in coming inspection

7/30/2019 In Coming Inspection

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[Company Name][Company Group, Division, Location]

Document Title: Incoming Inspection

Document Number: [Document Number]Document Filename: [Document Filename]

RevisionLevel

RevisionDate

DCO/ECONumber Description of Revision

RevisionAuthor

DRAFT DD/MM/YY

YY-00000 Draft Author Name

1.00 DD/MM/YY

YY-00000 Initial Release Author Name

COMPANY PROPRIETARY AND CONFIDENTIAL

CONTROLLED COPY/ MASTER COPYSTAMP HERE

OTHERSTAMP HERE


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[Company Name] Incoming Inspection[Company Group, Division, Location] [Document Number]

Rev x.xx DD/MM/YY

Table of Contents

Table of Contents....................................................................................................................................................1

1.0 Purpose..............................................................................................................................................................2

2.0 Scope..................................................................................................................................................................2

3.0 Definition Of Terms..........................................................................................................................................2

3.1 Goods......................................................................................................................................................23.2 Production Material................................................................................................................................23.3 Process Material......................................................................................................................................23.4 Inspection Criteria .................................................................................................................................2

4.0 Responsibilities..................................................................................................................................................2

4.1 Quality Assurance (QA).........................................................................................................................2

4.2 Shipping/Receiving ...............................................................................................................................24.3 Engineering............................................................................................................................................2

5.0 References..........................................................................................................................................................2

6.0 Procedure...........................................................................................................................................................3

6.1 First Article Inspection (if applicable)...................................................................................................36.2 Documentation Verification...................................................................................................................3

6.2.1 Verify Engineer Drawings and Specifications.........................................................................36.2.2 Verify Material Identification Label Accuracy........................................................................36.2.3 Verify Certification Receipt and Accuracy...............................................................................36.2.4 Verify Markings and Packaging...............................................................................................36.2.5 Verify Approved Supplier Status..............................................................................................3

6.2.6 Verify Receipt Record (RR) Accuracy and Completeness.......................................................36.2.7 Verify Expiration Date.............................................................................................................4

6.3 Inspect Material......................................................................................................................................46.3.1 Material Inspected at the Supplier............................................................................................46.3.2 Inspect at Incoming Inspection.................................................................................................46.3.3 Accept.......................................................................................................................................46.3.4 Reject.........................................................................................................................................46.3.5 Release Prior to Inspection.......................................................................................................4

6.4 Disposition..............................................................................................................................................46.4.1 Accepted Material.....................................................................................................................46.4.2 Rejected Material......................................................................................................................5

7.0 Flow Chart.........................................................................................................................................................6

7.1 Incoming Inspection Flow Chart............................................................................................................6

8.0 Appendix...........................................................................................................................................................7

8.1 Guidelines for Writing Inspection Criteria............................................................................................7

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 1 of 7


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1.0 Purpose

This document establishes an inspection system and documentation requirements for incoming(received) material requiring inspection.

2.0 ScopeThis procedure applies to production and process material received at the facilities of [Company Name].This procedure also may be applied to other received materials at the discretion of the PurchasingRequisitioner.

3.0 Definition Of Terms

3.1 Goods

Material with utility and/or intrinsic value purchased by, internally produced by, and/or suppliedto a company.

3.2 Production Material

Material that becomes part of a shippable product.

3.3 Process Material

Materials that are required in the manufacturing process, but do not become part of the shippableproduct.

3.4 Inspection Criteria

The criteria used to inspect and accept or reject production and process material. InspectionCriteria must define the attributes or features to inspect, the sampling plan, and the accept/rejectcriteria.

4.0 Responsibilities

4.1 Quality Assurance (QA)

Quality Assurance is responsible for the timely inspection of incoming material, and for notifyingInventory when incoming inspection is complete. Quality Assurance is also responsible fordetermining incoming material Inspection Criteria which are adequate and appropriate for thematerial being inspected, taking into account recommendations from engineering.

