PPM

Million Dollar Question

Participation Grade….

PPM

AwaneeshSarupinderEvaLondonJuliaKimmy

AwaneeshSarupinderEvaLondonJuliaKimmy

What Are We Presenting?

Project Portfolio Management..alias PPM

PPM

Video

PPMThe PPM Concept

Strategic Indices

FinancialIndices

Funding Category Constraint

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PPM Spectrum

Initiative

Objective

Goal

PPMWho the hell needs PPM?

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Why PPM

• Enables to use the resources efficiently

• Can get the support of organization

• Help organization to align its project workload to meet its strategic goal

• Make PM’s life easier and more rewarding

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Why PPM

• Agility of PPM

• Central oversight of budget

• Risk management

• Demand and investment management with the standardization of investment procedure, rules, and plans

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Why PPM

• Improved ability to deliver project

• Faster response to the changing circumstances

• Focus on more important things

• Seek for the same goal

• Easier to find dependencies among projects

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Why PPM

• Do the right work

• Do the right work faster

• Use the right resources

• Do the work right

• Identify problems and solve it easily

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Now Diving Deep Into PPM…

PPMPPM & Maturity Level

• Level 1 If a formalized project portfolio management unit exists in the enterprise, it is very modest and not very sophisticated.

• Level 2 The PPM unit will develop some standard processes and practices for PPM. This unit will probably handle project prioritization processes, cross-project critical processes, and PPM practice across the entire enterprise.

• Level 3 The PPM unit will establish and monitor use of a complete project portfolio management methodology. Extensive training will be provided to all personnel who would be involved in this process.

• Level 4 The PPM unit will promote the use of a comprehensive, and possibly singular, portfolio management system across the enterprise. PPM will be fully integrated into business processes as part of the adoption of the management-by-projects concept.

• Level 5 The PPM unit will monitor the enterprises portfolio, which will probably be running at peak efficiency, for opportunities to recommend continuous improvements in models, indices, processes, and procedures.

PPM

Integrate Project teams

Review Board Members

Sponsors EPMO

Executive Managers

Portfolio manager

Program managers

Program managers

Functional Managers

Project team members

PPM Stakeholders

PPM

Portfolio Life Cycle Management

Contributed by Shawn Maynard. 2005

PPM

PPM ProcessesDetermine a viable mix of projects that can meet the organization's goals.

Analyze the performance of the projects in the portfolio to see if improvements are warranted

Evaluate new opportunities against the projects including the existing and potential projects against the organization's goals.

Provide decision makers with the needed information and recommendations

Balance the portfolio in terms of specific categories of projects.

Plan and execute these projects.

proposed by Kendall and Rollins (2003)

PPM

PPM Models

• Stage-Gate Model by Cooper, Edgett, and Kleinschmidt (2001)

• Scoring Models

• Dependency Matrix and Optimization Model

• Agile portfolio management by Grant Thornton (2004)

• Unbalanced Portfolio Concerns

PPM

PPMPPM Implementation Process

Manage the implementation of Project Portfolio Management just like that of a project

• Identify the vision and sponsors for portfolio management

• Establish an integrated project team representing key areas of the business

• kickoff meeting

• Assess the organization's maturity

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PPM Implementation Process

• Collect baseline data

• Prepare Portfolio Manager charter

• Prepare Portfolio Review Board (PRB) charter

• Determine roles and responsibilities

• Appoint a Portfolio Manager and establish the PRB

PPM

PPM Implementation Process

• Prepare a work breakdown structure for portfolio management

• Prepare a portfolio management plan

• Conduct a stakeholder analysis

• Prepare a communications management plan and distribute the portfolio management plan

• Provide orientation sessions on portfolio management

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PPM Implementation Process

• Establish the portfolio management model

• Establish a portfolio management information system

• Establish a schedule of PRB meetings

• Schedule regular PPM review meetings

• Update the PPM process as appropriate

• Link PPM to the annual budgeting process

PPMProject Portfolio Management Tools

• A tool to facilitate your PMO (portfolio management office)

function by – providing data acquisition and management

– supporting project selection, resource allocation

– reporting and graphing

• Start Your Tool Selection With The Capabilities Of Your PMO

PPMScreenshots of PPM tool

A very resource / project

management tool look.

Monitor portfolio performance across

multiple dimensions

PPM

What PPM Tools Must Deliver

• Accurately portray the status of investments

• Readily enable human and financial resources allocation across the investment portfolio

• Meaningfully interact with stakeholders

• Make the solution as intuitive as possible

Partial List Of Portfolio Management Solution Vendors

PPMForrester Wave™: Project Portfolio Management Tools, Q4 ’07

December 2007 “The Forrester Wave™: Project Portfolio Management Tools, Q4 2007”

PPM

THANK YOU

Cant believe its over!!