tabards used will be provided by the event and are to be returned. There are some groups of officials who wear additional or alternative clothing. These officials will be instructed specifically by their Assistant Clerk of the Course. Do not under any circumstances wear clothing which advertises events or organisations contrary to the Event sponsors. This applies at all Rally Australia activities before, during or after the Event. Our sponsors value your appearance and deserve our support.

Field Officials: Officials working the in the field should wear the supplied polo shirt with blue jeans and closed sturdy shoes suitable for the duties involved. Headquarters Officials: Officials working in headquarters or the media centre should wear the supplied shirt and black pants or jeans.

Note: Rally Australia uniform and/or tabards are NOT to be worn at competition locations whilst NOT on duty.






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Identification of Officials Rally Australia has adopted the FIA standard for identification of officials:

Stage Commander Red tabard

Post chief Blue tabard with white stripe

Stage Closure Marshals Orange tabard

Spectator Marshals Yellow tabard

Radio Yellow tabard with blue symbol

Medical White tabard

Competitor Relations Officer Red tabard Official Pass Your official’s pass identifies you as a trained official. You must wear it at all times while you are on duty. When you are not on duty, your pass will provide you with access to the main general admission spectator points on Friday, Saturday and Sunday, if you do not have duties on these days. Please note, that when you are not on duty, you are a spectator, and you must obey the instructions of the working officials at all times. Some areas such as Parc Fermé are out of bounds to all but a few officials with appropriate passes. Your officials pass will NOT provide you with access to the “Mailmans” spectator point at the Raceway stage in Raleigh on Friday or Saturday – access to this area is $10 per person. Behaviour How you act is just as important as how you look! A World Rally Championship is not a place for “skylarking”, practical jokes, inappropriate language NOR THE CONSUMPTION OF ALCOHOL! THE CONSUMPTION OF ALCOHOL IS PROHIBITED WHILST ON DUTY. DO NOT CONSUME ALCOHOL IN PUBLIC AREAS OR WHILST YOU OR YOUR VEHICLE CAN BE IDENTIFIED AS PART OF RALLY AUSTRALIA. Spectator points are alcohol free apart from VIP areas and a licensed area at Flooded Gums on Sunday – these areas are for spectators and guests – NOT officials. Professional Conduct As officials, you will be in direct contact with competitors, members of the public, international officials and dignitaries, and the media. Keep in mind that your first duty is the safe and efficient conduct of the Rally. It is important that you stay focused on your duties and that you are seen to be carrying out your role in an efficient and professional manner. Never compromise your duty but always greet competitors, spectators, members of the media, sponsors, Government representatives, VIP’s and other officials with a smile and “Good Morning, Afternoon or Evening”. Be firm – if necessary – but always polite, friendly, confident and helpful. Never appear officious. Never obstruct other officials in their duty: It is important that you do all you can to assist other officials to carry out their duties wherever and whenever possible. If necessary, call your senior officials or HQ if there appears to be a conflict of duties. This particularly applies to off-duty officials who are spectating at the spectator points and in the service park. Remember that when not on duty you must obey the instructions of the officials. Under no circumstances abuse the privilege of being an official. Officials who are off-duty are spectators and must only go where spectators are permitted, remember that at these places if you’re not on duty please do not wear your uniform and/or tabards. Remember – we are all part of one team and should be trying to do whatever we can to help others in their duties. Mobile Phones and Cameras Officials should not use a camera whilst on duty unless required to do so as part of your role. Avoid social phone calls whilst on duty.






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Social Media Officials should not use or post on social media whilst on duty. Following are some simple guidelines or prompts for you to consider:

1. Mobile devices and social media should not be used while officials are on duty. Your attention should always be to your officiating duties. Save the internet for on your break or the end of the day.

2. Put yourself in the other person’s shoes. Take a moment to think before you post. If it was you someone was posting a picture or comment about, how would you feel?

3. Once it’s out there, it’s out there. Never assume that something you post online is private. Comments, photos, statuses can all be copied, shown to friends, screen captured and saved or sent on by others. Always assume the person you are posting about will see your post.

4. If in doubt, leave it out. If you have to stop and think about it, it probably means you should not be posting it! Remember, your online presence is part of your personal brand. What you say and do online affects how people perceive you.

5. Social media should not be used to make disparaging or negative remarks about competitors, officials, volunteers, event organisers, promoters or CAMS. There can be serious consequences for misuse of social media. If you have an issue that needs resolving, there are appropriate channels to do this through.

6. Never post photos or comments about a motor sport incident.

It is vitally important that we all respect the privacy of individuals involved in accidents or incidents, whether on or off track. Never, ever post photos, comments or information on social media or other online forum about an accident or incident. Remember point 2: Put yourself in their shoes.

Smoking and Eating Do not smoke when carrying out duties. Make arrangements with your team leader for suitable breaks and move away from the work area. Please note that there are certain areas where smoking is strictly prohibited. Please have meal breaks away from your work area if possible and remember to eat and drink during the long days. Designated Spectator points have been declared “No Smoking” areas by Government Act. Reporting for Duty You will have a designated meeting time and place or a schedule to follow. Notify your Senior Official or Rally Base (02) 6648 4977 as soon as possible if you are aware you will be late, or unable to perform your duty. Don’t wait until you are actually late before calling. Public Relations It is important that all officials assist members of the public in any way possible whether on duty or not. If you see a need for assistance or a problem of any kind, politely identify yourself as a Rally Australia Official and offer assistance, advice, directions or instructions. If you are unable to provide the assistance needed, do all you can to find someone who can. Diplomacy When on duty, don’t ask competitors how they are going or if they are having any problems. Most competitors are busy and are concentrating on their job at hand. Do not ask competitors for autographs or photographs. No physical assistance should be offered to competitors except in an emergency situation. Such situations will be discussed at your training.






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Statements to the Public, Teams and/or Media: When speaking to any of these groups, do not pass on information that may prove to be incorrect or considered controversial in any way. Only authorised officials should provide statements to the media if there has been an incident or similar. You are not permitted to pass on information relating to competitors by other competitors or members of the public unless it is part of your normal duties and has been prescribed in your training, or has been specifically authorised by Event HQ. Please abide by the Rally Australia Official’s Communication Policy which you will find in this manual. Family and Friends Passes will only be issued to trained and registered officials with a duty to carry out. Family members may wish to accompany you but must view the action from designated holding areas. Age Limit for Officials The youngest age for becoming an official is 16. There are some situations where younger teenagers may be officials. These circumstances will be considered individually by the Assistant Clerk of the Course responsible for the area concerned. Pets Pets are not permitted at the Event. This applies to pets of both officials and spectators. How to interact with Residents Your interaction with local residents is critical to the success of Rally Australia and the image of rallying and motorsport in this country. At all times, the most important aspect of this visit is the impression which YOU create for Rally Australia. The information you gather, whilst also critically important, will be useless if the resident concerned does not believe you have been genuine, polite and concerned in your approach. It is important to dress in a manner that you believe will be acceptable to the residents of this rural area. Casual clothing is of course acceptable however it is important to avoid clothing which may offend (e.g. a T-shirt with an aggressive logo or wording etc). When on duty, wear the uniform provided. As it is highly likely you will be meeting each resident on a number of occasions as the rally draws near, remember that first impressions are very important. A handshake, respectful introduction and a genuine smile will never cause offence even if you are meeting with someone who potentially is opposed to the event. DO NOT LOSE YOUR COOL OR CAUSE OFFENSE. It is possible you may meet one or two people who oppose the rally. That is their right. You must listen to their concerns, note them and tell them you will ensure their concerns are passed on to the relevant senior official. If there are special concerns you might feel that it is appropriate, if you have established a rapport with them, to promise personally to get back to them about a particular matter. That is up to you. Driving Behaviour of Officials DRIVE SLOWLY! We know you are a good driver and we know these are wonderful rally roads! However, it would be a disaster for you and for the rally if you were involved in an accident on one of these roads. May we, with the greatest respect, suggest that you drive BELOW the speed limit on all the gravel roads in the area? Keep dust and noise to a minimum! Be mindful of oncoming traffic on ALL roads – the bitumen and the gravel. Be extremely polite and courteous to other road users – these are THEIR roads!

