151 Martin Street Birmingham, Mi 48009

248-530-1800 Parks and Recreation Board Agenda

Department of Public Services 851 South Eton-Conference Room

Tuesday, June 3, 2014 6:30 PM

I. Call to order II. Approval of the minutes of : Tuesday, May 13, 2014 (regular meeting) III. Welcome Parks and Recreation Board Member-Patricia Bordman IV. Introduction of City Staff- Bryan Grill, Golf Superintendent V. Agenda Items-Written and submitted by 5pm Monday at the Birmingham Ice

Sports Arena, one week prior to the meeting. 1. Request for Artwork to be displayed at Barnum Park

VI. Communications/Discussion Items

1. Parks and Recreation Roster 2. 2014 Rouge Rescue 3. Golf Course Updates

a) Golf Course Financials b) Golf Course Report

VII. Unfinished Business VIII. New Business IX. Open To The Public for Items Not On the Agenda X. Next Regular Meeting – Tuesday, July 1, 2014(DPS) XI. Adjournment

Individuals requiring accommodations, such as interpreter services, for effective participation in this meeting should contact the City Clerk's Office at (248) 530-1880 at least on day in advance of the public meeting.

Las personas que requieren alojamiento, tales como servicios de interpretación, la participación efectiva en esta reunión

deben ponerse en contacto con la Oficina del Secretario Municipal al (248) 530-1880 por lo menos el día antes de la reunión pública.

(Title VI of the Civil Rights Act of 1964).

If you cannot attend the meetings, please contact Connie Folk at the Birmingham Ice Arena (248) 530-1642. Minutes are available for review at the Birmingham Ice Sports Arena, 2300 East Lincoln, Birmingham, MI 48009

PARKS & RECREATION BOARD MISSION STATEMENT

We the Parks &Recreation Board of Birmingham will help other organizations and agencies to plan and share family activities in helping to prevent the desires and need to use alcohol, drugs, and tobacco by providing recreational programs for all ages, and to encourage recreational life styles.

PARKS AND RECREATION BOARD MEETING MINUTES May 13, 2014

John Meehan, Vice-Chairperson, called the meeting to order at 6:30 p.m. at 851 S. Eton.

MEMBERS PRESENT: Ross Kaplan, John Meehan, Ryan Ross, Art Stevens, Bill Wiebrecht, Scott Cusimano and Alex Cross, Student Representatives MEMBERS ABSENT: Therese Longe ADMINISTRATION: Lauren A. Wood, Director of Public Services and Connie Folk, Recreation Coordinator

GUESTS: Dorothy Conrad John welcomed the new student representative Alex Cross to the Parks and Recreation Board. It was moved by Art Stevens, seconded by Bill Wiebrecht that the minutes of the April 1, 2014 meeting be approved.

Yeas – 5 (Ross Kaplan, John Meehan, Ryan Ross, Art Stevens, Bill Wiebrecht) Nays – 0 Absent-Therese Longe

Communication/Discussion Item #1 – Schedule of Review of Downtown 2016 Review The schedule was provided for the 2016 Review was provided. No action was required by the board.

Communication/Discussion Item #2 – Kenning Park-Parking Lot Rendering The Kenning Park lot Rendering was was provided. Ryan asked if all the conduit work for the light poles for Lincoln could be installed prior to the parking lot being constructed. Lauren stated that she would double check if the conduit work for the light poles on Lincoln is part of the Kenning Parking lot project. Lauren stated that there will be no sidewalk along Lincoln. No action was required by the board.

PAGE 2 Communication/Discussion Item #3 – Marsh Removal Workshop A Marsh Removal Workshop flyer was provided. No action was required by the board. Communication/Discussion Item #4a – Golf Course Financials The Golf Course financials were provided. No action was required by the board. Communication/Discussion Item #4b – Golf Course Report The golf course report was provided. No action was required by the board. New Business-Lauren states that for the June Parks and Recreation Board meeting there will be an item on the agenda for placement of a Gary Kulak Art piece for Barnum Park. John stated that the next meeting will be held on June 3, 2014.

The meeting adjourned at 6:50 p.m.

Connie J. Folk, Recreation Coordinator

Parks and Recreation Board Meeting 5/13/2014

Cfolk

Typewritten Text

Agenda Item #1

PARKS AND RECREATION BOARDArticle II, Section 78 Seven members, Three-year Terms, Appointed by the City Commission Meetings held the first Tuesday of each month at 6:30 PM.

