Human Resources New Hire Orientation

For employees at the University of Alaska Geophysical Institute & International Arctic Research Center.

By: Human Resources

Geophysical Institute

For employees at the University of Alaska Geophysical Institute & International Arctic Research Center.

By: Human Resources

Geophysical Institute

Presentation 1

P A Y R O L LP A Y R O L L Payroll is processed on a Bi-weekly basis. Timesheets are due every other Friday and are due the same

day as payday. Pay periods end on every other Saturday the day after payday.

There is a 2 week lag period for paychecks. As a new employee, it could be as long as 4 weeks before you receive your first paycheck.

Most expenses incurred with the University can be payroll deducted. Examples: Parking, United Way, KUAC, and the Recreation Center.

Direct Deposit is offered through the University and is an option that we urge you to consider. If you wish to receive a pay-stub at the address you provide us on the Demographic form you must complete and additional form. If there were any unforeseen problems in the delivery of your mail, the money would have already been deposited to your account.

You can access your pay-stub through UAonline. The direct deposit receipt you receive will show deduction information and be sent to your home if requested.

The form to initiate direct deposit is included in your initial hire paperwork. Please attach a voided check to the form.

Timesheets: Positions may have more than one funding source to which the employees time will be charged to. Use a separate line for each funding source. Timesheets must be signed by the employee and his/her immediate supervisor. http://timesheets.gi.alaska.edu/ Exempt positions and non-exempt positions fill out their timesheets differently.

Terry Lovell is our Payroll Manager and Michelle Taylor is our Payroll Technician for GI & IARC. If you need help on something directly related to your paycheck, you may contact payroll, or any one in the HR office for assistance.

Public Employees Retirement Public Employees Retirement System (PERS): Staff System (PERS): Staff

MembersMembershttp://www.state.ak.us/drb/pers/pershome.htmhttp://www.state.ak.us/drb/pers/pershome.htm

PERS is a state retirement system and requires mandatory participation of all regular staff members. 6.75% is automatically withheld from your gross income, pre-tax dollars.

It takes 5 full-time years to become vested to receive a retirement income. Early retirement is at age 55 and normal retirement is age 60. It takes 10 years to be vested for the permanent medical at the age of 60.

PERS earns interest at a rate of 4.5% compounded semi-annually which is added to your account on 6/30 & 12/31 of each year.

Employees must place their spouse as 100% beneficiary.

Employees must place their spouse as 100% beneficiary.

TERSTERS TERS is the Teachers Retirement System. It takes 8 years to be vested for a retirement income and

permanent paid medical coverage at the age of 60. Normal retirement is at age 60 and early retirement is at age 55.

You contribute 8.65% of your gross income. The amount that the University contributes goes to the overall fund and is used for retirement benefit calculations. Interest is added to each employee's contribution account on July 31 of each year (4.5% per year, compounded annually).

There is no vesting requirement for ORP and there is no medical component at retirement. You contribute 8.65% and the University currently contributes approximately 12%. The amount that the University contributes goes directly to your account that is managed by you through one of our 4 providers (Lincoln, Fidelity, Tiaa-Cref, Valic).

You have a one time option to choose either

TRS or ORP.

ORP - Optional Retirement PlanORP - Optional Retirement Plan

SOCIAL SECURITYYou will not be paying into Social Security while working for the University

of Alaska.

This may affect your future retirement and Social Security benefit entitlement. It will not affect your Medicare benefits.

There are provisions in the Social Security law for workers who have worked and paid in to Social Security that also receive a pension based on their work in a job not covered by Social Security. These provisions could substantially reduce your Social Security benefit if you receive a pension

from this job.

•The Windfall Elimination Provision

•The Government Pension Offset Provision

•For more information, see: www.ssa.gov (Federal, State & Local Government Employees)

PENSION PLANPENSION PLANWhile working at the University you will not be paying into Social Security. You will still have a 1.45% deduction (pre-tax dollars) for Medicare.

The University provides a Pension Plan benefit.

The Pension Plan is totally funded by the University at a rate of 7.65% of your gross salary(up to $42,000.00 max. per year) into an account for you, managed by you.

