iiui committees role 1

8/9/2019 Iiui Committees Role 1

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DUTIES &

RESPONSIBILITIES

OF STAFF,

FUNCTIONS OFVARIOUS

COMMITTEES &

PROCEDURES

Objectives: To increase our efficiency in our work and make our functioningcordial and smooth so as to achieve our goals.

Preamble:

The Duties & Responsibilities of Staff, Functions of Various Committees &

Procedures mentioned herein, shall come into effect from 0!0"!#0$ and shall

remain in force until further notification% The contents mentioned herein, either

in full or in part, are liable to be altered b the Colle'e (ana'ement at an time,

b due notification%


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Contents % Roles and Responsibilities of Committees


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% Class Co)ordinator

%# *iterar!Cultural Committee

%+ ttendance Committee %$

Time Table Committee %- Cultural Committee %. Sports Committee %/ nfair

(eans!Complains Committee %" Placement!career Committee #% Course File +%*aborator +% Duties and Responsibilities of *aborator 1n)char'e +%# Duties

and Responsibilities of *ab ssistants +%+ Duties and Responsibilities of Facult

$% *ea2e pplication Procedure $% Procedure for obtainin' *ea2e 3Casual,

4arned, Vacation etc5% -% 46amination -% Responsibilit of Principal -%#

Responsibilit of Vice -%+ 46amination Committee -%$ Roles and

Responsibilities of the 46amination 1n)char'e 3415 -%- Class Test -%.

7ral!Practical 46ams -%/ Team 8or9 -%" Final 46ams -%: Term 8or9

42aluation -%0 Re2aluation -% Responsibilit of Facult .% Staff Discipline/% *ibrar


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1. Roles and Responsibilities of CommitteesVarious committeesare formed in the Colle'e for the smooth and efficient mana'ement of acti2ities%

1t also 'i2es the opportunit to the facult to 'ro; and de2elop in their

e6tracurricular acti2it!field and administrati2e s9ills% The committees are

constituted b the Principal in consultation ;ith 2ice for one academic ear oruntil ne; committees are constituted% The out'oin' Con2eners! 1n)char'es of

the committees shall hand o2er all the rele2ant documents!files to the ne;

Con2eners !1n) char'es in the presence of the Principal or a representati2e

appointed b him% The handed o2er documents shall be also si'ned b all the

three mentioned abo2e% The procedure follo;ed for constitutin' a committee is

as follo;s< a5 notice is circulated amon' the facult in2itin' their choice of

preference of committee% 1f the preference made b the facult is found suitable

b the team 3Principal and 2ice5 the appro2e the same in consultation ;ith theDirector% 1n case of an tie or an mismatch, the team reassi'ns the staff

member% b5 =o;e2er, for sufficient reasons the Principal alon' ;ith the 2ice

ma appoint facult to 2arious committees ;ith the appro2al of the Director%

1.1. Class Coordinator:Objective: To help students in theirpursuit of knowledge. a% To displa the session plan and portion forClass Test 1 on the respecti2e >otice ?oard!Colle'e 8ebsite% b% To 'uide the

students about rules of attendance 3'eneral5, Visits, sports, etc% c% ddress

students @ueries% d% (eetin' the parents of students, especiall defaulters% e% Toinform the Vice about ma9in' alternate arran'ement for lectures and practicals

;hen a facult is absent% f% To coordinate ;ith the ttendance Committee of the

department to update attendance in case of medical lea2e, sports lea2e etc% '%

Collect information re'ardin' ;ea9er studentsA from the subBect teachers and

arran'e remedial classes, counsellin' sessions in consultation ;ith the Vice% h%

1dentif 'ood students and moti2ate them to e6cel% i% pdate data re'ardin'

students achie2ements in academics, sports, e6tracurricular acti2ities etc% B% n

other dut the Director! Principal ma assi'n% A8ea9er student in terms ofacademic and personal problems


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1.2. Literary Committee:

Objective: To develop and encourage literary skills.