Last Name First Name

Home Address

HomeBusiness Fax

E-Mail Appointed Term Expires

Bordman Patricia

1091 Lake Park Dr.

(248)390-1091

pattybordman@gmail.com

3/13/20165/19/2014

Cross Alex

160 Pleasant

(248) 425-4467

ajc31@att.net

Student Representative12/31/20142/11/2014

Cusimano Scott

1063 W. Southlawn Blvd

(248) 642-5892

scanthony5@gmail.com

Student Representative12/31/20142/11/2014

Kaplan Ross

635 Oak

(248) 645-6526

rkaplan@neumannsmith.com

3/13/201710/22/2007

Longe Therese

1253 Yosemite

(248) 258-6744

(313) 745-0138

tmquattro@gmail.com

Chairperson3/13/20163/29/2004

Thursday, May 29, 2014 Page 1 of 2

Last Name First Name

Home Address

HomeBusiness Fax

E-Mail Appointed Term Expires

Meehan John

656 Chester

(248) 644-5923

john.meehan@att.net

Vice Chairperson3/13/20173/18/2002

Ross Ryan

1872 Derby

(248) 705-6465

ryan.countryside@gmail.com

3/13/20155/21/2012

Stevens Raymond

1243 Ruffner

(248) 514-3740

rastevens2@yahoo.com

3/13/20154/15/1996

Wiebrecht William

1714 Torry

(248) 703-6503

billwiebrecht@wowway.com

3/13/201510/14/1991

Thursday, May 29, 2014 Page 2 of 2

BBooootthh PPaarrkk SSaattuurrddaayy,, JJuunnee 77,, 22001144

99::0000 aamm –– ttoo nnoooonn RReeggiissttrraattiioonn bbeeggiinnss aatt 88::3300 aamm

LLuunncchh wwiillll sseerrvveedd aatt NNoooonn This year’s activities:

• Removal of Invasive Species.

Recommended items to wear & bring:

• Boots or sturdy shoes • Long pants & long-sleeve

shirt • Hat • Sunscreen

Volunteers should dress according to prevailing

weather conditions.

Mosquito repellent, gloves and bags will be provided.

Community, churches, schools, environmental groups, scout troops and

neighborhood associations are invited to help clean up the trash along the Rouge River.

Anyone who wishes to volunteer is asked to call

Connie J. Folk, Recreation Coordinator at (248) 530-1642.

