introduction to email 2016
TRANSCRIPT
INTRODUCTION TO EMAIL
Overview1. What is Email?
2. Creating and Signing into an Email Account
3. Organizing your Emails
4. Sending and Replying to Emails
1. What is Email?
Computer program that allows you to send electronic mail
Most common way to exchange messages over the Internet
Email Addresses
jane.smith
Username
@ gmail.com
Email Provider Domain
Email Client vs. Webmail
Email Client Webmail
Offered through an Internet subscription
Free
Offered through a website
Hotmail, Yahoo, Gmail
You can open an email account, your electronic address on the Internet, with your Internet provider company (sympatico, rogers, etc.) or with a provider on the Internet itself (Google, Yahoo or Hotmail).
2. Creating an Email Account You will need to set up your email through Information
or Settings tab. Either your Internet provide or your employer would have all the information you would need to set up the account like the username and the password.
Creating a Web based Email Account Go to website of email
provider: gmail.com, hotmail.com yahoo.com
Look for a Sign Up or Create An Account Link
Filling in Account Information Fill in required fields
like: Name Gender Birthday
Creating an Email Account Create a unique
username and password
Record this information in a safe space
You will need it every time you use your email in the future
Share the login info with a trusted person
Creating a Strong Password Easy for you to remember, but hard for
others to guess
A random word/phrase (e.g. greenapples)
A combination of upper/lowercase letters, numbers, symbols (e.g. Green@pples11)
Unique for each of your accounts
Email Folders
• Folders help manage and organize email messages
Incoming MessagesJunk Mail/Unwanted MessagesMessages you are working on
Sent MessagesDeleted Messages
3. Managing Messages You have to select email messages you want
to work with to see the complete set of action buttons
Buttons depict actions to help manage your emails: Archive, Report Spam, Delete, Move to a Folder,
Label…
4. Sending an Email To send an email, look for:
Writing an Email
[email protected] Tonight
Hi Jane,
Can you confirm the address of the party tonight?
Thanks!
Cc: additional recipients.
Bcc: additional recipients, but not visible to others
Editing an Email
Hi Jane,
Can you confirm the address of the party?
Thanks!
Party Tonight
Text Formatting Options
Email Tools
Text Editing Options Text font, text size, background and text colour, alignment, etc.
Email Editing Options Attaching documents, Inserting pictures, inserting hyperlinks, etc.
Insert attachment
Insert Picture
Insert URL address
Responding to Messages
Respond to the sender
Responds to multiple senders
Sends an exact copy of the message to someone else
Email Safety: SPAM
You may receive a SPAM email – unwanted emails from the people you know or you do not even know:BLOCK or simply DELETE.
When you report spam to your email provider, you and other people would not be receiving messages from that particular sender – they are blocked by the provider.
Email Safety: SCAMS You may receive a SCAM email - An email
sent from someone who wants to convince you to share private information for malicious reasons: REPORT AS SPAM
Email Safety: THREATS You may receive MALWARE – viruses and
harmful software. Do not open to emails or attachments from unknown senders or emails with unusual or suspicious subjects: BLOCK AND REPORT AS SPAM
Before opening any email, you can check if the address associated with the name is the right one only by placing your mouse over the message without clicking
Signing Out Remember to
sign out (log out) of your email when you are finished
In the top right corner look for: Your
name/account information