innbokskontroll - marine harvest 18.oktober 2016
TRANSCRIPT
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Marine HarvestØrsta, 18.oktober 2016
Jørn KippersundForedragsholder, legevaktsjef, allmennlege
Volda
www.innbokskontroll.no
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Fastlege
Skiskyting
Lokallagsleder - HEF
Nettredaktør
Tillitsvalgt
Legevaktsjef
17.Mai komité
Slektstreff3-barns far
For mange oppgaver?
Stress
???
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2. Oppgavene blir for mange, 55 %.
1. Rekker ikke å gjøre en så brainnsats som jeg ønsker, 57 %.
11. Oppgavene er for vanskelige, 13 %12. Klientene klager, 11 %
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Stress
tanken på uløste oppgaver
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Hodet: Løse oppgaver, ikke huske på
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- Alt du gjør er prosjekt
Scott Belsky
(forfatter av Making Ideas Happen)
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ARBEIDSPLATTFORM
Oppgaver
= uløst
Verktøy
= løst
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For mange oppgaver, for lite tid?
1. Velge vekk oppgaver
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Hvordan kommer oppgavene til deg?
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Til innboks
Nyhets-strøm
Blir liggende!
Blir borte!
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Innboks, definisjon:
Samling uløste oppgaver som
blir liggende,
men kan fjernes / aktivt merkes
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Nyhets-strøm, definisjon:
Samling uløste oppgaver som
blir borte
etter en tid
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Til innboks
Nyhets-strøm
Sikrere håndtering
Når over mer
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Hvor finner du oppgavene dine på jobb? Hjemme?Hvor havner oppgavene i en innboks?Hvor havner oppgavene i en nyhetsstrøm?Hvor kan du ta vare på en oppgave som absolutt ikke bør glippe?
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E-post ulik en tradisjonell innboks?
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Nyhets-strøm
Arkiv
Blir borte!
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Hva gjør e-post til en spesiell kanal?
• Viktig og uviktig i salig blanding• Foretrukken kanal ”om man skal være sikker
på å nå alle”• Ekstremt volum• Ekstrem tilgjengelighet
”Innboksen stresser meg ikke, men jobben stresser meg”
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Oppgave
Oppgave
OppgaveOppgave
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Enig/uenig?
I e-postens innboks fins det forpliktende oppgaver
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Har du noensinne glippet på en oppgave fordi du ikke håndterte aktuell e-post i tide?Har du irritert deg over andre, i egen organisasjon, som ikke svarer på e-post?
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Etterrettelig, definisjon:
-Gjøre det du sier du skal gjøre-Svare når du bør-At ting ikke
glipper
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skille uløst fra løst
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skille uløst fra løst
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skille ulest fra lest
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Til innboks
Nyhets-strøm
Blir liggende!
Blir borte!
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fiske uløste(= den må jeg følge opp)
ellerfjerne løste
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Oppgave
Oppgave
OppgaveOppgave
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UlestStjerne
Flagg
Mappe
Liste
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fiske uløste(= den må jeg følge opp)
ellerfjerne løste
(= den er jeg ferdig med)
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fjerne løstefiske uløste
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fisker uløste
har fjernet løste
2
0 11
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Enig/uenig?
Sikrest oversikt over de uløste oppgavene, oppnås ved å fjerne de løste oppgavene
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Innbokskontroll, definisjon:- Få meldinger i innboks, kontroll med de som er der
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For mange oppgaver, for lite tid?
1. Velge vekk oppgaver2. Mindre tid per oppgave
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@
@@@@
@@ @@@
Man Tir Ons Tor Fre
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Man Tir Ons Tor Fre
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For mange oppgaver, for lite tid?
1. Velge vekk oppgaver2. Mindre tid per oppgave
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fjerne løstevs
fiske uløste
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For mange oppgaver, for lite tid?
1. Velge vekk oppgaver2. Mindre tid per oppgave3. Jobbe mer
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Jobbe mer?
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For mange oppgaver, for lite tid?
1. Velge vekk oppgaver2. Mindre tid per oppgave3. Jobbe mer
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Hvorfor innbokskontroll?
• Skille uløste/løste oppgaver– Unngå at oppgaver glipper– Riktigere fokus og prioriteringer
• Bedre tidsbruk, – Mindre tid per oppgave– Unngå dobbeltarbeid for deg og andre
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Hvordan innbokskontroll?
- oppgavetenkning- unngå utsettelse- unngå avbrudd- del
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Hver e-post er en oppgave
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Hver e-post er en oppgave. Oppgaven er
veldig ofte å slette eller arkivere
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HURTIGTASTER
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SAMTALEVISNING
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System 1 vs
System 2(Daniel Kahneman)
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System 1 vs System 2
-Flytte mus, tenke plassering-> krever system 2-ressurser
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SAMTALEVISNING
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Hver e-post som havner i innboksen
er en oppgave. Oppgaven er veldig ofte
å slette eller arkivere
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Filtrér-Automatisk-Manuelt
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Hver e-post er en oppgave
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Golden moments!
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(Slide lånt fra Hans-Petter Nygård Hansen)
Golden moments!
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Golden moments!
Hvor gjør jeg av informasjonen når jeg er ferdig med den?
– sletter?– arkiverer?– videresender?– deler?
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Golden moments!
Å skrive riktig tekst i emnefeltet er en kollegial handling!
Å skrive dårlig tekst i emnefeltet (eller ikke skrive) er ukollegialt!
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Handling eller
Referanse?