REMEMBER: THIS IS YOUR EVENT AND YOUR REPUTATION

DON’T BE OFFICIOUS BE FIRM BUT FRIENDLY AND HELPFUL

BE PREPARED AND CONFIDENT WITH YOUR TASK






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16. RALLY AUSTRALIA COMMUNICATIONS POLICY The purpose of this policy is to ensure that every official of Rally Australia understands the chain of communication in the event of an incident during the event. Background With the advent of social media such as twitter and Facebook, and the regular use of forums and blogs, it is becoming easier for media to obtain unsubstantiated information about major events which can lead to the widespread distribution of misinformation. We experienced this first hand in 2009 at Repco Rally Australia. We greatly value your time and effort as an official of Rally Australia and hope that you have an enjoyable experience which you share with others. However, we also need to ensure that at critical times we manage the information which is being distributed, so that there is one clear factual message being released. We ask you to respect this policy and always assume that anything you write or say may eventually find its way into a public forum. In the event of a major incident As an official of the rally, you may see or hear of an incident that may be of importance. If you consider what you have seen or heard warrants more investigation, report it immediately to your team leader. They will then relay that information to the relevant person who will investigate or deal with the matter. If you encounter an urgent situation then you should radio rally base or ring the officials’ emergency number (02) 6648 4972 if possible. Whenever you observe an incident, please make detailed notes, including the time and what you saw, so that you have some reference if you are asked about the incident at a later time. If you have been involved in or witnessed an incident and you are asked questions by the media, please do not comment, but instead refer them to the Media Manager, Mr Chris Nixon. He will issue a formal statement which will ensure that the media have full and correct information. Also refrain from speaking to any spectators or general public which may be present, and do not post details via any mobile device to any social media platform, website or forum. Misinformation can get quickly out of hand. Rally Australia has standard procedures to deal with major incidents which include contacting families. There is nothing worse than reading about bad news before someone has had the opportunity to speak to you personally. Please do not be the cause of such a situation. If you see or hear of anything that is in your view wrong You are an integral part of Rally Australia and part of a team of 1200 that make the rally happen. Without your support the event could not run. The success of the rally in the public’s eyes is in the hands of the media team and it’s their job to report the happenings of the rally. With access to the Internet on most mobile devices, it is pretty easy to make comment about the rally which may be interpreted by others in a negative way. If you feel you have something to say about the rally, your team leader is in a position to listen and relay your concerns, especially if you are dissatisfied. There will be opportunity after the rally to voice opinion – both negative and positive. Confidentiality of the Event’s documentation The documentation of the rally is for use by its officials and competitors. Posting of maps, information and other material on websites is prohibited without the permission of the Media Services, or the Media Manager. It’s also not the role of any official to take it upon himself or herself to communicate information, other than to other officials in the course of their duty before, and during, the event. There are some in the community that may use this information to harm the event or gain access to prohibited or unsafe places. Public safety is paramount, and ample information will be provided to the general public to allow them to view the event from a variety of approved locations. Rally Australia is on show to the world and has a solid safety record. It is anticipated that there will be over 100 International media present for the event, so everything you do and say is a reflection of the professionalism of rallying in Australia.






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17. CULTURE OF RALLY AUSTRALIA Rally Australia has earned many awards over the years, but one aspect of the event that stands out is the team spirit. Probably more important than all the technology and innovation the event is renowned for, is its unique culture of “Can Do”. “Can Do” is not an original statement, but it best explains the attitude of everyone involved in planning and running the event. The ability and desire to make almost anything possible, and to do this with a smile and a helpful attitude, is what visitors to Rally Australia remember most. Another notable aspect of the internal culture of the organisation is the ability to handle the inevitable problems and errors. We know to err is human, but we ask for everyone to share his or her mistakes quickly and openly, so that the appropriate action to rectify the situation can be made. Running a major event such as a round of the FIA World Rally Championship requires the whole team to come together and to perform at its very best on the world stage. At times this can be stressful and cause friction. As a team, we understand this, and accept that in the heat of the moment things may be said but not meant. It is a tribute to our team that this can be quickly put behind us to keep the shared goal forefront in our minds. It is particularly important that even though we operate in specialised groups, all intent on doing the best job possible, we remain aware of our colleagues in other specialised groups also striving to achieve their particular objectives. We work in a manner that is complimentary to the work of others, and not in opposition to them. By focusing on our own objectives, whilst being conscious and supportive of the objectives of those working around us, we can achieve our stated goal of organising one of the best events in the World Rally Championship. Most of all, we should always remember this is a sport, and we should be enjoying being a part of it!

18. INSURANCE

Personal Accident Insurance As Rally Australia is a CAMS sanctioned event, and you as an official are licensed and/or authorised as such, then CAMS has in place a Personal Accident Policy on behalf of its members on which CAMS pays the premiums.

Legal Liability Insurance If an official who is providing authorised services at the event is involved in an allegation of negligence, then the CAMS policy will indemnify that official if they are found legally liable. The definition of insured under the CAMS policy extends to include Volunteers and Officials. From the point of view of a volunteer official, it’s important that you always remember, in the event of an incident which might involve liability, to be helpful in offering assistance and facilitating medical help, but do not admit liability on your own or any person’s behalf.

The insurance cover is effective for the duration of the event, and when officials are proceeding directly to the event from their place of business/residence and when returning directly to their place of business/residence at the conclusion of the event. Any deviation or delay in either journey will terminate the cover immediately.

In the case of pre / post rally activities, authorised officials and event organisers should note the date, time, participants name, and what activities were performed, in an event log book.

For insurance cover to be activated, officials MUST complete the sign-on sheets provided by event organisers. Details of the CAMS Insurance Policies are available from the CAMS web site – cams.com.au






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19. CAMS OFFICIALS LICENSING To ensure that officials are appointed to the level of competition appropriate to their level of competence, officials licences are graded.

Grade Description

No Grade Appointed or specialist categories such as Course Checker, Rally Observer, Medical, Chaplain or Course Presenter.

Trainee For those with no current motor sport officiating experience who are capable of working under direct supervision at all events.

General Official General Official Junior

For those with motor sport experience who are capable of working under indirect supervision at all events.

Club Chief (Club Activity) For those with motor sport experience working without supervision, capable of performing the role of Clerk of the Course/Event Director, assuming a team leader role (except Chief Scrutineer) or Chief Steward role at Club/Multi-Club events (excluding race, rally and off road events)

Bronze For those officials qualified to officiate without supervision, capable of performing the role of team leader (may take responsibility for other officials), officiating as Chief up to and including State level events and act as a General Official at any level event.

Silver For those officials with motor sport officiating experience qualified to work without supervision, capable of assuming a team leader role (and taking responsibility for other officials), officiating as Chief up to and including National level events and act as a General Official at any level event.

Gold For those officials with motor sport officiating experience qualified to work without supervision, capable of assuming a team leader role (and taking responsibility for other officials), officiating as Chief up to and including International level events and act as a General Official at any level event.

