INDEPENDENT COMPLAINTS DIRECTORATE, INDEPENDENT COMPLAINTS DIRECTORATE, EASTERN CAPE PROVINCIAL OFFICEEASTERN CAPE PROVINCIAL OFFICE

Presentation to Portfolio CommitteePresentation to Portfolio Committee

byby

Adv. S. G. PoswaAdv. S. G. PoswaProvincial HeadProvincial Head

ICD, Eastern CapeICD, Eastern Cape

09 November 200709 November 2007

ContentsContents SlideSlide

IntroductionIntroduction 33OrganogramOrganogram 44Satelite OfficeSatelite Office 55Organogram for Satelite officeOrganogram for Satelite office 66Progress made on 2005 Potfolio Progress made on 2005 Potfolio Committee RecommendationsCommittee Recommendations 7-97-9

1. Decentralisation of Powers1. Decentralisation of Powers2. ICD Policies2. ICD Policies3. Training Opportunities3. Training Opportunities4. Policing Powers4. Policing Powers5. Budgetory Concerns5. Budgetory Concerns

Provincial Office performance/statisticsProvincial Office performance/statistics 10-10-2727

01 – 30 September 200701 – 30 September 2007ChallengesChallenges 28-3428-34Thank youThank you 3535

INTRODUCTIONINTRODUCTION

This presentation will cover update or progressThis presentation will cover update or progressmade from the recommendations of the 2005made from the recommendations of the 2005report of the Portfolio Committee to Parliament. report of the Portfolio Committee to Parliament.

ItItwill also touch on the performance as outlined will also touch on the performance as outlined

ininthe Strategic Business Plan (2007-2010). It willthe Strategic Business Plan (2007-2010). It willlastly touch on challenges experienced by thelastly touch on challenges experienced by theProvincial Office in meeting its objectives asProvincial Office in meeting its objectives asoutlined in the above stated business plan.outlined in the above stated business plan.

ORGANOGRAMORGANOGRAM16 Staff Persons16 Staff Persons

Provincial HeadAdv S Poswa

Dep. Prov. HeadK Willoughby

Secretary(vacant)

Ass. Dir. InvestigationsA Simon

Principal InvestigatorJ Winnaar

Senior Investigators X 4(1 vacant)

MonitorN Jayiya

Admin OfficerN Mtyida

2X Case Analyst

Complaints Receptionist(vacant)

Data Capturer

Admin clerk

SATELITE OFFICESATELITE OFFICE

The Eastern Cape officially launched its satelite office in The Eastern Cape officially launched its satelite office in Mthatha onMthatha on

18 October 2007, situated at 1018 October 2007, situated at 10thth Floor, PRD Building. This Floor, PRD Building. This office willoffice will

serve the greater OR Thambo District Municipality. serve the greater OR Thambo District Municipality.

Other areas earmarked for satelite office in this province are Other areas earmarked for satelite office in this province are Port Port

Elizabeth and Queenstown. It is hoped that same will be Elizabeth and Queenstown. It is hoped that same will be opened in opened in

these areas in the next financial years.these areas in the next financial years.

ORGANOGRAM FOR SATELITE OFFICE MTHATHAORGANOGRAM FOR SATELITE OFFICE MTHATHA

4 Staff Persons4 Staff Persons

PRINCIPAL INVESTIGATOR

Level 9

SENIOR INVESTIGATOR

Level 8

CASE ANALYSTLevel 5

ADMIN CLERKLevel 4

Progress made on the Recommendations of the Potfolio Progress made on the Recommendations of the Potfolio Committee to Parliament in 2005Committee to Parliament in 2005

1.1. Decentralisation of PowersDecentralisation of Powers

Provincial offices can effect Provincial offices can effect appointmentappointment of personnel up to level 8. of personnel up to level 8. Provincial offices have Provincial offices have signing powerssigning powers to the total amount of to the total amount of

R15000.00.R15000.00. Representation of provincial officesRepresentation of provincial offices to major committees is limited to major committees is limited

to one provincial representation per committee. It is therefore not to one provincial representation per committee. It is therefore not sufficient as decisions are taken on the basis of consensus by majority.sufficient as decisions are taken on the basis of consensus by majority.