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Roles an! Res"ons#b#l#t#es a% To conduct competitions for literar e2ents li9e

debates, elocutions and so on ;ithin the colle'e% b% To displa notices re'ardin'

inter and intra literar e2ents% c% To publish 111 ma'aine% d% To encoura'e

students to attend literar e2ents outside colle'e% e% n other duties the Director

! Principal ma assi'n%1.3. Attendance Committee:Objective: Tokeep track of students attendance and to ascertain whetherthere is any correlation between their attendance and

performance and if so, to what degree. A Fa$%lt Role i% ttendancemust be ta9en for each lecture!practical!tutorial preferabl at the be'innin' of

each lecture!practical!tutorial% ii% Facult ma 'rant attendance to a student up to

0 minutes late for the first instructional hour of the da% =o;e2er, facult ma

also e6ercise their o;n discretion for permittin' an latecomer to enter the class

b 'i2in'!;ithholdin' attendance% 1n case of practical!;or9shop, attendanceshall be 'i2en for the subse@uent hour%

iii% bsence shall be indicated b % For e2er hour the student is present,

attendance is mar9ed cumulati2el% 34'% )#)+))$)-5% Form C

i2% fter due 2erification, if absence is found to be due to a le'itimate colle'e

acti2it, the same shall be indicated b encirclin' the letter % ll such

attendance shall be added and ;ritten under the e6tracurricular acti2ities

attendance column% To 'et the total attendance, the e6tracurricular attendance

shall be added to the re'ular attendance% Then the percenta'e of attendance shallbe calculated% Facult shall 'rant this attendance, onl if the students brin' this

to their notice ;ell in ad2ance in the prescribed format% Form C# 2% Submit the

dul filled in attendance sheet at the end of each attendance period to the

assi'ned lab assistants%

2i% fter the displa of the defaulters lists, in case of an discrepancies, 2erif

the same and rectif if necessar ;ithin t;o das of displa throu'h Form

C+ brou'ht b the student%

2ii% To encoura'e participation from students in Colle'e acti2ities 3mention inacademic calendar5 and nnual da, -E attendance shall be 'i2en for e2ent

coordinators and 0E to others, ;ho participate, pro2ided the submit necessar

permissions 'ranted b the concerned authorities for the same and fulfill /-E

attendance criteria at the end of the semester in the concerned subBect%


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2iii% n other duties the Director ! Principal ma assi'n% B Role o'

Atten!an$e Comm#ttee:( Objective: To maintain and displayproper attendance records of students. i% The attendanceperiods for a term shall be prepared in ad2ance% ii% The subBect teachers shall be

intimated as to ;hen and to ;hom the attendance sheets are to be submitted% iii%The attendance list shall be displaed ;ithin t;o das of recei2in' the

attendance sheets% i2% (a9e Form C a2ailable to students and introduce chan'es

;ithin three das of displa of the attendance list% 2% Prepare the defaulters list

and hand o2er one cop to the 46amination Cell so as to mail them to respecti2e

parents !'uardians% 2i% 7ne cop of the same shall be handed o2er to the

coordinator% 2ii% Prepare a subBect ;ise list of the final attendance, practical and

lectures to'ether and ma9e it a2ailable on share)on for subBect teachers read

reference% F7R( C$% 2iii% n other duties the Director ! Principal maassi'n% C Role o' Class Coor!#nator:

i% To announce defaulters names in the classroom and collect their si'natures as

;ell as the class representati2es% F7R( C- ii% To meet 'uardians of students

defaultin' in more than -0E of heads% 46plain the importance of attendance and

other colle'e acti2ities and collect the underta9in' from them% F7R( C. )*

T#me Table Comm#ttee:( Objective : Smooth and efficient management of

academic programme through the Term %$% To prepare the class timetable at

the be'innin' of Term3shall be done b respecti2e departments TimetableCommittee5% %$%# To collect the follo;in' information from the 2ice< a%