The licence categories are:

Circuit Official

Rally Official

Off Road Official

Administration

Event Command

Fire and Rescue

General Non-Competition Area

Scrutineer

Steward

Timekeeper Officials who hold a Gold or Silver licence in Circuit, Rally or Off Road can choose to specialise in a number of sub-categories:

Communications

Course vehicle

Competitor Relations Officer (CRO)

Trackside

Recovery

Sector Marshal

Flags

Course Marshal

Stage Commander

Control






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Junior Officials A junior official is anyone under the age of 18 years. Rally Australia does not generally accept Junior Officials however we will consider applications from Junior Officials ONLY where they will be an active official as part of a group which includes their parent or guardian – unaccompanied Junior Officials will not be registered. Minimum ages are:

for officials in event administration – 12 years

for officials in the non-competition area other than Spectator Points – 14 years

for officials working alongside the competition surface or in Spectator Points– 16 years Junior officials:

must attend an event briefing session

must be issued with a Schedule of Duties which includes:

who they are responsible to

safety measures related to the activity

are to be verbally briefed ‘on the day’ by a senior official

must be under the direct supervision of a senior (ie: over 18 years of age) official Direct Supervision ‘Direct’ supervision is defined as an adult accredited official being in view and with direct verbal communication with the junior official, directly supervising tasks. Junior officials under 16 years of age:

are not permitted to serve as Spectator Marshals

are not to work in Fire & Rescue, Emergency, Vehicle Recovery or Medical

are not to work at finish controls of special stage rallies

may work in Event Administration Junior officials 14 years or older will be able to work as a road closure official, provided they are stationed, and remain, on the ‘public side’ of the closure or barricade under direct supervision. The involvement of any junior official must have the consent of the official’s parent or guardian, and a ‘Disclaimer and Consent Statement’ must be signed prior to the event. Pregnant Officials Policy The disclaimer statement on the CAMS Officials Licence Application form contains specific requirements for female officials relating to pregnancy. If requested, the official is to provide evidence that they have received medical advice that it is suitable for them to exercise the privileges of their licence whilst pregnant, prior to them acting as an official. Specific indemnity details are contained in the Officials Application Declaration.

Pregnant officials are:

not permitted to serve as spectator Marshals

not to work in Fire & Rescue, Emergency, Vehicle Recovery or Medical

not to work at finish controls of special stage rallies

permitted to work in Event Administration Pregnant officials will be able to work as a road closure official, provided they are stationed on the ‘public side’ of the closure or barricade.






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CAMS OCCUPATIONAL HEALTH AND SAFETY POLICY STATEMENT

CAMS and Rally Australia are committed to providing a structured safe and healthy environment for all its stakeholders. CAMS and Rally Australia will continuously strive to minimise risks to the health, safety and welfare of all competitors, activity participants, managers, employees, voluntary workers, officials, contractors and visitors to workplaces under its control or to events and activities conducted under its sanction. CAMS and Rally Australia recognise the success of its goals depends on consultation with, and commitment and co-operation of, all stakeholders. CAMS support and encourage a proactive approach in identifying, assessing and reducing risk in the workplace. As part of its commitment, CAMS and Rally Australia will comply with relevant Work Health Safety legislation. CAMS and Rally Australia will ensure that work carried out by the business and its stakeholders is in accordance with recognised safety standards and industry best practice. Where no standards exist, due care will be taken to ensure the safety of employees, stakeholders and the public. CAMS and Rally Australia consider safety to be a joint responsibility which must be shared by all its stakeholders. CAMS and Rally Australia expects that all employees, stakeholders and visitors to its permanent workplaces and the temporary environment created by the events and activities which it sanctions, will comply with relevant Occupational Health and Safety legislation and CAMS and Rally Australia safety policies and procedures, and at all times protect the health, safety and welfare of themselves, of those with whom they work, event patrons and the community.

20. DEFINITIONS

BULLETIN An official written document intended to modify, clarify or complete the supplementary regulations of the rally. A Bulletin must be signed off by the Stewards of the Meeting. Bulletins are always printed on yellow paper to make them easily identifiable.

CAMS Confederation of Australian Motor Sport (CAMS). The national governing body of 4 wheeled motor sports in Australia and affiliated with the FIA.

COMMUNICATION An official written document of an informative nature which may be issued by either the Clerk of the Course or the Stewards of the Meeting.

CONTROL AREAS The area between the first yellow warning sign and the beige sign with three transverse stripes is considered as the control area. A Control Area can include Time Control, Start Control, Flying Finish, Stop Point. (Note: Radio Points and Medical vehicle points are not Control Areas). Control areas are considered Parc Fermé, and therefore no work is permitted on the car. Access is restricted to necessary and authorized people only.






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COURSE CARS (Note: 000, 00 & 0 cars are equipped with a siren and an amber flashing lights.) Prior to the start of each special stage a number of cars travel the stage to ensure it is set up in accordance with the regulations and that it is ready for competition. Advance Cars – This team deliver the Stage Closure Marshals (road closures) into the prescribed closures. They pick up the required officials from pre-arranged Meet Points, and take them into their allocated positions in the stage. Stage Safety Cars – Will traverse each stage prior to competition and the “0” cars, to ensure all personnel are in position, and the stage is set up as per the Safety Plan and Safety Set-Up Notes. These cars (formerly known as Slow Sweep) will also traverse each stage after the 999 Safety Car, on the first pass to collect paperwork and recheck the course and after the second pass, as “Sweeper”, to reopen the road. Tech Cars – These are to ensure SIT timing equipment and clocks are functioning and synchronised at Time, Start and Flying Finish controls. In most cases a Tech Car will only proceed to Time, Start and Flying Finish controls, and not necessarily go through the stage. Tango 10 – This is a Police vehicle that has been assigned to check the course prior to competition. Tango 10 will have Police and a Rally Official and be in contact with Rally Base and the POC. On approval from Tango 10, the Police will hand over the control of the stage roads to Rally Base. 000 – (Pronounced “Triple Zero”) will traverse every Special Stage, and have a planned finishing time of approx 20 minutes before the first car is due to start the stage. Their role is to check the synchronisation of the clocks, and check that each control point has the correct stage documentation. 00 - (Pronounced “Double Zero”) will traverse every Special Stage and have a planned finishing time of 5 minutes before the first car is due to start the stage. "00" will be the last car to check that all stages are set up correctly as per the Stage Set-Up Notes, compiled by the Chief Safety Officer, check control documentation, and that all clocks are synchronised. After this vehicle has entered the stage, no other vehicles are permitted on the special stage for any reason (with the exception of the FIA Safety Delegate), without the express approval of the Clerk of the Course. 0 - (Pronounced “Zero”) will traverse every Special Stage immediately in front of the first car, but sufficiently in front to finish the stage 8 minutes before the 1st car finishes. The purpose of this car is to warn officials and spectators that the next car following will be a competitor, and they should be ready for duty. 999 Safety– will follow the last car on all special stages to collect information on cars that do not complete the stage. Sweeper – will follow the 999 Safety so as collect all control paperwork and after the last pass on a stage for the day advise the Stage Closure Marshals that the stage is complete for the day.

CREW A crew is made up of two persons on board each car nominated as driver and co-driver. Except if otherwise stated, either member of the crew may drive during the rally and each one must hold an FIA driver’s competition license for the current year, which is valid for the event, plus a valid civil license in their country of residence. DAY Each part of the rally, separated by an overnight Parc fermé. If only a super special stage is organised on the evening before Day 1, it is considered to be Section 1 of Day 1. DECISION A document issued by the Clerk of the Course or the Stewards to announce their findings following an enquiry, hearing or investigation.

END OF THE EVENT

The event ends upon posting of the Final Official Classification. The competition element of the rally finishes at the final time control.






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FIA The Fédération Internationale de l’Automobile (FIA) is the international governing body for motor sport and is the organization that controls all 4 wheeled motor sport, including Formula 1.

FLYING FINISH

At the end of every special stage is the “Flying Finish”. A yellow warning board is placed 100m prior to the red board signifying the finish line. The yellow warning board defines the entry boundary of the stage finish control area and gives warning that the finish line is approaching. As the car passes the “Flying Finish” red board, its finish time is recorded as a time of day in hours, minutes, seconds and tenths of a second. The car does not stop at this line; it proceeds at a gradually reducing pace to the ‘STOP’ point. This STOP point is usually about 300m after the Flying Finish HELICOPTERS

Weather permitting; the rally organisers may use and allow the use of helicopters to follow the event. There are a number of reasons for helicopter use, some of which include -

There will be one Safety Helicopter (Chopper 1) used during the event. Its’ job will be aerial observation of each stage prior to stage start. It will remain in the air while the first WRC competitor is on Stage. After this WRC competitor has completed the stage it will land close to the stage and be available to investigate any incident or intervention, as required by Rally Base.