4.2 Shipping/Receiving

Shipping/Receiving is responsible for all normal receiving activities, including material receipt,creation of a Receipt Record (RR), and location of material requiring inspection at incominginspection (along with all certifications, test results and other related documentation for theshipment). When material requiring incoming inspection has been received, Receiving moves itto Incoming Inspection.

Shipping/Receiving is also responsible for moving and properly locating material afterinspection, based on inspection results.

4.3 Engineering

Engineering is responsible for recommending key attributes to inspect for all commercial itemsand custom-designed items released by Engineering.

5.0 References

Material Review Board

First Article Inspection

Acceptance Sampling Plans



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Quality Records

Part History Record

First Article Inspection Data Sheet

Inspect Inquiry for Non-Inventory Parts

6.0 Procedure

Note: Before opening any packages and handling material review and follow all handling precautions inthe Inspection Criteria for the material.

When notified that material that requires inspection has been received, gather relevant documentationfor the material, which may include Inspection Criteria, Component Specification, Purchase Order,Vendor History, and Certificate of Compliance or Test. Documentation may be paper or electronicformat.

6.1 First Article Inspection (if applicable)

If first article inspection is required, perform according to the First Article Inspection procedure.See that procedure for guidelines on when to perform first article inspection.

If first article inspection is not required, continue with this procedure.

6.2 Documentation Verification

Begin an Inspection Report (First Article or Part History Record) for the material. Record ItemNumber, Item Description, Revision (if applicable), Date Received, Quantity received, LotNumber, Purchase Order (PO) Number, Supplier ID, and Inspection Document(s) and revision.Record the following documentation verification results on the Inspection Report.

6.2.1 Verify Engineer Drawings and Specifications

Verify that the engineering drawings and specifications used for inspection are at theappropriate revision level.

6.2.2 Verify Material Identification Label Accuracy

Compare the documentation and the material received to the Material IdentificationLabel(s), to assure that each label is accurate. Have Shipping/Receiving correct any labeldiscrepancies.

6.2.3 Verify Certification Receipt and Accuracy

Verify that material certification was received. Assure that the certification matches thematerial received. Notify Purchasing immediately if certification is missing or incorrectas required. QA will contact the vendor and request a faxed copy of the certification.Reject material for which certification cannot be obtained.

6.2.4 Verify Markings and Packaging

Verify all material markings and/or packaging required by the Drawing, ComponentSpecification or Purchase Order.

6.2.5 Verify Approved Supplier Status

Verify that the material was purchased from an approved supplier. Verify thatmanufacturer and manufacturer part number and/or supplier and supplier part numberare identical to those listed in the Component Specification.

6.2.6 Verify Receipt Record (RR) Accuracy and Completeness

Verify that the attached Receipt Record is accurate and complete.



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6.2.7 Verify Expiration Date

For material with a finite shelf life, verify that the correct expiration date has beenrecorded on each package. Record the expiration date on the Part History Report or FirstArticle Inspection Report.

6.3 Inspect Material

6.3.1 Material Inspected at the Supplier

A [Company Name] on-site inspector or Quality Assurance may inspect and acceptmaterial at the supplier prior to shipment to [Company Name]. Any such materialreceived properly labeled as "Accepted" and accompanied by (or received separately) acompleted Part History Record or First Article Inspection Report from the inspector, has

passed incoming inspection and need not be re-inspected. Go to Disposition ofAccepted Material in this procedure to properly disposition material accepted at thesupplier.

6.3.2 Inspect at Incoming Inspection

Inspect the material according to its Inspection Criteria.

Inspection Criteria are found in the Part History File and may be determined by QualityAssurance and/or Engineering.

Randomly select any samples. Record inspection results on the Inspection Report,attaching additional sheets as necessary, and numbering each sheet "Page __ of __.Highlight any non-conformities.

6.3.3 Accept

A shipment of material is accepted if Document Verification is satisfactory, and thematerial meets or exceeds all of the acceptance criteria in the Inspection Criteria. Forsample inspection, acceptance criteria is met if the number or percentage ofnonconformities found in the sample is less than or equal to the acceptance number forthe sampling plan. Disposition as nonconforming material any sample material found

with nonconformities.

