Improving MPG, effective fuel reduction: Getting from here to there with less

Key Components to Save FuelKey Components to Save Fuel

ComponentsComponents

CultureCulture

SWOT AnalysisSWOT Analysis

Environmental ScanEnvironmental Scan

Specific StrategiesSpecific Strategies

Managing the ResultsManaging the Results

Component Number One…..Component Number One…..

Culture for ChangeCulture for Change Identify what your Transportation Vision is on Identify what your Transportation Vision is on

Fuel Conservation and shape the path to where Fuel Conservation and shape the path to where you want to be in 1 year, 3 years, 5 years.you want to be in 1 year, 3 years, 5 years.

Although Sustainability covers many different areas of conservation, the largest by far for Transportation is fuel. Reduction of fuel reduces 22.2 lbs of carbon for every gallon not burned. Biodiesel integration , CNG, Propane, idling policies and overall department policies contribute to a sustainability policy that makes us good stewards of the environment. Environmental report cards should be in place to evaluate your practices and measures against other national entities and federal standards. Bids should have a sustainability element that is a weighted measure in bid evaluations.

SustainabilitySustainability

SWOT AnalysisSWOT Analysis

Component Number Two…..Component Number Two…..

SustainabilityStrengths• Idle time reduction• Fuel efficiencies through new bus technology• Use of biodiesel• Recycle Program• Waste material managementWeaknesses• Employee driving behavior• White fleet program• Biodiesel consistency

SustainabilityOpportunities• Expansion of biodiesel• Alternative fueled vehicles• Reduce size of fleet• Create more car pool opportunitiesThreats• Cost of biodiesel• Cost of alternative fuel equipment• Lack of recycled material resources• Hazardous spills

Environmental ScanEnvironmental Scan

Component Number Three…..Component Number Three…..

Agencies Compared

• FAPT Fleet - Survey

FAPT Fleet Survey

District Buses Owned

Buses Operated Spare Ratio

Out of Service Percentage

Mechanic/bus Ratio to One

Alternative Fuels - Bus

Alternative Fuels - White Fleet

Purchase/Lease White Fleet

Centralized Fleet Program

White Fleet Replacement Program

Cell-based GPS

Orange 1134 906 20% 4.7% 22 BioDiesel No Purchase No No No

Hernando 166 115 31% 5.0% 21 Propane Propane Purchase No Yes No

Okeechobee 75 49 35% 5.0% 18.75 No No N/A Yes No No

Calhoun 41 23 44% 5.0% 13.7 No No Purchase Yes No No

Gulf 30 21 30% 5.0% 10 No No Purchase N/A Yes No

Volusia 300 228 24% 8.0% 17 BioDiesel No Purchase No Yes Yes

Clay 270 184 32% 7.5% 27 No No Purchase Yes Yes No

Okaloosa 250 190 24% 5.0% 13 No No N/A No No No

Osceola 390 330 15% 1.0% 30 No No N/a Yes No No

St. Johns 221 163 26% 5.2% 27.6 No No Purchase Yes Yes No

Gadsden 85 75 12% 2.0% 14.2 No No Purchase No Yes Yes

Brevard 554 408 26% 8.0% 25 No No Purchase Yes Yes No

Flagler 127 89 30% 6.0% 26 No No Purchase Yes Yes Yes

Palm Beach 789 631 20% 11.0% 20 No Hybrid Purchase Yes Yes Yes

Specific StrategiesSpecific Strategies•Idling•Deadhead miles•Driving habits•Alternative fuel•Fuel efficiency with newer buses•Strategy Maps

Component Number Four…..Component Number Four…..

Idling Policy• 62-285.420 FACHeavy-Duty Vehicle Idling Reduction. – Repealed 2-16-2012• (1) Applicability. This rule applies to any heavy-duty diesel engine powered motor vehicle. For the purposes of this rule:• (a) Heavy-duty diesel engine powered motor vehicle means a motor vehicle:• 1. With a gross vehicle weight rating equal to or greater than 8,500 pounds;• 2. Used on roads for the transportation of passengers or freight; and• 3. Serving a commercial, governmental, or public purpose.• (b) Gross vehicle weight rating means the value specified by the manufacturer as the maximum design loaded weight of a single vehicle.• (2) Requirement. Owners or operators of heavy-duty diesel engine powered motor vehicles are prohibited from idling for more than five consecutive

minutes. Idling is the continuous operation of a vehicle’s main drive engine while the vehicle is stopped.• (3) Exemptions. The idling restriction of subsection 62-285.420(2), F.A.C., shall not apply:• (a) To idling while stopped for traffic conditions over which the driver has no control, including being stopped for an official traffic control device or

signal, in a line of traffic, at a railroad crossing, at a construction zone, or at the direction of law enforcement;• (b) To idling of buses 10 minutes prior to passenger loading and when passengers are onboard if needed for passenger comfort;• (c) To idling of an armored vehicle in which a person remains inside the vehicle while guarding the contents of the vehicle or while the vehicle is being

loaded or unloaded. • (d) If idling is necessary for a police, fire, ambulance, public safety, military, or other vehicle being used in an emergency or training capacity;• (e) If idling is necessary to verify that the vehicle is in safe operating condition as required by law and that all equipment is in good working order,

either as part of a daily vehicle inspection or as otherwise needed, provided that engine idling is mandatory for such verification; • (f) If idling is necessary to accomplish work for which the vehicle was designed, other than propulsion, for example: collecting solid waste or

recyclable material; controlling cargo temperature; or operating a lift, crane, pump, drill, hoist, mixer, or other auxiliary equipment other than a heater or air conditioner;

• (g) If idling is necessary to operate defrosters, heaters, air conditioners, or other equipment to prevent a safety or health emergency, but not solely for the comfort of the driver;

• (h) To idling while the driver is sleeping or resting in a sleeper berth. This exemption expires at midnight September 30, 2013.• Specific Authority 403.061 FS. Law Implemented 403.031, 403.061 FS. History–New 12-15-08.