There will be a Medivac Helicopter (Chopper 2) located at the Rally Australia Service Park during competition times and at Coffs Harbour Airport overnight to facilitate the definitive evacuation of patients to tertiary hospitals.

Many Teams also use helicopters. CASA and Australian Air Traffic Control (Coffs Harbour) are also involved in the organisation of the rally

Each of the Organisers helicopter crews carry a portable radio to contact Rally Base when they are on the ground. HOLDING PARK

As for a Parc fermé, but where media and team personnel holding an appropriate pass may be admitted.

INCIDENT CONTROL VEHICLES (ICVs) The ICV is part of the medical team for the rally. The ICVs carry an experienced trauma doctor and medical equipment. The ICVs are deployed by Rally Base to assist any Medical Intervention Vehicle (MIV) as required.

ITINERARY

The Itinerary is used to describe the components of the rally and it schedule. LIAISON / ROAD SECTION

The roads to and from Special Stages are public roads, referred to as “road” or “liaison” sections. On these roads competitors must obey all local traffic laws, including all posted speed limits. Crews who exceed the legal speed limits on the liaison sections not only face the usual civil penalties, but also penalties imposed by the FIA which it does not hesitate to impose, and which can involve substantial fines (much larger than civil fines), time penalties, and even exclusion from the event. MEDICAL INTERVENTION VEHICLE (MIV)

The MIV is part of the medical team for the rally. A MIV is located at the start of every special stage and at the mid-point Medical Vehicle Points. The deployment of an MIV is activated from Rally Base on advice that an accident has occurred where medical assistance is required. Each car is equipped with a paramedic and an extensive range of medical equipment as detailed by the FIA. At Rally Australia the MIV also carries personnel trained in rescue, plus rescue equipment.






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MEDICAL VEHICLE POINT

Medical vehicle points are located in special stages where the stage distance is greater than 15km. These points are co-located with a Radio Point. There can be more than one medical vehicle point in a special stage. The basic regulation is that a car cannot travel more than 15km or 10 minutes without passing a medical vehicle point. An MIV and ambulance will be located at all medical vehicle points.

MOBILE RESPOCSE TEAM

Mobile Response crews, on trail bikes, are Rally officials and ensure that spectators are safe. The NSW Motor Sport (World Rally Championship) Act 2009 makes it illegal for unauthorised entry into the areas where the Rally is being run. All Rally officials have the power to notify members of the public that they are trespassing, and if necessary the Police will be called in to remove them from the area. All road closures, including the start and finish times, are publicly advertised prior to the event. The time a road is closed may vary from stage to stage.

NEUTRALISATION

Time during which the crews are stopped by the organisers, for whatever reason, where parc fermé rules apply. An example of this might be where the running of a special stage is delayed and Rally Base stops the field awaiting the special stage to again be ready for competition.

PACENOTES

Pacenotes are written by the crew during recce and then read by the co-driver during the stage to accurately describe the road ahead in extreme detail. As well as dictating the general route to be taken, in terms of turnings, junctions, etc, all notable features of the route which might affect the way it is driven at speed are included. These details include the distance between each feature, the degree and severity of bends, adverse camber, crests and jumps, surface type and conditions, potholes, special instructions to the driver, etc. PARC FERMÉ

An area in which repairs or outside assistance is only permitted if expressly provided for by the FIA World Rally Championship Sporting Regulations, or by the supplementary regulations of the rally, and where only authorised officials are admitted. Police Operations Centre (POC) / Government Coordination Centre (GCC)

The Sydney POC/GCC normally operates from the Sydney Police Centre in Surry Hills Sydney. For Rally Australia it will be located next to Rally Base at Opal Cove Resort, Coffs Harbor.

a. Police Operations Centre (POC) is set up to coordinate the Police operation supporting the rally. The POC is headed by the Police Commander assigned to the Rally. The Police Incident Management Team Personnel located in the POC includes:

Local Area Command – including access to the General Duties, Licensing, etc. Operations Tactical Commander Traffic – including Highway Patrol and Trail Bike Squad Other Specialist Police as required

b. Government Coordination Center (GCC) is set up to coordinate Government and other external authorities involved in the Rally. The GCC is run by the NSW Government Department of Premier and Cabinet. Represented in the GCC are:

Department of Premier & Cabinet Transport Management Centre (TMC) Rural Fire Service NSW(RFS) NSW Ambulance (NSWA) Workforce Road Services Rally Australia Liaison

http://en.wikipedia.org/wiki/Hill_jumping






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PROHIBITED SERVICE

The use or receipt by the crew of any manufactured materials (solid or liquid, other than drinking water supplied by the organisers), spare parts, tools or equipment other than those carried in the competing car, or the presence of team personnel as defined in the FIA World Rally Championship Sporting Regulations.

RADIO POINT

Radio points will be at the start and finish of all Special Stages which exceed 5km in total length and in locations within the special stage at approximately 5km intervals. The role of the Radio Point is to enable the location of all competitors to be monitored during the Rally. Radio Points are in direct contact with Rally Base. As a car passes the Radio point the rally tracking system shows the car as having passed that location. If there is an accident and medical assistance is required the following competition car drives to the next Radio Point so as to advise Rally Base. Each Radio Point has a set of yellow flags and a yellow vest with the Radio Point symbol on it for use in the event of a Special Stage shut down. RALLY SIGNS

Rally signs are used to identify to the crews different control types, Radio Points, service etc. The rally signs and their positions on the road are shown in Appendix 1, 2 and 3 of this document.

RALLY HEADQUARTERS

Rally Headquarters is the central location where the rally is administratively run from. It includes the Rally Base, the POC and GCC, Rally Results Centre, Rally Secretariat, Rally Reception/Inquiry Desk, etc.

RECONNAISSANCE (THE RECCE) Driver and co-driver familiarise themselves with the various stages before the start of the event. They drive each special stage twice in a standard road-car (sometimes - people may ask why this is needed if they are only driving at road speed) during the two days preceding the rally. It is here that the co-driver writes detailed pace notes for use on the special stages during competition. Crews are required to observe all road rules and some special restrictions imposed by the rally organisers, which will be communicated to the crews prior to commencing recce.

REGROUP A stop scheduled by the organisers under parc fermé or holding park conditions, having a time control at the entrance and exit to enable the schedule to be followed, and/or to regroup the cars still in the rally. REMOTELY PILOTED AIRCRAFT (RPA)

These aircraft are also known as UAV’s and Drones. Rally Australia has a Policy that NO RPA, Drone or UAV aircraft, no matter of the size, may operate within the operational area of Rally Australia with the exception of the WRC Drone provider dji. ROAD BOOK

The “Road Book” is a set of instructions issued by the organisers that show the crew where to go, and the time allowed to get there.

ROAD CLOSURE All roads used for special stages are closed for normal public use. To enforce this, all roads leading on to the special stages are closed by either a physical barrier, e.g. locked gate, or a manned road closure, where rally officials are appointed to the intersection for the purpose of blocking the road leading to the special stage. Stage Closure Officials have been appointed to check each stage prior to the competition cars to ensure that each road with possible access to the stage is closed. All road closure officials are supplied with a copy of the documents giving authority to close the roads, explaining barricading requirements and safety locations within each Road Closure site. Roads are closed with the authority of the NSW Motor Sport (World Rally Championship) Act 2009.






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SCRUTINEERING (SCRUTINY) Scrutineering is where competing cars are checked by specially trained and licensed officials to ensure they comply with all rules and regulations applicable to the Rally. At pre-event scrutineering, cars are checked to ensure all safety related equipment and regulations are complied with. At post event scrutineering, the winning cars are checked to ensure they comply with the technical specifications of the World Rally Championship. Cars can be checked at any time during the rally. Cars that do not comply may be excluded. Cars will be checked at the end of each Special Stage to ensure they are safe to travel on public roads.