We have 4 Pension Vendors to choose from:FIDELITY, TIAA-CREF, LINCOLN NATIONAL, and VALIC.

Union Member Information for:

Faculty (UNAC)United Academics AAUP/AFT employees

&

Staff (AHECTE) Local 6070 - Alaska Higher Education Crafts and Trades

employees

•Union Contract •Dues Forms•List of Union Representatives•Union Orientation

LIFE INSURANCELIFE INSURANCEThe University provides $50,000.00 of basic life insurance coverage for its employees.

Supplemental Life insurance is available to a maximum of $400,000.00. The rates are based on the employees age. Once Supplemental life has been elected, it cannot be increased by more than $50,000.00 per year thereafter.

Supplemental Life is available for purchase upon initial hire, within 30 days of a qualified event or during open enrollment periods.

Open Enrollment is in April/May of each year with changes effective on July 1.

“A rate sheet is included in your new hire packet”.

Accidental Death & Accidental Death & Dismemberment (AD&D)Dismemberment (AD&D)

Optional coverage is available for AD&D. An additional $100,000.00 is provided for the employee in the event of an accidental death. The cost is currently $36.00 per year for the employee only, or family coverage is available at $72.00 per year. Family coverage consists of: Employee - $100,000.00Spouse Only - $50,000.00Children Only - $15,000.00 per child

Spouse & Children – $40,000.00 for spouse and $10,000.00 per child

Health Care InsuranceHealth Care InsuranceYour health care insurance is with

Blue Cross/Blue Shield of Alaska and Washington.

1-800-345-6784

Our group number for all employees is 1000033. You will receive a personal ID# that will be assigned to you

during the enrollment reporting period at the first of each month.

Your health care insurance is effective on your first day of employment into a benefit eligible position.

A rate sheet has been included in your benefits packet.

The University recognizes financially interdependent partner relationships. (FIP’s)

Deluxe - $100.00 individual deductible –No network provider prevision

Standard - $250.00 individual deductibleHigher benefit level using network providers

Economy - $500.00 individual deductible

* OPT out Options

Union employees will select from the same UA Choice plan as staff, yet have a separate rate sheet that is included in your

packet, and the UA Choice pamphlet.

Reimbursement Accounts (RA’s)Reimbursement Accounts (RA’s)Reimbursement accounts are available for child care expenses and/or medical expenses that are not covered under your regular health care plan. RA’s are bi-weekly payroll deductions on a pre-tax basis that provide employees with tax savings.

RA accounts must be pre-planned, as they are a use it or lose it plan. The maximum amount deductible is $5,000.00 annually for married couples for either type of account.

Vehicle Registration (Parking)Vehicle Registration (Parking)Parking Fees:

Annual Parking permits are issued beginning September 1st and ending August 31. The annual rate is currently $220.00. If you start mid-year, your rate will be calculated at a monthly fee of $22.00 per month. Please see:http://www.uaf.edu/parking/ for more information

Polar Express I.D. Cards:Polar Express I.D. Cards: This is your UAF ID card. It can be used for various services on campus. Money can be added to your card at value transfer stations. See http://www.uaf.edu/fyexprss/index.html for more info. Once you are set up in the payroll system, you can get your ID card. Eielson Room 203, Mon-Fri 10:00am-4:00pm Thursdays Open until 6:00pm

Human Resources New Hire Orientation

• For employees at the University of Alaska Geophysical Institute & International Arctic Research Center.

By: Human Resources

Geophysical Institute

• For employees at the University of Alaska Geophysical Institute & International Arctic Research Center.

By: Human Resources

Geophysical Institute

Presentation II

• We would like to start off with a little history about your new

environment.• The Geophysical Institute was established in 1946 and has earned

an international reputation for studying the earth and its physical environment at high latitudes and training students in related disciplines. It is one of the few institutes in the country where scientists study a whole spectrum of geophysical processes ranging from the center of the earth to the center of the sun and beyond.

