instructions of e-mail using
DESCRIPTION
INSTRUCTIONS OF E-MAIL USING. Review of the program interface . Line of tasks. Line of commands. Tabs of the line of commands. Minimize the line of commands. To maximize Ctrl+F1. Review of the program interface . Navigation area . Module calendar. Possibility to add other modules and - PowerPoint PPT PresentationTRANSCRIPT
INSTRUCTIONS OF E-MAIL USING
Review of the program interface. Line of tasks.
Line of commands
Tabs of the line of commands
Minimize the line of commands To maximize Ctrl+F1
Review of the program interface. Navigation area.
Navigation area
Block of module choice
Module calendar
Calendar withopportunity of navigation
by month
Block withlist of calendars
Module of task
Possibility to add other modules andbuttons to navigation area
Possibility to change priority of modules location
To minimize the
navigation area
Block with elected folders
List of e-mail folders
Review of the program interface. Access panel .
Button for management of the windowButtons for e-mail
sending and receiving
Buttons of canceling and repeating of the last actions
Addiction of new functions
On the left there are all available buttons
that you can select
On the right there is a listof all already selected commands
Access panel can be placed under theline of tasks
Review of the program interface. Status bar.
Zoom slider
Toggle button in read mode
Button «Usual»
Review of the program interface. Tab «File»
Navigation panel
Function selection panel
Work with mail. Functions of bar «Main».
Call the window to
right a new e-mail message
Opens a list of creation of different events and
new notes
Delete of mail or selected
document
Delete of current
conversation
Delete of folder and subfolders
Delete of contact from address
book
Allow to reply to or forward an email with a single click
«reply to a meeting request», represents a
single dialogue to create meetings and appointment
To apply the algorithm of action given
earlier
Allows to move a selected
messages in messenger to
different folders or to create a note in OneNote
2010
Allows to mark
messages as read or unread
Search bar allows to search for contacts in
address book
E-mail filter by several
parameters
Work with mail. Functions of bar «Send and receive».
Simultaneously receive and send all messages to
be send
Check for emails in folder
Send all unsent mail
Check mail function at the certain account
Show loading indicator and unload mail from
the mail service
Access to download of headings and
work with them
You can disconnect from server and do not
receive a new letter, and all newly created
messages sent the next time to you
Work with mail. Function of bar «Folder».
Create a new
folder
Create a search folder that you
can automatically search for messages
according to certain criteria
Permanently deleting,
messages will be removed in fact but not to move to deleted items
folder
Contains functions to change name of a
folder, copy, move and delete
You can select the point «mark all messages as
read», to clean up folders, to delete
messages from a and permanently delete
Adds the selected folder in
to block добавляет «Favorites»
located in the left navigation
area
Setting of storing of
selected folder
Work with mail. Functions of bar «View».
You can set display options for selected
folders or the programs as a whole. Clicking on
the button «change view» you can select from the
appeared list of four prefabricated variants or
set your own view of folder. For shifting to individual setting you
have to select «manage of views».
allows you to open the
window of reminders, the new program
window, or close all additional windows of
program
Setting of interviews
display
Allows you to manage the settings for sorting emails. To select order of sorting
to click the button «Arranged by» and select
from the given list the variant of sorting, fro
example by the presence of attachments. There is
the button for reverse sort and button for addition and deleting of separate
columns.
Regulates the setting up of interface of areas and
blocks, here you can set up
display options of navigation,
reading area and also to do
list
Setting up of display option
for users
Creation of a new message
Enter the recipient's email addressAddress to send the copy of a message
Provides a space for you to type text messages
Module «Calendar». Creation of a meeting
INDICATE A PLACE OF A MEETING
INDICATE A PLACE OF A MEETING
SPESIFY THE TIME AND DATE OF A MEETING, ITS BEGINNING AND TERMINATIOM
TO MAKE A MARK IF A MEETING WILLCONTINUE THE WHOLE DAY
VIEWING OPTIONS
REPEAT EVENTS IF THE EVENTOR MEETING TAKE PLACE WITHTHE GIVEN PERIODICITY
REMINDER ABOUT AN EVENT
Categories of importance and color marks TO SEND INVITATION TO OTHER PARTICIPANTS OF A MEETING
ONE MORE LINE WILL APEEAR.THIS LINE FOR INDICATION OF
EMAIL ADDRESSES OF PARTICIPANTS
«Contacts». Interface under the work with module.
