illinois state board of education template 1 · 2019. 12. 2. · monitoring logistics programs are...
TRANSCRIPT
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PFA/PFAE Overview
Principal Consultants:
Jenny Metcalf & Michelle Wood
Whole Child • Whole School • Whole Community1
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Purpose
▪ Monitoring Logistics
▪ ExceleRate Illinois
▪ ECERS-3 overview
▪ Continuous Quality Improvement Plans ▪ Compliance Checklist
▪ PFA 1-20
▪ PFAE 1-20 and 21-37
https://www.isbe.net/Documents/PFA-Compliance-Checklist.pdf
Whole Child • Whole School • Whole Community
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Monitoring Logistics
▪ Programs are monitored at least once every four years
▪ Programs are given a three week window when their visit will occur and are contacted three weeks before the start of the window. Programs can indicate 3 block out days.
▪ The compliance checklist is completed at the program level. ECERS assessments are completed at the classroom level.
▪ Depending on the overall number of classrooms to be monitored, ISBE determines how many classrooms per site will receive ECERS assessments
▪ Exit interview will be conducted so programs have the opportunity to provide assessors with any missing documentation
▪ Programs have 30 days from the receipt of monitoring results to submit a Continuous Quality Improvement Plan
Developing your Continuous Quality Improvement Plan https://www.isbe.net/Documents/CQIP-WebinarPowerPointPresentation.pdf
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ExceleRate Illinois
▪ Preschool for All programs that are not housed in a
licensed facility will receive their rating from ISBE based
on monitoring results
▪ ExceleRate ratings are calculated based on a formula using both the compliance checklist results and the ECERS scores
▪ ExceleRate ratings are awarded per site. If a site has under 3 classrooms, and the program has other sites, the ratings are combined.
▪ 1A. Learning Environment: ERS average overall score of at least 4.5 with no classrooms below a 4.0
▪ 1C. Instructional Quality : ERS average score of at least 4.75 on Interactions and Language Reasoning/Listening and Talking subscales with no classroom below a 4.0
▪ PFAE or Preschool Expansion programs are given a separate rating only if there is not PFA in the building
http://www.excelerateillinoisproviders.com/
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ECERS-3
➢ Classrooms will be assessed using ECERS-3
➢ Trainings available through Early Childhood Professional Learning and Starnet
➢ Additional notes for clarification – most up to date information
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Compliance Checklist Overview
• PFA/PFAE are combined on one checklist
• Documentation listed are examplesof what can be provided to show compliance
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PFA/E Item #1: Staff/child ratio and class size
▪ 20 children per session; 1 adult to 10 children
▪ The minimum number of children to be served is 15 when utilizing an inclusive model
▪ Exceptions for DCFS licensing or Head Start
Whole Child • Whole School • Whole Community
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PFA/E Item #2: Required documentation and age
eligibility
▪ Children must be 3 to enroll in the program and not age eligible for kindergarten
▪ Proof of Family Income
▪ Examples of documentation to show income:▪ Pay stubs (Two most recent, consecutive)
▪ Proof of WIC benefit
▪ Proof of SNAP benefit
▪ Proof of TANF enrollment
▪ Proof of SSI benefit
▪ Proof the family receives CCAP
▪ Tax return (most recent)
▪ Wages and tax statement (most recent W-2)
▪ Verification/letter from employer
▪ Proof that parent/guardian is enrolled in Medicaid
▪ A signed written statement from the family only if zero income is determined
▪ Homeless and foster children may be missing documents
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Proof Of Family Income Frequently Asked Questions (FAQ)
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PFA/E #3: Homeless Children9
▪ (Applies only to school districts)▪ Program has a written plan for homeless students that
meets all of the following requirements: ▪ Immediate school enrollment regardless of child’s ability to
produce records (e.g. previous academic records, health records, proof of residency, and/or birth certificate)
▪ Attendance in the school of origin or school of residence
▪ Provision for transportation for homeless children
▪ Guidelines regarding dispute resolution
▪ Provision for services to homeless child that is comparable to services offered to non-homeless in the Local Education Agency (e.g. Special Education, Title 1, programs for students with limited English proficiency, before and after school programs)
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PFA/E Item #4: Screenings
▪ Screening results must be on file and/or IEP
