indzara project planner basic et0030022010001s

indzara Project Planner (Basic) www.indzara.blogspot.comGlossaryField Name Definition

Project Name Name of the project. Please do not use the same name for more than one project.

Project Description Description of the project.

Start Date Optional field. Date before which the project cannot start.

Due Date Optional field. Date by which the project should complete.

Priority Priority of the project among all projects. 1 is the highest priority and 25 the lowest.

Resource Name Name of the resource

Hours Available per Day Number of hours each resource will be available for

Task Name Short Name of the task

Task Description Description of the task

Predecessor 1 Name of the task that your current task is dependent on. Your task cannot begin until the day after your predecessor 1 is complete.

Predecessor 2 Name of the second task that your current task is dependent on. Your task cannot begin until the day after your predecessor 2 is complete.

Planned Duration (Hours) Hours that you expect the task to take (in hours)

Comments Enter any comments on the task.

Project Task Name Concatenation of Project Name and Task Name

Earliest Possible Start Date Date when the project task can begin assuming no resource constraints for that task

Expected Start Date Date when the project task can begin given resource constraints

Delay in Start Number of days between Earliest Possible Start and Expected Start Date

Limitation Expected completion Date Date when the project task can end given resource constraints

Tasks completed % of Tasks in the project that will be completed by the end of the Planning period

On Time Completion Flag to indicate if the project will complete prior to the project due date

Hours Completed Number of hours of work completed by the end of Planning period.

Hours Pending Number of hours of work pending by the end of Planning period. Planned Duration - Hours Completed

Hours Available Number of hours of work available from all the resources during the entire Planning period.

Resource Utilization Rate Hours Completed/Hours Available

Hours Unutilized Hours Available - Hours Completed

Total Number of Projects Number of projects entered in the Projects sheet

Number of Resources Number of resources entered in the Projects sheet

Projects Completed Number of projects that will be completed by the end of the Planning period.

Projects Completed on Time Number of projects that will be completed prior to Project due dates by the end of the Planning period.

Features Can plan up to 25 projects at a time and a total of 150 tasks Up to 15 resources can be included in planning Each task is assigned to one and only one resource. A project can have multiple tasks and hence multiple resources. Project Start Dates can be restricted (optional) Project due dates can be input to compute if projects complete on time Planning period is 60 working days from planning period start date Only workdays are included (Weekends are not in the plan) Takes into account up to 10 holidays (optional) Planning is done at the granular unit of hours Resource can be assigned to multiple tasks on the same day. Hours available to work per day (for the duration of the planning period) is customizable for each resource . Projects need to be prioritized and prioritization is followed when resources are assigned All the tasks within a project inherit project's priority Each task can have up to two predecessors (dependencies). They can be within project or from other projects. A task can begin only the day after its predecessors have completed.

Purpose of Template 1. To know if and when projects will complete given each project's tasks, task duration, resource availability and project pr iority. 2. If you have any due dates for projects, the template can determine if project will complete by due date. 3. To understand resource utilization and identify opportunities for re -assignment to improve project completions. 4. To determine how many hours of work are still pending after the planning period is over, so that you can request more reso urces. 5. To prepare printable project schedule (Gantt chart) and resource schedule.

Data Validation performed in the template checks for the following errors in Projects sheet No duplicate Project Names No empty project priority No duplicate project priorities No more than 25 projects No Planning Period Start Date Duplicate resource names No more than 15 resources Start Date should be a weekday in Tasks Sheet Tasks entered for a Project not in list No Tasks entered for a Project Duplicate project-task names No more than 150 tasks Tasks assigned to resources not in list

How to use the template? Enter Project and resource details in Projects sheet. Watch the Data validation box for any errors. Correct all errors for proper functioning of template. Enter task details in Tasks sheet. Watch the Data validation box for any errors. Correct all errors for proper functioning of template. Use the Advice box for any tips to re-assign resources to improve project completions. View and Print Project Schedule, Resource Schedule and Summary Report Use the menu bar at the top in each sheet for navigation

PROJECTS TASKS PROJECT SCHEDULE SUMMARY REPORT HOME RESOURCE SCHEDULE

indzara Project Planner (Basic) www.indzara.blogspot.com Template from indzara

http://www.indzara.blogspot.com/

Enter your project information. Priority field is required. Start and End Dates are optional. Enter your resource information Enter Planning Period Start Date

Project Name Project Description Start Date Due Date Priority Resource Name Hours Available per Day 1/12/2013

Project 1 Project Descr 1 1/14/2013 3/23/2013 6 Resource A 6

Project 2 Project Descr 2 1/14/2013 2/20/2013 5 Resource B 6 Planning period: 60 working days

Project 3 Project Descr 3 1/15/2013 3/29/2013 4 Resource C 6

Project 4 Project Descr 4 2/15/2013 3 Resource D 6

Project 5 Project Descr 5 4/3/2013 1

Project 6 Project Descr 6 2/1/2013 2 Enter Name

Enter list of holidays

1-Mar-2013

5-Mar-2013

2-Apr-2013

Data Validation

No errors in data entry

Please enter up to 15 resources above.