Staff retentionStaff retention poses a greater challenge as salary packages offered poses a greater challenge as salary packages offered by the ICD are not competitive when compared to other government by the ICD are not competitive when compared to other government departments.departments.

Logis,Logis, the system used in processing of payments and capturing of the system used in processing of payments and capturing of assets, is not decentralised as yet. The provincial office relies on the assets, is not decentralised as yet. The provincial office relies on the assistance of Head Office. The implication is that there must be at least assistance of Head Office. The implication is that there must be at least 3 staff persons employed to run and administer the system.3 staff persons employed to run and administer the system.

Job EvaluationJob Evaluation: Process of evaluation of positions is moving at a slow : Process of evaluation of positions is moving at a slow pace. The positions of example of Provincial Head were evaluated at pace. The positions of example of Provincial Head were evaluated at the beginning of the current financial year. The outcome todate has the beginning of the current financial year. The outcome todate has not been communicated. Our view is that the process is not not been communicated. Our view is that the process is not transparent. transparent.

2. 2. ICD PoliciesICD Policies

Revision is not as often as it should be. The Standard Operating Revision is not as often as it should be. The Standard Operating Procedures (SOPS) is but one example. It revision is long overdue.Procedures (SOPS) is but one example. It revision is long overdue.

3.3. Training OpportunitiesTraining Opportunities

Induction of newly appointed staff does not take place within the three Induction of newly appointed staff does not take place within the three (3) months of appointment, as suggested. It sometimes takes up untill (3) months of appointment, as suggested. It sometimes takes up untill six (6) months or so before induction is given. The reason for this state six (6) months or so before induction is given. The reason for this state of affairs is that the training co-ordinator would wait for a sizeable of affairs is that the training co-ordinator would wait for a sizeable number of newly appointed employees before giving the training. number of newly appointed employees before giving the training. Under these circumstances, provincial offices oganise and offer their Under these circumstances, provincial offices oganise and offer their own mini induction courses as new appointees have to be familiarized own mini induction courses as new appointees have to be familiarized with work, regardless.with work, regardless.

Staff persons normally identify their training needs at the beginning of Staff persons normally identify their training needs at the beginning of each financial year and courses identified for them to attend during the each financial year and courses identified for them to attend during the couse of the year.couse of the year.

A standing arrangement with SAPS is desirable in order to constantly A standing arrangement with SAPS is desirable in order to constantly expose our investigators to new trends. At the moment there is no expose our investigators to new trends. At the moment there is no uniform arrangement with SAPS for these kind of training interventions. uniform arrangement with SAPS for these kind of training interventions.

4.4. Policing PowersPolicing Powers

Matter not yet resolved. It still takes time for newly appointed Matter not yet resolved. It still takes time for newly appointed investigators with no police background to be conferred with policing investigators with no police background to be conferred with policing powers.powers.

Progress made on the Recommendations of the Potfolio Progress made on the Recommendations of the Potfolio Committee to Parliament in 2005Committee to Parliament in 2005

5.5. Budgetory ConcernsBudgetory Concerns

The practice is that funds are allocated to provincial offices which must The practice is that funds are allocated to provincial offices which must tailortailor

their budget accordingly. This is done in cicumstances where thetheir budget accordingly. This is done in cicumstances where the

realistic budget that has been prepared by the provincial office realistic budget that has been prepared by the provincial office isis

submitted, but ignored. The process of allocation of funds is submitted, but ignored. The process of allocation of funds is itself itself

not transparent. We for example do not know what informs thenot transparent. We for example do not know what informs the

allocation of different sums of money to provincial offices. allocation of different sums of money to provincial offices.