▪ Should be shared with parent/guardian
▪ Parent interview should be on file
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PFA/E Item #5: Screening instrument
▪ Comprehensive screening instrument used as part of enrollment process
▪ Some possible research based instruments:
▪ Ages & Stages (ASQ or ASQ-SE)
▪ Brigance
▪ DIAL
▪ Early Screening Inventory
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PFA/E Item #6: Weighted eligibility and prioritization
▪ Highest need children should be prioritized first (homeless, youth in care, income 50% of FPL should receive first priority for enrollment)
▪ Should use multiple risk factors, not a single risk factor
▪ All children should have weighted eligibility form, including those with an IEP
Sample criteria from Preschool for All Expansion
https://www.isbe.net/Documents/PFA-Compliance-Checklist.pdf
▪ Children who are not toilet trained can not be excluded from enrollment
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PFA/E Item #7: Class time and calendar
▪ Student attendance must be at least 165 days (numbers of days can be shorter in first year of grant)
▪ Family conference, home visits, professional development days are above the 165
▪ Class time must equal 12.5 hours per week overall
▪ Early release days may require additional time added to schedule
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PFA/E Item #8: Childcare DCFS
License14
▪ (Applies only to childcare centers)
▪ DCFS license is current or pending, is valid and posted in the center
▪ Not applicable to school districts or license exempt programs
▪ Copy of current license or DCFS letter showing pending approval or proof of license exempt status
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PFA/E Item #9: Mission Statement15
▪ Mission statement has been developed cooperatively and is on display
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PFA/E Item #10: Curriculum
▪ Curriculum must be research based and can not be district/program created
▪ Curriculum must align with the Illinois Early Learning and Development Standards or Illinois Early Learning Guidelines, as applicable
https://www.excelerateillinoisproviders.com/resources/resources-by-standard?id=48%20
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PFA/E Item #11: A nutritious snack
and/or meal
▪ Snack is offered daily for half day and at least one full meal for full day programs
▪ Snack can be offered as part of center time
▪ Snack or meal should be offered within the timeframe of the specified PFA hours
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PFA/E Item #12: Assessment and Portfolios
▪ Research based assessment system should be observation based with 3 reporting periods
▪ Portfolio collections should measure progress over time and reflect the IELDS or indicators from the assessment tool
▪ Narrative summary reports shared with parents based on assessment data
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PFA/E Item #13: Suspension Expulsion Policy
▪ Program has a written plan for transitioning children to kindergarten
▪ Program has a written policy prohibiting expulsion and suspension
Public Act 100-0105
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PFA/E Item #14: Collaboration
Plan20
▪ The program has a written plan, updated yearly, outlining collaboration with members of the local community that serve young children and families
▪ The program has a signed Memorandum of Understanding (MOU) with local Head Start
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PFA/E Item #15: Teacher qualifications
▪ PFA teacher
▪ Current Professional Educator License (PEL) with an early childhood education endorsement or proper temporary approval (Public Act 100-0645)
▪ PFA teacher in an inclusive classroom
▪ Current Professional Educator License (PEL) with an early childhood education endorsement and the early childhood special education approval, unless itinerant services are provided per the IEP
▪ PFA teacher in a bilingual classroom
▪ 19 or below emergent bilinguals with different home languages in the same center/site requires a teacher with EC and ESL endorsement
▪ 20 or more emergent bilinguals with the same language in the same center/site require a teacher with an EC and Bilingual endorsement with approval in children’s shared home language
▪ Paraprofessional
▪ ISBE paraprofessional license
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PFA/E Item #16: Family
Education/Involvement 22
▪ Opportunities for family education and involvement are provided and documented
▪ Opportunities for ongoing two way communication with parent/guardian
▪ Program does not charge families fees for field trips or registrations; nor does program require families purchase students’ supplies or materials.
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PFA/E #17: Home Language
Survey23
▪ (Applies only to School District programs.)