Teachin' load distribution 31ndi2idual facults teachin' load in the department5%

b% Sharin' teachin' load from other departments% c% *ab);ise subBect allotment%

d% ssi'nin' of classrooms and tutorial rooms%


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e% ssi'nin' of common resources 3classrooms, labs, tutorial rooms ;hich are

shared b other departments5% f% Department)specific re@uirements 3e%'% lectures

to be arran'ed onl in mornin' slot, tea brea9 and lunch brea9 times etc%5% %$%+

1f modification is re@uired, prepare the desired templates for the timetables

!cademic Calendar and 'et them appro2ed b Vice and Principal% %$%$ Toprepare the cademic Calendar and 'et it appro2ed from the Principal% %$%-

8ith the information 'athered, prepare a draft of the class timetables%

3 Timetable soft;are should a2ailable ;ith the >et;or9 dministrator5% %$%.

Prepare the class timetables in the predefined 46cel Format% %$%/ Referrin' to

the class timetables, prepare the timetables of indi2idual facult and labs%

(ail all the timetables of the indi2idual facult and labs to all the staff, 'i2in'

them three das to correct an discrepancies% Form TC Form TC# %$%"

Prepare the final class, indi2idual and laborator timetables and 'et themappro2ed from the Vice and Principal% %$%: Displa the class timetables on the

staff and student notice boards!;ebsite and ma9e the soft cop a2ailable on

share)on librar% %$%0 8ith re'ard to the indi2idual facult and lab timetables,

submit one si'ned cop each to the Vice, Principal and the concerned facult

member! lab in char'e% The ori'inal set shall be retained ;ith the Timetable

Committee% %$% cop of academic calendar and all time tables are to be

mailed to the Director% %$%# (a9e the class timetables a2ailable in the

Documentation Room for students reference% %$%+ To 'ather the follo;in'information from Committee Con2eners, Vice and the Principal in order to

prepare cademic Calendar< a%Term start and end dates% b% Public holidas% c%

Dates for Class Tests and # d% Dates for annual functions and festi2als e%Das

for acti2ities 3short term courses, conferences, seminars, and so on5% h% Term

;or9 submission dates% i% %$%$ To displa the academic calendar for the

information of students and staff% lso, a soft cop shall be made a2ailable on

share on librar and hard cop shall be 9ept in the Documentation Room% %$%-

To prepare documents and anne6ures related to report, (andator disclosureetc% as per re@uirement of the 111 C7**44 and uni2ersit under the 'uidance

of the Principal%

%$%. n other duties the Director ! Principal ma assi'n%


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1.5. Cultural Committee:Objective: to promote andarrange extracurricular activities to bring out thetalents of students in the performing arts. Res"ons#b#l#t#es i%The Cultural Committee shall be responsible for all intra and inter colle'iate

cultural e2ents in the Colle'e% ii% To plan and schedule cultural e2ents for theacademic ear% 3Tentati2e dates to be included in the academic calendar of the

institute%5 iii% The Con2ener of the committee shall conduct a meetin' of the

committee to discuss and dele'ate tas9s% i2% Procedure to or'anie cultural

e2ents < a% To prepare the nnual ?ud'et for 2arious cultural e2ents% b% To obtain

formal permission from the Colle'e authorities to arran'e pro'rams% c% To

decide the date, time and a'enda of the pro'rams% d% To inform members of staff

and students about the e2ents% e% To arran'e the 2enue and lo'istics 3audio!2ideo

sstem, dais, podium etc5% f% To in2ite the Chief uest and other di'nitaries% '%To arran'e mementos for 'uests and 'ifts!certificates for the participants% %-%-

The committee shall displa on the >otice ?oard!8ebsite information about

festi2als to be celebrated% %-%. 42ents arran'ed for students in coordination

;ith Students Cultural Committee %-%/ Various pro'rams arran'ed for staff

are< a5 Picnic b5 ?irthda celebration c5 Felicitation of staff achie2ements, etc%


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i6% 7n ;or9in' das, sports and 'ames are to be held from $pm to /pm% 7n non)

;or9in' das, permission from the Director is necessar% 6% n other duties the

Director ! Principal ma assi'n%1.7. Unfair Means Committee:

Objective: To ensure honesty and fairness during

examinations. 1t shall be the responsibilit of 46am Super2isors3ni2ersit 46am!Class Test5 to report in ;ritin' an malpractice or anomal

found durin' the e6amination to the Principal% The Principal in turn shall hand

o2er the matter to the nfair (eans Committee of the colle'e% Role an!