TO CHANGE VARIANT OF ADDRESS DESK VIEWING
UNDER THIS OPTION, ALL CONTACT INFORMATIONWOULD BE GROUPEDIN THE FORM OF A BUSINESS CARDWITH THE IMAGE OF A CONTACT
UNDER THIS OPTION,THE INFORMATION WILL BEARE GROUPED IN THE FORM OFBUSINESS CARD,BUT WITHOUT IMAGESCONTACT
NFORMATION ON CONTACTSWILL BE PROVIDEDAS A LIST
YOU CAN INDEPENDENTLYSORT CONTACTSADDING OR REMOVINGSORT FIELDSAND DISPLAY
«Contacts». Creation of a new contact.
CLICKING ON THE ICON IN THE FORM OF A PHOTO, YOU CAN SET A VIOLENT
IMAGE FOR THE CONTACT BY SELECTING IT ON THE HARD DRIVE.
THE IMAGE WILL AUTOMATICALLY BE REDUCED TO THE RIGHT SIZE
TO ADD MORE THAN ONE PHONE NUMBER OR E-
MAIL ADDRESS
HERE YOU CAN SPECIFY ARBITRARY INFORMATION
ABOUT A CONTACT
SOMETIMES YOU SHOULD SELECT ANY CONTACTS. TO DO THIS, YOU CANASSIGN A COLOR CATEGORY TO A CONTACT
ONCE ALL FIELDS ARE FILLED OUT, CLICK ON THE BUTTON "SAVE" AND "CLOSE". NOW A NEW CONTACT IS
CREATED AND IT WILL BE SHOWN IN THE CONTACTS LIST.
«Contacts». Adding of a contact to your address book from the global address list
TO ADD A CONTACT TO YOUR ADDRESS BOOK, FROM THE GLOBAL ADDRESS LIST, YOU MUST
CLICK THE "ADDRESS BOOK" ON THE LINE OF TASKS AT THE TAB «MAIN»
IN THE WINDOW THAT WILL OPEN, IN THE "ADDRESS BOOK« YOU MUST SELECT
"GLOBAL ADDRESS LIST" FROM THE DROP-DOWN MENU
SELECT ONE OR MORE CONTACTS, CLICK THE RIGHT MOUSE BUTTON ON THE SELECTED
CONTACTS, AND CHOOSE « ADD CONTACTS». AFTER THIS THE WINDOW FOR CONTACT
SAVING WILL OPEN. IF THERE IS A NEED, THEN FILL IN THE CONTACT INFORMATION SUCH AS TELEPHONE NUMBER. The PHONE NUMBER MUST BE ENTERED +7 (*) * * * * * * *. WHEN ALL CHANGES HAVE BEEN MADE, CLICK "SAVE
AND CLOSE"
«Contacts». Creation of a group of contacts.
ENTER NAME OF A GROUP
TO ADD MEMBERS TO THIS GROUP ON THE LINE OF THE TASKS IN A GROUP «PARTICIPANTS» YOU HAVE TO CLICK «ADD PARTICIPANTS»
AND FROM THE DROP-DOWN LIST SELECT «FROM OUTLOOK CONTACTS». IN THE WINDOW THAT APPEARS, DOUBLE-CLICK TO ADD
A CONTACT, CLICK ON IT WITH THE LEFT MOUSE BUTTON. IN THE LOWER PART OF THE WINDOW IN THE «PARTICIPANTS" FIELD WILL BE
SHOWN A LIST OF ALREADY ADDED CONTACTS
YOU CAN ASSIGN TAGS TO THIS GROUP BY SELECTING
FROM THE OPTIONS PRESENTED
«Tasks». Interface under the work with module.