▪ Completed Home Language Survey on file for each child signed by the parent/guardian
▪ Home Language Survey
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PFA/E #18: English Language
Proficiency Screening 24
▪ (Applies only to School District programs)
▪ District has documentation of screening procedures that align with the “prescribed screening procedures” in 23 Ill. Adm. Code 228.10
▪ Prescribed screening procedures have been used to assess English language proficiency for each student identified through the home language survey as having a language background other than English or Home Language Surveys indicate no need for use of prescribed screening procedures
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PFA/E #19: CQIP & Self
Assessment25
▪ The program has an annual self-assessment that informs both the individualized staff development plans and the program’s annual continuous quality improvement plan
▪ The program has a written continuous quality improvement plan on file which is updated yearly
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PFA/E #20: Children with IEPs26
▪ Children with disabilities participate in a variety of activities with supplementary aids, services and instructional strategies
▪ Staff attend and participate in IEP meetings
▪ Staff participates in professional development activities related to providing services to children with IEPs in the regular early childhood classroom
▪ Special education supports and services are provided in the PFA classroom and embedded into the activities and routines of the day
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Preschool for All Expansion
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Item #21: Full Day
▪ Class schedules meets for a full day equivalent to the local district 1st grade classroom
▪ At least 5 hours per day
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Item 22: Meals
▪ Breakfast, Lunch and PM Snack are required
▪ Must be served within the hours of PFAE operation
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Item 23: Weighted eligibility criteria
▪ A minimum of 80% of enrolled children have at least two risk factors or one highest priority selection factor according to the weighted eligibility form
▪ All PFAE programs must use the state created weighted eligibility form
https://www.isbe.net/Documents/PFA-Compliance-Checklist.pdf
▪ Can add community specific factors
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Item 24: Recruitment plan31
▪ Program has a written comprehensive recruitment plan
▪ Engages in community outreach
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Item 25: Social-Emotional
Model/Curriculum 32
▪ Program must adopt a social-emotional model or curriculum
▪ Develop and implement a plan to support teachers in addressing the social-emotional needs of children and managing challenging behaviors
▪ Trainings offered on the Pyramid Model
https://www.eclearningil.org/professional-learning
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Item 26: Physical Activity 33
▪ 60 minutes of gross motor per day
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Item 27: Community Partnerships34
▪ Collaboration with the local Head Start grantee is an active collaboration with regular communication, coordination of services and joint activities where possible.
▪ Active partnerships and regular communication with regional DCFS and McKinney-Vento liaisons to
▪ The program maintains active linkages to community social service resources
▪ Provide at-risk children and families with opportunities to engage in cultural and social enrichment.
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Item 28: Comprehensive Services
▪ Program ensures that each child receives any necessary medical treatment or immunizations, as indicated by physical
▪ Families are connected to a medical and dental home
▪ Each child receives a dental screening and mental health screening
▪ Contract with a mental health consultant to provide observations, consultation, and referral
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Item 29: Teaching Staff
▪ Teaching staff salaries are comparable to local K-12 teaching staff salaries
▪ Entry level on local school district salary scale
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Item 30: Instructional Leader
▪ Program employs at least one instructional leader with a Bachelor’s degree in child development or early childhood education and specific early childhood expertise and expertise in serving culturally and linguistically diverse children.
▪ Maximum caseload of ten classrooms.
▪ Provides embedded professional development and implement a professional learning community focused on instructional excellence.
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Item 31: Family Educator
▪ Program employs at least one family educator with experience in child development, early childhood education, social work or a related field required.
▪ Family educators demonstrate cultural and linguistic competence appropriate for the community to be served.
▪ Each family educator has a maximum caseload of 100 children.
▪ Family educators deliver comprehensive family engagement supports and services.
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Item 32: Family Needs39
▪ The program actively works with families to provide referrals, resources and services that address the needs of families and conducts follow up to ensure effectiveness of services.
▪ Family educator / family support staff maintain clear, written case notes that document family needs and goals, resources provided to address those needs/goals and family progress.
▪ The program maintains a written plan detailing a clear strategy for providing comprehensive services and supporting families holistically.
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Item 33: Parent Advisory Council40
▪ Program notifies families of the opportunity to participate in a parent advisory council and actively engages families through multiple methods of contact.
▪ The council meets at minimum every two months at times and days that have been determined with input from parents.
▪ Families have opportunities to participate in a variety of leadership opportunities throughout the year.
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Item 34: Family Education
Opportunities41
▪ Families receive regular opportunities to learn from experts in the areas of:
▪ child medical and dental health
▪ mental wellness and
▪ family strengthening
▪ Families have an opportunity to provide input in the selection of workshop/training topics.
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Item 35: Kindergarten Transitions42
▪ Families are educated about the kindergarten transition and engaged in collaboratively developing a transition plan for their child.
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Item 36: Children with Special
Needs43
▪ Children with special needs are enrolled in the program.
▪ The program articulates a clear strategy for targeting children with special needs for enrollment.
▪ The program maintains a clear written process for referral/assessment of children with suspected special needs and comprehensive support to families during the assessment process.
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Item 37: Services to children with
IEP’s44
▪ Services are coordinated with early intervention service providers under part C and LEAs under section 619 of part B of IDEA
▪ A written plan guides coordination and collaboration activity regarding services to children with special needs.
▪ Physical activity services take into account and accommodate children with special needs.