Res"ons#b#l#t#es a5 Con2ener of the committee shall con2e a meetin' of the

members and discuss the complaint recei2ed from the Principal b5 The

Committee ma call the candidate to see9 an e6planation and hear him!her%

46planation shall be ta9en in ;ritin'% c5 The Committee members shall ma9e

necessar en@uires from 46am Super2isors and other related ;itnesses% d5 fterhearin' all the abo2e persons, the shall report their findin's in ;ritin', alon'

;ith puniti2e action 3if an malpractice ;as detected5 to the Principal accordin'

to the 111 Colle'e! ni2ersit 'uidelines!norms% e5 n other duties the

Director ! Principal ma assi'n%1.8. Placement Committee:Objective: To help students to prepare for placementinterviewshigher studies and help them to choose anappropriate organi!ation. )-) 1ntroduction< The Placement

Committee shall or'anie Campus Placement Pro'rams for 2arious 1T and non1T companies 2isitin' our institute durin' the placement season under the

'uidance of the 1T e6perts% suall it starts immediatel after the final e6ams% 1t

can be also or'anied later 37ff Campus5 in the same academic ear, if other

companies ;ish to come% )-. Roles an! Res"ons#b#l#t#es:

1n the be'innin', the con2ener calls for a meetin' and dele'ates the role and

responsibilities to committee members% =e!She shall also schedule the

Placement Pro'ramme b allocatin' dates and timin's of companies 2isits% The

copies of the same are distributed to all the members, Director and Principal%The re@uisition for tea, coffee, snac9s, lunch etc% indicatin' number of 'uests,

shall also be prepared% The same is handed o2er to the Director% The Con2ener

shall also prepare a bud'et for the Placement Cell%


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The Trainin' and Placement cell empo;ers 'roups of students to 2isit ;ebsites

of industries of different sectors% ccordin'l, letters!e)mails shall be sent to

'enerate a lar'er data base for placements% ne; placement brochure shall be

published ;ith the help of students ;ith the appro2al of the Director% Follo;in'

are the roles and responsibilities allocated to the members of the PlacementCommittee< a5 Re/#strat#on: Re'istration of the eli'ible students shall be done

;ith the help of students% This is done +0 minutes before the start of the pro'ram

in the =all% Students shall si'n a'ainst their names% b5 D#s"la: To displa a

;elcome poster at the entrance on the 'round floor sho;in' the name of the

compan 2isitin', names of their team members, pro'ram and 2enue for the test

and inter2ie;s% c5 S$roll#n/ Boar!: To ;elcome the compan dele'ates to 111

;ith the date and time% d5 V#s#t#n/ 0all: To arran'e the Visitin' =all for the pre)

placement tal9 and compan presentation i%e%, sound sstem, *%C%D% proBector,chairs, table etc% e5 Classrooms: Classrooms are allotted for the 'roup

discussion% Table, papers, stationer, drin9in' ;ater etc% shall be arran'ed% f5

Representati2es% h5 Brea1'ast, tea an! l%n$: ?ased on the number of 'uests

from the or'aniations, such arran'ements shall be made% The menu is decided

beforehand and intimated to 111 canteen% Re$or!s: Records of the lists of

students placed, compan name, branch and other respecti2e informations%B5

Data U"!at#n/: 7ther data li9e branch ;ise placements, students profiles, ear

;ise placements, list of companies 2isited etc shall also be maintained% 95Durin' the ear, short meetin's shall be held to communicate the stat%s on

