independent complaints directorate presentation to the portfolio committee on safety and security 16...

INDEPENDENT COMPLAINTS DIRECTORATE

Presentation to the Portfolio Committee on Safety and Security

16 March and 26 March 2007

2

Introduction

Mr P Mongwe

3

ICD PRIORITIES FOR 2007/2008Programme 1: Administration

• Complete audit to utilized Programme 3 staff members who possess LLB qualification for Investigators – especially in terms of DVA and Class IV cases

• The establishment of a Debtor Section in Finance as from 1 April 2007

• To establish an Asset Management Unit in Supply Chain Management - for purposes of the segregation of duties – as and when funds become available

• With the limited capacity in SCM, maintain a satisfactorily Asset Register – in line with the prescripts

• To decentralize more financial duties as and when funds become available

• Maintain the use of the monthly Leave Registers in all the offices

4

Programme 2: Investigations

• Upgrading salaries of investigators• Establish two (2) satellite offices (Richards Bay and

Mthatha) • Implementation of the revised targets developed from

the business process project• Review all Standard Operating Procedures• Review Protocol with MPS re investigation of criminal

offences• Compilation of an investigation manual for newly

appointed investigators

5

Programme 3: Information Management system

• ICD Ten Year Celebrations ICD will be celebrating its ten years of existence on 01/04/2007

• Research Workshop On 28th April 2007 the ICD will host a workshop on the research findings - recently completed

Envisage to join SAPS in the implementation of a designed strategy geared towards decreasing deaths in police custody or as a result of police action

• DVA Conduct research especially in terms of the DVA to provide a basis for the implementation of lessons and, breaking the barrier of the “culture of silence” around domestic violence

6

PROGRAMME 1 : Administration

Mr E Valoyi

7

STAFF COMPLEMENT

OFFICE APPROVED POSTS 2006/2007 2007/2008

Vacancies as at 28 February 2007

National Office 80 83 2(P3)

Gauteng 22 23 3(P1)

Limpopo 16 17 1(P3)

Eastern Cape 16 20 0

Western Cape 20 20 0

Northern Cape 13 14 0

Mpumalanga 14 15 1(P3)

KZN 20 25 1(P3)

North West 16 16 0

Free State 14 15 0

TOTAL 231 248 8 (3.5%)

Growth: Additional 17 (7%) more positions for 2007\2008 financial year

8

STAFF COMPLEMENT (CONT…)

2006/2007 2007/2008(35%) 80 = H/O (33%) 83 = H/O(65%) 151 = Provinces (67%)165 = Provinces Total: 231 Total: 248

9

NEW POSTS AS FROM 1/04/2007

• National Office 3

• Provinces 14

Total 17

Breakdown of posts per Office

National Office 3

KZN 5

Gauteng 1

Eastern Cape 4

Limpopo 1

Mpumalanga 1

Free State 1

Northern Cape 1

Total 17

10

AUDITOR GENERAL’S CONCERNS: 2005/2006

• SCM Policy approved and implemented as from 1 April 2006• All staff members were trained in respect of the SCM procedures• Follow-up SCM training to be arranged in 2007• SCM framework being implemented in parts• Discrepancies in terms of leave mostly experienced by the Provinces• Quarterly meetings of the Administrative Forum used for training on

leave matters• Monthly reports used by Responsibility Managers for monitoring and

reporting on leave

11

AUDIT GENERAL’S CONCERNS: 2005/2006 (Cont…)

• HRM to perform annual inspections• Human Resource Plan was revised in line with the

Public Service Regulations

12

PRIORITIES : 2007/2008• Complete audit to utilized Programme 3 staff members who

possess LLB qualification for Investigators – especially in terms of DVA and Class IV cases

• The establishment of a Debtor Section in Finance as from 1 April 2007

• To establish an Asset Management Unit in Supply Chain Management - for purposes of the segregation of duties – as and when funds become available

• With the limited capacity in SCM, maintain a satisfactorily Asset Register – in line with the prescripts

• To decentralize more financial duties as and when funds become available

• Maintain the use of the monthly Leave Registers in all the offices

13

PROGRAMME 2 :Investigation of Complaints

Mr T Tshabalala

14

Strategic objectives

Indicator TargetFinalized internal investigations in respect of Class 1 (deaths) within 180 days

60% of notifications received from SAPS/MPS

Finalized internal ICD investigations of Class 3 (criminal offences) within 180 days

50% of complaints received from SAPS/MPS

Finalized internal ICD investigations of Class 4 (misconduct) within 90 days

60% of complaints

15

Performance – current financial year

Indicator Target Actual

Finalized internal investigations in Class 1 within 180 days

60% Target exceeded by 35.7%

Finalized internal ICD investigations of Class III within 180 days

50% Target exceeded by 2.3%

Finalized internal ICD investigations of Class IV within 90 days

60% Target not met -43.4%

16

Performance – finalised backlog

Province Class I Class II Class III Class IV Total %

Eastern Cape 111 5 109 167 392 7

Limpopo 339 22 503 502 1366 25

Mpumalanga 350 33 104 137 624 11

Gauteng 15 17 112 64 208 4

Northern Cape 43 32 246 274 595 11

Western Cape 76 25 157 581 839 15

North West 39 2 174 304 519 9

Free State 7 39 46 35 127 2

KZN 105 48 220 522 895 16

Total 1085 223 1671 2586 5565 100

17

Backlog as at end February 07

Province Class I Class II Class III Class IV Total %

Eastern Cape 25 2 25 36 88 2

Limpopo 89 0 120 64 273 6

Mpumalanga 132 28 233 365 758 16

Gauteng 240 77 605 633 1555 32

Northern Cape 4 0 22 27 53 1

Western Cape 0 26 0 0 26 1

North West 16 6 26 29 119 2

Free State 47 0 6 189 382 8

KZN 695 41 0 553 1591 33

Total 1248 180 41 1896 4845 100

18

Backlog of cases• Causes of backlog

– Workload versus capacity– Vision 2005 strategy to be fully investigative body

• Action plan to deal with backlog– Research by Proactive Oversight Unit (POU)– Business process re-engineering

