intro to ms access basic

8/12/2019 Intro to Ms Access Basic

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INTRODUCTION TO MS ACCESS

Subject : MIT 220Day / Time : Monday / 6:30 8:30 pmProfessor : Taguinod , IreneReported by : Adrian d. Evanculla


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MICROSOFT ACCESS

Overview : Microsoft Access is a Relational Database ManagementSystem (RDBMS), designed primarily for home or small business usage.

Access is known as a desktop database system because it's functions areintended to be run from a single computer. This is in contrast to adatabase application (such as SQL Server), where it is intended to beinstalled on a server, then accessed remotely from multiple client machines.
http://www.quackit.com/microsoft_access/tutorialhttp://www.quackit.com/microsoft_access/tutorial


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MS ACCESS PARTS

The ACCESS RIBBON works somewhat differently to the old Access Menus. There is a row of ribbon tabswith headings such as HOME, CREATE, EXTERNAL DATA, and DATABASE TOOLS. Clicking on each tabpresents you with its own individual ribbon with its own particular icons. Each icon on a ribbon is containedwithin a group of icons that perform similar tasks. So, for example, the Create tab has groups for TABLES,FORMS, REPORTS and OTHER
http://www.dealing-with-data.net/access-screen/ribbon.htmlhttp://www.dealing-with-data.net/access-screen/ribbon.html


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TextUse for text or combinations of text and numbers, such as addresses, or for numbers that do not requirecalculations, such as phone numbers, part numbers, or postal codes.Stores up to 255 characters. The FieldSize property controls the maximum number of characters that canbe entered.MemoUse for lengthy text and numbers, such as notes or descriptions.Stores up to 63,999 characters.NumberUse for data to be included in mathematical calculations, except calculations involving money (useCurrency type).Stores 1, 2, 4, or 8 bytes; stores 16 bytes for Replication ID (GUID). The FieldSize property defines thespecific Number type.Date/TimeUse for dates and times.Stores 8 bytes.

DATA TYPES USES IN MS ACCESS


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CurrencyUse for currency values and to prevent rounding off during calculations.Stores 8 bytes.AutoNumberUse for unique sequential (incrementing by 1) or random numbers that are automatically inserted when arecord is added.Stores 4 bytes; stores 16 bytes for Replication ID (GUID).

Yes/NoUse for data that can be only one of two possible values, such as Yes/No, True/False, On/Off. Null valuesare not allowed.Stores 1 bit.OLE ObjectUse for OLE objects (such as Microsoft Word documents, Microsoft Excel spreadsheets, pictures, sounds, orother binary data) that were created in other programs using the OLE protocol.Stores up to 1 gigabyte (limited by disk space).HyperlinkUse for hyperlinks. A hyperlink can be a UNC path or a URL.Stores up to 2048 characters.Lookup WizardUse to create a field that allows you to choose a value from another table or from a list of values using acombo box -choosing this option in the data type list starts a wizard to define this for you.

Requires the same storage size as the primary key that corresponds to the Lookup field


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Database Terminology

Field

RecordTableDatabase

A database is made upof one or more tables

Individual tables in adatabase

Records

Individual fields


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Work with Table Views

Datasheet View used to add, modify,delete and view recordsDesign View used to create and modify

the fields in a table

Datasheet Vie

Design View


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Open a Database

Choose Open to browse for a file or choosea database from the Recent Documents list

Open a Database

OpenRecent Documents lis


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Open a Database

Choose a database from the Open RecentDatabase List or click More to browse forother databases

Open Datab


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8.Open the Navigation padisplays the tables, queriereports and other objects database you selected. Yoto display the objects by t


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1.Start Access.2.Click Blank Database.3.Type the name you want to give your datFile Name field. Access will automatically .accdb to the name.4.Click the Browse button. The File New Dwindow appears.5.Locate the folder in which you want to stdatabase. Note that the name of the file appFile Name field.6.Click OK.7.Click the Create button. Access creates thdatabase and opens a datasheet with the Tabavailable to you. (The output will be seen ipage)

To create a blank database :


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The output after creating a new database


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To add fields to a table: 1.Click the Add New Fiel2.Activate the Datasheet t3.Click Rename in the Fiegroup.4.Type the field name.5.Press Enter. Access crea

6.Type the next field namecreates the field. Continuehave created all of the fieltable.7.Press Enter without entename to end your entries.Or1.Right-click the Add New

label. A menu appears.2.Click Rename Column.3.Type the field name.4.Press Enter. Access crea5.Type the next field namecreates the field. Continuehave created all of the fieltable.


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ADDING RECORD IN MS ACCESS

1.Double Click the tables you wanAdd records.2.Then Double click the fields youadd the record . As you can see thautomatically generated because odata type of auto increment


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HOW TO USE QUERY LANGUAGE INACCESS

1. Click the createaccess menu bar inthe ribbon thenchoose CREATE

2. Under Create , Click

Query Design. Thenthere will be a popupmessage box ShowTable just click thetable you want toquery


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END OF MYREPORT THANK

YOU FORLISTENING