"la$ement and to discuss the comments made b the recruitment team on our

students performance%


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2. Course FileThe course file is an official record, a compilation of theplannin' and e6ecution of teachin'!learnin' acti2ities, carried out throu'hout

the term in an academic ear for a particular subBect% 1t also includes a

continuous report of the e2aluation of students pro'ress% The teachin' facult is

e6pected to complete their course file and submit it to the coordinator or Vice;ithin three ;ee9s of the last instruction da of the concerned term% The details

re@uired for the completion of the course file, alon' ;ith the deadline and the

source of data is as follo;sotice board% e% n other assi'nments as 'i2en b

V1C4!Principal!Director% 22 D%t#es an! Res"ons#b#l#t#es o' Fa$%lt #n res"e$t

o' Labs a% Facult conductin' practicals ! proBects shall be responsible for the

respecti2e labs durin' their practical hours% b% Facult shall follo; the

'uidelines!instructions as prepared b the *ab in) char'e% =o;e2er, facult can

su''est chan'es in these matters ;ith the consent of the V1C4% c% 1n order to

pre2ent theft, facult members are ad2ised to ta9e the follo;in' action% i% ?efore

startin' the practicals!proBects, students shall be as9ed to chec9 thePCs!e@uipments etc% and report in case of an missin' items!irre'ularit to the

lab 1n)Char'e% ii% s far as possible, allot the same PC to the same

indi2idual!same 'roup of students 3in case of proBects5% iii% Students shall not be

permitted to carr ba's into the labs%

d% 1n case of an missin'!dama'ed item, the matter shall be immediatel

reported to the *ab 1n)Char'e%


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* Lea3e A""l#$at#on Pro$e!%re

LEAVE RULES AT A GLANCE *) Pro$e!%re 'or obta#n#n/ Lea3e

4Cas%al, Earne!, Va$at#on et$5 6 OD: $%% Principal is authoried to sanction

lea2e up to + das after the V1C4s recommendation% Directors sanction is

re@uired for lea2e for more than + das after the recommendation from theV1C4 and Principal%

$%%# Facult (embers ;ho desire to a2ail of an 9ind of lea2e!7D shall ma9e

alternate arran'ement 3Form ? 5 ;ith other members of the staff to carr out

assi'ned academic and administrati2e responsibilities% Form ? alon' ;ith the

lea2e card shall be put up to the concerned authorit for the subse@uent

appro2als% 7nce lea2e is sanctioned, Form ? is to be submitted to the V1C4 and

*ea2e Card to ccounts Section% $%%+ 1n case of emer'enc lea2e, one shall

inform respecti2e V1C4s!Class Coordinators before "%00 (, ;ho in turn shallcommunicate to the ccounts Section b :%00 (, failin' ;hich lea2e shall not

be sanctioned% 1f the V1C4!Coordinator is not a2ailable, the shall inform the

Principal! Director% $%%$ Vacation shall be a2ailed of onl after the official end

of the instructional period subBect to follo;in' conditions% a% Completion of

term ;or9 e2aluation!practical!oral b% =andin' o2er the term ;or9

!practical!oral mar9s to e6am cell% c% Staff shall be a2ailable for e6am related

duties both for 1nstitute and ni2ersit% d. Contact address and phone number

shall be 'i2en to the 7ffice before proceedin' on lea2e%$%%- For I1P related outdoor dut 3STTP, Conferences and 8or9shops etc%5 the

concerned person shall fill Form C in addition to Form ?% $%%. 7D can be

a2ailed for onl official ;or9 related to ni2ersit, 1nstitute and I1P% $%%/

Central#7e! Assessment Sstem 4CAS5: 46aminers shall report to CS

conducted b the ni2ersit of (umbai as per ni2ersit 'uidelines, either in

the Colle'e or outside%

t a stretch, staff can 'o on CS for - ;or9in' das or ;hiche2er is more, after

;hich theST FRANCIS INSTITUTE OF TEC0NOLO89 Sta% Duties &Responsibilities SF'T "a#e ()