SERVICE

Service is defined as any work on a competing car, except where limited by the FIA World Rally Championship Sporting Regulations. Besides interrogating data from the on-board data systems, changing tyres and making running adjustments, during this time a team of up to eight technicians are allowed to perform mechanical work on each car. The time available is strictly limited, with each stop being either 10, 30 or 45 minutes, depending on the itinerary. Crews are punished with time penalties for exceeding these allotted times

SERVICE PARK

After each group of stages is completed, the cars can visit a designated service park where repairs may be carried out by the teams under strict supervision. Service Parks will also have a designated are for refueling the cars. Modern rallies have a central service park, so that teams only need to set up in a single location for the duration of the rally. In some cases, there is a need to have a remote service area, and remote refuelling, where limited work can be carried out by the teams. Away from the service park, repairs or adjustments can still be made, but only by the driver and co-driver, using only tools and spare parts carried in the car. No work is permitted on the car in Control Areas. See section 4.4 of this document. START OF THE EVENT

The rally starts from the day of administrative checks or reconnaissance (whichever is the earlier). For 2017 Rally Australia this will be Monday 13th November. The competition element of the rally starts at the first time control on Friday 17th November.

START CONTROL

At the start of each special stage is the stage start control/line. At the Start Control each driver is given a starting time on a set minute, and then proceeds to the start line. The start signal, consisting of an electronic countdown involving a series of lights, is given to the driver on the set minute. The system is also set to record if the driver leaves early, and if so, a penalty is applied. When the start signal is given, the driver takes off and proceeds to drive as quickly as possible to the finish of the stage. The beige sign with three transverse stripes defines the exit boundary of the stage start control area. STOP POINT

At the end of every special stage is the stage finish control. Between 300 and 400m after the Flying Finish is the Stop Point. It is defined by the red ‘STOP’ board. The competing cars are required to stop and have their finish time manually recorded on their time card (time of day in hours, minutes, seconds and tenths of a second). The beige sign with three transverse stripes defines the exit boundary of the stage finish control area.






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SPECIAL STAGES The Special Stages are the competitive sections of the rally, where the driver and co-driver drive as fast as possible to achieve the quickest time. They take place on private or public roads, which are closed to the general public while the rally is in progress. A typical rally will have between 15 and 25 special stages over three days. Special Stages vary in length from five to 60kms, with the cars’ times being recorded after each stage to the tenth of a second.

SUPER SPECIAL STAGE

A special stage designed for spectator viewing with the possibility of having more than one car starting at the same time. The length of a super special stage shall be between 1.5 km and 5 km.

SWEEPER CARS

After the last competition car has entered a special stage it is followed by the “Sweeper” car. The purpose of this official car is to act as a safety car for the last competing car, in case of an accident and to advise all officials that competition has finished for that Stage and to check with the crews of any cars stopped in the stage as to their requirements. Once the Sweep has completed the stage for the last time each day Rally Base will organize for the roads to be reopened.

TIME CARD

A card issued by the rally organizers to each competing crew for the entry, by control officials, of times recorded at the different control points scheduled on the itinerary. This includes Start and Flying Finish times, and controls such as Regroup, Service etc. There are penalties for competing crews marking this time card anywhere other than where authorized, or for losing the time card.

TIME CONTROL

As has been described above, a rally is all about Time. The time you leave, the time you arrive, the time you take and the time you are allowed. The rally itinerary is governed by a strict timetable called the Running Schedule. The time crews are allowed, to travel from one Time Control to the next, is shown in the crew’s road book, and on their Time Card. Time Controls are located at – Start of Rally, Start of Special Stages, entry and exit from Service, entry and exit from Regroups/Parc Fermé, and the Finish of the Rally. Crews are given a set amount of time in which to travel between Time Controls. Time Controls are always preceded by a “road” or “liaison” section (except exits from Service, Regroups/Parc Fermé). If the crew is late to arrive at a Time Control for any reason, they are penalised at the rate of 10 seconds per minute late. This penalty is added to their total time for the rally. Early arrival at a time control is penalised with 60 seconds on every minute early (as this may indicate speeding in a liaison section – time allowed to complete liaisons are sufficient when obeying the posted speed limit). The time is recorded from when the car passes the Yellow Warning Board at the entry to the Time Control. Typically a Driver, if early, will wait outside the Time Control (Yellow Warning board) until the correct time arrives. The Red Time Control Board is where the crew stop to have the time recorded on their Time Card. Drivers can be excluded from a rally if they are 15 minutes late for a time control, a total of 30 minutes late for a day or 60 minutes for an entire rally.

TYRE MARKING/CHECKING

The number of tyres that may be used by cars during the rally is limited by the regulations. Tyres are marked and checked by Scrutineers during the rally. Cars that do not comply may be penalised.






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TRACKING SYSTEM All cars in the rally are fitted with a Global Positioning System (GPS) tracking transponder. The transponder picks up data from the global GPS and sends data back to Rally Base via a radio network, including a ground station in Rally Base or via a relay aircraft flying above the rally route. The data is displayed on a screen in Rally Base and the GCC/POC. Officials monitor the screen to see if any car has stopped on a special stage, or if a car does not follow the intended route. The system is active on each car during the rally. Cars are represented on the screen as a ‘dot’ with a number inside it. The ‘dot’ can be displayed as different colours which have the following meanings. WRC SIT tracking

Green – Normal Operation All good

Yellow – Lost Comms/GPS Out of range

Orange – Car Stopped No alarm raised

Blue – Power Off Engine stopped (Triangle – Hood Open)

Red – Alarm Crew needs immediate assistance

ARC rallySAFE tracking

Black – Normal Operation All good

Grey – No recent updates May be out of range

Green – Car Stopped OK No alarm raised

Yellow – Hazard May be stopped on stage

Red – Alarm Crew needs immediate assistance

White – Limping Slow vehicle <30kph

21. CLOSING ROADS FOR SPECIAL STAGES Like the Bathurst Supercheap 1000 is run on roads open to the public for most of the year, the special stages are run on roads open to the public for most of the year. Like Bathurst the roads are closed while the competition is running. Once the special stage roads are closed only authorised rally traffic is permitted. ALL traffic (including trail bikes) is restricted to ‘ONE WAY’ travel, which must be in the direction of the rally stage. No cars, other than ones displaying the correct pass or authorised by Rally Control and the Stage Commander, Stage Deputy Commander or Stage Safety Officer are allowed on the stage roads once closed. The special stage roads are considered closed at the time shown in the Running/Course Car Schedule as “Stage Set By”, unless otherwise advised. The roads are reopened only after the “Sweeper” Car has completed their pass of the stage, and approval is given by Rally Control.






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22. RALLY CAR IDENTIFICATION a. Competition cars Competition cars can be identified by their numbers and the Driver / Co-driver information on the car as per the diagram below. These cars will be painted in team colours with sign-writing and sponsors’ stickers

b. Reconnaissance Cars (Recce Cars) Recce cars will not be painted in the same livery as the competition cars; in fact they are normally a single colour. These cars will have a number on the front and rear window. They should look like any regular road car.

c. Service Cars Service cars can be identified by Service Car Stickers.

d. Official Cars Official cars can be identified by - Official Course Cars will have numbered door and window panels similar to competition cars. Senior Stage Officials will have large front windscreen stickers. Other Officials will have a small sticker on the top passenger’s side windscreen.

Any car suspected of breaking any law or regulation should be noted by its Competition number and car registration number.






