instructional materials ordering and distribution system …

CALIFORNIA DEPARTMENT OF EDUCATION

Tom Torlakson, State Superintendent of Public Instruction

Clearinghouse for Specialized Media and Translations

(CSMT)

California Department of Education

Curriculum, Learning, & Accountability Branch

Curriculum Frameworks & Instructional Resources Division

(CFIRD)

INSTRUCTIONAL MATERIALS ORDERINGAND DISTRIBUTION SYSTEM (IMODS)

TOM TORLAKSON State Superintendent

of Public Instruction

California Education Code Section

60313(a):

The Superintendent of Public Instruction

shall maintain a central clearinghouse-

depository and duplication center for the

design, production, modification, and

distribution of Braille, large print, special

recordings, and other accessible versions of

instructional materials for use by pupils with

visual impairments or other disabilities who

are enrolled in the public schools of

California. 2



Online Resources For School

Districts

Tom Torlakson, State

Superin tendent of Public Instruction,

es

to

rc

noted:

“…the Department was working

expand its free and online- resou

for school districts…”

January 6, 2011, CDE News Release: #11-04

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Online Ordering

IMODS allows members to order

specialized media and alternate

format materials for students with

disabilities statewide.

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Ordering And Returning

Materials ordered through the IMODS are

provided at no cost to the district.

When no longer needed, return braille and

large print books to:

California Department of Education

CSMT Media Warehouse

3740 Seaport Blvd., #20

West Sacramento, CA 95691

TOM TORLAKSONState Superintendent


IMODS Authorized User

An authorized user is a local educational agency

(LEA) designated employee.

LEA designees may be a:

• Director of Special Education, the account

lead

• Resource Specialist

• Principal of the school

• Teacher or paraprofessional

• Other designated by the account lead

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Print Disabilities

The definition is as follows:

•Print disabled, noun; print-disabled, adjective.

•A person who cannot effectively read print

because of a visual, physical, perceptual,

developmental, cognitive, or learning disability.

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IMODS Home Page

http://csmt.cde.ca.gov

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http://csmt.cde.ca.gov/



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IMODS Membership Registration

The registration form for the IMODS is

available at http://csmt.cde.ca.gov

• Open the New Account link located in

the left side bar

• Fill out the membership registration form

• Forward the membership form to your

LEA lead for approval. The LEA lead

must approve the form and send it by

e-mail to CSMT staff at

[email protected]



mailto:[email protected]



Restrictions

Membership is limited to the authorized person

and the logon information must NOT be shared

with anyone.

Membership is revoked if a person retires or

moves from one district to another. Membership

privileges will be revoked if copyright holders’

rights are violated.

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IMODS Logon

Click on Logon to begin an order

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Your Account Web page

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Your Account

Options

Click on one of the options under CSMT

Activities to manage your account.

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IMODS Search Options

IMODS has three ways to search for

materials in specialized media and

alternate formats.

• Search engine

• Advance search

• Search by format Pull-down menu

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IMODS Search Engine

Enter the book International Standard Book

Number (ISBN), full or partial (without dashes),

or full or partial title and click on the Go button

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Advance Search

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Search textbooks by publisher and grade level

with the Advance Search option.



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Search by Format Pull-down

Menu

Search materials by American Sign Language (ASL)

Video, Audio, braille, DAISY, eText, large print, and the

APH products.



Ordering Process

• Enter the textbook ISBN (no dashes) in the search box

• Click on GO to show search results

• Click on the ISBN under CSMT Product Search

• The book description will pop up

• Verify the book title, ISBN, grade level, and adoption year

• Under available formats, select format desired and click Add to Cart

• Your shopping cart will be displayed

• Select a different quantity if more than one is needed, and click Update Cart

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Ordering Process (Continued)

• If other titles are needed, select Continue Shopping

• Search for another ISBN and repeat the above steps

• Continue to add items (up to 20) until all necessary titles are ordered

• Click on Check Out

• Select the shipping address

• Click on Confirm Order to submit on the IMODS

• Print the order number for your records

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Enter ISBN

Enter the textbook ISBN (no dashes) in

the search box and click on Go

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Select Format

The book and information about your

request will pop up on the Search

Results; select the format needed.

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Add to Cart

Add to Cart 22



Update Quantity and Continue

Shopping

Update Quantity, Click on Update Cart

and Click on Continue Shopping

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Check Out

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When you have completed the ordering

(no more than 20 items), click Check

Out.



Confirm Order

Select the Shipping address from the

list or create Custom Address by

Clicking Add, Delete, Edit or Select

from the List button; Click on Confirm

Order to place an order.

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Order Number

Print a copy of your order number for

your records.



Your Account

Click on CSMT Order Status to see

prior orders.

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CSMT Order Status

CSMT Order Status

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Electronic Files

Many students use assistive technology

devices including the computer, to

receive instructional materials. We

provide accessible formats in electronic

formats.