• Different targets for different types of cases– Project based approach to finalize backlog– Bi-annual audits by National office

19

Performance – finalised current fin. year

Province Class I Class II Class III Class IV Total Percentage

Eastern Cape 47 2 45 29 123 14%

Limpopo 14 9 33 69 125 15%

Mpumalanga 10 0 13 34 57 7%

Gauteng 11 2 8 3 24 3%

Northern Cape 5 2 24 40 71 8%

Western Cape 58 0 67 12 137 16%

North West 24 9 44 157 234 27%

Free State 6 0 15 10 31 4%

KZN 38 0 12 9 59 7%

Total 213 24 261 363 861 100

20

Performance – total finalized

Province Class I Class II Class III Class IV Total Percentage

Eastern Cape 163 7 156 236 562 8

Limpopo 371 34 561 605 1571 23

Mpumalanga 364 36 123 182 705 10

Gauteng 28 19 125 77 249 4

Northern Cape 54 34 303 334 725 11

Western Cape 137 27 243 602 1009 15

North West 70 11 234 507 822 12

Free State 18 40 72 85 215 3

KZN 160 48 240 535 983 14

Total 1365 256 2057 3163 6841 100

21

Total closed cases per province

PROVINCE SUBT RESOLV UNSUB DISMISS UNFOUND WITHDRA TOTAL

Eastern Cape 81 1 141 35 10 17 285

Limpopo 108 517 44 12 5 15 701

Mpumalanga 56 440 56 21 21 7 601

Gauteng 75 127 171 48 44 19 484

Northern Cape 45 466 97 16 159 214 997

Western Cape 409 736 306 197 62 128 1838

North West 216 1369 211 21 38 7 1862

Free State 21 841 67 17 4 3 953

KZN 111 354 328 108 21 28 950

Total 1122 4851 1421 475 364 438 8671

22

Outcomes of closed cases

SUBSTANTIATED

13%

DISMISSED

5%

WITHDRAWN

5%

RESOLVED

57%

UNSUBSTANTIATED

16%

UNFOUNDED

4%

23

Scene Attendance

29%

71%

Not Attended

Attended

24

Post Mortem Attendance

34%

66%

Not Attended /Not applicableAttended

25

Criminal Court and Disciplinary Hearing Attendance (in Days)

89%

11%

Criminal Court days

Disciplinary hearing days

26

Recommendations to DPP and SAPS

47%

53%

To DPP

To SAPS

27

Outcomes – convictions SAPS CAS & ICD CCN

Offence/ Misconduct

Findings/Outcomes

Chatsworth CAS 740/02/062006020503

Corruption / Extortion Guilty of corruption and fined R10 000 and 5years imprisonment, suspended for 5 years. Member dismissed

Douglasdale CAS 366/01/06200601399

Corruption / Extortion Guilty of corruption and fined R6 000 or 3 years imprisonment. Member dismissed

Germiston CAS 831/04/06

Corruption / Extortion Dismissed from EMPS. Criminal case pending in court

Umbilo CAS 632/0306 Corruption / Extortion 2x Inspectors dismissed from SAPS. Criminal case pending in court

28

Outcomes - convictions SAPS CAS & ICD CCN

Offence/ Misconduct

Findings/Outcomes

Eldorado Park CAS 157/10/04 2004100054

Murder Guilty of culpable homicide and sentenced to 5 years imprisonment

Orlando CAS 459/02/20032003030182

Murder Guilty of murder and sentenced to 15 years imprisonment

Johannesburg Central CAS 2043/08/02

2002090028

Murder Guilty of murder and sentenced to 15 years imprisonment and declared unfit to possess a firearm

Alexandra CAS 124/04/2006

2006040072

Murder Guilty of culpable homicide and sentenced to 5 years imprisonment

29


Offence/ Misconduct

Findings/Outcomes

Galeshewe CAS67/03/042004030061

Deafeating the ends of justice

Guilty and fined R200 or 25 days imprisonment

Roodepan CAS 104/07/05 2005070131

Defeating the ends of justice

Guilty and find R2000 or 6 months imprisonment suspended for 5 years

Modderriver CAS136/08/04 2004080631

Attempted murder Guilty and sentenced to 6 months imprisonment suspended for 5 years

Mount Frere CAS 35/01/042004010548

Defeating the ends of justice

Guilty and fined R500 or 3 months imprisonment

30


Offence/ Misconduct

Findings/Outcomes

Addo CAS158/12/02 2003010056

Murder Guilty of culpable homicide and R3000 or 12 months imprisonment

Mount Frere CAS80/12/03 2005050072

Assault GBH & torture

R2000 fine or 6 months imprisonment and half suspended for 5 years

Tsolo CAS 78/10/00 2000100282

Murder Guilty of culpable homicide and R5000 or 5 years imprisonment

Alice CAS 43/06/03

2003090418Assault GBH 12 months imprisonment

31


Offence/ Misconduct

Findings/Outcomes

King Williamstown CAS 438/10/012001100433

Attempted Murder Guilty and sentenced to 5 years imprisonment

Glen Grey CAS 12/06/032003070590

DVA: Failure to assist complainant

Guilty and fined R3000 or 6 months imprisonment

Elliot CAS 27/11/03 2003120119

Assault Guilty and fined R300

Tsolo CAS 68/05/03 2003060550

Assault GBH Guilty and sentenced to 6 months imprisonment

32


Offence/ Misconduct

Findings/Outcomes

Tongaat CAS 113/04/02 2005050413

Murder Guilty and sentenced to 15 years imprisonment

Vryheid CAS 284/01/06 2006060168

Perjury Guilty and sentenced to 3 years imprisonment suspended for 5 years

Durban Central CAS 927/01/042004010260

Murder & Assault GBH

Guilty and sentenced to 3 years and 2 years imprisonment for murder and assault GBH respectively