CHANGE THE APPEARANCE OF THE TO-DO LIST
VIEW MORE INFORMATION ON
THE CASES AND TERMS AND
RELATED MATERIALS
LIST CONTAINING ONLY SIMPLE STRING INFORMATION, CATEGORIES AND LOCATION
STANDARD REGIME OF TO-DO LIST VIEWING
«Tasks». Creation of a new task.IN THE «TO-DO LIST» FIELD, YOU
MUST ENTER NEW TASK NAME IN THE TEXT ENTRY BOX AND PRESS
ENTER ON YOUR KEYBOARD
SHOWS EITHER A TASK IS COMPLETED, EXECUTING OR WILL OCCUR IN THE
FUTURE
NAME OF TASK
HIGH, NORMAL OR LOW
INDICATE THE DATE
IF YOU HAVE SELECTED THE ITEM, THEN SELECT THE DATE AND TIME FOR THE REMINDER
HERE YOU CAN ENTER A DESCRIPTION OF THE TASK
YOU CAN ASSIGN TASKS TO DIFFERENT COLOR CATEGORIES
AND TAGS
«Tasks». Assign a task to other person and report about execution.
TO ASSIGN THE TASK TO ANOTHER PERSON, CLICK ON "ASSIGN TASK“ IN THE PREPARATION TASKS WINDOW. THIS BUTTON IS
LOCATED UNDER THE "MANAGE TASK FUNCTIONS».
SELECT FROM THE CONTACTS LIST THE EMAIL ADDRESS EXACTLY THE
SAME AS THE USUAL LETTER
YOU CAN ALSO POINT OUT ITEMS ON THE SEND ME A STATUS REPORT TASK COMPLETION TO
MONITOR PROGRESS AND COMPLETION
SELECTING THE REPEAT FUNCTION, YOU CAN ASSIGN A RECURRING
TASK, AND AUTOMATIC SENDING OF MESSAGES. THIS IS USEFUL IF YOU
NEED TO, FOR EXAMPLE, RECEIVE A REPORT ON THE LAST FRIDAY OF
EVERY MONTH
ONCE YOU HAVE FILLED ALL FIELDS, CLICK «SEND», AS WHEN SENDING
ORDINARY ELECTRONIC LETTER. THE RECIPIENT WILL RECEIVE AN EMAIL
WITH THE TASK AND WILL BE ABLE TO ADD IT TO YOUR TASK LIST
«Tasks». Report about execution.TASK MANAGEMENT FUNCTIONS WITHIN THE GROUP, CLICK ON THE BUTTON "SEND TASK STATUS REPORT" WILL THEN SEND A
REPORT WINDOW
IF THE TASK WAS ASSIGNED TO YOU BY THE MANAGER, FIELD «TO» WILL BE IALREADY
FILLED IN, IF NOT SELECT FROM YOUR ADDRESS BOOK TO SEND REPORT
THE TEXT OF MESSAGE WILL BE GENERATED AUTOMATICALLY, BASED ON THE TASK AND ITS
IMPLEMENTATION. YOU CAN ADD YOUR COMMENT TO ANY LINE
AFTER FILLING OUT ALL OF THE ITEMS, CLICK ON THE BUTTON
"SEND", AS IN THE ADMINISTRATION OF ORDINARY
E-MAIL MESSAGES
Parameters Outlook® – General.TO SET UP THE PARAMETERS OF THE MAIL PROGRAM OUTLOOK® 2010, YOU MUST
SELECT THE TAB «FILE» ON THE LINE OF TASKS IN THE OPENED MENU AND SHIFT TO POINT «
PARAMETERS». OPENED WINDOW OF PARAMETERS SETTING UP IS DEVIDED IN TO
TWO PARTS. THE LEFT PART CONSISTS OF LIST OF GROUPS OF PARAMETERS, AND THE RIGHT
ONE DISCLOSES ONE OR ANOTHER GROUP
IF YOU SWITHC ON THE POINT «TO SHOW MINI TOOL BAR UNDER SELECTION» YOU WILL BE
ABLE TO VERY QUICKLY START TO TEXT FORMATING WITHOUT GOING TO MAIN MENU OF THE PROGRAMM OR LINE OF TASKS. AFTER SELECTING THE TEXT, IT WILL APPEAR A MINI
TOOLBAR THAT CONTAINS THE BASIC ELEMENTS FOR WORKING WITH TEXT.