 

MISSION STATEMENT•  understanding basic geophysical processes governing the planet Earth, especially as they occur in or are relevant to Alaska; •  training graduates and undergraduates to play leading scientific roles in tomorrow's society; •  solving applied geophysical problems and developing related technologies of importance to the state and the nation; •  satisfying the intellectual and technological needs of fellow Alaskans through public service.

Dr. Roger Smith, Director Geophysical Institute (GI)

The Geophysical Institute conducts scientific research in 7

various disciplines: • Space Physics

• Atmospheric Sciences

• Snow, Ice and Permafrost

• Remote Sensing

• Seismology

• Volcanology &

• Tectonics & Sedimentation

RESEARCH & MONITORING:Alaska contains over 100 volcanoes and volcanic fields which have been active within the last one and a half million years. Over 40 of these have been active in historic time. These make up about 80% of all active volcanoes in the United States and 8% of all active above-water volcanoes on earth.Most of these volcanoes are located along the 1,550 mile-long Aleutian Arc, which extends westward to Kamchatka and forms the northern portion of the Pacific "ring of fire".

Katmai Redoubt St. Augustine

Recent Earthquakes Recent Earthquakes in Alaskain Alaska

•Alaska has 11 percent of the world's earthquakes

•Alaska has 52 percent of all the earthquakes in the United States.

•Three of the six largest earthquakes in the world were in Alaska.

•Seven of the ten largest earthquakes in the United States were in Alaska.

Since 1900, Alaska has had an average of:

•One magnitude 8 or larger earthquake every 13 years.

•One magnitude 7 to 8 earthquake every year.

Alaska Earthquake StatsAlaska Earthquake Stats:: Each year about 5,000 to 6,000 earthquakes shake the state of Alaska. That's an average of more than

13 each day!

SEISMOLOGY

The Aurora BorealisThe Aurora Borealis—(—(the Northern Lights)the Northern Lights)—is one —is one of the most spectacular natural phenomena on Earth. Its beauty and of the most spectacular natural phenomena on Earth. Its beauty and splendor are often beyond description. Through the HEX project a splendor are often beyond description. Through the HEX project a rocket was created to flyrocket was created to flythrough the aurorathrough the auroraTaking pictures of thisTaking pictures of thisnatural phenomena and tonatural phenomena and tostudy the atmospherestudy the atmospheresurrounding them.surrounding them.

SPACE PHYSICS

Poker Flat Research RangePoker Flat Research Range is located approximately 30 miles north of Fairbanks on the Steese Highway, about a mile beyond the Chatanika Lodge. The Chatanika River valley was a major gold mining site decades ago, and the land to the south between the Chatanika Lodge and F.E. Gold Camp consists of gravel tailings from gold dredging. The valley which includes the lower range is mostly forests and wetlands.

Launch sites:

The Telemetry facility, known as TMThe Telemetry facility, known as TM, is located a short distance from the Lidar Observatory on the ridge above Poker Flat's lower range. The Telemetry facility consists of a building surrounded by transportable satellite tracking dishes, as shown in the image. NASA's Transportable Orbital Tracking System (TOTS) is a complete satellite earth station designed to set up quickly in remote locations...such as Poker Flat! The trailer contains all of the electronics used to communicate with the satellite. The tracking dish arrives in pieces that are assembled on a concrete pad, which anchors it firmly to the ground. This system not only receives data from passing satellites, but it can also send commands to them.

                                     

                          

The members of this group represent a diversity of disciplines and research interests. The unifying goal of the group's work is to learn more about the processes and consequences of major movements of the earth's crust. The unusually diverse and complex tectonic activity of Alaska and the surrounding regions are recorded in its rocks, providing insights into not only the history of the region but also tectonic processes in general.

Tectonics & SedimentationTectonics & Sedimentation

RADARSAT GEOPHYSICAL PROCESSOR SYSTEM

One product of the RGPS is the population density of sea ice at various thicknesses. Shown is an example of sea ice 40-60 cm thick for the Arctic Ocean.

Above, a portion of a RADARSAT-1 SAR image of sea ice shows open leads forming.

The RADARSAT Geophysical Processor System (RGPS) tracks these small-scale ice motions using successive observations of SAR data from the Canadian spacecraft RADARSAT-1.