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23. ENTERING AND DRIVING ALONG A SPECIAL STAGE

All cars, including rally officials, Police and other emergency services MUST report to either, the Stage Commander, Stage Deputy Commander or Stage Safety Officer prior to entering a special stage. When a car (including trail bikes) approaches the start of a special stage then the following procedure must be followed –

a. Park the car/bike outside the control area, prior to the Yellow warning board.

b. Do NOT block the road.

c. Advise your arrival to Rally Control via your radio contact at Rally Control or via the rally network.

d. Report to the either the Stage Commander or Stage Safety Officer and advise them of your purpose and intended action.

e. Once approval is gained to enter the stage, proceed to the Start Line

NOTE: UNDER NO CIRCUMSTANCES ARE YOU TO ENTER THE STAGE UNLESS AUTHORISED BY RALLY CONTROL, THERE MAY BE OPPOSING RALLY OR OTHER TRAFFIC OF WHICH YOU, OR HE/SHE, MAY NOT BE AWARE. THE VERY WORST THING THAT CAN HAPPEN IS A COLLISION BETWEEN YOU AND A VEHICLE TRAVELLING IN THE OPPOSITE DIRECTION. ONLY RALLY CONTROL KNOWS WHAT VEHICLES ARE ON THE STAGE, AND WHERE THEY ARE. FAILURE TO ABIDE BY THIS REQUIREMENT MAY RESULT IN A SERIOUS ACCIDENT, AND AT WORST, ONE OR MORE FATALITIES.

f. Advise the officials that you are entering the stage and ask them to have the Radio Point advise

Rally Control of your departure time.

g. Advise Rally Control via your radio contact at Rally Control or via the rally network that you have entered the stage.

h. At the Start Line zero your car’s trip meter, (This is so you can follow the road book and

advise of your distance into the stage if you encounter a problem or need to stop)

i. If you stop on the stage

Advise Rally Control that you have stopped.

Advise reason for stopping.

Advise your distance into the stage or instruction number in the road book.

Advise Rally Control when you restart along the stage

j. On arrival at the STOP Control advise Rally Control of your location.

k. Report to the Deputy Stage Commander Stop and advise any issue/problems you encountered on the stage and that you are leaving the stage.

l. Advise Rally Control when you have left the STOP Control.






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24. COMMUNICATION – RADIO NETWORKS. With a rally that runs over a large area, it is essential that effective communications are set up so that the further most point of the rally can have communications with Rally Control, and the Start and Stop points of each stage can communicate with each other. The rally has a number of different radio networks to enable the safe conduct of the event. All these radio networks are dedicated to the rally.

2017 will see Rally Australia move to 4 radio networks. The difference will be that the “Command” system will be split into two networks, Operations and Safety. The 2017 Rally Australia Radio Networks will be –

Operations Network (Hand Held, In Car Mobile & Base Station) The Operations Network is a radio network used for control of the Rally with respect to operations of the rally, e.g. set up/pull down, media, equipment, environment, scrutineers, courtesy vehicles etc. For Stage Teams this will be prior to the “000” car arriving at the Stage START and after the “Sweeper” car has passed the STOP point, as well as other aspects of the rally. This is a ‘controlled network’. Unless otherwise authorised, all user transmissions must be directed to, or through, Rally Base in the Command Centre. This is essential as there are around 60 radios in use on the Operations Network. The network uses one of the Coffs Harbour Council P25 digital channels and, to cover the areas used on the Rally, a network of repeaters are used to relay the communications between the users and Rally Base. The Operations Network will comprise-

Rally Base

Stage Teams – Prior to “000” car arriving at their stage and after the “Sweeper” car has passed the STOP point.

Spectator Point Site Commanders

Service Park, Regroups, Refuels

All activities leading up to the event

Setup and Pull Down teams

Advance Cars

Equipment and other support personnel

Media and Publicity

Environmental Team

Courtesy Vehicles

Scrutineers

DNSW SSS Operations In previous years this was part of the “Command System”.






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Safety Network (Hand Held, In Car Mobile & Base Station) The Safety Network is a radio network used for control of the Rally with respect to the safe running of the competitive stages. For Stage Teams this will be after the “000” car has arrived at the Stage START until the “Sweeper” car has passed the STOP point. This is a ‘controlled network’. Unless otherwise authorised, all user transmissions must be directed to, or through, Rally Base in the Command Centre. This is essential as there are around 60 radios in use on the Safety Network. The network uses one of the Coffs Harbour Council P25 digital channels and, to cover the areas used on the Rally, a network of repeaters are used to relay the communications between the users and Rally Base.

The Safety Network will comprise-

Rally Base o Clerk of the Course, Deputy Clerks of the Course, Asst. Clerks of the Course, Sporting Director.

All Safety vehicles including FIA , Course (000, 00 & 0), Tango 10, 999 and Sweeper cars

Stage Teams – From the “000” car arriving at the stage START until the “Sweeper” car has passed the STOP point.

Safety Helicopter – Chopper 1

Chief Safety Officer, Deputy(s) and Assistants.

Competitor Relations Officer’s

Community Engagement Officer

Technical (SIT) Cars

Rally Tour Guides

Mobile Response Team

Recovery Team

Public Safety Officer

Chief Public Safety Marshals

FIA Safety Delegate

Media Operations

Testing and Shakedown In previous years this was part of the “Command System”.

Medical Network (Hand Held, In Car Mobile & Base Station) The Medical Network is a radio network used for control of the MIV, ICV and Ambulance’s at the Rally, and is a ‘controlled network’. Unless otherwise authorised, all user transmissions must be directed to, or through, the Chief Medical Officer (or Delegate) in the Command Centre. This is essential as there are around 25 radios in use on the Medical Network. The network uses one of the Coffs Harbour Council P25 digital channels and, to cover the areas used on the Rally, a network of repeaters are used to relay the communications between the users and the Chief Medical Officer. This is the same as used in previous years.

Safety On Stage (SOS) Network (In Car Mobile & Base Station) This SOS network is used to provide communication between the Special Stage Start, all intermediate SOS points, Special Stage Stop and Rally Base. The data provided from these locations enables tracking of competition cars during Stage operations, provides a location for competitors to stop and advise of an incident that may requires medical assistance and enables the Clerk of the Course to issue a RED flag instruction so as to stop competition on a stage.






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In 2017 this network will use a repeater mounted in an aircraft flying above the stages. There will be two aircraft operating so there will be continuous coverage during operation times of this network. The network will become active 30min prior to the start time for the first stage each day. It will be active until the last car finishes the “Forest” Stages each day. The network will provide communications between the SOS Start, SOS Points, SOS Finish and the SOS Controller at Rally Base. This is a new network for 2017.

Flying Finish Network (Hand-held) The Flying Finish network comprises hand held radios supplied by SIT Timing operating between the flying finish and the stop points on a special stage. These are on a SIMPLEX (i.e. no repeater) network. Officials will also have back up Local Area Network radios. This is the same as used in previous years.

Local Area Network (Hand-held) These will be allocated to groups who will use them locally without a repeater. These are on a SIMPLEX (i.e. no repeater) network. If a user moves to another area where a different group is operating on same frequency they will have communications. Groups will include: Flying Finish – Stop Point back up, Spectator Marshals, HQ staff, DNSW Super Special Stage & Service Park – but they may use two channels at busy times This is the same as used in previous years.

Safety/Operations Network Procedure Officials that are assigned a radio will be advised the network they are to operate on, with the exception of Stage Teams officials this will normally remain on their assigned radio network. Stage Teams will start the day on the Operations network. Stage Teams will move to the Safety Network when the “000” car arrives at their Stage START. This is so that the full stage operation is on the Safety Network while the “000” car, Tango 10, FIA Safety etc. are preceding through the stage. Course Cars are always on the Safety Network. The process during the handover is;

The “000” car requests the Deputy Stage Commander - Start to contact Rally Base via the Operation Network and request all Stage personal to change to the Safety Network.

The “000” car contacts Rally Base via the Safety Network and advises that the stage is changing to the Safety Network.

Rally Base, Operations Network, contacts Stage personal so as to advise to change radios to the Safety Network.

Rally Base, Safety Network, polls the Stage personal to confirm radio contact.

After the “Sweeper” car declares the stage “Black” Stage personal are advised to return to the Operation Network by the Rally Base Safety Network.

Rally Base, Operations Network, polls Stage personal to confirm radio contact.

