improving results reporting operations managers workshop kiev, october 2008 bratislava regional...
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Improving Results Reporting
Operations Managers Workshop Kiev, October 2008
Bratislava Regional Center Management Practice
October 2008 Management Practice - BRC 2
Outline
Substantive Results Reporting– Individual Project Progress Reports– ERBM Platform – Development Plan
How to make it happen?– Atlas Project Management module– External Access
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Making RBM Work…
Improved
Project Management
Programme and Operations Policies and Procedures(prescriptive content)
PRINCE2(methodology)
ATLAS(tool)
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Using the ATLAS Project Management Module
What is the purpose of the Project Management module?To integrate results-based
management methods in Atlas To allow for quality tracking and
monitoring of projects, linking resources to results
To facilitate reporting and monitoringTo improve the user interface for
budget revisions
Links
Atlas Project Management Module
OnDemand Atlas Training
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Project Management in Atlas
Access to Output and Activity Definition
pages
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Output Definition
As per RRF
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Activity Definition Page
how/with what indicator are you measuring quality of the Deliverable?
what method are you using to determine if quality criteria has been met?
To make this work, make sure that a key deliverable is defined as Activity ID
This function will be available once the Quality Criteria is activated
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Activity Quality Assessment
What did the project actually achieve, based on the above criteria? Were the beneficiaries satisfied?
What the achievement reached within the planned timeframe? Within planned budget?
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Risks Log
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Risk Log
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Issues Log
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Monitoring and Comm. Plan
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How often should information be updated?
Award Level Risks and Issues: updated monthly
Monitoring and Communication Plan: updated after milestone dates
Project level Outputs: target, baseline and indicator entered at the beginning of the year, results at the end of the year
Activity level indicators: – - updated after quality criteria date– - % progress updated monthly
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Structuring your project
- Award level:- Risks log- Issues log- Monitoring and Communication Milestones
- Project ID (Output) level:- Annual targets - Annual results
- Activity ID (Activity Result) level:- Achievements/progress to be monitored on quarterly basis- Progress %- Quality criteria and Quality method- Quality Perspectives (User, Timeliness, Resource Usage)- Rating
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The challenge of structuring projects in Atlas
Structuring projects in Atlas should strike a balance between the following pragmatic considerations:
RBM Reporting Atlas Manageability
Donors requirements
Setting activities at “right” level to
avoid fragmentation
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Compliance checklistProject Formulation Project responsibilities assigned as per RMG roles Results Framework & Monitoring Framework
Outputs defined (description, baseline, indicators, targets for the year) Activities defined (Description, purpose, quality criteria, quality method)
Risks Analysis Local Project Appraisal Committee
Monitoring and Reporting Activity Quality Assessment updated (quarterly) Annual Workplan (AWP) prepared and approved for each project Risks Log initiated and updated Issue Log initiated and updated Lessons Learned Log initiated and updated Monitoring Schedule Plan completed Progress Reports Annual Report & Annual Review
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Resource Persons
Patrick GrémilletRegional Project Management Advisor
Management Practice Team (BoM)
Bratislava Regional Center