Tongaat CAS 220/04/2003 2003040325

Culpable homicide Guilty and fined R20 000 or 5 years imprisonment & 16 hours of community service

33

Outcomes – convictions

SAPS CAS & ICD CCN

Offence/ Misconduct

Findings/Outcomes

Madibogo CAS 81/12/03 2003120343

Murder Guilty and sentenced to years of imprisonment

Mmabatho CAS 379/09/042006050269

Reckless and negligent driving

Guilty and fined R200 or 6 months imprisonment and in addition R4000 or 2 years imprisonment suspended for 3 years

Namakgale 2005100468


Seshego 2004030330 Murder Guilty and sentenced to 15 years imprisonment

34

Outcomes – convictions

SAPS CAS & ICD CCN

Offence/ Misconduct

Findings/Outcomes

Leslie CAS 76/06/05 2005060515


Whiteriver CAS 301/11/04 2004110609

Attempted murder Guilty and sentenced to 12 months imprisonment or R5000 fine suspended for five years

Milnerton CAS 281/08/98


Cape Town CAS 2170/06/98

Murder Guilty sentence pending

Parrow CAS 469/11/2001

Murder Guilty and fined R10 000 and 5 years imprisonment suspended for 5 years

35

Convictions and Acquittals

44%

56%

ConvictionsAcquittals

36

Anti-Corruption Command (ACC)In the 2006/7 financial year

– A staff compliment of 4 posts– Provide services in provinces

• Received 64 cases of corruption by SAPS/MPS– 31 substantiated– 33 closed as unsubstantiated/unfounded– 24 investigations continuing– 2 cases in court– 1 dept case re Station Commander and 1 member o/standing for

collusion in escape by prisoners– 2 await DPP decision & 1 DPP declined prosecution

• Project investigation on missing firearms from DMPS

37

High profile investigations• Some of the instances of abuse of power

– SAPS Warrenton: An Inspector is out on bail and faces a charge of rape of a suspect at the police station. DNA results outstanding

– SAPS Volksrust: A female suspect arrested for drunkenness; was incarcerated in a male holding cell where she was repeatedly raped by more than 4 inmates; 2 members are on suspension for the incident

38

Investigative training

Two training sessions were conductedSeptember 2006

• 29 investigators trained in basic investigations skills such as crime scene management, statement taking, report writing, etc

February 2007• 68 investigators attended training on

– Database– Financial investigations – presented by AFU– Role and prevention of money laundering and corruption

presented by Financial intelligence Centre

39

Challenges

• Our challenges remain unchanged– Long distances to be traveled for crime scenes

attendance and conducting investigations– Late notifications by SAPS re crime scenes– SAPS management reluctance to implement our

recommendation re disciplinary matters– Retention of skilled investigators especially in the

ACC

40

Priorities - 2007/8

• Upgrading salaries of investigators• Establish 2 satellite offices (Richards Bay and Mthatha) • Implementation of the revised targets developed from

the business process project• Review all Standard Operating Procedures• Review Protocol with MPS re investigation of criminal

offences• Compilation of an investigation manual for newly

appointed investigators

41

PROGRAMME 3:Information Management System

Ms N Sihlezana

42

OBJECTIVE

Information Management and Research is to maintain a current complaints register, allocate and follow – up on cases and oversee the implementation of DVA and analyze all information on the database, producing at least 3 reports (2 – research reports and 1 – workshop) annually recommending interventions to enhance human rights focused service delivery in policing.

Further, to improve the management of information through technology and the dissemination of information in order to market the organization to various stakeholders

43

PERFORMANCE 2006/2007

1. COMPLAINTS CASE INTAKE:

- 80% of new cases are captured and processed within 48 hours- Improvement on feedback to clients; from 30 days to 7 days- Streamlined business process project which was conducted during August

to November 2006, resulting in an improved updating of the database; from 60% to 75%

- All line staff in the provinces (both investigators and case analysts) were trained on the complaints registry process, database management, registering cases on the database, and, the training is still continuing on an ad hoc basis and on an one-on-one basis.

44

2. COMMUNICATION AND MARKETING

• Prompt media responses – time taken to respond to media enquiries is within the 1 hour of receipt and we do meet that target.

• ICD Marketing Activities – The target of 12 activities per province exceeded in some provinces. For example Limpopo organized 26 awareness campaigns and North West conducted 24.

The events involved members of the communities and they were addressing

stakeholders on the mandate and the role of the ICD in terms of DVA.

• Partnerships – Considering partnerships with Business Against crime and other stakeholders. Forging relationships with Gender based organizations and also looking at the National Action Plan to end Violence – especially their strategic objectives and priority action for criminal justice system

3. PRODUCTION OF A RESEARCH WORKSHOP • Target met- the said workshop will be conducted on the 28/03/07.

45

4. PROACTIVE OVERSIGHT 2006/ 2007

4.1 ResearchProduction of qualitative reports containing recommendations – target metTwo research reports have been conducted.

