Interior Alaska – The “Place” To Do Business 100 Cushman St., Suite 102 | Fairbanks, Alaska 99701-4665

Phone (907) 452-1105 | Fax (907) 456-6968 | www.FairbanksChamber.org

Our Mission The Greater Fairbanks Chamber of Commerce represents our members by advocating for a healthy economic environment and by building partnerships that promote the greater Fairbanks area as an attractive place for business and community.

URBAN AND RURAL AFFAIRS COMMITTEE MEETING AGENDA Chamber Conference Room

Thursday, November 13, 2014 – 2:30PM

ACTION INFO Notes

1. Call to Order

2. Approval of Agenda X

3. Approval of Minutes a. September 11, 2014

X

OLD BUSINESS

4. Outcome of Local Legislative Priorities a. Road to Tanana b. Support for Affordable Energy for Alaska’s

Rural Communities

X

5. Rural Outreach Trip for 2014 X Establish cost to submit for budget

6. Parka raffle X Decide on beneficiary for funds raised, put together plan

NEW BUSINESS

7. 2015 Committee Program of Work

X Due in December

8. TCC Reception Planning X March 16 5:00 pm -8:00 pm, David Salmon Tribal Hall

Reports & Communications

a. Committee Chair b. Committee Members c. Staff d. Guests

X X X X

Upcoming Meetings & Events

a. Next committee meeting – Thursday, December 11, 2:30PM or TBD

X

Adjourn

Committee Package Attachments: 9/11/14 minutes, 2014 Program of Work, TCC Reception Planner

Interior Alaska – The “Place” To Do Business100 Cushman St., Suite 102 | Fairbanks, Alaska 99701‐4665 

Phone (907) 452‐1105 | Fax (907) 456‐6968 | www.FairbanksChamber.org 

 

URBAN AND RURAL AFFAIRS COMMITTEE MEETING MINUTES Chamber Conference Room 

Thursday, September 11, 2014 – 2:30PM   

Committee members present: Guests present: Staff present:

Geri Simon, Patty Loud, Julie Emslie, Alexa Greene, Elizabeth Cook (teleconference), Joni Scharfenberg, Cassie Pinkel Sheila Vent, Wilson Justin Jonni Roos

1. Call to Order Geri Simon, committee chair, called the meeting to order at 2:41pm.

2. Approval of Agenda A motion was made by Alexa and seconded to approve the agenda for the committee meeting. Motion carried.

3. Approval of Minutes

A motion was made by Cassie Pinkel and seconded to approve the minutes of the May 8, 2014 committee meeting. Motion carried. The committee reviewed the notes of the August meeting, but no action was required.

OLD BUSINESS 4. Local Legislative Priorities

a. Support for Affordable Energy for Alaska’s Rural Communities (Julie)

b. Western Corridor – Tanana to Manley Hot Springs (Alexa)

Julie reviewed the affordable energy priority that was submitted last year that is currently included in the Reduce high Cost of Energy priority. The new version includes PCE program and VEEP. The committee wants to see this as a stand-alone priority separate from the high cost of energy priority from last year. MOTION: A motion was made by Joni and seconded to submit the modified priority as a new position for consideration by the Board of Directors. Motion carried There are no material changes to be made to the Tanana to Manley Hot Springs road priority. Final drafts for new priorities are due to GRC by September 26

5. Rural Outreach Trip for 2014

The committee discussed a trip to eagle at the last meeting, the cost to fly would be $1200 for a 6 person plane. This could be discounted or a seat could be offered to a vet. The trip would need to be made in October as time is growing short. The committee will plan to go in April 2015.

NEW BUSINESS 6. Other Business

The committee discussed options for the parka raffle. The committee was assigned homework to consider how the raffle

proceeds would be used, as this would determine the way the raffle would be marketed.

Reports & Communications a. Committee Chair b. Committee Members c. Staff d. Guests

None Rural Energy Conference Sept 22 & 23. Discussion about the lower attendance for WEIO might have been attributed to AWG. There was concern many people gave to AWG and it took funds away from other events.

Upcoming Meetings & Events Next committee meeting – Thursday, October 2, 2:30PM or TBD

Adjourn Geri adjourned the committee meeting at 3:50 PM

2014 Urban and Rural Affairs Committee Program of Work

2014 URBAN AND RURAL AFFAIRS COMMITTEE PROGRAM OF WORK

Chair: Geri Simon, Doyon Ltd.

Meeting Time: 2nd Thursday, 2:30-4:00 PM

Mission Statement: The Urban and Rural Affairs Committee identifies and supports projects that enhance urban and rural exchanges: business, social, education, and cultural relations.

Advocate

Monitor and track natural resource legislation related to the adopted legislative priorities of the Board of Directors o 2014 Adopted Statewide Legislative Priorities:

Support for Urban Rural Connection: Manley Hot Springs to Tanana Road

In addition, obtain pertinent information from specialists, promoters, sponsors, or other knowledgeable spokespersons, and advocate through letters of support, chamber resolutions, or other means to support connections between urban and rural development policies or actions, pending board approval

Form work-groups, when needed, to further research and bring forward recommendations to the committee as a whole

Educate

Invite guest speakers to meet with the committee, Identify speakers to provide information on relevant rural development topics

Energy efficiency, emerging technology, rural safety, transportation to outlying areas

Recommend general membership luncheon (GML) programs and/or panel discussions

Provide a quarterly committee report to the Board of Directors

Utilize Chamber resources (5-minute spotlights, newsletter, Chamber Chatter, News-Miner op-eds) to inform the general membership about urban and rural connectivity related topics

Collaborate

Invite participation from the Small Business Association (SBA), Bureau of Indian Affairs (BIA), University of Alaska Fairbanks (UAF), Fairbanks Convention and Visitors Bureau (FCVB), Fairbanks Economic Development Corporation (FEDC), Tanana Chiefs Conference (TCC), Fairbanks Native Association (FNA), Doyon Ltd , Denakanaaga, Interior Aleutians Campus, as well as rural community and tribal organizations, and economic development organizations.