SELECTING «TO SWITCH ON DINAMIC REVIEW», YOU WILL BE ABLE TO REVIEW
MANY EFFECTS, APPLIED TO TEXT OR IMAGES WITHOUT ACTUALLY APPLYING
THEM.
CHOOSE A COLOR SCHEME AS IN PREVIOUS VERSIONS OF MICROSOFT
® OFFICE ® PACKAGE, LIMITED TO THREE COLOURS-BLACK, SILVER AND
BLUE. SELECT A COLOR SCHEME FROM THE DROP-DOWN LIST.
NOTETHIS COLOR SCHEME WILL ALSO BE USED IN OTHER MICROSOFT
PROGRAMMS 2010.
IN GROUP «PERSONAL SETTINGS OF MICROSOFT® OFFICE», YOU CAN
INDICATE PESONAL DATA AND YOUR INITIALS. THESE DATA WILL BE USED IN THE FIELD «FROM» IN OUTGOING
MAIL.
IN THE GROUP «PARAMETERS OF START», YOU CAN SELECT «MAKE
OUTLOOK THE DEFAULT PROGRAM FOR E-MAIL, CONTACTS AND
CALENDAR». IT WILL ALLOW TO OPEN OUTLOOK® AFTER CLICKING ON MAIL
TO ON WEB PAGES.
Parameters of Outlook® – MailIN THE GROUP OF FUNCTIONS «CREATION OF MESSAGES», YOU CAN SET UP
PARAMETERS OF AUTOCHANGE AND OTHER POSSIBILITIES OF TEXT EDITOR BY CLICKING ON THE BUTTON «PARAMETERS OF EDITOR»,
SPECIFY THE DEFAULT MESSAGE FORMAT, BY SELECTING FROM THE DROP-DOWN LIST. AVAILABLE FORMATS HTML, RTF AND PLAIN TEXT
IN GROUP FUNCTIONS «SPELLING», YOU CAN ENABLE SCREEN MESSAGES BEFORE SENDING IT BY SELECTING THE "ALWAYS CHECK SPELLING BEFORE SENDING"
SPECIFY THE TEXT TO PASS THE ORIGINAL MESSAGE WHEN REPLYING OR FORWARDING
IN GROUP «SIGNATURE» , YOU CAN ADD A SIGNATURE TO YOUR EMAILS USING THE «SIGNATURES AND STATIONERY»
CLICK «STATIONERY AND FONTS», YOU CAN MAKE A CUSTOM TEMPLATE FOR YOUR EMAILS, WHICH WILL DIFFER IN COLOR AND FONT.
.
A GROUP OF FUNCTIONS "THE OUTLOOK AREAS" WILL HELP YOU TO CUSTOMIZE THE WAY MARK A READ RECEIPT MESSAGES. BY CLICKING ON THE "READING PANE", YOU
CAN CHANGE THE DEFAULT MEANINGS.
IN THE «GET MESSAGE « SELECT THE ITEMS THAT YOU WANT TO HEAR SOUND
SELECTING « DESKTOP ALERT SETTINGS», YOU CAN SPECIFY THE APPEARANCE AND DURATION OF NOTIFICATIONS THAT APPEAR ON THE DESKTOP.
THE GROUP «CLEAR CONVERSATION» HELPS SORT MAIL MORE FLEXIBLY. SELECT FROM THE LIST OF ITEMS THAT WILL HELP YOU NOT TO LOSE IMPORTANT EMAILS. FOR EXAMPLE, YOU CAN CHOOSE «NOT TO MOVE MESSAGES WITH FLAGS» AND THE MESSAGE IS NOT DELETED EVEN IF YOU DELETE ALL MESSAGES FROM A FOLDER.
