induction and orientation for staff procedures

8/12/2019 Induction and Orientation for Staff Procedures

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Induction and Orientation for Staff Procedures Page 1 of 4

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Once PRINTED, this is an UNCONTROLLED DOCUMENT. Refer to Policy Portal for latest version.CQUniversity CRICOS Provider Codes: QLD - 00219C; NSW - 01315F; VIC - 01624D

INDUCTION AND ORIENTATION FOR STAFF PROCEDURES

PURPOSE

CQUniversity recognises that its future success continues to depend upon the capacities of our staff and, as one

component of capacity building, is committed to all new staff participating in a comprehensive induction and

orientation program. CQUniversitys induction and orientation processes will provide the information, guidance

and support required for staff to undertake their organisational responsibilities and to develop and succeed in

their new role. This will be achieved by familiarising new staff with the Universitys significant policies, systems

and procedures, governance structure, the work location (campus), and encouraging commitment to the vision,

mission and values of the University.

PROCEDURES

1 Induction Procedures

New staff and their supervisors can access information on current induction processes and organisational

information on the People and Culture Directorate website. It is the responsibility of supervisors to ensure that all

new staff complete the CQUniversity Induction Program and for academic staff, theFoundations of University

Learning and Teaching (FoULT) Programhosted by the Office of Learning and Teaching.

2 Orientation Procedures

Orientation programs are developed and maintained within the individual work units, directorates or faculties in

consultation with the relevant campus and responsibility for this process rests primarily with the staff member'ssupervisor. CQUniversity actively encourages a structured orientation process to help new staff settle into

University life. As part of a staff member's orientation, it is recommended that a comprehensive orientation to

the University and the work unit is conducted using theInduction and Orientation for Staffinformation and tools

available on the People and Culture Directorate website.

Records of participation in orientation processes should be scanned and sent to the People and Culture

Directorate via email as detailed in the New Staff Orientation Checklist, no later than six months after the

commencement date.

3 Academic Teaching Induction

It is mandatory for new academic staff to attend the Foundations of University Learning and Teaching (FoULT)

Program hosted by the Office of Learning and Teaching. The Program provides information on policies and

procedures related to learning and teaching, e-learning, curriculum design, the development and delivery of

flexible learning materials and information on CQUniversity students.

Records of attendance at the Foundations of University Learning and Teaching sessions provided for academic

staff, will be maintained by the Office of Learning and Teaching.

For fixed-term academic staff appointed for less than twelve months and casual academic staff, there are

resources available on theLearning and Teaching website. The supervisor of the work unit may determine that

these staff are required to undertake mandatory sessions on learning and teaching depending on work unitrequirements.
http://learning.cqu.edu.au/FCWViewer/view.do?page=7096http://learning.cqu.edu.au/FCWViewer/view.do?page=7096http://learning.cqu.edu.au/FCWViewer/view.do?page=7096http://learning.cqu.edu.au/FCWViewer/view.do?page=7096http://hr.cqu.edu.au/FCWViewer/view.do?page=14646http://hr.cqu.edu.au/FCWViewer/view.do?page=14646http://hr.cqu.edu.au/FCWViewer/view.do?page=14646http://content.cqu.edu.au/FCWViewer/view.do?site=1529http://content.cqu.edu.au/FCWViewer/view.do?site=1529http://content.cqu.edu.au/FCWViewer/view.do?site=1529http://content.cqu.edu.au/FCWViewer/view.do?site=1529http://hr.cqu.edu.au/FCWViewer/view.do?page=14646http://learning.cqu.edu.au/FCWViewer/view.do?page=7096http://learning.cqu.edu.au/FCWViewer/view.do?page=7096


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DEFINITIONS

Inductionrefers to a formal process, provided by the People and Culture Directorate that is conducted university-

wide, which a staff member undertakes upon commencement of employment.

Orientationrefers to the informal workplace introduction and familiarisation conducted by the individual work

unit. Orientation includes, but is not limited to, introducing new staff to relevant people within the organisationand to assist the new staff member to become comfortable and capable in their role.

RESPONSIBILITIES

These procedures apply to all new staff, existing staff appointed to new work locations, and fixed-term and casual

staff at CQUniversity.

New staff will be provided with a centrally organised online induction session and new and existing staff

commencing a role in another part of the organisation will be provided access to an online induction, in addition

to their local work area orientation. Orientation may vary according to type and duration of employment. In

addition, new academic staff who have teaching responsibilities are required to undertake the Foundations ofUniversity Learning and Teaching (FoULT) program.