Synthetic Aperature Radar (SAR) imagery provides a uniquely detailed view of sea ice, which has a key role in the global climate system.

The Geophysical Institute Map Office, also known as the State Earth Science Information Center (ESIC), is located in the International Arctic Research Center next to the Keith B. Mather Library

Map Office(Earth Science Information Center)

Geophysical Institute

Sample of Maps available for purchase

The Keith B. Mather Library is the research support library for GI and IARC and contains approximately 48,000 volumes of specialized books and journals.

GeoData CenterThe GeoData Center provides data

management and archive services

for the Geophysical Institute and

maintains a variety of geophysical

data collections in support of

scientific research. A Few of Our

Collections:

Snow, ice, and permafrost research at the GI is directed toward developing a better understanding of the properties of these materials, of the processes occurring within them, and of the role they play in the polar and subpolar environments. Much of the research involves field investigations in Alaska, with some work carried out in Greenland and Antarctica.

Graphic Arts and Design, Website Design and Programming, Science Illustration, Display and Publication Design, Layout, and Fabrication, Signage, Cartography, Drafting, Animation, Film and

Digital Photography, and Video.                                                                  

  The Geophysical Institute's MachineShop is the most extensive research and development machine shop facility in the state of Alaska. It provides complete research and design services from consultation and concept development to fabrication of the finished product by combining innovative engineering and design with precision craftsmanship in machining and fabrication.

      

GEOPHYSICAL INSTITUTEPROPOSAL OFFICE

andMAIL ROOM

6th Floor Room 614C

Electronics Shop

The electronic shop is involved in engineering, designing, constructing, calibrating, testing and repairing a wide range of scientific and technical instruments

                                              

The International Arctic Research Center (IARC) has developed a solid working relationship with Scientists from around the world to work together to study global climate change and arctic phenomena. It is a joint project between the United States and the Japanese government.

GI & IARC are part of the West ridge, which is known as the research core and lower campus is the educational core.

IARC's MISSION STATEMENT

The primary mission of the IARC is to plan, foster, and conduct international cooperative arctic research of the highest possible quality, as well as fulfilling the UA/UAF tripartite mission, including education and public service.

Dr. Syun-Ichi Akasofu, Director International Arctic Research Center (IARC)

                    

UNIVERSITY OF ALASKA

UNIVERSITY OF ALASKA

University of Alaska System

UAAUniversity of

Alaska Anchorage

UASUniversity of Alaska

Southeast

Juneau Campus

Over looks Auke Bay

EARLY CAMPUS AERIAL — An aerial photograph made in 1938 shows the hilltop university in early formative years. The Eielson Building is the only building in this photo still standing.

The Fairbanks campus - is the university's

principal research center with roughly 6,000 students from all 50 states and 43 foreign countries attending. UAF is America's northernmost Land, Sea and Space Grant institution and offers more than 70 fields of study.

William R. Wood CenterSTUDENT CENTER — The Wood Center is a hub of student activities. The

distinctive chevron-shaped building has spacious room for dining, social activities and live entertainment. Students can bowl, shoot pool or play video games. Student

government and the student newspaper offices are here too. An outdoor adventures program and recreational equipment rentals (backpacks, tents, canoes, skis and snowshoes) are stepping stones to off-campus Alaska adventures. There's

more inside, so include the center on your real visit to UAF

Constitution HallHALL OF HISTORY — In 1955, Alaska’s leaders gathered on campus to craft the Alaska Constitution in what’s now Constitution Hall. The document was later signed in nearby Signers’ Hall. This historic event on campus led to Alaska’s admission into the Union as the 49th state.

Today students come to Constitution Hall to visit the bookstore, alumni office, post office, student radio station KSUA, barbershop, credit union or campus ministry.