Progress made on the Recommendations of the Potfolio Progress made on the Recommendations of the Potfolio Committee to Parliament in 2005Committee to Parliament in 2005

PROVINCIAL OFFICE PERFORMANCEPROVINCIAL OFFICE PERFORMANCE

APRIL TO SEPTEMBER 2007APRIL TO SEPTEMBER 2007

COMPLAINTS REGISTRYCOMPLAINTS REGISTRY

SUB SUB PROGRAMPROGRAMMEME

OUTPUTOUTPUT MEASURE/MEASURE/INDICATORINDICATOR

TARGETTARGET WORK RATEWORK RATE

Complaints Complaints RegistryRegistry

Registration Registration and and allocation of allocation of new cases on new cases on the databasethe database

Time within which Time within which cases must be cases must be registeredregistered

Registration Registration within 24 within 24 hourshours

100% 100% compliancecompliance

Time within which Time within which cases must be cases must be allocated after allocated after registrationregistration

Allocation Allocation within 48 within 48 hours after hours after registrationregistration

100% 100% compliancecompliance

Number of station Number of station audits conducted audits conducted reflecting DVA reflecting DVA compliance and compliance and recommendationrecommendations to SAPSs to SAPS

Five (5) cell Five (5) cell inspections per inspections per quarterquarter

For period April For period April to Sept 07, to Sept 07, Twelve (12) cell Twelve (12) cell inspections inspections conducted, 2 conducted, 2 more than more than expected.expected.

CommunicatCommunicationion

Marketing Marketing ICDICD

Number of Number of community community outreach outreach activities to be activities to be undertakenundertaken

Five (5) Five (5) community community awareness awareness programmes programmes per quarterper quarter

For period April For period April to Sept 07, ten to Sept 07, ten (10) community (10) community outreach outreach activities activities conductedconducted

SUB SUB PROGRAMPROGRAMMEME

OUTPUTOUTPUT MEASURE/MEASURE/INDICATORINDICATOR

TARGETTARGET WORK RATEWORK RATE

Monitoring Monitoring and and ResearchResearch

Processing Processing applications applications for for exemption in exemption in terms of DVA, terms of DVA, received by received by provincial provincial officeoffice

Time within Time within which all which all applications for applications for exemption must exemption must be finalizedbe finalized

Within 30 Within 30 days of receiptdays of receipt

Received 6 Received 6 application application for for exemptions, exemptions, granted 4, 1 granted 4, 1 not granted not granted and 1 and 1 outstandingoutstanding

Number of Number of station audits station audits conducted conducted reflecting DVA reflecting DVA compliance and compliance and recommendationrecommendations to SAPSs to SAPS

Five (5) Five (5) station audits station audits per quarterper quarter

For the For the period April period April to Sept 07, to Sept 07, 15 DVA 15 DVA audits audits conducted. conducted. Majority of Majority of police police stations do stations do not complynot comply

CELL INSPECTIONSCELL INSPECTIONS

NoNo DATEDATE STATIONSTATION REMARKSREMARKS

11 2007/04/122007/04/12 Fort BeaufortFort Beaufort

The cells were overcrowded because of the problems they were experiencingThe cells were overcrowded because of the problems they were experiencingwith correctional services. One juvenile prisoner was locked with handmadewith correctional services. One juvenile prisoner was locked with handmadenecklace around his neck. ICD requested the Station Commissioner to remove it and locknecklace around his neck. ICD requested the Station Commissioner to remove it and lockaway accordingly.away accordingly.

22 2007/04/122007/04/12 BedfordBedford Cells were in good condition and only one person in custodyCells were in good condition and only one person in custody

33 2007/04/132007/04/13 Aliwal NorthAliwal NorthAll the complaints the prisoners had were addressed with the Community Service CentreAll the complaints the prisoners had were addressed with the Community Service CentreCommander and were found to be unfounded.Commander and were found to be unfounded.

