introduction to getting things done (gtd) & personal productivity ninja - the art of stress-free...
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We are living in an age of distraction. While we are allowing huge amounts of information and communication from the outer world, we are generating equally large volume of ideas and agreements from our inner world. Amidst hundreds of things to do, we tend to loose perspective and often feel lack of control in our lives. Result, we constantly remain in the state of anxiety and stress. Neither our standard education, nor traditional time-management models, nor the plethora of organizing tools has given us a viable means of meeting new demands placed on us. The Personal Productivity Ninja is a course to develop remarkable level of clarity, focus and purpose to achieve Goals. It is possible for you to have an overwhelmingly number of things to do and still function productively with a clear head and a positive sense of relaxed control.TRANSCRIPT
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
GETTING THINGS DONE The art of Stress-free Productivity
Personal Productivity Ninja
Introduction to
A brand new way to develop remarkable clarity, focus and consistency to achieve Goals
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
The definitive business self-help book of the decade – Time Magazine
Translated in over 36 languages Over 400 apps built around GTD Google search of ‘Getting Things
Done’ reveals 705,000,000 results! (As on January 24, 2014)
GETTING THINGS DONE
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
“There is usually an inverse proportion between how much something is on your mind and how much it’s getting done”- David Allen
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Agenda
Understand the fundamental principles of Getting Things Done - a revolutionary way to stress-free productivity by David Allen.
Introducing “Personal Productivity Ninja” a course based on GTD
Time investment: 10 minutes
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
The new age of Distraction
NewspaperRadio
TelephoneTelevision
ComputerInternet
Mobile phonesE-mail
SmartphonesSocial Media
1900 1940 1990 2000 20101910 1920 1930 1950 1960 1970 19801
10
Too much technology in
short span of time
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
External Commitments
Internal Commitments
The Problem of Plenty
Communication
Skills
InformationKnowledge
Ideas
Projects
Expectations
Desires
You
Interests
“Something”!
A lot of things!
We have taken on more than our capacity to handle
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Result?
1.Stress & Anxiety2.Attention Deficit
Disorder3.Lack of Fulfillment4.Chronic Illnesses
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In Older days…
Work was self-evident
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TodayInfinite Options
We are dealing with infinity
Finite Time & Energy
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Old Models and Old Habits Don’t Work
• Time Management• ABC Priority Coding• Daily Schedules• Outlookx
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“A problem cannot be solved at the level at which it was created”-Albert Einstein
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The demands & opportunities of 21st Century requires a new way of thinking, doing and being
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The Promise of a Ready State of a Martial Artist
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A state accessible to everyone
A condition of working, doing, being In which Mind is clear and constructive
things are happening
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Mind Like Water
What happens when you throw a pebble in a pond of still water?
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Mind Like Water
The still water responds exactly in proportion to the mass and velocity
of pebble thrown to it
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Mind Like Water
Most people give more or less attention to things than they deserve because they do not operate in a “mind like
water” state
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Anything you overreact or underreact can control you, it often does
Water does not get stressed before hitting the rock
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The Access to Mind Like Water
Your ability to generate power is directly proportional to your ability to relax and concentrate
Your ability to relax and concentrate is directly proportional to your ability to eliminate distraction
Distraction is created by mismanaged commitments
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Mismanaged Commitments: A Productivity Killer
Every mismanaged commitment becomes an “Incomplete” or “Open Loop”
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An “Open Loops”
Anything pulling your attention that does not belong where it is, the way it is
E-mail Projects Role Client
Family Life Career
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The Basic Requirements
Keep reminders organized in a system
Open Loop
Collect it outside of your mind
Clarify what your commitment is
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Let’s try it out
• Write down a project or situation that is most on your mind this moment.
• Describe in a single written sentence, your intended successful outcome for it
• Write down the very next physical action required to move the situation forward
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Welcome to Knowledge Work
In Knowledge Work, task is not given, it has to be determined - Peter Drucker
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Why are things on your mind?
• You haven't clarified• You haven't decided • You haven't put reminders
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How your Mind Work?
Conscious Mind
Short Term Memory
Sub-conscious Mind
Three distinct qualities of your mind
Focusing tool for conscious thinking
Every small or big commitment you make or accept is tracked by a less than conscious part of you
Your super-computer. Infinite source of creativity and insight
Your Monitor
Your RAM
Your Super Computer
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For a majority of us…our RAM is Full!
• Our RAM is overflowing with “open loops”• It’s working over time• We experience “busy-ness”
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Why Does it Happen?
Your mind is Smart but Really Stupid
Your mind keeps pressing you about anything and everything which is unhandled or undone
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Your mind is handicapped in it’s ability to store, remember and remind commitments
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What do we do about it?
• Organizing• Time Management• Managing Information Overload• Managing Priorities
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Most of it Fails!
OrganizingTime ManagementManaging Information OverloadManaging Priorities
Why?
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Organizing We try to organize an incomplete list of unclear things
Organizing Fail because….
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OrganizingTime Management You don’t end up
with 6 minutes by managing 5 minutes
Time management is not the issue
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
OrganizingTime ManagementInformation OverloadManaging Priorities
You don’t manage priorities, you have them
You can’t manage priorities
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Let’s face the Reality
You have more to DO than you can possibly DO
You just need to feel good
about your choicesaction
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Unless a capacity for thinking be accompanied by a capacity for action, a superior man exists in torture. —Benedetto Croce
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
The key to Managing Commitments is Managing Actions
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
You can train yourself like a martial artist to be faster, more responsive, more proactive and more focused in knowledge work
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
A brand new course to help you achieve goals by applying principles of Getting Things Done
PERSONAL PRODUCTIVITY NINJA
INTRODUCING
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How Personal Productivity Ninja Works
Cluttered and Clouded Clear and Decisive
Reactive and Stressed Behavior
Respond appropriately to the situation
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
Personal Productivity Ninja
Personal Productivity Ninja puts you straight on the driver’s seat of your Work and Life.
It helps you develop a remarkable degree of clarity, focus and consistency to achieve your Goals.
How Personal Productivity Ninja Works
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
“Your ability to refocus rapidly, on the right things, at the right
horizon at the right time is the master technique of knowledge
work.”- David Allen
Personal Productivity Ninja
For the latest tips and best practices on stress-free productivity and remarkable living, visit: productivemotion.com
PRODUCTIVEMOTION.COM
Personal Productivity Ninja
Coming This March 2014At the Computer near you
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