Fine Arts Complex - CREATIVITY, TALENT AND PERFORMANCE — Creative energy and talent are focused and fine-tuned in the Fine Arts Complex where students perform in the 960-seat Charles W. Davis Concert Hall and Lee Salisbury Theatre. Students hone their skills in the teaching studios, classrooms, rehearsal and practice rooms and studios of the art, music and theatre departments. Each month, the Art Department displays a new exhibit of student artwork. The production studios of KUAC public radio and television offer real-world experience

Elmer E. Rasmuson LibraryLARGEST LIBRARY IN ALASKA — The Elmer E. Rasmuson Library has holdings of more than 1.75 million cataloged resources. Its broad coverage includes the sciences, humanities and social sciences, and a unique Alaska and Polar Regions collection of rare books and materials focusing on the circumpolar north. There is a computer lab and multimedia teachingroom.

Ernest Gruening BuildingCOLLEGE CAREERS START HERE — The Gruening Building is home to many academic departments and student services at UAF. The Academic Advising Center helps new students choose a major and develop an academic plan, and provides general university and degree information.

Cornerstone Plaza PLAZA FOR ALL SEASONS — Summer classes sometimes meet by the flags. To the right of the Rasmuson Library is the Brooks Building, home to programs serving rural and Alaska Native students. Next is the Duckering Building, where UAF's five engineering programs collaborate on instruction and research. The Bunnell Building houses the School of Management and the journalism department as well as biology labs and classrooms.

.

Student Recreation ComplexATHLETICS, HEALTH AND EXERCISE

Residence LifeLIVING ON CAMPUS — Experience student community living on campus in the Moore-Bartlett-Skarland residence hall complex and other UAF housing including spacious on-campus apartments). Residence halls are a convenient, secure and safe living environment where students make friends. More than 1,200 students live on campus.

Natural Sciences FacilitySPACIOUS DESIGN — The Natural Sciences Facility is a center for research and teaching. Step inside and see large lecture halls, labs, and offices for the departments of chemistry, geology and physics. Its spacious architectural design creates large areas for study and socializing. South-facing windows provide views of the ever-changing weather and the spectacular Alaska Range.

University of Alaska MuseumCAMPUS ATTRACTION — Through education, research and public

exhibits, the University of Alaska Museum serves Alaska, national and international science programs. Located on West Ridge, the museum

acquires, conserves, investigates and interprets Alaska’s natural, artistic and cultural heritage. The museum has become one of Alaska’s most

popular tourist destinations. Admission is free to UAF students.

West RidgeSCIENCE CENTER — The West Ridge is a center for scientific research and instruction. Located at the highest point on campus, West Ridge includes facilities for investigating the aurora, geophysics, global climate change, arctic phenomena, arctic biology and fisheries. Scientists at UAF West Ridge are also involved in international research efforts.

Georgeson Botanical GardenGIANT CABBAGES AND MORE — The last stop on this tour is the Georgeson Botanical Garden where visitors find a botanical bounty of flowers and vegetables. Beyond the beauty of these flowers, researchers from the Agricultural and Forestry Experiment Station (founded in 1906) propagate, cultivate and conserve native, and introduced plant species.

We have 12 paid - 12 paid - HOLIDAYSHOLIDAYS:: 2 days for Independence Day

2 days for Thanksgiving2 days for Christmas2 days for New Years

1 day Martin Luther King, Jr1 day at Spring Break

1 day for Memorial Day1 day for Labor Day

During the Christmas break most departments do what’s referred to as a forced closure. Offices close for the period between Christmas and New Years. You may use LWOP or Annual Leave to cover these extra days off. They are not paid holidays, but are planned days off.

1-5 yrs 5.54 hrs per pay period.

6-10 yrs 6.46 ppd

10 + yrs 7.38 ppd

• Annual Leave: is accrued and used for personal days off or vacations. You will accrue annual leave at the rate of 5.54 hours per pay period (about 1 1/2 days per month) for the first 5 years of service. Supervisor approval is required prior to taking annual leave. If you do not use your leave hours & they accrue to over 240 in the pay period that includes January 31, they will be forfeited. End of year leave cash-in may be available for up to 40 hours.

Faculty Leave is referred to as PTO (Personal Time Off). If you are scheduled to work 12 months per year, you will receive 21 days of PTO at the beginning of each fiscal year, July 1. If you work a 9 month schedule you will receive 18 days.