44 2007/06/122007/06/12 IzeleIzele There was no one at the cells as they were busy fixing a blocked drain.There was no one at the cells as they were busy fixing a blocked drain.

55 2007/06/222007/06/22 NtabankuluNtabankulu

No water in cells and the toilets not working. Cells are overcrowded andNo water in cells and the toilets not working. Cells are overcrowded andprisoners were not given access to telephones. Matter subsequently taken up with prisoners were not given access to telephones. Matter subsequently taken up with Provincial Commissioner.Provincial Commissioner.

66 2007/07/262007/07/26 KomgaKomga

Cells were very dirty, toilets not working and the explanation received wasCells were very dirty, toilets not working and the explanation received wasthat the prisoners tear the blankets and use them instead of toilet paper. Athat the prisoners tear the blankets and use them instead of toilet paper. Arepresentative from Public Works was also there to look into the matter.representative from Public Works was also there to look into the matter.

77 2007080820070808 CalaCalaNo complaints received from the prisoners except for the cells that are a bitNo complaints received from the prisoners except for the cells that are a bitsmall for them.small for them.

88 2007/09/172007/09/17 BizanaBizana

No complaints received from prisoners. Showers were blocked. Two juvenilesNo complaints received from prisoners. Showers were blocked. Two juvenilesin cells, aged 15 and 16 years. Matter subsequently taken up with in cells, aged 15 and 16 years. Matter subsequently taken up with Provincial Commissioner.Provincial Commissioner.

99 2007/09/172007/09/17 MzambaMzamba

No complaints received from prisoners. Three juveniles in cells, aged 13, 16No complaints received from prisoners. Three juveniles in cells, aged 13, 16and 17. Matter subsequently taken up with and 17. Matter subsequently taken up with Provincial Commissioner.Provincial Commissioner.

1010 2007/09/172007/09/17 MpisiMpisi No cells inspected as the cells are being renovated.No cells inspected as the cells are being renovated.

1111 2007/09/172007/09/17 FlagstaffFlagstaff

Two juveniles, aged 14 and 17 at the cells. At the female cell, the inmatesTwo juveniles, aged 14 and 17 at the cells. At the female cell, the inmatescomplained of the cell being dirty and that there is no cleaning material, and complained of the cell being dirty and that there is no cleaning material, and sometimes no water. They also complained about the menu. One inmale sometimes no water. They also complained about the menu. One inmale complained about a rash, but the CSC Commander explained that she wascomplained about a rash, but the CSC Commander explained that she wastaken to the clinic. She will be taken again, since the rash is not getting anytaken to the clinic. She will be taken again, since the rash is not getting anybetter. Matter subsequently taken up with better. Matter subsequently taken up with Provincial Commissioner.Provincial Commissioner.

1212 2007/09/172007/09/17 LusikisikiLusikisikiNo cells inspected. There are no cells, inmates are taken to neibouringNo cells inspected. There are no cells, inmates are taken to neibouringstations.stations.

STATION AUDITS ON DOMESTIC VIOLENCE STATION AUDITS ON DOMESTIC VIOLENCE

NONO DATEDATE STATIONSTATION REMARKSREMARKS

11 2007/04/122007/04/12 Fort BeaufortFort Beaufort Not all the DVA registers could be found. No list of service providers at the patrolling vans.Not all the DVA registers could be found. No list of service providers at the patrolling vans.

22 2007/04/122007/04/12 BedfordBedford Registers are properly maintained and everything was in order. 100 complianceRegisters are properly maintained and everything was in order. 100 compliance

33 2007/04/132007/04/13 Aliwal NorthAliwal North Not all the DVA registers could be found. No list of service providers at the patrolling vans.Not all the DVA registers could be found. No list of service providers at the patrolling vans.

44 2007/06/122007/06/12 IzeleIzeleThe S/C complained of shortage of pocket books but indicated that the matter is dealt with at Prov. Office. No listThe S/C complained of shortage of pocket books but indicated that the matter is dealt with at Prov. Office. No listof service providers as there is new dermacation.of service providers as there is new dermacation.