The first research report was done byICD. The topic of the research report: Investigation of deaths as a result of police actionin KwaZulu-Natal, Gauteng and the Eastern Cape

Rationale of the research – although the last few years have witnessed asignificant decline in deaths as a result of police action and deaths in police custody thenumber of such deaths remained relatively high in the 3 provinces

Findings – will be discussed in the workshop on 28th March 2007

The second research report is done by ICD in collaboration with the ISS. We are stillBusy with the research which should be completed by April 2007. The topic of theResearch: Compliance with ICD recommendation by the SAPS

46

4.2 Station audits

Various ICD provincial offices conducted stationaudit to determine the level of compliance with DVA – target has been met and in some provincesexceeded. For example: KZN conducted 71 and Northern Cape 55.

Eastern Cape – 27North West - 23

Workshops – 12 Workshops were conducted.

47

5. MONITORING THE IMPLEMENTATION OF THE DVA

During this calendar year the ICD received 46 cases of non-compliance during the first semester and 58 cases during the second semester A total number of such cases of non-compliance were recorded across all provinces, a minimal number of applications for exemption, after internal prosecution, was received

Both reports have been produced and the report with regard to the second semester will soon be tabled

48

INFORMATION TECHNOLOGY

6. IMPROVED FEEDBACK TO COMPLAINANTS:• (In the process to link “SMS’s” with the Case Management System.

Complainants will be contacted through cell phone “sms’s” with regard to the progress on their cases rather than phoning them or calling them to the office)

• Remote electronic connection for Investigators and staff (Sought to empower investigators by taking statements and printing

it in the field)• Intranet – We have finalized the intranet and it will go live in April

2007. This tool will enhance communication between the National Office and the Provincial offices and vice versa

49

OVERVIEW – CASES REGISTERED 2006/2007

50

Table 1: Deaths, Criminal offences, Misconduct and DVA cases intake

Province Class I Class II Class III Class IV Total

Eastern Cape 78 11 83 175 347

Free State 57 30 148 186 421

Gauteng 164 20 408 531 1123

Kwazulu-Natal 155 10 171 234 570

Limpopo 57 16 119 211 403

Mpumalanga 35 7 98 203 343

North West 51 10 119 366 546

Northern Cape 13 16 147 247 423

Western Cape 77 33 321 343 774

Grand Total 687 153 1614 2496 4950

51

Table 2: Deaths, Criminal offences, Misconduct and DVA provincial share

Province 2006/7 Provincial share

Eastern Cape 347 7%

Free State 421 9%

Gauteng 1123 23%

Kwazulu-Natal 570 12%

Limpopo 403 8%

Mpumalanga 343 7%

North West 546 11%

Northern Cape 423 9%

Western Cape 774 16%

Grand Total 4950 100%

52

Table 3: Deaths, Criminal offences, Misconduct and DVA yearly change

Province 2005/6 2006/7 Yearly change

Eastern Cape 330 347 5%

Free State 502 421 -19%

Gauteng 954 1123 15%

Kwazulu-Natal 593 570 -4%

Limpopo 353 403 12%

Mpumalanga 349 343 -2%

North West 471 546 14%

Northern Cape 409 423 3%

Western Cape 1056 774 -36%

Grand Total 5017 4950 -1%

53

Table 4: Case Intake by Classification

Class 2006/7 Class Share

Death 687 14%

DVA 153 3%

Criminal 1614 33%

Misconduct 2496 50%


54

Table 5: Case Type yearly change

Class 2005/6 2006/7 Change

Death 601 687 13%

DVA 33 153 78%

Criminal 1600 1614 1%

Misconduct 2783 2496 -11%

Grand Total 5017 4950 -1%

55

Table 6: Deaths yearly change

Province 2005/6 2006/7Yearly Change

Eastern Cape 90 78 -15%

Free State 50 57 12%

Gauteng 128 164 22%

Kwazulu-Natal 135 155 13%

Limpopo 40 57 30%



Northern Cape 18 13 -38%

Western Cape 55 77 29%

Grand Total 601 687 13%

56

Table 7: Criminal offences

Province 2006/7 Provincial share

Eastern Cape 83 5%

Free State 148 9%

Gauteng 408 25%


Limpopo 119 7%

Mpumalanga 98 6%

North West 119 7%




57

Table 8: Criminal offences yearly change

Province 2005/6 2006/7Yearly change

Eastern Cape 92 83 -11%

Free State 218 148 -47%

Gauteng 321 408 21%

Kwazulu-Natal 169 171 1%

Limpopo 109 119 8%


North West 132 119 -11%

Northern Cape 139 147 5%

Western Cape 318 321 1%

Grand Total 1600 1614 1%

58

Table 9: Misconduct

Province 2006/7 Percentage share

Eastern Cape 175 7%

Free State 186 7%

Gauteng 531 21%


Limpopo 211 8%

Mpumalanga 203 8%

North West 366 15%




59

Table 10: Misconduct yearly change

Province 2005/6 2006/7Yearly change

Eastern Cape 148 175 15%

Free State 226 186 -22%

Gauteng 505 531 5%

Kwazulu-Natal 289 234 -24%

Limpopo 203 211 4%

Mpumalanga 203 203 0%


Northern Cape 251 247 -2%

Western Cape 677 343 -97%

Grand Total 2783 2496 -11%

60

Death in police custody 2005/6 2006/7 Change

Injuries sustained in custody 28 39 28%

Injuries sustained prior to detention 69 54 -28%

Natural causes 114 108 -6%

Suicide 74 47 -57%

Total 285 248 -15%

Death as a result of police action 2005/6 2006/7

A suspect shot during the course of a crime 84 102 18%

A suspect shot during the course of an escape 25 36 31%

A suspect shot during the course of an investigation 8 18 56%

A suspect shot during the course of arrest 114 133 14%

An innocent bystander shot by police 9 3 -200%

Assault by Police 13 6 -117%

Negligence 26 84 69%

Other intentional shooting 6 46 87%

Vehicle accident involving police 30 10 -200%

Total 315 439 28%

61

PRIORITIES 2007/2008• ICD Ten Year Celebrations

ICD will be celebrating its ten years of existence on 01/04/2007• Research Workshop