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; Eam#nat#on Objective: To help the smooth conduct ofexams in the Institute ;) Res"ons#b#l#t o' te Pr#n$#"al -%% ThePrincipal is the in)house Chief Conductor of ni2ersit 46amination% -%%# To

appoint 46amination 1n)Char'e 3415 in consultation ;ith the Director% -%%+ To

appoint 46amination Committee in coordination ;ith V1C4s and 41% -%%$ Toappoint internal Flin' S@uad, Super2isors and other human resources for

smooth conductin' of e6amination in the Colle'e in coordination ;ith 41% -%%-

To interact ;ith ni2ersit for e6am related ;or9s% -%%. To head nfair (eans

Committee durin' e6amination% -%%/ To appoint internal and e6ternal

e6aminers!moderators for paper assessment in coordination ;ith V1C4s and 41%

;. Res"ons#b#l#t o' VICE -%#% To appoint coordinate ;ith e6amination bod

for smooth conductin' of e6amination% -%#%# To appoint internal, e6ternal

e6aminers and moderators for practical !oral !;ritten e6amination% -%#%+ Tomonitor ni2ersit practical!orals and other e6amination% -%#%$ (ember of

1nternal Flin' S@uad% ).+.) n other duties the Director ! Principal maassi'n. ;2 Eam#nat#on Comm#ttee The 46amination committee is an ape6bod of the 1nstitute ;hich is headed b 46aminations 1n)Char'e 3415 and shall

be facilitated b three sections< 46amination, Record (aintenance and

dministration% The main function of this Committee is to carr out

e6aminations, publish results and a;ard certificates 3pro2ided b the ni2ersit

and 1nstitute5 to the students ;ho pass the final e6aminations% Geepin' therecord of each and e2er issue related to the e6amination and or'aniin'

;or9shops and seminars for the impro2ement of the e6amination sstem are

also the responsibilities of this Committee% -%+% The 46amination 1n char'e

3 415 is a facult member 3ssociate Professor le2el5 of the 1nstitute and is

appointed for a period of three ears% -%+%# The 46amination Committee shall

function under the 'uidance of the 46amination 1n)char'e 3415% -%+%+ The

Committee shall comprise -). members & for carrin' out Class Tests and

ni2ersit 46ams% -%+%$ The Committee shall meet at least thrice in a semesterand record minutes of the same and submit a cop to the Principal%

-%+%- The 41 shall follo; the class test schedule as per the cademic

Calendar%ST FRANCIS INSTITUTE OF TEC0NOLO89 Sta% Duties &Responsibilities SF'T "a#e (,


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;* Roles an! Res"ons#b#l#t#es o' te Eam#nat#on In($ar/e 4EI5 -%$%

Responsible for the due custod of the records pertainin' to his!her ;or9% -%$%#

Shall ha2e administrati2e control o2er the members ;or9in' under him!her%

-%$%+ Shall conduct the 46aminations 3colle'e and uni2ersit5 and therefore

ma9e all other arran'ements and be responsible for the due e6ecution of allprocesses connected there;ith% -%$%$ To ensure that final ear mar9 sheets are

issued onl to such students ;ho produce a clearance certificate from the

concerned authorities% -%$%- n other dut!responsibilit assi'ned b the

Principal ! Director ;; Class test -%-% Class Test 1 shall be a compulsor

;ritten test of # hours duration of /- mar9s% 7ne paper per da shall be

scheduled% -%-%# Class Test 11 of #- mar9s can either be a ;ritten test, practical,

oral or in an other form% The nature of the test shall be decided b the facult

;ith the appro2al of respecti2e V1C4s and shall be informed to the students%-%-%+ The 46am Committee ) Class Tests< i% Shall prepare Class Test Time)Table

at least # ;ee9s before the Class Tests and shall displa it on the >otice ?oard!