55 2007/06/122007/06/12 KWTKWT The station does comply. 100%The station does comply. 100%

66 2007/06/222007/06/22 NtabankuluNtabankulu Half of the members are trained on the act. There are not much incidents of domestic violence reported at the station.Half of the members are trained on the act. There are not much incidents of domestic violence reported at the station.

77 2007/07/262007/07/26 KomgaKomga

Register 508(a) & (b) do not correspond. No list of service providers at the CSC and patrolling vans. Members areRegister 508(a) & (b) do not correspond. No list of service providers at the CSC and patrolling vans. Members areusing speedials and there is no phone access after hours. Only one member trained on DVA. Not all shifts haveusing speedials and there is no phone access after hours. Only one member trained on DVA. Not all shifts havefemale members. female members.

88 08/08/200708/08/2007 CalaCalaNo copy of the DVA and NI available at the CSC and 508(a) register not updated. Only 4 members were trainedNo copy of the DVA and NI available at the CSC and 508(a) register not updated. Only 4 members were trainedon the act out of 67 staff members. No updated list of service providers. on the act out of 67 staff members. No updated list of service providers.

99 08/08/200708/08/2007 Lady FrereLady Frere508 Registers updated, list of service providers available but not updated. Only 9 members trained on the act and508 Registers updated, list of service providers available but not updated. Only 9 members trained on the act andthe rest to attend soon.the rest to attend soon.

1010 2007/09/172007/09/17 BizanaBizanaCopies of DVA and NI could not be found. Some registers could be accessed as they were locked in the StationCopies of DVA and NI could not be found. Some registers could be accessed as they were locked in the StationCommissioner's office.Commissioner's office.

1111 2007/09/172007/09/17 MzambaMzamba No register for copies of protection orders and warrants of arrests. No victim centre.No register for copies of protection orders and warrants of arrests. No victim centre.

1212 2007/09/172007/09/17 MpisiMpisi Station does not comply. Registers are not in order.Station does not comply. Registers are not in order.

1313 2007/09/172007/09/17 FlagstaffFlagstaff One shift does not have a female member. List of service providers not on patrolling vans.One shift does not have a female member. List of service providers not on patrolling vans.

1414 2007/09/172007/09/17 LusikisikiLusikisikiNot all copies of protection orders are filed. No volunteers. List of service providers not on patrolling vans. 508Not all copies of protection orders are filed. No volunteers. List of service providers not on patrolling vans. 508registers are in order.registers are in order.

1515 2007/09/172007/09/17 Port St JohnsPort St Johns The station is complying 100%. The station is complying 100%.

COMMUNITY OUTREACH ACTIVITIESCOMMUNITY OUTREACH ACTIVITIES

DATEDATE COMMUNITYCOMMUNITY THEMETHEME ATTENDANCEATTENDANCE STAKE HOLDERSSTAKE HOLDERS

2007/04/122007/04/12 BedfordBedfordICD mandateICD mandateand DVAand DVA 100100 ICD, communityICD, community

2007/04/132007/04/13Aliwal Aliwal

NorthNorthICD mandateICD mandateand DVAand DVA 5050 ICD, communityICD, community

2007/05/232007/05/23 CentaneCentaneICD mandateICD mandateand DVAand DVA 7070 ICD and EC NGO CoalitionICD and EC NGO Coalition

2007/05/242007/05/24 CathcartCathcartICD mandateICD mandateand DVAand DVA 110110 ICD and EC NGO CoalitionICD and EC NGO Coalition

2007/06/212007/06/21NgangelizwNgangelizw

eeICD MandateICD Mandateand DVA.and DVA. 120120

ICD,Community and ECNGO ICD,Community and ECNGO Coalition.Coalition.

2007/06/222007/06/22 NtabankuluNtabankuluICD MandateICD Mandateand DVA.and DVA. 5050

ICD,Community and ECNGO ICD,Community and ECNGO Coalition.Coalition.

