integration of learning, administrative & analytic services within the eframework to achieve...

Integration of learning, administrative & analytic

services within the eFramework to achieve reformed admissions

processesPeter Rees Jones

CETIS ePortfolio feasibility study &Centre for International ePortfolio

Development

ePortfolio Initial Reference Model

Large Scale Processes

• I will explore the use of a presentational ePortfolio for application to HE looking

• FIRST at the Personal Statement within the presentational ePortfolio

• SECOND at the plan the applicant used to develop the presentational ePortfolio

• Then at how the workflow requires the integration of learning, administrative and analytic services


Presentational eP: Personal Statement

Student Personal ePortfolio

Reference

Applicant

Course Entry Profile

Presentational ePortfolio

Course entry requirement


Assertion

Testimonial

Activity Evidence

Admissions OfficerEvaluation

RefereeQualifications

MOSAIC data

School data

Assertion Activity

Message1

• The plan generated by the workflow in the first session supported the student’s development of a Personal Statement within a presentational ePortfolio




Reference

Applicant





Assertion

Testimonial

Activity Evidence



MOSAIC data

School data

Assertion Activity

Message1

• The student reviews the entry requirements

• Asserts how he satisfies them

• Describes an activity that developed this

• And links this to actual evidence of achievement; say a project




Reference

Applicant





Assertion

Testimonial

Activity Evidence



MOSAIC data

School data

Assertion Activity

Message1

• The referee provides a general testimonial

• And comments on specific aspects of the personal statement

• The admissions officer checks the applicant’s eligibility

• Then checks the Personal statement against the course entry profile and the reference.


ePortfolio

Personal Development Service

Pathway Information Service

Guidance and Planning Service

Scenario A Phase 2Enacting the Plan: Application to University at age 18

Individual LearningPlan

Organized by Goals related to Activities

A Sequence of learning & adminstrative

Activities related to

goals

Other Personal ePortfolio domains

Assessment Service


Links to Qualificactions

Personal Statement

Links to Evidence

Links to Contextual Information

Admissions Service

feedback to the applicant

Rendered as LD or

LAMS?

• Negotiation of a plan may draw on adaptations of the Action Workflow approach of Medina-Mora, Flores & Winograd 1992 for situated plans in which the student is learning to become autonomous.

Learning Plan


ePortfolio









goals


Assessment Service



Personal Statement

Links to Evidence


Admissions Service


Rendered as LD or

LAMS?

Applicant Advisor

Stakeholders :

Learning Plan

• By rendering the plan in LD might the resources the applicant needs to resolve unexpected problems directly be made available?

ePortfolio Initial Reference Model ePortfolio









goals


Assessment Service



Personal Statement

Links to Evidence


Admissions Service


Rendered as LD or

LAMS?

Applicant AdvisorCollege Manager

Admissions OfficerPVC

Stakeholders :

Other Stakeholders

• The services required by College and university managers and university admission officers centre on administration and research rather than learning


Integrating Learning and Admin services

ePortfolio




Scenario A Phase 3bFeedback: Application to University at age 18


(2) applicant reflects



Personal Statement

Links to Evidence


Admissions Service

(1) feedback to the applicant

Applicant

Advisor

Admissions Officer

(3) applicant meets advisor

Learning Services :

“Admin” Services :

1. The University will be required to offer feedback to unsuccessful applicants

2. The applicant will reflect on the feedback

3. And speak to her advisor.


Integrating Learning and Admin services

ePortfolio




Scenario A Phase 3bFeedback: Application to University at age 18


(2) applicant reflects



Personal Statement

Links to Evidence


Admissions Service

(1) feedback to the applicant

Applicant

Advisor

Admissions Officer

(3) applicant meets advisor

Learning Services :


• An admissions or application service is essentially an administrative service

• But the feedback component is a key learning service

• High quality feedback empowers.

• Low quality damages & discourages.


A model of feedback

• The most common reason for failure is the level of qualification• The most valuable feedback is an evaluation of how well an

applicant relates their capabilities to the course entry profile• This will suggest areas of improvement or alternative courses

Student Personal ePortfolioCourse Entry Profile




Assertion Activity Evidence

Admissions Officer

Qualifications

MOSAIC data

School data

Assertion Activity

Feedback

Applicant


Locating analytic services: colleges

• Advisors will be shown feedback by their students

• and gain an anecdotal impression of how the college could improve its preparation of learners

• There is a need for quantified data which can be used to enhance the effectiveness of learning services

ePortfolio




Scenario A Phase 3cFeedback: Application to University at age 18




Personal Statement

Links to Evidence


Admissions Service

College Manager

Admissions Officer

Learning Services :


Analytic Services :

Analytic Services

Advisors

review processes

enhance service

enhance service

ePortfolio

Scenario A Phase 3cFeedback: Application to University at age 18




Personal Statement

Links to Evidence


Admissions Service

College Manager

Admissions Officer

Learning Services :


Analytic Services :

Analytic Services

college Advisors

Continuous improvement

Analytic Services

PVC

admissions staff

Uni advisors

Locating analytic services: universities


• Universities have the same need for analytic data to assess the effectiveness of recruitment

• And the ways in which a university needs to adapt to its students to enhance retention

• The same data are required to assess the effectiveness of reformed admission processes by Govt.

integration of learning, administrative & analytic services within the eframework to achieve...

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