integrating mobile scanning technology to help your organization be more productive barcode scanning...
TRANSCRIPT
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Integrating Mobile Scanning Technology
To Help Your Organization Be More Productive
Barcode Scanning SystemsDesigned to interface with Leading Public Sector
Financial Management Systems
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Why Use Barcode Technology?Error Rate: Barcode scan - 1 in 3,000,000
Keyboard input - 1 in 300
Data Can Be Exchanged Between Various Software applications.
Accuracy because “Tags Must be Scanned”
Updates Data Easily During Scanning
Saves Time On Future Inventories
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BMI Systems Group offers (2) scanning systems that automate the fixed asset inventory process
AssetTrak PPCwith Pocket PC Scanner
Advanced Pocket PC Data Management & Reporting System for Fixed Assets
BMI Solutions From
ScanIT
Basic Beginner Inventory System for Fixed Assets
with HT-630 Scanner
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ScanIT is BMI’s entry level barcode scanning system that is designed to interface with the your fixed asset module. Using an HT-630 scanner that is loaded with valid Asset Tag #’s makes taking an physical inventory easy. BMI’s ScanIT allows you to scan only valid bar-coded assets with the scanner. The updated asset file with the current Location, Building, Room and Inventory Date is exported from ScanIT. The file is now available for importing and posting to your fixed asset module utilizing the FMS’s Fixed Asset Interface.
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ScanIT allows you to:
Import Asset Tag #’s for Tag # validation
Take Inventory with a portable barcode scanner
Download scanned assets to your desktop PC
Export a scanned asset data file from ScanIT
Import & Post the updated asset information into your fixed asset module
ScanIT Preview
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Beginner Fixed Asset Scanning System for Fixed Assets
ScanIT Data Collection
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Import & Post Scanned Asset File
Export Your Master Asset File
Scanned File
PC
BMI ScanIT Software
Portable ScannerValid Asset
Tags
Fixed Asset Module
BMI ScanIT Inventory System
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Sample Export Master File Screen
Export valid Asset Tag # file to ScanIT
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Beginner Data Collection System for Fixed Assets
Upload TAG #’s Into Scanner
Click on the Import Button to upload Asset Tag #’s into the Barcode Scanner
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Beginner Data Collection System for Fixed Assets
Unitech HT-630 Scanner
You can enter the Location, Building, Room & scan the current Asset Tag #
You will hear a warning beep if a Tag # is scanned that is not a valid Tag #
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Beginner Data Collection System for Fixed Assets
Download Scanned Data
Click on the Export Button to Download the Scanned Asset file to the Desktop PC
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ScanIT Product Summary
ScanIT is designed for the client that wants to use a barcode scanner to automate their fixed asset inventory process. ScanIT requires that all of your assets are bar-coded. A Missing asset report has to be created or available in your host Financial Management System . ScanIT is recommended for entry level clients who have accurate data and want to stop using a manual check-off inventory process.
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Sample Import File Screen
Upload Scanned File from ScanIT
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AssetTrak PPC is BMI’s most advanced barcode scanning and data management system, designed to interface with the your fixed asset module. Exporting the master file and importing it into AssetTrak PPC allows for automated barcode scanning and reporting.
AssetTrak PPC compares scanned asset data with your current data and automatically updates the changes. The updated asset file is exported from AssetTrak PPC and can be imported to your fixed asset module. AssetTrak PPC also allows for easy conversion to bar-coded Tags if required.