2007/07/262007/07/26 Lady FrereLady FrereICD mandateICD mandateand DVAand DVA 5050

ICD, Commission on Gender EqualityICD, Commission on Gender Equalityand communityand community

2007/08/082007/08/08 CalaCalaICD mandateICD mandateand DVAand DVA 150150

ICD,SAPS,Justice Dept, Health Dept,ICD,SAPS,Justice Dept, Health Dept,Social Development, CPF, NGOs andSocial Development, CPF, NGOs andcommunity.community.

2007/08/092007/08/09QueenstowQueenstow

nnICD mandateICD mandateand DVAand DVA 350350

ICD and Roman Catholic ICD and Roman Catholic CongregantsCongregants

2007/09/142007/09/14 Bhisho Bhisho ICD MandateICD Mandateand DVAand DVA 5050 ICD and Dept. of Safety and LiaisonICD and Dept. of Safety and Liaison

INVESTIGATIONSINVESTIGATIONS

SUB SUB PROGRAMMEPROGRAMME

OUTPUTOUTPUT MEASURE/INDICATORMEASURE/INDICATOR TARGETTARGET WORK RATEWORK RATE

Investigation Investigation of complaintsof complaints

Investigate all Investigate all relevant relevant complaints of complaints of deaths, deaths, criminality criminality including including corruption & corruption & misconduct misconduct allegedly allegedly committed by committed by members of the members of the SAPSSAPS

Finalization of Class Finalization of Class I:I:

•Death in custody / Death in custody / no police no police involvement, within involvement, within 30 days30 days

60%60% 21 cases 21 cases received and 13 received and 13 closed, 62% closed, 62% compliancecompliance

•Deaths as a result Deaths as a result of police action / of police action / police involvement, police involvement, within 120 dayswithin 120 days

60%60% 30 cases 30 cases received and 19 received and 19 finalised, 63% finalised, 63% compliancecompliance

Finalization - Finalization - allegations of allegations of criminality within criminality within 180 days180 days

50%50% 61 cases 61 cases received and 29 received and 29 finalised, 48% finalised, 48% compliancecompliance

Finalization – class Finalization – class IV within 120 daysIV within 120 days

50%50% 5 cases 5 cases received and 3 received and 3 closed, 60% closed, 60% compliancecompliance

Attendance of crime Attendance of crime scenesscenes

70%70% 29 cases 29 cases reported and 22 reported and 22 scenes scenes attended, 76% attended, 76% compliancecompliance

Attendance of post Attendance of post mortemsmortems

70%70% 26 cases and 20 26 cases and 20 attended, 77% attended, 77% compliancecompliance