On 28th April 2007 the ICD will host a workshop on the research findings - recently completed

Envisage to join SAPS in the implementation of a designed strategy geared towards decreasing deaths in police custody or as a result of police action

• DVA

Conduct research especially in terms of the DVA to provide a basis for the implementation of lessons and, breaking the barrier of the “culture of silence” around domestic violence

62

• Implementation of Portfolio Committee’s recommendations on DVA, cell inspections and station audits

• Cell Inspections and Station Audits Deployment of Monitors to facilitate cell inspections and

stations audits, and tasking some Investigators to investigate DVA cases

• Forging relationships with NGO’s that deal with Domestic Violence

• Increased Communication - SAPS/MPS Strengthen the existing relationship with SAPS

Improve coordination of station audits and MPS through effective communication

63

CHALLENGES -DVA• Inaccessibility of ICD to the public especially in rural

communities.• Increase in police officers who are perpetrators of

domestic violence.• Due to inaccessibility ICD is getting fraction of DVA

complaints, • Shortage of staff to do DVA station audits and cell

inspections of 1107 stations nationally, presently there are 9 monitors ( 1 monitor per province)

64

CHALLENGES -DVA• Inaccessibility of ICD to the public especially in rural

communities.• Increase in police officers who are perpetrators of

domestic violence.• Due to inaccessibility ICD is getting fraction of DVA

complaints, • Shortage of staff to do DVA station audits and cell

inspections of 1107 stations nationally, presently there are 9 monitors ( 1 monitor per province)

65

• No toll –free number for ICD• No call center (National) where people can call and

get assistance without actually travelling distance to lodge a complaint e.g. a person who is at Umzimkulu must travel ±2-3 hours to Durban office to report a case. He/she must spend R150 for transport. A person from Enkandla travels ± 3 – 3½hrs to Durban to report a case. It will cost that person R200 and there is no reimbursement from ICD. Therefore services of ICD are very expensive to afford.

• Applications for exemption not coming forth from the police and ICD cannot ensure that recommendations to SAPS are implemented.

66

• Ensure access to and sharing of knowledge resources amongst ICD staff

• Production of quality research recommendations which are “cutting edge” and innovative

• Establish a knowledge management system in order to facilitate the accessing and sharing of knowledge resources

• Revamping ICD Internet - so that we can use it as a platform for marketing ICD nationally

67

Financial Statements

Ms E Verster

68

Financial year 2006/7Budget and Expenditure per Programme

to 31 December 2006Programme Budget

R ‘000

Expenditure (and commitments)

R ‘000

% of total expenditure

& commitment

Number of posts

1 Administration

ED office; 4 X CD; cent. Support Services

22 777 16 007 (1 559) 35% 63

2 Investigations

9 X P/Heads & DPHs; Legal S; DD:I in N/O; ACC 4 and 67 Investigators

29 058 20 689 (1 602) 44% 101

3 Compl. Reg. Mon. & Research

N/O: IT; Com.; Lib; Res; Stat.Provinces: Comp. Registry & Mon.

14 071 8 789 (1 998) 21% 67

TOTAL 65 906 45 485 (5 159)

(76,8%) 231

69

Expenditure per Economic ClassificationComparison between 2005/6 and 2006/7

Economic Classification Expenditure for 2005/6

R `000

Budget for 2006/7

R `000

Expenditure for 2006/7 (31/12/06)

R `000 %

Current payment: - Compensation

- Goods & services, Others

30 235

15 257

39 559

24 411

27 422 69% (U/spending = 6% or R2.4Million)

20 522 84%

Transfers: - Provincial & Municipal - Dept agencies

9135

2540

25 100% (Paid in full - Jan `07)

Capital assets: - Building & fixed assets - Equipment: C/Hardware & Printer; Office Furniture &equipment; Cameras & projectors; Security equipment; Gazebo & flags - Software: Comp & comp security Licenses

5752 618

425

- 1 729

142

-2 000 (O/ spending R 300 000)

674 (O/ spending of R 500 000)

TOTAL 49 236 65 906 50 643 76%

70

Expenditure per Economic ClassificationComparison between 2005/6 and 2006/7 (cont…)

• The PFMA under Section 43 (1) allows an Accounting Officer to utilize a saving in the amount appropriated under a main division within a vote, to defray excess expenditure under another main division within the same vote - the said amount (or saving) may not exceed 8% of the appropriated amount under a main division.

• In line with the above Section of the PFMA, Treasury Regulation 6.3.1( c) allows Departments to utilize the allocations earmarked by the relevant treasury for the Compensation of Employees to be utilized for other purposes.

• Treasury Regulation 15.10.1.2 requires sound cash management which includes that prepayment for goods and services – in advance - are to be avoided unless required by contractual arrangement.

• Treasury Regulation 8.2 prescribes that unless determined otherwise in a contract or agreement, all payments due to creditors must be settled within 30 days from receipt of an invoice, or in the case of a civil claim, from the date of settlement or court judgment.