CSMT Electronic Files Repository

The CSMT Electronic File Repository has

approximately

• 2,800 titles in braille

• 1,100 titles in audio

• 4,900 titles in publisher text files

• 1,500 titles in DAISY

• 900 titles in large print

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CSMT Orders and Downloads

• CSMT processed and shipped

• 2,494 Files Downloaded in 2011 and

3,461 Files downloaded in 2012.

Format 2011 2012

Large Print book 9,072 9,166

Braille books 1,582 1,590

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Order Or Download

• Order product by clicking Add to Cart

• Download Electronic files, click on Yes.

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Electronic Files Types

Files are available in various extensions

for download. Below we list common file

extensions:

• Braille file: abt; brl; brf

• Tactile file: pdf; CorelDRAW files; doc

• Large Print: Large Print Ready pdf

Publisher pdf

• Audio file: mp3

• Publishers file (e-TEXT): rtf; doc; txt; pdf

• DAISY: DAISY 2.02 or DAISY 3.0 text with

Graphics files

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How to Download and Open Files

• Search for the book record in the

IMODS

• Click on Download Available Yes

• Right click on File Name or Description

and select Save Target As…

• Save it to your favorite location in your

PC

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How to Download and Open Files

(Continued)

• Save Target As…

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American Printing House For The

Blind (APH) Orders

• The APH Federal Quota Program allocates federal funds to public and private educational programs that register students who are legally blind.

• Congress allocates funds annually.

• Agency funding is based on the number of students registered with the APH.

• An authorized person may use IMODS to place orders for APH products using Federal Quota funds.

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APH Orders (Continued)

• To receive a username and password for the APH Federal Quota Program your name needs to be on the list of persons authorized to submit Federal Quota orders.

• The educational agency returns the authorization list in their annual registration packet of qualified legally blind students.

• The APH catalog can be found at www.aph.org.

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http://www.aph.org/



APH Products

The complete catalog of products available

through APH is online at http://www.aph.org/.

Find the products using the APH catalog number,

order APH products through the IMODS using

your federal quota funds.

If you choose to order directly from the APH Web

site, your agency will charged for the purchases.

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http://www.aph.org/



Product Samples

Typical products from the APH

include:

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APH Ordering Process

• Enter the catalog number (with dashes) listed in the APH catalog in the search box.

• Click on GO to show search results.

• Click on the catalog number under APH Product Search.

• The APH Product or the APH book description will pop up.

• Verify that this is the product or book needed.

• Under available formats, click Add to Cart for that catalog number.

• The Shopping Cart will display the list of items ordered.

• Type the number needed under quantity, and click on Update Cart. 40



APH Ordering (Continued)

• If an asterisk * appears next to the catalog number, the item will be ordered and come from the APH Warehouse in Kentucky. If there is not an asterisk *, the item will come from the APH stock at the CSMT Warehouse in Sacramento.

• Select Continue Shopping to order more products.

• Search for another catalog number and repeat the prior steps.

• If an APH catalog number is not found using search criteria, send the CSMT an e-mail at [email protected] to add that catalog number to the IMODS.

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APH Ordering (Continued)

• Continue to add items (up to 20) until all necessary products are ordered and placed in the Shopping Cart.

• Consolidate orders being shipped to the same person at the same address (this is easier for you and for us at the CSMT).

• Click on Check Out.

• Select the address and verify the information where the order will be shipped.

• Click on Confirm Order to submit order on the IMODS.

• Print the order number for your record.

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APH Orders

Begin your order by entering the APH

number in the search box.

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Verify Item

The item number you searched will

appear on the APH product Search

Results.

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Select Item

All items that are available under that code

number will appear. Select the item you want

to order by clicking Add to cart.

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Quantity

Enter the quantity needed (One is the default

order quantity), and click on Update Cart.

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Check Out

Continue Shopping, adding to your cart, or click

Check Out when you have completed your order. From

this point, the process is the same as placing CSMT

textbooks order.

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APH Quota Summary and Order

Status

• Click on Federal Quota Account Summary for the

Account balance.

• Click on Order status for an update on specific APH

orders

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Back Orders

• If any items are on back order, you will

receive an e-mail to notify you when

your order may be filled.

• Information about your back order

material may be found under the Your

Account option.

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Item Not Found

Can’t find an item you need to order? IMODS

will display this notice:

We did not find an item using your

search criteria.

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Contact Information

• Clearinghouse for Specialized Media and Translations

– 916-445-5103 [email protected]

• Jonn Paris-Salb: Education Administrator I


• Kelli Cornejo: Production Manager


• Peter Jarvis: Warehouse Manager


CFIR Division Support Unit

• Laurie Garcia, Manager, Braille Order Questions


• Ravi Thakkar: AISA, Technical Assistance


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Questions?

??????

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instructional materials ordering and distribution system …

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