Volunteers Needed

CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-

MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE

REVENUES

FOOD & BEVERAGE SALE 607 607 2,848 3,202 3,455 3,809 1,866 2,387

MERCHANDISE SALES 182 182 2,201 2,201 2,383 2,383 772 796

WEEK DAY GREENS FEES 3,818 3,884 26,731 29,830 30,549 33,713 18,389 19,043

WEEKEND & HOLIDAY GREENS 2,058 2,124 11,213 11,279 13,270 13,403 7,777 8,002

CART RENTALS 106 106 463 463 570 570 290 297

TOURNAMENT ENTRY FEES - - - - - - - -

CLASSES - - 1,464 1,464 1,464 1,464 - -

GOLF CART RENTALS 1,056 1,056 4,466 4,466 5,522 5,522 3,646 3,646

BUSINESS MEMBERSHIP 1,300 1,350 1,900 2,050 3,200 3,400 2,100 2,200

NON-RESIDENT MEMBERSHIPS 6,800 7,725 26,425 29,900 33,225 37,625 25,300 29,501

UNLIMITED GOLF PASS - - 3,800 3,800 3,800 3,800 4,675 4,675

PACKAGE CLUB PASS - - - - - - 145 145

GOLF HANDICAP FEE - - - - - - - -

INVESTMENT INCOME - - 707 2,699 707 2,699 561 2,359

LEASE PAYMENTS 800 3,200 1,029 4,111 1,829 7,311 1,799 7,087

SUNDRY & MISCELLANEOUS - - - - - - - -

CASH OVERAGE/(SHORTAGE) - - - - - - 2 2

TOTAL REVENUES 16,727 20,235 83,246 95,464 99,973 115,699 67,322 80,140

EXPENSES

FINANCE

ADMINISTRATION COST 1,433 5,730 1,433 5,730 2,865 11,460 2,760 11,040

AUDIT - - - - - - - -

SUB-TOTAL FINANCE 1,433 5,730 1,433 5,730 2,865 11,460 2,760 11,040

MAINTENANCE

SALARIES & WAGES DIRECT 2,236 13,204 1,329 12,491 3,565 25,695 9,087 29,498

OVERTIME PAY - - - - - - - 174

LONGEVITY - - - - - - - 68

FICA 169 1,007 101 952 270 1,959 693 2,266

HOSPITALIZATION 252 2,529 111 2,443 362 4,971 1,432 6,171

LIFE 4 45 2 44 6 90 30 126

RETIRE CONTRIB HEALTH 334 3,609 168 3,527 502 7,136 2,068 8,047

DENTAL/OPTICAL 18 257 9 253 27 510 132 571

LT/ST DISABILITY 8 106 4 104 12 210 55 238

WORKER'S COMPENSATION 32 175 19 165 51 339 107 392

RETIREMENT EMPLOYER CNTRB 234 2,459 123 2,404 357 4,863 1,504 5,855

HRA BENEFIT - - - - - - - -

RETIREMNT-DEF CONTR EMPLR 2 10 2 10 5 20 10 40

CITY OF BIRMINGHAM

GOLF COURSE OPERATING REPORT

FOR THE MONTH ENDED APRIL 2014

SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED

Page 1 of 3

CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-

MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE

CITY OF BIRMINGHAM

GOLF COURSE OPERATING REPORT

FOR THE MONTH ENDED APRIL 2014

SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED

RET HLTH SVGS CONTR EMPLR 23 71 11 64 34 135 24 124

OPERATING SUPPLIES 13 778 1,040 2,167 1,053 2,945 3,944 7,502

OTHER CONTRACTUAL SERVICE 255 891 190 190 445 1,081 - -

TELEPHONE - - - - - - - -

ELECTRIC UTILITY 140 597 425 2,026 565 2,623 558 2,496

GAS UTILITY - 858 46 732 46 1,589 (357) 1,724

WATER UTILITY - - - 16 - 16 - 69

TRAINING - - - - - - - 75

PRINTING & PUBLISHING - - - - - - 100 100

EQUIPMENT RENTAL OR LEASE 1,822 5,572 1,583 7,200 3,405 12,772 2,833 (5,667)