ДАЛЕЕ
Parameters of Outlook® – Mail
IN THE GROUP «REPLIES AND FORWARDING», YOU CAN CONFIGURE SETTINGS FOR SENDING E-MAIL, AS WELL AS OPTIONS TO ADD ORIGINAL MESSAGE TEXT IN REPLY OR
FORWARD.
IN THE GROUP «SAVE MESSAGES», YOU CAN SET UP AUTOMATIC SAVING, TYPING IN THE DRAFT. THIS WILL HELP YOU KEEP THE IMPORTANT LETTER EVEN IF THE COMPUTER FAILS. TO DO THIS, SELECT THE SAVE INTERVAL. HERE YOU CAN CONFIGURE THE GROUPING MESSAGES BY SELECTING
THE "WHEN REPLYING TO A MESSAGE FROM A FOLDER OTHER THAN THE INBOX, SAVE A RESPONSE IN THE SAME
FOLDER.
"SEND A MESSAGE" GROUP CONSISTS OF CONFIGURING THE DEFAULT MESSAGE SEVERITY LEVEL, AS WELL AS CONFIGURE FAST SENDING AND MAILING THE CHECK NAMES. TO SEND MESSAGES USING THE KEYBOARD
SHORTCUTS, SELECT "USE CTRL + ENTER TO SEND THE MESSAGE.
ДАЛЕЕ
НАЗАД
Parameters of Outlook® – Mail
IN THE GROUP « TRACKING» YOU CAN CONFIGURE THE RECEIPT OF A LETTER, HOWEVER, NOT ALL MAIL SERVERS SUPPORT THIS FEATURE.
IN THE GROUP "MESSAGE FORMAT", YOU CAN CONFIGURE THE DISPLAY OF HTML EMAILS THAT USE CSS (CASCADING STYLE SHEETS) FOR DISPLAY. CLICKING THE "REMOVE EXTRA LINE BREAKS IN PLAIN TEXT MESSAGES,
YOU CAN VIEW THE MESSAGE TRANSFER MARKS OVERLOADED WITHOUT UNNECESSARY PARAGRAPHS.
A GROUP OF FUNCTIONS "OTHERS" ALLOWS YOU TO CONFIGURE ADVANCED OPTIONS WHEN WORKING WITH E-MAIL.
НАЗАД
Parameters Outlook® – Calendar.
IN THE GROUP OF FUNCTIONS "WORKING TIME", YOU CAN SPECIFY THE HOURS AND DAYS OF THE WEEK THAT THE MODULE WILL TAKE WORK. THIS WILL HELP BETTER SORTING OF TASKS AND ALLOCATE THE
CORRECT COLOR WORKING HOURS. HERE YOU CAN SPECIFY THE FIRST DAY OF THE WEEK AND THE FIRST WEEK OF THE YEAR.
A GROUP OF FUNCTIONS "CALENDAR SETTINGS" ALLOWS YOU TO CONFIGURE GENERAL OPTIONS FOR THE MODULE. HERE YOU CAN SPECIFY THE TIME INTERVAL FOR NOTIFICATIONS, ADD HOLIDAYS TO YOUR CALENDAR, ADD AN ADDITIONAL CALENDAR, ADOPTED IN OUR COUNTRY, AS WELL AS CONFIGURE
NOTIFICATION ICON APPEAR.
IN THE GROUP OF FUNCTIONS "DISPLAY OPTIONS" YOU CAN CONFIGURE A VARIETY OF COLOR SCHEMES THAT WILL BE USED BY THE CALENDAR. IT IS POSSIBLE TO CHOOSE FROM THE COLOR PALETTE AND ADJUST
THE FONT.
IN SET UP «TIME ZONE»IS AUTOMATICALLY SET ACCORDING TO THE SETTINGS OF YOUR OPERATING SYSTEM, BUT YOU CAN CHANGE THE TIME ZONE BY SELECTING A MEANING FROM THE DROP-DOWN LIST.