OCPS Transportation ServicesOperating Procedure No. 110

June 2012

VEHICLE START UP, IDLING AND SHUT DOWN

PURPOSE: To ensure the proper procedures to conserve fuel and when starting, idling orshutting down a school bus.

PROCEDURE:1. Buses will always be driven at a safe speed and never in excess of the legally postedspeed limit or not more than 55 miles per hour, i.e., State Statute 316.183.2. Avoid sudden starts and stops at all times.3. Buses are not to sit running with A/C on. Shut off engine while waiting. Do not let engineidle for extended periods of time. Start buses and turn on the A/C when students areloaded and bus is leaving the school.4. Complete an Operator’s Defect Report (TS-1) and report to the appropriate garage whenthe bus engine is not running properly.5. All diesel engines must be cooled down for two to three minutes by idling theengine.

Cost Reduction Strategy: Reduction of Idle Time On Buses

Approach: 12 area managers will monitor weekly kpi’s on idle time to ensure 5 minute thresholds per bus are adhered to.

Outcome: 907 routes @ 15 minutes per day reduction based on diesel at $ 4.00 per gallon.

Staff & Other Investment Required: N/A

Estimated Cost Reduction: $ 163,620

Results: Strategy was altered to include idling, bio-diesel and fuel economy. As of 5/31/13, a total cost avoidance of $490,871 for diesel fuel has been achieved. 138,144.77 gallons at $ 3.56 per gallon. A total of 1368.75 Metric Tons of Carbon has been reduced as well.

Deadhead MilesMiles and hours that a vehicle travels when out of revenue service. This includes leaving and returning to the garage, changing routes, etc., and when there is no reasonable expectation of carrying revenue passengers. However, it does not include charter service, school bus service, operator training, maintenance training, etc. For non-scheduled, non-fixed-route service (demand responsive), deadhead mileage also includes the travel between the dispatching point and passenger pick-up or drop-off.

Bureau of Transportation Statistics.

Driving Habits

• Hard Braking• Fast Acceleration• Aggressive Driving Behavior• Accelerating to Run Red Lights

Alternative Fuel

• Biodiesel• CNG• Propane• White Fleet• Hybrid• Fuel Additive

Newer Technologies• New Buses deliver higher fuel economy –

from 2 to 4 mpg. A new bus gaining 4 mpg over 10 years could save 1700 gals of diesel fuel.

• That equates to 37,740 lbs of carbon reduction.

Department Name | Owner

District Goal Strategic Objective Planned OutcomeLong-Term Target

Timeline

Efficient Operations

Reduce Environmental Impact of Transportation Services

Transportation will reduce the amount of pollutants produced and increase the amount of waste recycled.

 That all purchases, bids, RFP’s will contain a quantifiable sustainability component.

Target Goals per year

2013-14 Goal 2014-15 Goal 2015-16 Goal 2016-17 Goal 2017-18 Goal

Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons.

108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

 Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons.

108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

 Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons.

108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

 Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons.

108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons.

108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

Strategic Details

  Department Data Management

Environmental Scan

Supporting Function or Program

Individual Goals for Function/Program Data Source MeasureComparative /

Competitive SourceCompetitive /

Comparative Benchmark

Reduce Idling TimeMinimize excessive idling on buses to reduce diesel usage – 10 minutes per day per bus.

GPS / Scorecard 468.7 OCPS520.7 – Previous year

BoidieselDecrease amount of fossil fuel, continue to utilize biodiesel as market and price allows

EJWard / Scorecard 53,399.7 Gals OCPS4,334 Gals – Previous year

Capital Replacement Plan for Buses

Amount of Diesel avoided with newer buses through higher fuel economy.

SAP / Scorecard 108 Units OCPS 108 Units – 10%

Recycled MaterialIncrease the amount of the recycled material collected.

Environmental 153,169 lbs OCPS350,480 lbs – Previous year

 Waste Material Reduce the amount of waste material created.

 Environmental  100 lbs OCPS823 lbs – Previous year

Managing the ResultsManaging the Results

Component Number Five…..Component Number Five…..

ScoreCards

ClosingThere is no silver bullet. Fuel reduction from the Administrative Leader to the Front Line Employee, has to be a change of culture. How do you manage deadhead miles or dry runs. Where are your buses parked in relation to the route, maintenance or fueling location. What is your idling policy and how do you enforce it. How do you communicate with front line staff to create a culture of conserving resources. What tangible benefits do you see as a leader and how do you set the vision for the organization.