The People and Culture Directorate will maintain responsibility for providing the following mandatory Induction

components for all staff:

CQUniversity Induction and Welcome;

Health and Safety Induction and Fire Evacuation Plan (FEP);

Equity Induction;

Employee Self Service Online (ESSO) Introduction; and

General Supervisor (New Staff) Checklists.

It is a legislative requirement that the FEP component is completed by all staff regardless of tenure within 48

hours of commencing employment or relocating to another work location.

It is the responsibility of each faculty and division/directorate, in consultation with the relevant campus, to

develop, conduct, maintain area-specific orientation programs for staff within their areas.

The Office of Learning and Teaching (OLT) has responsibility for providing the Foundations of University Learning

and Teaching (FoULT) program, which is the mandatory induction program designed specifically for new academic

staff. It is optionally available to existing staff who teach or support the teaching processes. Casual academic staff

are provided with an opportunity to participate in a modified induction program as identified by the supervisor ofthat work area. The Office of Research has responsibility for providing researchers with additional induction

information.

RECORDS

All records relevant to these procedures are to be maintained in a recognised University recordkeeping system.


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WORKFLOW

New Staff Member appointed

Supervisor to ensure new staff

member accesses the OnlineInduction

New staff member to complete

Online Induction within 48 hours of

commencing

Academic

employee?

New staff member to register and

attend Foundations program with

Office of Learning and Teaching

Supervisor to ensure all items are

complete on the Orientation

Checklist

Staff member, Supervisor and

Head to sign off on Orientation

Checklist and forward through to

People and Culture Directorate

YES

No

Supervisor to discuss Probation

requirements (if applicable)

Supervisor to finalise Probation

requirements (if required) and

forward completed paperwork to

People and Culture Directorate

Once probationary period is

complete, Supervisor is to

commence PRPD planningcomponent with staff member.

New Staff Member commences

First Day: Supervisor to provide

copy of Orientation Checklist to

new staff member continue work

through items

Supervisor to organise Workgroup/ Faculty/ Campus/

Directorate specific Orientations

Supervisor to download

and review Orientation

Checklistwork through

pre-start items


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DOCUMENTATION

Education Services for Overseas Students (ESOS) Act 2000(Clth) and Regulations, including the National Code of

Practice 2007

Privacy Act 1988(Clth)

Anti-Discrimination Act 1977(Clth) andAnti-Discrimination Act 1991 (Qld)

Workplace Health and Safety Act 1995 (Qld)

Approval Authority Vice-Chancellor and President

Administrator Director, People and Culture

Original Approval Date 9 January 2008

Amendment History 26 July 2011

Date of Next Review 26 July 2014

Related Documents New Staff Orientation Checklist
http://glossary.cqu.edu.au/Glossary/glossary.jsp?id=66http://glossary.cqu.edu.au/Glossary/glossary.jsp?id=66http://www.comlaw.gov.au/Series/C2004A03712http://www.comlaw.gov.au/Series/C2004A03712http://www.austlii.edu.au/au/legis/nsw/consol_act/aa1977204/http://www.austlii.edu.au/au/legis/nsw/consol_act/aa1977204/http://www.legislation.qld.gov.au/legisltn/current/a/antidiscrima91.pdfhttp://www.legislation.qld.gov.au/legisltn/current/a/antidiscrima91.pdfhttp://www.legislation.qld.gov.au/legisltn/current/a/antidiscrima91.pdfhttp://www.legislation.qld.gov.au/legisltn/current/w/workplhsaa95.pdfhttp://www.legislation.qld.gov.au/legisltn/current/w/workplhsaa95.pdfhttp://hr.cqu.edu.au/FCWViewer/view.do?page=5014http://hr.cqu.edu.au/FCWViewer/view.do?page=5014http://hr.cqu.edu.au/FCWViewer/view.do?page=5014http://www.legislation.qld.gov.au/legisltn/current/w/workplhsaa95.pdfhttp://www.legislation.qld.gov.au/legisltn/current/a/antidiscrima91.pdfhttp://www.austlii.edu.au/au/legis/nsw/consol_act/aa1977204/http://www.comlaw.gov.au/Series/C2004A03712http://glossary.cqu.edu.au/Glossary/glossary.jsp?id=66