IN THE GROUP OF FUNCTIONS «SCHEDULING ASSISTANT» THE « DISPLAY CONFIGURATION DETAILS IN TOOLTIPS» OR «IN GRID PLANNING» ARE AVAILABLE. SELECT THE REQUIRED ITEMS.
Parameters of Outlook® – Contacts.
IN GROUP OF FUNCTIONS «NAMES AND STORAGE», YOU CAN SPECIFY THE ORDER IN WHICH TO SORT THE CONTACTS IN YOUR ADDRESS BOOK. AVAILABLE SETTINGS FOR THE NEW CONTACTS AND SORT ORDER WHEN YOU SAVE. HERE YOU CAN SET THE CHECK FOR
DUPLICATES. THIS WILL GET RID OF DUPLICATE ENTRIES IN THE ADDRESS BOOK.
IN SECTION «LINKAGE» YOU CAN MARK THE ITEM "SHOW CONTACTS CONNECTED WITH THE CURRENT ITEM». THIS WILL ALLOW TO CHOOSE ADDITIONAL RECIPIENTS, FOR
EXAMPLE, WHEN SENDING A LETTER TO THE ORGANIZATION. SELECTING THE "SHOW ADDITIONAL INDEX» YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH
WILL ALLOW YOU TO QUICKLY JUMP TO CONTACTS IN THE SEARCH.
IN THE GROUP OF FUNCTIONS "NETWORK STATUS AND PHOTOS» YOU CAN DISPLAY PHOTOS IF THEY ARE AVAILABLE. THIS WOULD ALLOW THE UTILITY TO AUTOMATICALLY
LOAD IMAGES, IF THEY ARE IN YOUR ACCOUNT DATA.
IN THE SETTINGS OF «SUGGESTED CONTACTS» YOU CAN MENTION THE POINT «AUTOMATICALLY CREATE CONTACTS OF OUTLOOK® FOR RECIPIENTS NOT INCLUDED TO
ADDRESS BOOK». IT WILL MAKE EASY THE FURTHER DISPATCH OF MAIL AND WILL RELEASE FROM NEED TO ADD CONTACTS TO THEADDRESS BOOK.
SELECTING THE "SHOW ADDITIONAL INDEX» YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH WILL ALLOW YOU MORE QUICKLY GO TO THE
SELECTION OF CONTACTS WHEN SEARCHING.
Parameters of Outlook® – Tasks.
IN THE GROUP OF FUNCTIONS "TASK SETTINGS" YOU CAN SET AUTOMATIC REMINDERS ABOUT TASKS THAT ARE ASSIGNED TO A SPECIFIC DAY WITHOUT INDICATING EXACTLY THE TIME
FOR A SPECIFIC HOUR. THESE REMINDERS WILL BE SET AUTOMATICALLY AT THE BEGINNING OF THE WORKING DAY,
WHICH YOU INDICATED IN THE CALENDAR MODULE SETTINGS. CLICK THE "ADD TO TASK LIST UPDATED
COPIES OF ASSIGNED TASKS» WILL ALLOW YOU NOT MISS CHANGED JOBS. THEY WILL BE
AUTOMATICALLY ADDED.
SELECTING "SEND A STATUS REPORT AFTER ASSIGNED TASK COMPLETED» , YOU WILL RECEIVE A REPORT ON THE COMPLETED TASKS IN THE TASK LIST.
HERE YOU CAN SPECIFY DIFFERENT COLORS FOR THE SORT OF OVERDUE AND
COMPLETED TASKS. TO DO THIS, CLICK ON THE APPROPRIATE ICON, AND THEN SELECT A COLOR FROM THE LIST THAT APPEARS. BY
CLICKING ON A TASK, YOU CAN SET UP IN THE RELEVANT PARAGRAPH.
THIS SETTING WILL AFFECT ON THE NUMBER OF TASKS THAT YOU CAN
INSTALL ON A SPECIFIC DAY OR WEEK