71

Expenditure on Goods and ServicesComparison between 2005/6 and 2006/7

2005/6

R ‘000

2006/7(31/12/06)

R ‘000

Advertising (Recruitment; tenders; marketing 692 414

Consultants, Contractors & S/Services (Audit Comm.; Security; Medical Vaccinations – Hepatitis; ICAS Emp. Wellness

1 459 1 094

Printing & publications (A/report; DVA report; ICD Brochures 36 82

Resettlement cost 190 238

Leasehold property (Devolution from DPW 392 3 518

Travel & subsistence (Accomm.; D/Allow.; Food/Beverages; Incidental exp.; Car rental; Own Traveling; Air & SMS; Foreign daily allow

4 128 5 024

Venues & facilities (Lekgotla; W/shop; Launches: Integrity and

VCT 174 111

Bursaries 128 32

Gov.Motor Transport (Purchase price; m/levy; R1 p km. 1 637 2 386

72

Expenditure on Goods and ServicesComparison between 2005/6 and 2006/7 (cont…)

Attendance fees (W/shops & Training 595 458

Bank charges 16 19

Communication (Tel; Cell; TV Licenses; Postal; P/Bag 1 479 1 129

Computer Services (Data; SITA internet, Mainframe & Service; Develop Intranet

1 457 1 290

Courier and delivery services 55 41

Drivers licenses (50/50 bursary scheme 1 2

Entertainment/Catering (Imbizo’s; Interviews, SMC Meetings; Teambuilding;

167 222

External audit fees (Compliance; Performance; Standard annual audit 752 578

Equipment less than R 5 000 (Air Condit.; Films/Tapes/CD’s; Security; Dom and Office furniture & Equipment

384 163

Inventory 662 765

Legal fees (KZN & NC – State Attorney & Private Attorneys 260 501

73

Expenditure on Goods and ServicesComparison between 2005/6 and 2006/7 (cont…)

Maintenance, repair and running cost (Office building; partitioning 154 132

Operating Leases (PABX telephone systems & Photocopiers 400 248

Photographic services (Development of Photos/tapes 1 1

Plants, flowers and other decorations 4 6

Professional bodies and membership fees 6 4

Subscriptions 13 6

Translations and transcripts 1 -

Leasehold expenditure (Cleaning and Fumigation - 366

Witness and related fees (Entrapment money - 6

Commitments (Leaseholds such as Security contracts longer than 1 year

Total 15 243

1 68620 522

74

Expenditure: Transport, Travel and Subsistence per OfficeComparison between 2005/6 and 2006/7

Office(Accom.; D/Allow.; Incidental; Car rental; Own &

SMS; Air; Foreign d/allow. + GG)

(Total Staff structure - Investigators)

2005/6

R `000

2006/7(31/12/06)

R`000

National Office 80 – 2+4 1 195 2 230

Eastern Cape 16 – 6 438 607Free State 14 – 6 265 653

Gauteng 22 – 11 176 367

KwaZulu-Natal 20 – 11 393 666Limpopo 16 – 7 329 655

Mpumalanga 14 – 6 275 347Northern Cape 13 – 5 279 624

North West 16 – 6 382 499Western Cape 20 - 9 396 765

75

Expenditure: Travel and Subsistence without G/Motor Transport, for 2006/7, per Office and per Programme (cont…)

Office(Accom.; D/Allow.; Incidental; Car rental; Own & SMS; Air;

Foreign d/allow.)

P 1

R `000

P 2

R `000

P 3

R `000

Total

R `000

Eastern Cape 16 – 6 36 400 41 477

Free State 14 – 6 19 398 66 483

Gauteng 22 – 11 1 129 - 130

KZN 20 – 11 18 318 21 357

Limpopo 16 – 7 18 454 60 532

Mpumalanga 14 – 6 15 181 20 216

Northern Cape 13 – 5 36 358 94 488

North West 16 – 6 29 275 34 338

Western Cape 20 - 9 32 420 31 483

76

Expenditure: Travel and Subsistence without G/Motor Transport, for 2006/7, per Office and per Programme (cont…)

Office P 1

R `000

P 2

R `000

P 3

R `000

Total

R `000

Total: Prov

151 - 67204 2 933 367 3 504

(70%)

Office of ED 3 99 - - 99 (2%)

4 X CD 8 420 - - 420 (8%)

ACC - 4 - 285 - 285 (6%)

Other Directorates 65

237 109 370 716 (14%)

Total: N O

80 – 2+4756 394 370 1 520

(30%)

Grand total

231 - 73 960

(19%)

3 327

(66%)737

(15%)5 024

77

Expenditure: Government Motor Transport for 2006/7, per Office and per Programme (cont…)

Office(GG only)

P 1

R `000

P 2

R `000

P 3

R `000

Total

R `000

Eastern Cape 16 – 6 19 162 37 218

Free State 14 – 6 20 179 65 264

Gauteng 22 – 11 14 186 47 247

KZN 20 – 11 20 229 34 283

Limpopo 16 – 7 32 135 59 226

Mpumalanga 14 – 6 14 73 47 134

Northern Cape 13 – 5 11 145 50 206

North West 16 – 6 22 94 38 154

Western Cape 20 - 9 4 159 6 169

78

Expenditure: Government Motor Transport for 2006/7, per Office and per Programme (cont…)

Office P 1

R `000

P 2

R `000

P 3

R `000

Total

R `000

Total: Prov

151 - 67156 1 362 383 1 901

(80%)

Office of ED 3 17 - - 17 (,5%)

4 X CD 8 15 - - 15

ACC - 4 - 71 - 71 (3%)

Other Directorates 65

221 23 138 382 (16%)

Total: NO

80 – 2+4253 94 138 485

Grand Total

231 - 73409

(17%)1 456

(61%)521

(22%)2 386

79

Qualified Report from the Auditor-General

- Much progress has been made to date- Interim AG Report confirms improvement

1 Clearing of Suspense Accounts• Attention is now given to clear the last of the outstanding R1,2 million of the Disallowance Miscellaneous Account, viz R 326 000, before the close

of the current financial year

80

Qualified Report from the Auditor-General (cont…)

• Reason for creating a suspense account, the Disallowance Miscellaneous Account:

- The suspense account was used to transfer outstanding balances from the various accounts on the previously used FMS system (numerical) to the new BAS system (alphabetical), in order to timely close all the different accounts in the old system as from 1 October 2002.