8ebsite 3Staff!Students5% 1t shall also put up a notice one ;ee9 before the Class

Tests, re'ardin' details of submission of @uestion papers to Senior Super2isors%

cop of the notice shall be 9ept in the 46am Cell%

ii% Shall displa notice re'ardin' rules for SS!HS 3nne6ure K 4C 5 and rules

for students 3nne6ure K 4C#5% cop of each shall be 9ept in the 46am Cell%

iii% Shall displa ?loc9 rran'ement and Super2ision Dut *ist% 7ne cop eachshall be 9ept in the 46am Cell for read reference% 3Format 4C, Format 4C#%

i2% Shall ensure that ade@uate stationer 3ans;er sheets, dra;in' sheets, charts,

'raph papers, dra;in' boards, tras, threads etc%5 is made a2ailable% 2% Shall

prepare a file containin' the follo;in' documents, ;hich shall be 9ept in the

46am Cell%

L ttendance Sheets 3Format C ) super2ision dut record5%

L ns;er Sheets handed o2er to teachers 3Format D ) collection of class test

ans;er boo9 record5%L Dut s;appin' form 3Format 4 ) alternati2e arran'ement of e6am

duties if an5%ST FRANCIS INSTITUTE OF TEC0NOLO89 Sta% Duties& Responsibilities SF'T "a#e (-


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;< Un#3ers#t Oral6Pra$t#$al Eams: -%.% The respecti2e V1C4s shall submit

names of minimum of # and ma6imum of - 1nternal and 46ternal 46aminers for

each subBect to the 41% -%.%# The V1C4s shall be responsible for finaliin' the

dates of e6ams, preparin' the Time)Table and sendin' a cop of the same to the

46am Cell for displa% Subse@uentl the 46am Cell shall ma9e necessararran'ements for refreshments!lunch and remuneration% -%.%+ *unch shall be

arran'ed in the Colle'e canteen% =o;e2er, tea!coffee shall be ser2ed ;ithin the

respecti2e departments% -%.%$ The V1C4s shall ensure that the 46ternal

46aminer is punctual% -%.%- 1f 46ternal 46aminer is found to be not competent

or habituall comin' late, he!she ma not be included in the future 46amination

Panel% -%.%. t the end of the Practical!7ral e6am, the 1nternal 46aminer shall

ensure that the 46ternal 46aminers attendance is mar9ed, certificate is issued

and remuneration is paid% For this, the internal 46aminer shall approach the46am Cell% -%.%/ The 1nternal 46aminer shall hand o2er the completed

oral!practical e2aluation sheets on the same da to the 46am Cell% -%.%" 4ach

facult shall submit to the 46am Cell the term ;or9 sheets ;ith the si'nature of

the Principal% This shall be done at least # das in ad2ance of the ad2ised date

announced b the ni2ersit% -%.%: 1t is the dut of facult to ensure that the

complete first our colle'e assessment 3Practical!7ral5 before committin' to

dates as an 46ternal 46aminer else;here% -%.%0 >o facult is allo;ed to be an

46ternal 46aminer before the official end of term as announced b ni2ersit of(umbai% >o lea2e 3an 9ind5 shall be sanctioned for this purpose%

-%.% 4ach Facult member shall enter the 7ral ! Practical mar9s into the

soft;are a2ailable ;ith the 46am Cell% This shall be completed before the

assi'ned date of the ni2ersit of (umbai% printout of the same shall be ta9en

b the 46am Cell ;hich shall be 2erified and si'ned b the concerned

facult%ST FRANCIS INSTITUTE OF TEC0NOLO89 Sta% Duties &Responsibilities SF'T "a#e (