Please enter up to 25 projects above

indzara



Data Validation

Enter tasks in the table below for all of your projects No errors in data entry

Advice

Project 1 will not complete as it will have 39 hours of work pending.

Task 4 in Project 1 is delayed at start by 45 days.

Suggestion: Try assigning Resource C to Task 4 in Project 1.

Project Name Task Name Task Description Resource Name Predecessor 1 Predecessor 2Planned Duration

(Hours)Comments

Project 1 Task 1 Task 1 Descr Resource A Project 2 Task 1 69

Project 1 Task 2 Task 2 Descr Resource B 10

Project 1 Task 3 Task 3 Descr Resource C 51


Project 1 Task 5 Task 5 Descr Resource B Project 1 Task 4 Project 1 Task 2 75


Project 1 Task 7 Task 7 Descr Resource C Project 1 Task 6 63


Project 2 Task 2 Task 2 Descr Resource A 150



Project 2 Task 6 Task 6 Descr Resource D 19


Project 2 Task 8 Task 8 Descr Resource C Project 2 Task 7 41



Project 3 Task 34 Task 34 Descr Resource A Project 3 Task 24 15

Project 2 Task 66 Task 66 Descr Resource D 35




Total Number of Projects 6 4 5 4

Hours Completed 978 39 462 68%Hours Pending Hours Unutilized Resource Utilization Rate

Projects Completed On TimeProjects CompletedNumber of Resources



Please enter up to 150 tasks above


Jan Feb Mar Apr

Project Name Task Name Resource Name

12 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 04 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 01 03 04 05 08 09

Project 5 Task 1 Resource C 6 6 6 6 6 6 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Project 6 Task 4 Resource A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 6 6 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0


Project 4 Task 6 Resource B 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 6 6 6 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0







Project 2 Task 6 Resource D 0 6 6 6 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0



Project 2 Task 66 Resource D 0 0 0 0 5 6 6 6 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0








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0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0


Scheduled Time Jan Feb Mar Apr

Resource Name 12 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 04 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 01 03 04 05 08 09

Resource A 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 0 0 0

Resource B 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 5 6 6 6 6 6 6

Resource C 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 5 6 6 6 6 6 6 6 6 6 6 3 0 0 0 0 0 0 0 0 0 0 0 0 0 6 6 6 6 6 6 5 0 0 0 0 0 0 0

Resource D 0 6 6 6 6 6 6 6 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Unutilized time Jan Feb Mar Apr

Resource Name 12 14 15 16 17 18 21 22 23 24 25 28 29 30 31 01 04 05 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 04 06 07 08 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 01 03 04 05 08 09

Resource A 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 6 6

Resource B 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0

Resource C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 3 6 6 6 6 6 6 6 6 6 6 6 6 6 0 0 0 0 0 0 1 6 6 6 6 6 6 6

Resource D 6 0 0 0 0 0 0 0 0 0 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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Summary Report

Total Number of Projects 6 4 5 4

Hours Completed 978 39 462 68%

Projects' Summary Resource Summary

Project Name PriorityEarliest Possible

Start Date

Delay in

Start

Expected Start

Date

Expected

Completion Date

% Tasks

completedDue Date

On Time

Completion

Hours

Pending

Hours

CompletedResource Name

Hours

Available

Resource

Utilization

Rate

Hours

Unutilized

Project 5 1 1/12/2013 0 1/12/2013 1/22/2013 100% 4/3/2013 Yes 0 48 Resource A 360 93% 24

Project 6 2 2/1/2013 0 2/1/2013 2/7/2013 100% Yes 0 30 Resource B 360 98% 7

Project 4 3 2/15/2013 0 2/15/2013 2/27/2013 100% Yes 0 79 Resource C 360 65% 125

Project 3 4 1/15/2013 0 1/15/2013 2/12/2013 100% 3/29/2013 Yes 0 115 Resource D 360 15% 306

Project 2 5 1/14/2013 0 1/14/2013 3/28/2013 100% 2/20/2013 No 0 399

Project 1 6 1/14/2013 7 1/23/2013 86% 3/23/2013 No 39 307

Hours Pending Hours Unutilized Resource Utilization Rate

Projects planned by indzara

Projects Completed On TimeProjects CompletedNumber of Resources

Project 5 22-Jan

Project 6 7-Feb

Project 3 12-Feb

Project 4 27-Feb

Project 2 28-Mar

7-Dec 22-Dec 6-Jan 21-Jan 5-Feb 20-Feb 7-Mar 22-Mar 6-Apr

Project Completion Dates

93% 98%

65%

15%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Resource A Resource B Resource C Resource D

Resource Utilization Rate



indzara project planner basic et0030022010001s

Documents