Work with organizations to promote regional events that pertain to building and strengthening our urban/rural relations annually

Encourage participation in urban and rural connectivity at local and statewide conferences.

Work with other Chamber committees and Board of Directors, as needed

Interior Alaska – The “Place” To Do Business

Greater Fairbanks Chamber of Commerce 2013 Urban and Rural Affairs Committee Program of Work

2014 URBAN AND RURAL AFFAIRS COMMITTEE ADDENDUM

Programs & Projects for the Year:

Tanana Chiefs Conference (TCC) Reception o Plan and organize for the annual TCC Reception in March 2013

Need approx $6000 (100% solicited) Need 130-140 door prizes at $25 value or greater Consider providing a comment box at the reception for participants to express issues pertinent to their

community. Do a drawing at end of evening or event.

Organize Rural Community Visits

o Continue visits to rural communities with invitations from village or tribal governments

o Support good will visits; encourage reciprocal visits to Fairbanks

o Collaborate with FEDC on bush-marketing and look for opportunities to support rural community development

o Develop relationships with TCC communities

o Outreach into our local community to ensure trips bring value to our rural communities and provide value to our Fairbanks businesses and organizations

o Encourage FCVB to continue developing tourist-based economic development opportunities in villages

Interior Alaska – The “Place” To Do Business

Tanana Chiefs Conference Reception Event PlannerMaster Task List

Event Date: Event Location:

Operating BudgetAssigned To Last Action Complete Notes Income Expense Net Budget

12 weeks before event xxreview brief of previous yearContract Venue xxContract Musical Group / entertainment xxContract Caterer xxSponsors OngoingAssign prize donor lists List A Ongoing1) Max 70 items needed ‐ combined >$25 value                              List B2) donors need to complete a donation letter List C

3) request items for community table List D4) invite donors to the event List E

Schedule GML spotlight

6 weeks before eventContact VolunteersContract Shuttle service xxContract Community InsightsContact Additional Booths Table #1

1) element aligns with committee's goals / message Table #2

2) look for educational, informative, or family entertainment Table #3

4 weeks before eventMarketing Collateral Web/FB1) include sponsor logos Flyers for tables2) incorporate information piece about committee works, projects (who we are, what we do) Banner xx

Chamber EnewsContact & Schedule Speakers

Mayors FNSB, North Pole, CityTraditional Chiefs Contact Norma Dahl 452‐8251 x 311EmceeGFCC Board PresidentTCC Board President Contact Norma Dahl 452‐8251 x 311Reverand for invocation

2 weeks before eventConfirm VIPsDraft ScriptDraft info Power PointInformation Static DisplaysConfirm VolunteersSponsor InvitationsBoard Invitations

Event Element

Tanana Chiefs Conference Reception Event PlannerMaster Task List

Event Date: Event Location:

Operating BudgetAssigned To Last Action Complete Notes Income Expense Net BudgetEvent Element

Confirm MusicConfirm CatererConfirm VenueAssign staff liaisons / committee members to night of the event coordiantion positions

Week before eventOrder sponsor banners XWalk thru venueCut check for catererCut check for musicfinalize scriptConfirm SpeakersConfirm all volunteers

 volunteer assignment sheet

print name tags

GML 5 Minute Spotlight

Day of the eventPrint table flyers XSet up coordinator

coordinate table/chair set up

sound/podium set up

prize table set up

Side element tables/exhibits set up

Coordinates event tear down

Volunteer coordinatorAssigns volunteers to stations

point of contact for volunteer questions

Ensure all places are covered

Program coordinatoradds new items received for prizes to script

coordinates script with EmceeCoordinates presentation (speakers, flow of program, music cueing, drawing)

Event CoordinatorMonitors all areas of event

Makes program change decisions

Point of contact for all VIP/Dignitaries

Total # of Meetings

QUORUM = 7 Meeting Held: Yes / No 6NAME ORGANIZATION % Attend % Absent

1 Aruskevich, Kaz Evaluation Research Association 2 33% 67%2 Cook, Elizabeth Fort Wainwright 4 67% 33%3 Cruikshank, Terry Hoffer Glass 1 17% 83%4 Emslie, Julie FEDCo 4 67% 33%5 Greene, Alexa ADOT & PF 5 83% 17%6 Grunin, Marjorie Minto Development Corp. 1 17% 83%7 Harris, Octavia (joined 10/1American Lung Association 0 0% 0%8 Loud, Patty (joined 9/1/14) GCI 1 100% 0%9 Peebles, Ed Warbelow's Air Ventures 2 33% 67%

10 Pinkel, Cassie Individual Member 5 83% 17%11 Scharfenberg, Joni FSWCD 6 100% 0%12 Simon, Geri (CHAIR) Doyon, Limited 5 83% 17%13 Wartes, Denise UAF Rural Alaska Honors Program 4 67% 33%

Bear Ketzler (removed 6/9/1Town of Tanana 1 25% 75%Quorum Established: Yes / No 4

Committees members are expected to attend at least 75% of regularly scheduled meeings. Currently, 5 of 13 members are meeting the attendance expectations

Urban and Rural Affairs Committee 2014 Member Attendance

11.13.2014 Urban and Rural Affairs meeting agenda.pdf9.11.2014 Urban and Rural Affairs meeting minutes2014 Urban and Rural Affairs Committee Program of Work2014 Program of Work ADDENDUMTCC Event Planneroverall attendance as of 10.24