6.3.4 Reject

A shipment of material is rejected if Document Verification is not satisfactory, or if thematerial does not meet one or more of the acceptance criteria in the Inspection Criteria.For sample inspection, acceptance criteria is not met if the number or percentage ofnonconformities found in the sample is greater than or equal to the rejection number forthe sampling plan.

6.3.5 Release Prior to Inspection

In rare instances, a shipment of material will be needed by production before incominginspection is complete. At the discretion of the Quality Assurance Director, part or all ofthe shipment (less samples retained by Quality Assurance for inspection) may bereleased to production, providing a positive recall system is in place to identify and

recover the shipment if it is rejected when inspected. Lot tracing the shipment to allstocking locations and assemblies is one positive recall method.

6.4 Disposition

6.4.1 Accepted Material

Complete the Inspection Report and Receipt Record, including quantity accepted,quantity rejected, page numbering. Date, initial, and stamp the report. Attach materialcertifications to the report if applicable.



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Status the material "Accepted" by attaching the appropriate material label and makingentries in Dataworks.

Retain (file) the Inspection Report and the Supplier History Form (ref QualityRecords).

Move material to inventory as required.

6.4.2 Rejected Material

Complete the Inspection Report, including quantity accepted, quantity rejected, NCMRnumber (see Material Review Board procedure), page numbering, and date and initialthe report. Attach material certifications to the report.

Complete a manual NCMR form.

Status the material "Rejected" by attaching the appropriate material label and makingentries in Dataworks.

Record the electronic NCMR number (from Dataworks) on the manual NCMR form.

Retain (file) the Inspection Report and the Supplier History form (ref Quality Records).

Note: Rejected incoming material will be dispositioned by the Material Review Board(MRB). Since the Inspection Report contains information needed by the MRB, to savetime, MRB paperwork may be initiated before filing the Inspection Report.

Rejected material must be quarantined in the MRB room.



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7.0 Flow Chart

7.1 Incoming Inspection Flow Chart

Shipping/ Receiving notifies

Quality that Material Requiring

Inspection has been Received

Is First

Article Inspection

Required?

Perform First

Article InspectionPass?

Investigate per

First Article

Inspection Procedure

-End-

Extra Material

Received?-End-

Verify Documentation

Accuracy and Completeness

Inspect per Inspection Criteria

Accepted?

Complete Inspection Report

Status Material Accepted

Move material to inventory

Complete Inspection Report

Initiate NCMR

(Manual/ Electronic)

Status material Rejected

Move material to MRB Room

No

Yes

No

Yes No

Yes

NoYes



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8.0 Appendix

8.1 Guidelines for Writing Inspection Criteria

Inspection Criteria are to verify that material meets engineering specifications. Inspection

Criteria cannot impose new design requirements or workmanship standards on the material.Engineering and Quality Engineering are responsible for writing Inspection Criteria and to:

Select the attributes to be inspected and the sampling plan for each attribute. See AcceptanceSampling Plans for the list of available sampling plans.

Select or recommend inspection equipment and conditions. For material that may be damaged by handling or storage during inspection (i.e. static,

temperature, or humidity sensitive material, or clean material), handling precautions must bespecified.

When selecting attributes to inspect, focus attention on key attributes. For example, for amechanical component, key attributes may be dimensions with the tightest tolerance, ordimensions which interact with mating components. Engineering is responsible for initiallyrecommending attributes to inspect.

All product labeling (labels, inserts, physicians manuals, registration cards, etc.) must be, ata minimum, sample inspected.

Inspection Criteria for customer supplied or furnished material will be written. Unless[Company Name] has agreed to provide inspection services for the customer, only customeraccepted material will be supplied to [Company Name]. Therefore, [Company Name]'sinspection will consist of checking for shipping damage and verifying proper materialidentification.

Inspection Criteria are documented by one of the following:

An Inspection Instruction A Component Specification with an Inspection Criteria section A printout of the current revision of a drawing, marked-up to indicate the attributes to

inspect and the sampling plan for the attributes. The marked-up drawing is created and

signed by Engineering and Quality Engineering, and is maintained in the incominginspection file folder.


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