- During the next year ICD staff was expected to clear these balances and re-allocate the various amounts to the relevant accounts in the new system.

- Due to the limited hands and skills, this re-allocation process did not commence.

- Up to 1 April 2006 the outstanding balance on this account increased to R 1,2 million.

81


• Treasury Regulation 17.1.2: - The Regulation allows for the use of a clearing or suspense account when the

classification of a transaction cannot be resolved. In such a case, monthly reconciliations are to be performed in respect of such suspense account and, a report is to be submitted to the HOD.

• Progress made to clear the outstanding balance of R 1,2 million: - During the current financial year much effort has been put in to clear the outstanding

balance and currently the outstanding amount of R 326 000 in the said account is being investigated.

- All effort is made to clear the account in totality before the close of the financial year: 2006/7.

82


2 Staff debtors• 25 debtors were raised during October 2005 due to the clearing of the Conversion Accounts. A few more debts were

registered since 2006 • Ten debtors have been traced through the Government

Pension Fund and letters were sent for collecting the debts• One submission for the writing-off of a debt has been put to the

Programme Manager: Investigations, for his recommendation• Four other debts have been written-off earlier in the financial year and another nine is in the process of being written off • Ten debtors still need to be traced

83


LIST OF DEBTORSDebtor Name Debt Type Capital

Debt

R

Date Balance

R

Comments

Dlamini PP Salary 2402.75 1/10/02 1 932.61 Pension insufficient, untraceable, to write off

Galeboe DK Tax 639.91 20/10/05 639.91 Responded positive to reimbursement

Gaseranye MP Tax 314.944 20/10/05 314.94 Untraceable, to write off

Kekana MP Salary 2 377.37 13/10/05 2 377.37 Await pension payout

Kissoonduth K Tax 845.90 20/10/05 845.90 No response, Departmental claim to be instituted

Legoase M Tax 111.88 20/10/02 111.88 No response, Departmental claim to be instituted

Mabona S Bursary 6 000.00 29/03/06 0 Paid in full

Manyaka ML Tax 548.75 20/10/05 548.75 Untraceable, to write off

Maphoto NW Tax 309.19 20/10/05 309.19 Untraceable, to write off

84


LIST OF DEBTORS

Mbangeni VL Tax 187.41 20/10/05 187.41 Untraceable, to write off

Meyer SJ Salary 1 200.00 20/10/05 1 200.00 Positive response for reimbursement

Mkhize DZ Tax 152.56 20/10/05 152.56 Positive response for reimbursement

Mokgojoa M Tax 1 468.58 20/10/05 1 468.58 No response, Departmental claim to be instituted

Monyepao MP Salary 14 075.27 13/10/05 14 075.27 Await pension payout

Nemavhidi A Tax 212.32 20/10/05 212.32 Letter sent for collection of debt

Njovu-Kgamanyane KI

Salary 5 774.93 13/10/05 5 774.93 Requested her husband to provide personal details

Nonyane NM Bursary 6 000.00 20/10/05 - Fully paid

Ntebe NY Tax 505.15 20/10/05 505.14 Untraceable, to write off

Seisa S Tax 2 541.19 20/10/05 2 541.19 Letter sent for collection of debt

85


LIST OF DEBTORS

Shai JK Tax 981.04 20/10/05 981.04 Letter sent for reimbursement

Sibisi MZ Salary 54 565,21 13/10/05 54 565,21 Letter sent for reimbursement

Sphengane NAM

Tax 304.23 20/10/05 304.23 Letter sent for reimbursement

Subroyan R Tax 630.51 20/10/05 630.51 Untraceable, to write off

Moeng MR Salary 10 040.64 13/10/05 10 040.64 Await pension payout

Ngwane J Salary 8 024.47 20/10/05 8 024.47 Untraceable, to write off

Ngwane J Tax 226.40 20/10/05 226.40 Untraceable, to write off

Total R 107 970.45

86


Current year (new) Debtors

Mabe VE Accomm. 717.00 Persal deduction, balance R 717.00

Kgamanyane KI Bursary 4 910.00 Persal deduction, balance R 4 488.03

Mabele M Bursary 3 350.00 Persal deduction, balance R 2 412.57

Maredi EK Bursary 2 220.00 Persal deduction, balance R 470.00

Mathibedi T Bursary 3 370.00 Persal deduction, balance R 1 955.92

Motaung NP Bursary 5 100.00 Persal deduction, balance R 4 916.58

Mogovheli M Bursary 4 840.00 Persal deduction, balance R 3 699.93

Naidoo M Salary 7 828.00 Pension insufficient and debt of R 3 691.03 to be collected

87


Current year (new) Debtors

Matlou TR Tax 1 905.68 Fully paid up

Phiri D Tax 726.09 Persal deduction, balance R 726.09

Vana L Tax 832.68 Persal deduction, balance R 832.68

Vana L Telephone 877.64 Persal deduction, balance R 877.64

Total 36 677.09 Current Balance: R 24 787.47

88

Financial year 2006/7Budget and Actual Expenditure per Programme

to 19 March 2007 (Preliminary)Programme Budget

R ‘000

Actual Expenditure

R ‘000

% of total expenditure

Number of posts

1 Administration

ED office; 4 X CD; cent. Support Services

22 777 23 298 35 63

2 Investigations

9 X P/Heads & DPHs; Legal S; DD:I in N/O; ACC 4 and 67 Investigators

29 058 26 878 41 101

3 Compl. Reg. Mon. & Research

N/O: IT; Com.; Lib; Res; Stat.Provinces: Comp. Registry & Mon.