21/25

;= Term >or1 L The properl filled and si'ned Term 8or9 sheets shall be

submitted b each facult to the 46am Cell before the date ad2ised b the

ni2ersit% L The Term 8or9 mar9s shall be entered b facult into the soft;are

a2ailable in the 46am Cell% This has to be completed before the assi'ned date b

the ni2ersit% printout of the same shall be ta9en b the 46am Cell% fter due2erification, the facult member shall si'n on the T8 ! 7ral ! Practical sheets%

;- Un#3ers#t Eams -%"% The 46am Cell shall distribute the 46am Forms of

the ni2ersit of (umbai to re'ular students 3the fees for the same are collected

as part of the colle'e fees5 and collect them bac9 after ha2in' them dul filled

in% fter 2erification, the 46am Cell shall for;ard the same to the ni2ersit of

(umbai ;ithin the stipulated time period% -%"%# The 46am Cell shall put up

notice in2itin' TGT students to ha2e the e6am form collected and returned in

due time% Students shall ma9e the pament of re@uired e6amination fees in theCatholic Srian ?an9 3CS?5 and receipt shall be produced to the 46am Cell%

-%"%+ The 46amination Committee shall prepare rele2ant time tables for our

Colle'e based on the 46amination Time Table of the ni2ersit of (umbai%

-%"%$ The 46amination Committee shall ma9e the ?loc9 and Seatin'

rran'ement and displa them on the concerned >otice ?oard!8ebsite and

?loc9s%

-%"%- Thou'h the teachin' facult is entitled to 2acation if eli'ible, it is e6pected

that the are a2ailable for e6amination dut at least for t;o ;ee9s% =ence theshall 'i2e their 2acation preference dates to the 46am Committee in the format

pro2ided% -%"%. The 46am Committee shall prepare and displa an o2erall

Super2ision Dut *ist as ;ell as Dail Super2ision Dut *ist on the Staff

>otice ?oard!Colle'e 8ebsite% -%"%/ The 46am Committee shall ensure that

ade@uate stationer, li9e ans;er sheets, dra;in' sheets, charts, 'raph paper,

dra;in' boards, tras, threads, ;ater Bu's etc% are made a2ailable%

-%"%" The 46am Committee shall hold a pre)e6am meetin' to brief the members

of facult ;ith re'ard to the e6amination procedures and the role andSTFRANCIS INSTITUTE OF TEC0NOLO89 Sta% Duties &Responsibilities SF'T "a#e +/responsibiliti

es of

super2isors%

report of

same shall be

submitted tothe Principal%

-%"%: The

respecti2e

E of

attendeeJ

total

3*ectures M

Practicals

attended5 N00!Total

3*ecture M

Practicals 5

(ar9s


22/25

V1C4s shall

submit names

of -

46aminers

forassessment

and

moderation

for each

subBect to the

41% -%"%0

The 46am

cell inconsultation

;ith the 41

shall contact

members of

the panel

3pro2ided b

the V1C45

and shallprepare the

list of the

46aminers

dependin'

upon their

a2ailabilit%

-%"% The 41

shall ensurethat the

e2aluation

and

moderation

process is

completed on

time and the

same be sentto the

ni2ersit

for >ecessar

conducted


23/25

ppro2al

;ithin +0

das from the

date of the

laste6amination

date% -%"%#

The 41 alon'

;ith 46am

Cell shall be

in touch ;ith

the

ni2ersitfor obtainin'

necessar

appro2als on

time% -%"%+

ll the results

3First Oear to

Final Oear5

shall bedisplaed on

the respecti2e

student

>otice

?oards!Colle

'e 8ebsite

after $pm%

cop of thesame shall be

sent to the

respecti2e

V1C4s%

-%"%$ nder

the 'uidance

of the 41, the

46am Cellshall anale

the e6am

results and


24/25


25/25

Term 8or9,

mar9s are to

be a;arded

for

attendance asper the table

belo;, based

on the

percenta'e of

attendance

per subBect,

combinin'

lectures andpracticals

to'ether,

;here2er

applicable%

S%>o%

:0 to 00 -

# "- to :0 $

+ "0 to "- +$ /- to "0 #

iiui committees role 1

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