International Radiation Symposium

IRS 2012, Berlin, Germany

Status Report for the IRC Business MeetingMelbourne, June 30th, 2011

Prepared byJürgen Fischer, Andreas Macke and Johannes Orphal

1. IRS-2012 Berlin: Venue

The „Dahlem Cube“ booked for the period 5-12 August 2012

Following slides: some more details on

•Berlin

•Dahlem Cube

•Hotels, transport, visa

…

See also the complete presentation made in Bremen, 2010

Berlin: many opportunities for culture and social events

Ice-breaker party in the Dahlem-Cube

Conference dinner

City and museums

We propose for the traditional evening dinner of IRC a boat trip in the center of Berlin . There are ships available for up to 350 persons.Such a boat trip provides a very interesting and unique sight-seeing tour through Berlin.

Berlin is an international city with a friendly and open atmosphere, day and night. There are many interesting historical sites. The summer is the most pleasant season in Berlin, with sunny days and mild nights. Berlin is famous for its many outstanding museums. On Thursday night most of them are open until 22:00.Potsdam, the former residence of the Prussian king Frederic II, is also very close to the conference site.

© Stefan Müller-Naumann

Transport, Hotels, Visa

Hotels and Prices There are numerous hotels near the conference venue and hundreds in the city center of Berlin Starting at 60 Euros a night Special discount for the conference hotel (ca. 100 Euro) Reservation directly with the hotel by a special identity code for the conference

Transportation Berlin is located in the eastern part of Germany Easy to reach by plane and train ICE high-speed trains leave from Frankfurt am Main (3 – 4 hours travel, 70 Euros) every hour Further information: www.bahn.de Tickets for public transport in Berlin during the whole week Only a short walk from Underground station Dahlem-Dorf to conference venue and hotels

Entry visa No visa required for participants from the EU and the EEA (European Economic Area) Visa application very simple Cost: 60 Euros 2 – 10 working days to get the visa; in the peak travel time maybe a little bit longer

Airport-Schönefeld

Seminaris Conference Centre

Airport-Tegel

Located in Berlin-Dahlem (South-West of city center) Designed by Helmut Jahn (2009) High functionality and flexibility because of a unique

attractive architecture Possibility to accommodate about 500 Persons Large space for all kinds of events with the latest

information and communication technology

Conference venue – The Dahlem Cube

Professional organizer : Copernicus (EGU) FU WeW Berlin IfT Leipzig IMK-ASF KarlsruheDWD-MOL Lindenberg and a large Local Organizing Committee

Seminaris – conference hall Conference organization

congress hall “Domus Variabilis” (up to 700 seats), divisible into 5 units 13 seminar-, meeting- and conference facilities, well-lit by daylight with dimming facilities 2 boardrooms business center latest AV-technology, first-class conference equipment protected data-access, wireless internet facilities exhibition-space (up to 1000 sqm) catering

Conference venue – The Dahlem Cube

FU Berlin – Location

http://www.fu-berlin.de/campusleben/campus/2008/081031_film/index.html

Professional organizer: Copernicus

Covers all aspects: WWW, registration, abstract & programme management …

2. IRS-2012 Berlin: Local Organizing CommitteeProf. Jürgen Fischer (Free University Berlin)Prof. Andreas Macke (IfT Leipzig)Prof. Johannes Orphal (KIT-IMK Karlsruhe)Dr. Franz Berger (German Weather Service)Prof. John Burrows (University Bremen)Prof. Susanne Crewell (University Cologne)Dr. Stefan Kinne (MPI Meteorology Hamburg) Dr. Alexander Kokhanovsky (University Bremen) Prof. Bernhard Mayer (University of Munich) Prof. Justus Notholt (University Bremen) Prof. Klaus Pfeilsticker (University Heidelberg)Prof. Gunter Seckmeyer (University Hannover) Prof. Clemens Simmer (University Bonn) Dr. Peter Schlüssel (EUMETSAT Darmstadt) Dr. Johannes Schmetz (EUMETSAT) Dr. Rolf Stuhlmann (EUMETSAT Darmstadt) Dr. Jörg Schulz (EUMETSAT Darmstadt) Prof. Manfred Wendisch (University Leipzig)

4. Potential attendees

Estimated numbers (Bremen, 2010): 500 (400 full, 100 reduced): tbc

Opening session: we need time slots for official speakers (IRC, but also City of Berlin, Ministry of Research, German Aerospace Center, … from the non-comercial sponsoring institutions) for short welcome speaches.

Public outreach: Should we prepare a public event for the people of Berlin? (E.g. in the „Urania“, a very popular public science conference hall in the very center of Berlin?)

5. IRS-2012 Berlin: Fundraising / Sponsors

First estimate for sponsored income (Bremen, 2010): 70,000 €

Contacted (several have already replied): numbers tbcFederal Ministry of Science and Research (BMBF): 10,000 €German Weather Service (DWD): 10,000 €European Space Agency (ESA): 10,000 €European Meteorological Satellite Agency (EUMETSAT): 10,000 €German Aerospace Center (DLR): 10,000 €Helmholtz Association of Research Centers (HGF): 30,000 €Local Sponsors (FU Berlin, KIT, IfT, …): 15,000 €

Not yet contacted: (Is it OK to contact industry for sponsoring?)Companies (OHB Space, EADS Astrium…), publishers of scientic books and journals (Elsevier, Springer, Wiley …): 25,000 €Can we propose a book exhibition to allocate individual stands?

Status: Probably safe margin, but too early for a new fee calculation.

scientic

6. IRS-2012 Berlin: Circulars

We need input from the IRC here. How was this for the past IRS events?

What should be included in the first circular?

When and how shall it be distributed?

Same questions for the second circular.

7. IRS-2012 Berlin: Proceedings

Any recommendation from IRC? LOC would suggest AIP Proceedings.