business justification for barcode scanning or rfid mobile solutions for it asset management
TRANSCRIPT
Benefits of Barcode Scanning & RFID
to ITAM
Quantifying these benefits
Creating Business Justification around
ROI
Performing an example ROI analysis
Q&A
Agenda
1. Saving Time for ITAM Field
Technicians
2. Improving accuracy of Data Capture
3. Bringing CMDB/Asset database to
95% accuracy
Business Benefits of Scanning
Business Benefits
Improved worker efficiency
Ability to capture more complete and more thorough information
Generating a more accurate IT asset repository
Allowing for better ITAM decisions AND higher productivity
1. Faster physical & spot-check inventory
2. Faster review/change of individual assets
(MAC)
3. Faster creation of assets during
receive/inventory
4. Faster tracking of batch operations
Quantify Time-Savings by associating $$ to Time
Saving Time…
1. Remove human error in entering certain coded
values such as S/N, Asset IDs, PO numbers, etc.
2. Use smart User Interface to control data entry
3. Automate as much data capture as possible
4. Incorporate data validation at point of capture
Quantify Accuracy Improvements by converting to
Time-savings and associating $$ to Time
Improving Accuracy…
1. Extend controlled processes to field workers
2. Enforce processes wherever assets are handled
3. Ensure the capture of all asset transactions at
the time and point of action
4. Use smart and easy User Experience with
barcode scanning and/or RFID reading to reduce
human error
Quantify DB accuracy value by assigning $$ to
Data confidence
Bringing DB to 95% accuracy…
One large campus with 10 buildings Approximately 10,000 total assets to track Approximately 1,000 assets per building One central Receiving facility, distributing to buildings 1 Full Physical Inventory must be performed per year Approximately 200 new assets received daily Approximately 500 individual MAC updates per day Average of 3 “mass updates” (moves, etc) per week Fully loaded labor cost: $30 per hour
Situation
1. Determine Value of solution• Value the Process Improvements• Quantify in $$
2. Determine Costs of solution• Equipment Costs• Software Costs• Implementation Costs
3. ROI is the Value minus the Costs
Performing ROI
Use Cases1. Physical Inventory
2. Receiving
3. MAC
4. Mass Update / Move
Processes1. Current process: Pen & Paper
2. Option #1: Barcode Scanning only
3. Option #2: Combination Barcode Scanning / Passive RFID
Process Improvements
• Barcode Scanning: iPod Touch device Linea Pro laser 1-D
scanner Device $800 apiece Tags: $0.50 apiece
• RFID Reading: Motorola MC series RFID reader Device $1800 apiece Tags: $2.00 apiece
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Mobile Device choices
Pen and Paper:1. Walk the area with a printout2. Find Asset ID or S/N on asset3. Locate item on printout4. Identify location where item found5. If item not on printout, add it6. (Later…) Log into ITAM application7. Find and open each asset record 8. Update asset record 9. Create new asset records10. Pull report for exceptions
Physical Inventory
For Pen & Paper Process…
• Assume 50 people performing the task
• How many days will it take to complete
the inventory?
• How accurate will the end result be?
Polling Questions #1
Barcode Scanning
1. Walk the area with a scanner
2. Scan Asset ID or S/N from asset
3. Pull up asset record on scanner
4. If asset record not found, create one
5. Check/update/add fields as needed
6. Pull report for exceptions (later)
Physical Inventory
For Barcode Scanning Process
• Assume 50 people performing the task
• How many days will it take to complete
the inventory?
• How accurate will the end result be?
Polling Questions #2
Passive RFID
1. Walk into area, set location
2. Set RFID reader to read, walk area
3. All RFID tags auto’ read
4. All asset records auto’ timestamped and
updated with location value
5. Pull report for exceptions (later)
Physical Inventory
For RFID Process
• Assume 5 people performing the task
• How many days will it take to complete
the inventory?
• How accurate will the end result be?
Polling Questions #3
• Enter in the values selected
• Get a Labor Cost Estimate per year
result
• Get an accuracy estimate on the post-
Inventory database
ROI Calculation of Inventory