14 071 11 309 17 67

TOTAL 65 906 61 485

93 231

89

Budgetary allocationComparing growth in budget from 2005/6 to 2007/8

Programme 2005/6

ExpenditureR `000

2006/7

BudgetR `000

2007/8

BudgetR `000

1 Administration 21 743 22 777

(5%)

29 499

(36%)

2 Investigations 21 283 29 058

(36%)

35 663

(67%)

3 Compl. Reg. Mon & Research

11 480 14 071

(22%)

15 729

(37%)

Total 54 506 65 906

(21%)

80 891

(48%)

90

Proposed allocations for the Financial year: 2007/8

Office

/ Staff numbers

Programme 1

R `000

Programme 2

R `000

Programme 3

R `000

Total

allocation

R `000

Prov: Eastern Cape / 16 477 3 056 785 4 318

Free State / 14+1 369 2 809 784 3 962

Gauteng / 22+1 437 4 262 1 155 5 854

KwaZulu-Natal / 20+1 593 4 582 836 6 011

Limpopo / 16+1 395 3 215 790 4 400

Mpumalanga / 14+1 359 2 828 742 3 929

Northern Cape / 13+1 374 2 560 763 3 697

North West / 16 437 2 922 813 4 172

Western Cape / 20 612 4 100 945 5 657

91

Proposed allocations for the Financial year: 2007/8 (cont…)S O:

Richards Bay / 4358 1 231 472 2 061

Mthatha / 4 358 1 231 472 2 061

Total:

Prov. / 151+144 769

(6%)32 796 8 557 46 122

(57%)

N O:

Office of ED / 3 2 033 (2.5%) - - 2 033

4 X CD / 8 3 508 (4.3%) - - 3 508

ACC / 4

Other Directorates / 65+3

-

19 189 (23%)

1 469

1 398

-

7 172

1 469

27 759

Total: N O

/ 80+324 730

(Prop Man 6 190=8%)

2 867 7 172

(9%)

34 769

(43%)

Grand total

/ 231+17 = 248

29 499

(36%)35 663

(44%)

15 729

(20%)80 891

92

Proposed allocations for the Financial year: 2007/8 (cont…)TWO (2) SATELLITE OFFICES

Standard Items P1

R `000

P 2

R `000

P 3

R `000

Total

R `000

Compensation

Salary;Benefits;Danger& S/by Allow.

931 X Adm. Clerk

5111X PI & 1 X SI

SI - 240; PI - 271

1041X Case Analyst

708 (34%)4 Staff members

Goods & Services

Photocopy; Phones; D/lines; S&T;Resettlemt; Advertise.

72 254 143 469

(22%)

Buildings

4X12+12+12XR80SqMX12months+1/2parkings

80 - - 80

(4%)

Mach & Equip.

4X Furn.; 2XCars;Router& Cabling; 4XComp&Print; etc.

112 464 224 800

(39%)

Software 1 2 1 4

93

Financial year: 2007/8 Budget: Satellite offices

Requested R 28 million - to open 12 satellite officesReceived R 3,9 million - could open at least one s/office

Reviewed the proposed staff structure: Reduced 7 members to 4 members

Results: Less expenditure in terms of:• Compensation of Employees• Accommodation• Furniture/equipment and vehicles• S & T and other expenditure on goods and services• Opening 2 satellite offices

94

Thank you

Questions ?

95

ABBREVIATIONS

AFU – Asset Forfeiture unit Comm – Committee

ACC – Anti Corruption Command Cent - Centralized

Air Condit – Air conditioner Comp – Computer

Accom - Accommodation C/Hardware – Computer Hardware

AG – Auditor General Comp security – Computer Security

BAS – Basic Accounting System DVA – Domestic Violence Act

CAS - Criminal Administration System

DPP – Directorate of Public Prosecution

CCN – Case Control Number DMPS – Durban Metro Police Service

Com – Communication D PH – Deputy Provincial Head

Cell – Cellular phone DD:I – Deputy Director: Investigations

96

ABBREVIATIONSDom – Domestic G/motor – Government Motor

DPW – Department of Public Works H/O – Head Office

D/allow – Daily Allowance H O – Head Office

Dev – Develop HRM – Human Resource Management

D / lines – Data lines IT – Information Technology

ED – Executive Director Legal S – Legal Service

Emp – Employee Lib – Library

Exp – Expenditure MPS – Municipal Police Service

Fin – Financial M/levy – Monthly levy

FMS – Financial Management System Mon – Monitor

GG – Government Garage N O – National Office

97

ABBREVIATIONS

NGO – Non-Governmental Organization SCM – Supply Chain Management

O/spending – Over spending Stat - Statistician

P Heads – Provincial Heads S & T – Subsistence and Travel (allowance)

PFMA – Public Finance Management Act S O – Satellite Office

p Km – per Kilometer Tel – Telephone

P/Bag – Private Bag U/spending – Under spending

Res – Research VCT – Voluntary Counseling & Testing

SITA – State Information Technology Agency

W/shop – Workshop

S/by allow – Standby allowance

SMS – Senior Management Service

independent complaints directorate presentation to the portfolio committee on safety and security 16...

Documents

scm training

asset management unit

offices programme

terms of dva

scm policy

scm proceduresfollow

scm framework

financial duties