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ARBEIDSPLATTFORM
Oppgaveri innboksen= handling
Verktøy = det du har gjort og kanskje får bruk for
= arkiv = referanse
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Oppgavemestring - Florø 19.05.09
Landet ditt trengeMAIL
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Handlings-informasjon
Krever HANDLING fra deg
• Beholdes i innboksen• Begrenset mengde• Alt synlig v/overblikk
Referanseinformasjon
Får kanskje BRUK FOR
• Fjernes fra innboksen• Uendelig mengde• Søkbar
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Referanse / Handling
Referanse
Handling
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Hvor skal vi lagre informasjonen??
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ARBEIDSPLATTFORM
Overblikk
Innboks
Søk
Arkiv
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Tilføre verdi
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Tilføre verdi
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Rasjonell arkivering-Mapper -fravær av mapper?-Prosjektorganisering
-Kategorier??
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System 1 vs System 2
-Ta stilling til arkivering - krever system 2-ressurser
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Varsel eller originalinformasjon?
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I N B O X
Varsel
Original-informasjon
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Handling?
Får bruk for?
Varsel eller originalinfo
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Hvordan innbokskontroll?
- oppgavetenkning- unngå utsettelse- unngå avbrudd- del
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Forsvinner?
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Lettere med tiden?
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Neste skritt
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”Jamen det blir bare for mange e-poster”
Å ikke håndtere – er også en håndtering
Bevisst eller ubevisst valg?
Sletter du noen, blir de gjenværende mer verdifulle
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Hvordan innbokskontroll?
- oppgavetenkning- unngå utsettelse- unngå avbrudd- del
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Oppgave
Platåfase
Ener
gi o
g be
geist
ring
TidModifisert etter Scott Belsky,
Making Ideas HappenPenguin Books, 2010
Ferdig!!
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Platåfase
Ener
gi o
g be
geist
ring
TidModifisert etter Scott Belsky,
Making Ideas HappenPenguin Books, 2010
Oppgave Oppgave nr 2
?
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Kontekstbytte
1 2 3 4 5 6 7 8 9 10 11 12 13
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K o n t e k s t b y t t e
1 2 3 4 5 6 7 8 9 10 11 12 13
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Større skrivebord = større produksjon?
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Løsning – større skrivebord?
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Mange oppgaver på arbeidsflaten = mange kontekstbytter
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E-post er for viktig til å håndtere mens du
egentlig gjør noe annet
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Skap rom for å jobbe med e-post
og bare e-post
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Steng epost- varsling når du
jobber med noe annet
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Respond to whatever penetrates our attention… ?
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Innbokskontroll ≠
-svare på alt- svare med én gang
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Evaluering hos Miles, ½ år etter innføring i innbokskontroll
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Ta med hjemIdentifiser dine innbokser
Fjern løste oppgaver i stedet for å fiske uløste
Del informasjon kontekstuelt
Gjør oppgaver bare én gang (der det er mulig)
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Ta med hjemIdentifiser dine innbokser
Fjern løste oppgaver i stedet for å fiske uløste
Del informasjon kontekstuelt
Gjør oppgaver bare én gang (der det er mulig)
Vær i modus for oppgaveløsning når du sjekker
en innboks
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Hvordan innbokskontroll?
- oppgavetenkning- unngå utsettelse- unngå avbrudd- del
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www.innbokskontroll.no/presentasjoner
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facebook.com/innbokskontroll
(quick-fix)
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Workshop!
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Enig/uenig?
I e-postens innboks fins det forpliktende oppgaver
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Enig/uenig?
Sikrest oversikt over de uløste oppgavene, oppnås ved å fjerne de løste oppgavene
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Tøm innboksen!
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Quick-fix – full innboks
1. Lag mappe som heter ”Arkiv”2. Flytt alle meldingene fra innboksen og over til
”Arkiv” 3. Flytt tilbake til innboksen de meldingene du
vil følge opp med handling
4. Fra nå av: Kun uløste oppgaver i innboksen. 5. Gjør oppgaver uten utsettelse
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Long-fix – full innboks
1. Ikke sjekk en innboks uten at du også er i modus til å faktisk håndtere oppgavene der
2. Eldste først som triks
3. Benytt evt. bonus-mappe
4. Pågående prosjekt – trenger kanskje bare én melding (”dult”) i innboksen, resten i prosjektmappe
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Rasjonell arkivering / Hurtigtaster
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Outlooks egne hurtigtaster – forslag:
Send. Ctrl+EnterSvar på melding Ctrl+RSvar til alle Ctrl+Shift+RFlytt en melding Ctrl+Shift+VVideresend en melding Ctrl+FNy melding (når i mail) Ctrl+NFinn en melding Ctrl+EAngre Ctrl+ZAvansert søk Ctrl+Shift+F
Stor liste med hurtigtaster på
www.bit.ly/hurtigtasteroutlook
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Oppgaver fram i tid
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- Alt du gjør er prosjekt
Scott Belsky
(forfatter av ”Making Ideas Happen”)
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ARBEIDSPLATTFORM
Oppgaver Verktøy
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Fra prosjekt -> din arbeidsflate
- Kalender- Hendelse- Forespørsler
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prosjektmapping+
dult+
arbeidsplattform=
prosjektkontroll
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Hvordan sikrer du deg dine dult?
• Flagg i outlook– Ny oppgaveliste– Fungerer bare om man angir tidsfrist– Hvis tatt i bruk – må gis høyeste prioritet
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Fra din idé -> dine hvilende prosjekt
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Fra din idé -> dine hvilende prosjekt
Om du kan stole på dine dult
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Fokus
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Mindre å ta stilling til –> bedre valg når du
først må ta stilling
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Enig/uenig?
Vi kan bare løse én refleksjonskrevende oppgave av gangen
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Enig/uenig?
Bytte mellom ulike kontekster for oppgaveløsning koster tid og energi
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