Institutionalization of HDM-4 Procedures and Systems

Henry Kerali Lead Transport Specialist

The World Bank

Vision and Aims for HDM-4

• HDM is for decision-support tool; not decision-making

• Institutionalization process should ensure that outcome is:– sustainable, affordable, appropriate

• Implementation should achieve:– Independence from external support– System is mainstreamed into regular road

management practice

Users & Customers

• Policy level – Economic Development/Planning Departments;

Finance/Treasury/Budget Ministries; IFIs; Dir-General Highways/Infra; Road Fund Board; Transport Planning & Road Management Units

• Network planning– Director-Gen, Road Board Exec Director, Dept.

Treasury/Budget; Dir. Planning, Regional Operations Dir., Road or Pavement Mgt Unit, Road Authority Program Div.

• Project level– Dir. Planning, Dir. Technical/Design, Feasibility Unit,

RMU-PMU-PIU

Data Data CollectionCollection

DatabaseDatabase DecisionDecisionSupportSupport

ManagementManagementInformationInformation

InventoryConditionStructuresTrafficFurnitureUnit CostsStandards

RDBMS(RIMS)

Life CycleAnalysis(HDM-4)

Standard& CustomReports

Road Management Systems

Decision Support System

• Important to have transparency of analysis• Life cycle analysis capable of:

– Short, Medium & Long term analyses– What-if analysis, Performance indicators

• Management must understand analysis framework• Availability of local technical expertise• Default data sets

HDM-4HDM-4

Implementation Options

• New RMS built around HDM-4• Interface existing RMS or database with HDM-4 • Incorporate parts of HDM-4 into local RMS or

generic RMS (usually VOC, RDWE)• Modify local RMS from HDM-4 knowledge base,

e.g. improving predictive relationships, adding economic calculations

System Architecture

• Prefer open architecture; – Several applications operating under common platform with

shared data – Can substitute and update applications easily

• Incorporate HDM-4 through an interface; ensure on-going international support and updates

• Custom-built systems; cecome outdated rapidly and are expensive to upgrade

Procurement Options

• Dedicated department

• In-source expertise

• Out-source monitoring surveys

• Out-source analysis and program drafting

Risks & Constraints

• Interruption to establishment, slow adaptation (reassignment, leadership change, etc.)

• Slow or lacking updating of IT or HDM software

• Perception of complexity, reliability, or local validity

Communication & Messages

• Report high-level information on future projections to stimulate interest and champions

• Use Performance Indicators like: – Impacts of varying budget levels– return on projects and programs

• Visits to/from countries with successful implementation

Closing Remarks

• Tailor outputs and messages to key audiences• Keep data and reporting practical, affordable and reliable

– choose appropriate level of data detail (Information Quality Level)

• Incorporate into enterprise IT architecture• Mainstream analyses and surveys into regular road

management processes• Utilize international user support opportunities

Discussions