SUB-TOTAL MAINTENANCE 5,542 32,167 5,163 34,786 10,706 66,953 22,220 59,869

CLUBHOUSE

SALARIES & WAGES DIRECT 4,943 13,796 5,492 15,310 10,435 29,107 8,934 36,502

OVERTIME PAY - - - - - - 23 546

LONGEVITY - - - - - - - 68

FICA 378 1,053 420 1,169 797 2,222 682 2,828

HOSPITALIZATION 101 349 101 350 202 699 431 2,032

LIFE 3 10 3 10 6 21 9 39

RETIRE CONTRIB HEALTH 180 679 180 679 360 1,358 580 2,656

DENTAL/OPTICAL 10 38 10 38 20 77 37 227

LT/ST DISABILITY 4 16 4 15 8 31 15 92

WORKER'S COMPENSATION 60 171 67 188 127 359 108 472

SICK TIME PAYOUT - - - - - - - -

RETIREMENT EMPLOYER CNTRB 131 496 131 496 262 992 432 1,971

HRA BENEFIT - - - - - - - -

RETIREMNT-DEF CONTR EMPLR - - - 0 - 0 1 3

RET HLTH SVGS CONTR EMPLR 8 28 8 28 16 56 26 122

OPERATING SUPPLIES 1,251 2,073 1,594 2,363 2,844 4,435 (403) 3,363

FOOD & BEVERAGE 1,040 1,040 1,712 2,065 2,752 3,105 1,856 2,112

BEER AND WINE - - 925 840 925 840 1,045 1,045

MERCHANDISE 1,893 2,362 4,110 6,226 6,003 8,588 6,464 7,180

INSTRUCTORS - - - - - - - -

OTHER CONTRACTUAL SERVICE 370 1,631 284 339 654 1,970 24 3,379

TELEPHONE 59 296 57 242 116 537 48 474

CONTRACTUAL ALARM 79 315 130 504 209 819 300 1,674

ELECTRIC UTILITY 518 917 - - 518 917 316 867

GAS UTILITY - 740 106 106 106 846 938 1,181

WATER UTILITY 33 510 - 182 33 692 155 1,328

PRINTING & PUBLISHING - 625 - 625 - 1,249 - 1,088

MARKETING AND ADVERTISING - 473 - 473 - 945 2,524 2,922

Page 2 of 3

CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-

MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE

CITY OF BIRMINGHAM

GOLF COURSE OPERATING REPORT

FOR THE MONTH ENDED APRIL 2014

SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED

DEPRECIATION 4,000 16,000 4,417 17,667 8,417 33,667 8,250 33,000

EQUIPMENT RENTAL OR LEASE 2,188 4,375 2,576 4,770 4,763 9,145 4,985 9,297

LIAB INSURANCE PREMIUMS 947 14,919 947 14,919 1,893 29,837 678 21,900

LIQUOR LICENSE - 1,253 - 1,253 - 2,505 - 2,505

SUB-TOTAL CLUBHOUSE 18,193 64,163 23,272 70,855 41,465 135,018 38,458 140,873

TOTAL EXPENSES 25,168 102,060 29,868 111,371 55,036 213,431 63,438 211,782

NET PROFIT (LOSS) (8,441) (81,825) 53,378 (15,907) 44,938 (97,732) 3,884 (131,642)

NET OPERATING PROFIT (LOSS)

(EXCLUDES DEPRECIATION) (64,066) (98,642)

Page 3 of 3

GOLF REPORT As of May 29, 2014

Through the 29th of May, we are down 8% in rounds and contribute the decrease to the week of rains experienced May 18th through May 22nd at both properties. Memberships are steadily climbing as anticipated and staff is striving to exceed last year’s total; Business and Non-Residents of 750 and 2,007 for Residents. We did have 26 Trial Members and hope to turn them into full time members.

History of Rounds - Calendar Years 2011 - 2014

2011 2012 2013 2014 MONTH Lincoln Springdale Total Lincoln Springdale Total Lincoln Springdale Total Lincoln Springdale Total January 0 0 0 0 0 0 0 0 0 0 0 0 February 0 0 0 0 0 0 0 0 0 0 0 0 March 181 0 181 405 1,572 1,977 0 292 292 0 0 0 April 1,527 720 2,247 2,420 2,591 5,011 1,573 2,260 3,833 3,705 652 4,357 May 2,725 2,512 5,237 4,433 4,129 8,562 4,314 3,797 8,111 3,812 3,058 6,870 June 4,148 3,994 8,142 5,206 4,522 9,728 5,774 4,406 10,180 0 July 4,177 4,258 8,435 4,707 4,651 9,358 5,098 4,286 9,384 0 August 4,289 4,491 8,780 4,128 4,449 8,577 5,195 4,695 9,890 0 September 1,925 2,366 4,291 3,145 3,071 6,216 3,019 3,154 6,173 0 October 1,932 1,327 3,259 796 2,495 3,291 2,795 1,779 4,574 0 November 1,021 0 1,021 0 1,104 1,104 576 0 576 0 December 0 0 0 0 412 412 53 0 53 0

TOTALS 21,925 19,668 41,593 25,240 28,996 54,236 28,397 24,669 53,066 7,517 3,710 11,227

2014 Membership Analysis through May 29, 2014

2014 2013 2012 2011 MEMBERSHIPS # % # % # % # %

Business 78 13.64% 99 13.20% 101 13.56% 84 14.81% Non-Resident - Individual 298 52.10% 401 53.47% 398 53.42% 343 60.49% Non-Resident - Dual 144 25.17% 185 24.67% 186 24.97% 111 19.58% Non-Resident - Family 52 9.09% 65 8.67% 60 8.05% 29 5.11% Total 572 100.00% 750 100.00% 745 100.00% 567 100.00%

2014 2013 2012 RESIDENT MEMBERSHIPS # # #

Resident 960 2,007 1,843

2014 and 2013 Revenues Comparison through May 29, 2014

SALES SALES REVENUES Thru May 29 2014 Thru May 29 2014 DIFFERENCE Greens Fee $83,588 $98,437 -$14,849 Cart Fee $18,353 $25,684 -$7,331 Food & Beverage $4,097 $5,445 -$1,348 Beer $3,311 $4,171 -$860 Wine $130 $170 -$40