Communications Manual A Communications Manual has been produced to further expand on the process and procedures






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25. REMOTELY PILOTED AIRCRAFT (RPA) Also known as Unmanned Aerial Vehicles (UAV’s) or Drones. The general use of RPA’s has increased over the last 5 years from professional commercial companies operating very complex aircraft to the local farmer using an RPA to check irrigation. The use of RPA’s has also saved a lot of cost in getting aerial vision of sporting activities. This is not without risk, the failure of a RPA over the competition area or at a Spectator Point is of concern to both Rally Australia and the Confederation of Australian Motorsport (CAMS). CAMS has issued a policy on the operation of RPA’s at motorsport events. http://docs.cams.com.au/Corporate/Policies/General/CAMS%20UAV%20policy%20-%20board%20approved%2020%20February%202016.pdf Rally Australia has a Policy that NO RPA, Drone or UAV aircraft, no matter of the size, may operate within the operational area of Rally Australia with the exception of the WRC Drone provider dji. The CAMS Public Liability Insurance, which is Rally Australia insurance, does not cover the operation of RPA’s, Drone’s or UAV’s or any incident involving these aircraft. This includes ALL types of these aircraft including what could be seen as a child’s toy. This policy must be strictly observed as Rally Australia has many full size Helicopters flying at low altitude for WRC TV, Rally Australia Safety Helicopter and Team Helicopters. The risk of a RPA/Drone/UAV operating in the area of a Special Stage impacting one of the Rally Australia helicopters is real.

http://docs.cams.com.au/Corporate/Policies/General/CAMS%20UAV%20policy%20-%20board%20approved%2020%20February%202016.pdf

http://docs.cams.com.au/Corporate/Policies/General/CAMS%20UAV%20policy%20-%20board%20approved%2020%20February%202016.pdf






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26. FIA STANDARD RALLY SIGNS






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27. SPECIAL STAGE SET UP

28. LIAISON SET UP






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29. ACCIDENT APPRAISAL If you are faced with an accident, use the following procedure to report the incident to Rally Base. For use in Radio transmission. Please follow this sequence, speak clearly and remain calm. Do not shout into the radio microphone.

1. Who is calling? (Your Name, Status) 2. Where are you calling from? (Special Stage, Distance) 3. What is the nature of the incident? (Briefly) 4. How many people/vehicles involved? 5. Are any people trapped? 6. Is there a fire? 7. Can you handle the situation, or do you need help?

THEN - Answer these very important medical questions in relation to any or each injured person:

1. Is the person conscious? 2. Is breathing Normal? (and patient talking?) Noisy? Absent? IS THE PATIENT BLEEDING? IF SO, FROM WHERE? HOW MUCH (SLOW, TRICKLE, SPURTING)?

3. Is there obvious injury? If so, what and where? 4. Other problems? (e.g. Vomiting, fits etc.)

REMEMBER

STAY CALM, SPEAK SLOWLY AND CLEARLY. YOUR ACTIONS MAY SAVE A LIFE!

30. ENVIRONMENTAL CARE – INJURED WILDLIFE HOTLINE The emergency number for sick, injured or orphaned native animals, such as parrots, kangaroos, bandicoots, seabirds, possums, on the sides of the road, in parks, suburbs, paddocks and forests, is:

Mid North Coast WIRES Coffs Harbour Area

Phone: (02) 6652 7119 or WIRES HOTLINE 1300 094 737

31. INDIVIDUAL AND VEHICLE PASSES

WRC AND RALLY AUSTRALIA PASSES FOR INDIVIDUALS Rally Australia will issue passes to all persons involved in the rally. A Pass Board, showing passes with access will be placed at locations where access is restricted.

Example of FIA issued Pass Example of Rally Australia Pass






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WRC MEDIA TABARDS and FIA JACKET Rally Australia will issue tabards to selected media which allows access to Special Stages, Media Zones. Examples of the Tabards are shown below. The Media Safety Book shows the access for these Tabards.

RESIDENT PASSES Local residents and property owners have access to their properties for 1 hour after the road is closed to the public, and 30 minutes prior to the roads reopening. The time for this access is different for each stage, and is listed in the Rally Running Schedule, and as advertised by the NSW Government Transport Management Centre. Residents have been issued a pass as shown below.






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WRC AND RALLY AUSTRALIA VEHICLE PASSES and PASS BOARDS Rally Australia will issue vehicle passes, as show in the Pass Board below to all vehicles that need access to restricted areas at the rally. A Pass Board will be placed at locations where access is restricted showing passes that are allowed access. This is an example of the pass board that will assist Traffic Controllers and Rally Australia Marshalls to determine who is allowed past a Traffic Control Point






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32. INCIDENT REPORTING With all Incident Reports, the paperwork should be completed as soon as possible and handed to a Senior Official who should immediately relay the pertinent information to Rally Headquarters either by radio or telephone, as it may affect the results. The Senior Official should arrange for the written report to be delivered to Rally Headquarters via the Sweeper, another Official or themselves. Officials can also take a photo of the form with a “Smart” phone and then email to [email protected]

Incident Report Form






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33. OVERVIEW 3 DAY MAP






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34. Service Park Overview






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35. MEDICAL AND FIRST AID ADVICE

Dial 000 in an Emergency

We hope your trip to Australia and Northern New South Wales is free from incident and illness, but it is still important to familiarise yourself with how to place an emergency call. This is especially if you are an international visitor to Australia.

If you have a rally radio, call Rally Base and advise of the problem. If you do not have a radio then call the Rally Base on (02) 6648 4977. In Australia, the emergency phone number is triple zero (000) – this is a free call from any phone.

The operator will ask if you want or need: Police, Fire or Ambulance.

In a medical emergency, ask for Ambulance.

To get an ambulance to the scene as quickly as possible, any person calling triple zero (000) will be asked a standard set of questions by the operator.

The questions you will be asked by the Ambulance operators are: 1. What is the exact address of the emergency?

(Including suburb name and nearest cross street) 2. What phone number are you calling from? (if calling from a public phone there will be a

number on a panel above the phone) 3. What is the problem? Tell me exactly what happened. 4. How old is s/he? 5. Is s/he conscious? 6. Is s/he breathing?

It is important that you remain calm, and do not hang up until the operator has obtained the required information. Additional questions may be asked by the operator, who may also provide further assistance or instructions Ambulances are for use in an emergency only. If you would like medical attention for a non emergency, your accommodation venue should be able to assist with the contact details of the nearest general practitioner (family doctor).

DR ABC

Administering immediate first aid in an emergency situation can make a significant difference to someone who is sick or injured. When confronted with an emergency situation, remember the D.R.A.B.C Danger, Response, Airway, Breathing and Circulation of First Aid, to ensure that the best possible outcome is achieved. Danger Look for danger to yourself, bystanders and the patient. If able to do so, remove the patient

from danger or the danger from the patient without putting yourself at risk. For example: moving the patient away from a fire.

Response Identify if the patient is conscious, by asking the patient questions such as "open your eyes", "can you hear me" while gently shaking their shoulders.

If conscious reassure the patient and seek medical advice If unconscious carefully roll the patient onto their side, (this is called the recovery position)

ensuring that you support the patient’s neck. If the patient is in a motor vehicle, gently tilt the head back.

Airway Open airway by tilting patient’s head back and lifting the chin. Do not perform a head tilt on babies or injured patients.






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Check that the airway is not blocked; this is done by sweeping the mouth with your fingers removing any solid pieces of food or other things, and letting any fluid drain out. If this simple manoeuvre is unsuccessful in opening a patient’s airway you need to get someone to call an ambulance immediately.

Breathing Look for the rise and fall of the chest Listen for breath sounds from their mouth or nose Feel for the rise and fall of chest If the patient is breathing keep the patient on their side (recovery position). Remain with

the patient while continuing to monitor the patient and check the breathing and pulse every few minutes until Ambulance arrives.