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AssetTrak PPC Main Menu
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AssetTrak PPC allows the user to:
Import fixed asset data file from your fixed asset module
Inventory and clean up your data with barcode scanner
Compare the scanned data to your master file
Produce a variety of post inventory reports
Reconcile inventory session
Export updated data file to your fixed asset module
AssetTrak PPC -Data Management
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Reports
Import & Post Your Reconciled Asset
File
Export Your Master Asset File
Scanned File
PC
AssetTrak PPC Software
POCKET PC
Master File
Fixed Asset Module
AssetTrak PPC – Data Management
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Download Master File and import into AssetTrak PPC
PC
AssetTrak PPC Software
Download a copy of your Master Assets
Fixed Asset Module
POCKET PC
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Sample Export Master File Screen
Export Master file to AssetTrak PPC
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Import Your Master File
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Import Your Master File
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View Master Asset File - Prior to Scanning
View Master Assets
Note NO Status
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PC
AssetTrak PPC Software
Master Files
Scanned Files
Fixed Asset Module
POCKET PC
Sync Pocket PC with Desktop PC
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Use BMI’s TrakSync application to sync the fixed asset data on the desktop computer to
the Pocket PC
Pocket PC TrakSync Program
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Supported Pocket PC DevicesAssetTrak Basic & AssetTrak PPC
PA 500 Portable Terminal PA 600 Portable Terminal H-19 Portable Terminal
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Pocket PC Screens Main Menu Data Lookup Menu
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New Asset Lookup Missing Lookup Master/SN# Lookup
Pocket PC Lookup Screens
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Scan Program Convert Program
Data Collection Screens
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Data Collection Screens
Inventory & cleanup your asset data with the
View / Add / Update Program
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Use BMI’s TrakSync application to send the scanned asset data in the Pocket PC to
AssetTrak PPC on the Desktop PC
BMI TrakSync Program
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View Scanned Assets
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View/Edit Scanned Asset Data
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View/Edit Reconciled Data
Click on this button to reconcile
Note Status Update
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Run AssetTrak PPC Reports
Reconciled
Assets Reports
PC
AssetTrak PPC Software
Fixed Asset Module
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AssetTrak PPC Reports
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Sample Missing Asset Report
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Automatically post changes to your fixed assets by importing & posting the “ New” corrected data from ATPPC
into your fixed asset module
PC
AssetTrak PPC Software
Fixed Asset Module
Import & Post Your Reconciled Asset
File
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Export to upload your reconciled asset file into your Fixed Asset Module. Note: This requires an FA Interface program
from your FMS application vendor
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Export Reconciled Master File Screen
Export Reconciled File
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Import Reconciled File Screen
Import Reconciled file from AssetTrak PPC
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AssetTrak PPC Product Summary
AssetTrak PPC is designed for the client that requires features of our most advanced fixed asset scanning system. Converting to barcode tags is easy. Missing and New Asset listings on the Pocket PC and the Master Asset Serial # lookup on the scanner increase productivity. You can scan an asset using the View/Add/Update program to view the Description, Make, Model and Serial # and edit asset records easily. Also, a series of exception reports are available to help you reconcile and manage your physical inventory before you upload to your fixed asset module. View the next BMI Product Matrix Comparison slide for more details.
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BMI Scanning Product Matrix
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Tyler Technologies - Munis & EDEN FMS
Windsor Management Group’s - Infinite Visions
Unifund’s - BudgetSense for Windows
SunGard BiTech’s - IFAS
SunGard Pentamation’s - eFinancePlus
Weidenhammer System’s - ALIO & CIMS
CSI’s - Accounting +Plus
Sartox’s - SunPac
Skyward’s - PaC FMS
Innovak
Komputrol
PeopleSoft
BMI Interface Partners
We interface with the following Public Sector
Financial Management Systems
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Additional Scanning Systems from BMI
TransTrak PPC – Scanning System for Fixed Asset Receiving that works with a Pocket PC scanner – Scan initial data into your fixed Asset module
AssetTrak PRO – Database for Departmental Inventory that works with a Pocket PC scanner – Import data from a Spreadsheet
TransTrak and AssetTrak Pro are two more tools that can make fixed asset management easier. Contact BMI Systems Group for more details
AssetTrak Pro & TransTrak PPC
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When Choosing a Barcode Solutions Provider… Check us out:
Over 500 Successful Integrated Barcode Inventory Installations in 48 States
Serving the Private and Public Sector for over 20 Years with over 20 years experience in Asset Management Integration
Data Conversion & Consultation is Available For Interfacing Data From Many Valuation Companies
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Phone: 972.527.8824
888.300.7226
Fax: 866.903.9892
E-Mail: [email protected]
Website: www.dynascan.com