Written feedback to Written feedback to stakeholdersstakeholders

Every 30 daysEvery 30 days Done, 100% Done, 100% compliancecompliance

Case IntakeCase Intake

Programmes 2 & 3Programmes 2 & 3

Month Class I Class II Class III Class IV Class V

Apr-07 12 1 10 8 2

May-07 10 1 13 16 8

Jun-07 6 2 14 6 6

Jul-07 7 2 10 12 13

Aug-07 9 1 7 15 6

Sep-07 7 0 7 14 14

Total 51 7 61 71 49

CLOSED FILESCLOSED FILES

Current Financial Year & BacklogCurrent Financial Year & Backlog

MonthMonth Total Total

Apr-07Apr-07 3131

May-07May-07 00

Jun-07Jun-07 2727

Jul-07Jul-07 2727

Aug-07Aug-07 4949

Sep-07Sep-07 2323

TotalTotal 157157

Manner of DisposalManner of Disposal

Current Financial Year & BacklogCurrent Financial Year & Backlog

Manner Class SUB UNSUB DISMISSED WITHDRAWN RESOLVED UNFOUNDED

I 2 26 1 0 0 0

II 2 6 1 0 0 0

III 2 29 11 2 0 1

IV 1 34 35 0 3 1

Total 7 95 48 2 3 2

RECOMMENDATIONS TO DPPRECOMMENDATIONS TO DPP

Current Financial Year and BacklogCurrent Financial Year and Backlog

MonthMonth Class IClass I Class IIClass II Class IIIClass III Class IVClass IV

Apr-07Apr-07 77 00 11 00

May-07May-07 66 00 11 00

Jun-07Jun-07 1010 00 22 00

Jul-07Jul-07 33 00 00 00

Aug-07Aug-07 33 00 33 11

Sep-07Sep-07 44 00 44 00

TotalTotal 3333 00 1111 11

RECOMMENDATIONS TO SAPSRECOMMENDATIONS TO SAPS

MonthMonth Class IClass I Class IIClass II Class IIIClass III Class IVClass IV

Apr-07Apr-07 33 00 00 00

May-07May-07 00 00 00 00

Jun-07Jun-07 55 00 22 00

Jul-07Jul-07 00 00 22 00

Aug-07Aug-07 00 00 11 00

Sep-07Sep-07 00 00 00 00

TotalTotal 88 00 55 00

SCENES AND POST MORTEMS ATTENDEDSCENES AND POST MORTEMS ATTENDED

MonthMonth

SCENESSCENES POST MORTEMSPOST MORTEMS

AttendedAttendedNot Not

AttendedAttended AttendedAttendedNot Not

AttendedAttended

Apr-07Apr-07 66 33 33 00

May-07May-07 55 00 33 00

Jun-07Jun-07 44 22 55 11

Jul-07Jul-07 33 11 11 33

Aug-07Aug-07 11 11 55 11

Sep-07Sep-07 33 00 33 11

TotalTotal 2222 77 2020 66

Court AttendanceCourt Attendance

MonthMonth Class IClass I Class IIClass II Class IIIClass III Class IVClass IV

Apr-07Apr-07 11 00 00 00

May-07May-07 11 00 22 00

Jun-07Jun-07 1212 00 22 00

Jul-07Jul-07 88 00 55 00

Aug-07Aug-07 44 00 55 00

Sep-07Sep-07 22 00 22 00

TotalTotal 2828 00 1616 00

CONVICTIONS AND ACQUITALS CONVICTIONS AND ACQUITALS

CLASSCLASS CONVICTIONSCONVICTIONS ACQUITALSACQUITALSNolle Nolle ProsequiProsequi

II 00 11 1515

IIII 00 00 00

IIIIII 33 00 1818

IVIV 00 00 11

TotalTotal 33 11 3434

BACKLOG MOVEMENT BACKLOG MOVEMENT

APRILAPRIL MAYMAY JUNEJUNE JULYJULY AUGAUG SEPTSEPT

Backlog Backlog 9696 7676 129129 118118 127127 140140

FinalizedFinalized 2727 3737 3838 3030 3434 88

PercentagPercentagee 28%28% 49%49% 29%29% 25%25% 27%27% 6%6%

BACKLOG STATUSBACKLOG STATUS

CLASSCLASS TOTALTOTAL

II 6464

IIII 33

IIIIII 7373

IVIV 9292

1.1. ChallengesChallenges

• Staff ShortagesStaff Shortages6x investigators still remain a challenge in dealing 6x investigators still remain a challenge in dealing effectively with all the cases that rise in the province.effectively with all the cases that rise in the province.

1x monitor just not enough to do DVA Audits and cell 1x monitor just not enough to do DVA Audits and cell inspections on all the 194 police stations. Same person also inspections on all the 194 police stations. Same person also responsible for outreach programmes and is also the responsible for outreach programmes and is also the supervisor in the Complaints Registry component (Level 7).supervisor in the Complaints Registry component (Level 7).

