INTRODUCTION TO POWER POINT 2007

Hi and Welcome!Please

1. Login to your machine2. Open Power Point

AGENDA

Identify the parts of the Power Point Screen

Explore the Power Point Ribbon Create a simple presentation

POWER POINT SCREEN

Slide pane

Notes pane

Outline tab/ Slides tab

Ribbon

Office button

Quick Access toolbar

CONTEXTUAL RIBBON

Help

Office

Butto

n Ribbon

Quick

Access Toolbar

THE OFFICE BUTTON

The File Menu has been replaced with the Office Button. Some functions that were previously in Options are here as well.

TABS IN POWER POINT

TABS IN POWER POINT

VIEW OPTIONS

Hint: Move your pointer over the icons to see what they do.

Slide Show

Zoom slider Normal

Slide Sorter

Fit Slide to Current Window

Click to open zoom dialog box

FILE FORMATS

• The new file format for PowerPoint 2007 is based on XML, so the extension has an x in the end: a 2007 PowerPoint file has a .pptx extension.

• There is a separate file format for files with macros: a 2007 macro-enabled PowerPoint file has a .pptm extension.

• You can save files to the old format. A compatibility checker should warn you if features of your document will be affected.

• Those using Office 2000 to 2003 can download a converter enabling them to open 2007 files.

Adapted from Microsoft’s “Get up to speed with the 2007 Office system” with permission http://office.microsoft.com/en-us/training/HA101926501033.aspx

SAVING IN DIFFERENT FORMATS

SKILLS CHECK

Can you do the following:1. Look up a question using help2. Click on the arrow to the right of the quick access

toolbar to customize it in some way3. Right-click on a command to add it to the quick

access toolbar4. Create a new presentation5. Save your new presentation

ACTIVITY

We are going to create a presentation on a topic of your choice.

First……take a few minutes to decide on a topic and then write a simple outline. Your presentation should have at least five slides.

LET’S START CREATING YOUR PRESENTATION

In creating your presentation you are going to learn….

How to Add Slides How to change the layout of your presentation Choose a slide design Add animations Insert graphics Add sound/narration Choose a slide transition Incorporate video

GIVE YOUR PRESENTATION A TITLE

Click in ‘Click to add title’ and type in the title of your presentation.

Click in ‘Click to add subtitle’and type in ‘presented by ________ (your name)’

ADDING A SLIDE

1. Click the Home tab2. Click New Slide to

add a new slideIf you want to change

the layout of the slide

3. Click the Layout down arrow

4. Click another layout for your new slide.

1

32

ADD SLIDES TO YOUR PRESENTATION Add four more slides to your

presentation Give each slide a title Add the text for each slide

CHANGE THE BACKGROUND

1. Click the Design tab

2. Select a theme from the Themes group.

1

2Note: Each Theme has it’s layout design. To see the layout for each theme Click on the Home tab and then the down arrow for Layout.

CHANGE THE BACKGROUND STYLE

If you don’t like any of the themes you can change the background style by doing the following:

Click on the Design tab

Click on the down arrow of ‘Background Styles’ from the Background group.

FORMAT A PRESENTATION WITH THEMES

You can change the theme for each slide if you want to make your presentation more effective.

Display the slide that you want to change, or select multiple slides in the Slides pane [Ctrl-Click will select more than one slide]

Click the Design tab Select the theme you want to apply to

that slide or slides.

ADDING TABLES, CHARTS, IMAGES, SMARTART

You can insert tables, charts, images, clip art and smart art into your presentation by doing the following:

1. Click on the Insert tab2. Click on the down arrow

for tables and select the size table you want to insert. You can edit the table just like you would in Word.

3. Click on either picture, clip art, shapes, SmartArt, or chart from the Illustrations group to insert a either type of graphic.

1

2

3

ADD HEADERS AND FOOTERS

To add a footer:1. Click the Insert tab2. Click Header & Footer3. Click the Date and Time

option to select a date format

4. Select whether you want the date to automatically update or remain fixed.

5. Select the Footer option to include footer text.

6. Click Apply to All to apply the changes to the entire presentation.

SLIDE TRANSITIONS

1. Click the Animations tab

2. In the Transition to this slide group move your pointer over each of the options to preview what the transitions look like.

1

2

ADDING NARRATIONS

You will need a microphone and computer speakers to add narrations to your presentations,

1. Click on Slide Show tab

2. Click on Record Narration

3. Click Ok to begin in the

Record Narration dialog box and start recording.

4. When finished click the ESC button on your keyboard a

1

2

EMBEDDING YOUTUBE VIDEOS

Watch this video to see how you would embed Youtube videos into a Power Point Presentation.

http://www.youtube.com/watch?v=hChq5drjQl4

SKILLS CHECK

Can you…. Add new slides to your presentation Change the design of each slide Change the layout of each slide Insert pictures, tables, Clip art, charts and SmartArt Add narrations to your presentation Add headers and footers Embed a YouTube video into your presentation Add slide transitions to your presentation.

If you can do all of that you are ready for Power Point II.