instructions: writing bussines letter
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8/8/2019 Instructions: Writing Bussines Letter
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INSTRUCTIONS FOR WRITING IN ENGLISH
BUSSINES LETTER
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SENDER´S ADDRESS
´ LOCATED ON THE TOP OF THE LETTER
(name, address, phone number, fax, e-mail)
MATEO´S COMPUTERS PARTS
22 Brown Street
London
N22 5ZT [email protected]
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DATE´ In the EE.UU. The elements of a date is DD/MM/YY
´ It´s advisable not to enter date listed only by numbers.
´ The months must write with letter and capital letter. Not
abbreviations.
´ It´s written on the left below the recipient´s address.
MATEO´S COMPUTERS
PARTS
22 Brown Street
LondonN22 5ZT
23rd May 2005
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RECIPIENT´S ADDRESS
´ BELOW FROM SENDER´S AT TOP LEFT
(recipient´s names, address, position in the
company)
The Director
The English School
12 Bridge StreetLeeds
L30 6NN
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GREETINGS
´ IF I DON´T KNOW THE REC IP IENT´S ADDRESS WE CAN
USE THE FOLLOW ING GREET INGS:
1. Dear Sir: male; Dear Madam: woman.
2. Dear Sirs: company or specific place.
3. Dear Sir or Madam: if we dont know male or female who
will write the letter.
4. Dear: I know the people.
5. Mr: male; Mrs: married woman; Miss: single woman; Ms:
no important marital status.
Dear Sir/Madam,
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REFERENCES
´ LETTERS ARCHIV ES.
´ F ILE TO PEOPLE WHO WRITE. Two types:
1.
Your ref: identifies the letter to which itresponds.
2. Our ref: gives informations about the letter you write.
Ref: I am writing to enquire about English Summer courses
at your school.
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BODY OF THE LETTER
´ APPEAR THE CONTENT OF THE SAME.
´ THE CENTRAL MOT IF.
´ PRINC IPAL AND SECUNDARIES IDEAS.
´ COHERENCE AND COHESION.
I would be grateful if you could send me further details
regarding courses in August. I would like to know the
starting dates, details about different types of courses
and how much they cost.In addition, I would like to have further information about
accommodation with host families.
I Look forward to hearing from you
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CLOSING OF THE LETTER
´ STAG AND GREET INGS.
´ TYPES OF CLOSING:
1. Your faithfully (UK), Your truly (EU): we dont know thename of the person.
2. Your sincerely (UK), Sincerely your (EU): we know thename of the person.
3. V ery cordially, Sincerely, V ery sincerely yours: other common expressions.
4. Best wishes or regards: they are no formals.
Yours faithfully
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SIGNING
´ SENDER´S NAME (full name)
´ Four spaces should beleft.
´ Position deals of company.
Jane Smith Jane Smith
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CARBON COPIES AND
ATTACHMENTS´ MANY COMPANIES USAL WRITE ABBRE V AT IONS AS:
1. Enc or Encl: on the left position below from the sign
for mentioned how many documents you attachment.2. Cc: when send copies to others people.
3. B. C. C: the recipients dont know who received copies.
Enc: Brochure
Air tickets (1copy)
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MATEO´S COMPUTERS PARTS
22 Brown Street
London
N22 5ZT
23rd May 2005
The DirectorThe English School12 Bridg e Street
LeedsL30 6NN
Dear Sir/Madam,Ref: I am writing to enquire about English Summer courses at your school.
I would be gratef ul if you could send me f urther details regarding courses in August. I
would like to know the starting dates, details about different types of courses and howmuch they cost.
In addition, I would like to have f urther information about accommodation with host
f amilies.
I Look forward to hearing f rom you
Y ours f aithf ully
Jane Smith Jane Smith