If the patient is not breathing commence Expired Air Resuscitation (EAR) Circulation Check casualty’s pulse, skin colour and breathing for up to 10 seconds. If:

Pulse present and not breathing: continue EAR No pulse present: commence Cardio-Pulmonary Resuscitation (CPR)

Expired Air Resuscitation (EAR)

If the patient is not breathing: 1. Lift the jaw forward and tilt the casualty’s head back gently, this will keep the tongue forward. Pinch the casualty’s nostrils closed between your thumb and forefinger, keeping the head tilted

back. Open your mouth and take a deep breath. 2. Cover the casualty’s mouth with your mouth making an airtight seal. Blow into the mouth to inflate

the lungs. 3. Turn your head to see whether the casualty’s chest rises and to take a fresh breath yourself. The rise

of the chest should be similar to that of normal breathing. Listen for the air to be expired. 4. Place your mouth back over the casualty’s mouth and give another two breaths*, checking the chest

between inflations. *Adult: 2 full breaths in about 2 seconds *Child: use 2 smaller breaths for a child *Baby: seal your mouth over the baby’s mouth and nose and give 2 quick puffs. 5. Check the carotid pulse and skin colour for up to 10 seconds. At the same time look, listen and feel

for breathing. If there is a pulse and skin colour is normal this means the heart is beating and circulation is functioning.

6. If not breathing, continue mouth to mouth resuscitation – one breath every four seconds. Check the carotid pulse, skin colour and breathing (for up to 10 seconds) after one minute and every two minutes thereafter.

Cardio-Pulmonary Resuscitation (CPR)

1. After giving at least two effective breaths, check for breathing, carotid pulse and skin colour for up to 10 seconds. If no pulse or breathing present proceed as follows.

2. With the casualty on their back on a firm surface, position your hands as following: Adult: Position the heel of one hand on the centre of the lower half of breastbone (sternum) while grasping the wrist with your other hand. Child: Position the heel of one hand on the centre of the lower half of the breastbone (sternum). Baby: Position 2 fingers in the centre of the breastbone (sternum) just between the nipples.

3. Straighten your arms and press down on the breastbone so that it is compressed to approximately 1/3 of its depth. Keep your hands in position and release the pressure. Repeat this procedure at a steady rhythm.

30 cardiac compressions at a rate of 100 per minute, then 2 breaths. Continue until help arrives.






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Keep the ‘000’ (Ambulance dispatcher) informed of the person’s condition (if possible ask someone to do this for you)

Check for any visible signs of injury and if present; control severe bleeding by applying direct pressure to the affected area (take care to not come in direct contact with blood)

Support broken bones (fractures) through immobilisation of the limb.

Prevent further injuries to the casualty

Heat Exhaustion / Heat Stroke

During high temperatures, particularly in summer, it is important to follow a number of simple precautions to keep cool, such as drinking enough water and wearing protective clothing to suit the conditions. If you encounter someone suffering from heat exhaustion, dial 000 immediately and ask for Ambulance. Summer Safety Tips Always stay well hydrated by drinking cool fluids, preferably water. Avoid alcohol as this will cause

dehydration Where possible, choose light coloured, loose fitting clothing – avoid overdressing. NEVER leave children or animals alone in a car as the inside temperature can become life-

threatening. Heat Exhaustion Warning Signs – Be aware of the following warning signs and symptoms for heat exhaustion: Nausea Feeling faint Dizziness Loss of appetite Headache Vomiting Drowsiness/unconsciousness If any of these symptoms occur, try to get the person to a cooler environment, lay the person down and cool them by applying cool, wet towels around the neck and underarms. Management of Heat Exhaustion – Give plenty of cool fluids. Give in small sips at first. Gradually increase amounts to avoid vomiting. Use cool sponge or fan and keep patient in the shade. Management of Heat Stroke – This is a serious condition. At this stage the body can no longer sweat to cool down and the core body temperature is no longer maintained at normal levels.

1. Conduct DR ABC 2. Recovery position (if unconscious) 3. Remove clothing 4. Cool sponge or wrap in wet sheet 5. Fan 6. Fluids (if conscious)

REMEMBER – The very young, elderly and the sick are easily affected by heat, and fluid should be offered every hour.

Sunburn

Australia has the highest incident of skin cancers in the world. Prevention is the best cure: clothing and ultra-violet filter sun cream should always be worn and reapplied after bathing. A protective wide brimmed hat should be worn. Management of Sunburn – Cool with water, drink plenty of fluids and stay out of the sun REMEMBER – Protect your skin with SPF 30+ sun cream (re-applied regularly), clothing, a wide brimmed hat and sunglasses.






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Snake Bites

Snakes are common in the Australian bush, rural towns and in and around homesteads. When walking through bush or forest ensure you wear solid footwear (avoid open sandals), socks and preferably long lightweight trousers for protection. Assume all snakes are poisonous. Always believe someone when they say a snake has bitten them, even if there are no visible puncture marks. Management of a Snake Bite – Pressure immobilisation method; follow procedure below.

36. Rest the casualty 37. Do not panic 38. Apply direct pressure over the bitten area 39. Apply a firm bandage over the bite area first, then bandage down the limb and continue to bandage

the full length of the limb. Immobilise the limb with a splint and call for medical aid. REMEMBER – Do not wash the bitten area. Do not remove bandage. Do not elevate the limb. Do not walk or run – get help to come to you.

Spider Bites

Spider Awareness If someone suffers a bite from a spider, make the person comfortable, keep them still and dial 000 immediately and ask for Ambulance. Spiders leave their burrows to look for a mate, and hide in cool dark areas. Their hiding places may include shoes or clothing left on the floor, as well as garden areas. People should be particularly careful at night, as this is when spiders, especially funnelweb spiders, exhibit their most predatory behaviour. Safety Precautions It is advised that people should take the following precautions: Check all clothing, particularly if it has been lying on the floor. Visually inspect it and shake it. Make a habit of checking in and around garden and sheds before working or relaxing in these areas Everyone should wear shoes outdoors, day and night Apart from pain at the site, signs of a funnelweb spider bite could include feeling nauseous, stomach pain, headache, pale and sweaty skin, dribbling spit, weak and rapid pulse and pinpoint pupils. A firm bandage should be applied over the site of the bite, extending to the end of the limb and back again up the limb. The bandage should be firm but should not cut off the blood supply.

Be a smart traveller

Arrange your travel health insurance and be prepared to pay for treatment at the time received.

Make sure your travel health insurance details are easily accessible.

Travel with an amount of medication appropriate to the length of your stay in Australia.

If you need to bring essential medicines for existing medical conditions into Australia, make sure they are not subject to import and export controls. For more information, please visit the Therapeutic Goods Administration’s website; http://www.tga.gov.au/consumer/travellers.htm

Check with your airline to see if it has any restrictions on having medication within the plane’s cabin.

Australia has new laws restricting the volume of liquids and gels carried on a plane to less than 100mls. For more information please visit the website for the Department of Transport and Regional Services; http://www.infrastructure.gov.au/transport/security/aviation/LAG/index.aspx .

Bring a copy of all your prescriptions.

If you wear glasses, consider bringing an extra pair or at least your prescription.

Bring a list of any allergies in English.

http://www.tga.gov.au/docs/html/bringmed/intoaust.htm

http://www.infrastructure.gov.au/transport/security/aviation/LAG/index.aspx






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Beach and water advice

Swimming is a great way to cool off in hot weather but it is important to keep in mind that conditions can change rapidly and water that appears safe may have fast moving tides or currents. Consider these suggestions before you swim:

Never swim alone and keep an eye on friends in the water.

Don’t swim at night.

Always swim between the red and yellow flags. These flags mark the safest place to swim at the beach.

Never swim under the influence of alcohol or drugs.

If you don’t know the depth of the water, don’t dive in.

Look for safety signs to help you identify potential dangers.

If you get into trouble in the water, stay calm, raise your arm to signal for assistance.

For additional safety information please go to Surf Life Saving Australia; http://www.slsa.com.au/default.aspx?s=beachsafety

http://www.slsa.com.au/default.aspx?s=beachsafety

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