2x Staff persons in Programme 1, an Administrative Officer 2x Staff persons in Programme 1, an Administrative Officer and an Administrative Clerk (levels 7 &4) respectively. The and an Administrative Clerk (levels 7 &4) respectively. The number is insufficient and so are the salary levels in number is insufficient and so are the salary levels in particular when one considers the importance of the particular when one considers the importance of the component in the compliance of the office with Treasury component in the compliance of the office with Treasury prescripts and regulations. The situation is the same with prescripts and regulations. The situation is the same with the satelite office.the satelite office.

The average international police to population ratio is 1:400. The EC population is 7.1 m, whereas police members (excluding civilians) is 15486. The applicable ratio is therefore 1:445

Using a similar comparison of the number of police officers versus ICD investigators, the Eastern Cape office has 8 investigators versus 15486 police officers.

Therefore, the ratio is 1:1936. If we want to staff our office to a more reasonable level of 1 investigator for every 408 police officers, we will need a total of 38 investigators.

PROPOSED OGANOGRAMPROPOSED OGANOGRAM2008 – 20102008 – 2010

Provincial HeadLevel 14

Dep. Prov. HeadLevel 13

SecretaryLevel 6

Director Investigations X1

Level 12

Principal Investigators X3

Level 11

Senior Investigators X 6

Level 10

Monitor X1Level 10

Admin Officer X1Level 10

Outreach Co-ordinator x1

Level 9

Case Analysts X2Level 7

Complaints Receptionist X1

Level 6

Admin clerk X1Level 6

Data Capturer X2Level 6

PROPOSED OGANOGRAMPROPOSED OGANOGRAM2008 – 20102008 – 2010

Total = 22 Staff personsTotal = 22 Staff persons

PROPOSED SATELITE OFFICES OGANOGRAMPROPOSED SATELITE OFFICES OGANOGRAM2008 – 20102008 – 2010

Ideally the three satellite offices earmarked for the areas, Mthatha, Port Ideally the three satellite offices earmarked for the areas, Mthatha, Port Elizabeth and Queenstown, in order to be more effective and efficient, Elizabeth and Queenstown, in order to be more effective and efficient,

should be staffed as follows:should be staffed as follows:

Director Investigations

Level 12

Principal Investigators X2

Level 11

Senior Investigators X 5

Level 10

Monitor X1Level 10

Admin Officer X1Level 10

Outreach Co-ordinator x1

Level 9

Case Analysts X1Level 7

Complaints Receptionist X1

Level 6

Admin clerk X1Level 6

Data Capturer X1Level 6

Total = 15 Staff persons

2.2. VASTNESS OF THE VASTNESS OF THE PROVINCEPROVINCE

500km 500km N N

W W E E 450km 450km 800km 800km

SS

550km550km

The office currently has 3 office vehicles. Only 1 is The office currently has 3 office vehicles. Only 1 is functional and the other two are in the garage for repairs functional and the other two are in the garage for repairs after being involved in accidents.after being involved in accidents.

Newly appointed investigators with police background Newly appointed investigators with police background cannot apply for sub-vehicles, as the applicable policy cannot apply for sub-vehicles, as the applicable policy determines that they must at least be 6 months in the determines that they must at least be 6 months in the

ICD ICD service at the ICD before they can apply. As things stand, service at the ICD before they can apply. As things stand, investigators have to share vehicles and some days they investigators have to share vehicles and some days they have to stay in office because of a shortage of vehicles.have to stay in office because of a shortage of vehicles.

3.3. SHORTAGE OF VEHICLESSHORTAGE OF VEHICLES

There are too many police stations and not enoughThere are too many police stations and not enoughmanpower and resources to conduct DVA Audits. manpower and resources to conduct DVA Audits.

SAPS areSAPS arenot updating ICD when exemption is not granted. not updating ICD when exemption is not granted.

It is still very common for juveniles to be locked It is still very common for juveniles to be locked with elderwith elder

inmatesinmates

4.4. DVA Audits and Cell InspectionsDVA Audits and Cell Inspections

THANKTHANK YOUYOU