Introduction to Data Management

with Microsoft Access 2007“To succeed in life in today’s world, you must have the will andtenacity to finish the job.” —Chin-Ning Chu

XPXPChapter Introduction• Traditional study of computer applications

– Acquire skills related to application’s features and functions

– Does not address • When particular tool most appropriate • How it should be utilized in solving specific problem

• Concepts and tasks presented in book could apply to other database programs

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XPXPChapter Introduction (continued)• Access

– Relational database program – Data stored in tables – Related to each other using relationships

• Information – Data organized in meaningful way

• Data can be:– Words images numbers, sounds

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XPXPChapter Introduction (continued)• Analysis

– Collect, organize, and otherwise transform data into information

– Used to support decisions• Data consumer

– Person in organization who transforms data into information

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XPXPLearning Objectives• Introduce the new features in Access 2007• Introduce the company used in this book• Identify how an organization manages data• Describe how problem solving is presented in

this book• Understand the roles of data consumers in an

organization• Determine how data is interlinked throughout an

organization

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XPXPLearning Objectives (continued)• Understand the current deficiencies in an

organization’s data• Introduce the companies used in this book’s end-

of-chapter case problems

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XPXPIntroduction to the New Features in Access 2007• New innovative features

– Office button– Ribbon– Database templates– New security features– New file type

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XPXPIntroduction to the New Features in Access 2007• The Office button is located in the upper-left

corner of the Access program window– Menu opens when clicked– Access Options button

• The Quick Access Toolbar provides you with quick access to frequently used features

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XPXPIntroduction to the New Features in Access 2007

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XPXPThe Ribbon• The new Ribbon feature replaces menus and

toolbars, and makes finding options easier than ever

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XPXPUsing the Keyboard to Make Selections• If you like using the keyboard to initiate

commands, you can do so using some of the same access keys available in Office 2003

• KeyTips display the access key for a particular command when you press Alt

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XPXPCase Scenario• Fictional company 4Corners Pharmacy• Used to provide real-world business examples to

illustrate lessons in each chapter• “Employees” represent variety of business

functions

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XPXPThe Company• Vincent Ferrino opened 4Corners Pharmacy in

1994• Son Paul now owns business

– Expanding• Pharmacy’s recordkeeping inefficient

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XPXPKey Players• Paul Ferrino

– Pharmacist and Owner• Donald Linebarger

– Information Systems Director• Maria Garcia

– Human Resources Manager• Elaine Estes

– Store/Operations Manager

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XPXPCompany Goal: Expand Operations into Other Areas• Open second store in Colorado by end of year

– Possibly by acquiring existing business– Ensure that database easily expanded and adapted

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XPXPHow is Access Used at 4Corners Pharmacy?• Accounting• Finance• Human Resources• Information Systems• Marketing• Operations Management• Sales

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XPXPData to Store in the Database at 4Corners Pharmacy

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XPXPManaging Data for the Organization• Problems at 4Corners Pharmacy

– Not all data gathered for managers to make informed business decisions

– Errors and redundancy of data• Benefits to using relational database

– Too much data to effectively store in Excel workbook– Excel limited in structure of data– Join together multiple tables

• Query those tables as one big table

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XPXPInterlinked Data at 4Corners Pharmacy

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XPXPProblem Solving in this Book• Three levels of problem solving with Access

– Level 1 • Basic problems or analyses require application of one or

more database tools • Focus on implementation of tools

– Level 2• Problems and analyses presented increase in complexity

– Level 3• Complexity increases further• Opportunities for more advanced critical thinking and

problem solving

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XPXPProblem Solving in this Book (continued)• “Steps to Success”• Case problems

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XPXPPedagogical Model for Problem Solving

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XPXPSteps to Success Exercises• At end of each level

– Complete exercises in Steps to Success section – Reinforce what you learned in level

• Completed in separate database for similar business– Hudson Bay Pharmacy– Located in Edmonton, Alberta (Canada)

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XPXPChapter Summary• Purpose of book

– Using access to organize data efficiently and solve business problems effectively

• Case scenarios– 4Corners Pharmacy

• Method of teaching problem solving– Three levels

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