If teaching, PTO must be used for time not in class (Researchers have more latitude).

Upon initial hire PTO will automatically be banked to your account.

PTO is a use it or lose it benefit and cannot be cashed out upon termination.

Faculty Leave is referred to as PTO (Personal Time Off). If you are scheduled to work 12 months per year, you will receive 21 days of PTO at the beginning of each fiscal year, July 1. If you work a 9 month schedule you will receive 18 days.

If teaching, PTO must be used for time not in class (Researchers have more latitude).

Upon initial hire PTO will automatically be banked to your account.

PTO is a use it or lose it benefit and cannot be cashed out upon termination.

• Sick Leave: Accrues at a rate of 4.62 hours per pay period. Please notify your supervisor within the first hour of your scheduled work time if you are out sick. Sick leave may be used for doctor appointments and for illnesses to your immediate family members under the Family Medical Leave Act guidelines.

• GEO Care: Is a program especially for Geophysical Institute & IARC employees. The purpose of the fund is to provide ‘assistance grants’ to help cover expenses incurred by an employee or their immediate family members in times of need (disasters such as illnesses, fire, death, etc.) and are not covered by personal insurance. – Awards of up to $1,000.00 may be made to one

recipient during any 12-month period.

Leave Share:Leave Share:

• The leave share program is designed to help employees remain in a paid status as long as possible in the event of a major illness or catastrophic medical event that has been approved under the Family Medical Leave provisions (Birth of a child, adoption or foster care does not apply).– The sick leave period without pay must be in excess of 10 working

days before and employee can be approved for leave share participation. A maximum of 65 scheduled work days (520 hrs at full-time status) for each calendar year is allowed.

– Hours needed are determined each pay period and are solicited by the employees. If hours needed are not donated, HR will attempt to solicit the hours for the employee on an anonymous basis.

Family Medical LeaveFamily Medical LeaveFamily Medical Leave (FML) is provided in the event of the birth or adoption of a child; for an illness to the employee; or illness to an immediate family member.

FML will cover an employee for a period of up to 18 weeks. During this period your regular benefits will continue.

To be eligible for FML you must have been employed on a full time basis for at least 6 months or at least 1250 hours during the 12-months preceding the commencement of leave.

Leave of AbsenceLeave of absences may be granted for up to one year. Usually for educational reasons and even under some personal circumstances. Extended Leave of Absences must be approved by your

supervisor, department director, and final approval by the Chancellor. Any amount of

leave without pay in excess of 10 days is considered a leave of absence.

Jury DutyJury Duty If an employee is called to serve jury duty or is subpoenaed to court, the employee will receive his/her regular wages. The court issues a small stipend check that must be signed over to the Geophysical Institute (Business Office). Please attach a copy of the subpoena or jury duty call in form to the appropriate timesheet for which you are claiming jury duty absences.

Military LeaveMilitary LeaveThe University provides 16 ½ days per year for employees required to attend military training.

Probationary Period for Staff:New hires are on probation for the first six months of

employment. *Promotion to a new position within UAF will serve a 90

day probationary period as an At-Will employee.During this period you are considered an At-Will employee.

Which means you can be terminated at any time. After the 6 month period you are then considered a For-Cause employee and normal disciplinary procedures will apply.

Evaluations should be completed at the end of the 6 month period and annually thereafter.

Notification of failure to perform satisfactorily during the probationary period will be given to the employee in writing and may result in immediate termination.

Union Members are scheduled to have annual evaluations in accordance with their union contract.

Union Members are scheduled to have annual evaluations in accordance with their union contract.

Staff - Annual step increases will occur on your anniversary date. (1 year from the initial date of hire into a regular position)

Staff - Annual step increases will occur on your anniversary date. (1 year from the initial date of hire into a regular position)

Faculty increases occur annually at the beginning of the first full pay period in the fiscal year in accordance with the the collective bargaining agreement.

Faculty increases occur annually at the beginning of the first full pay period in the fiscal year in accordance with the the collective bargaining agreement.

Alaska Higher Education Crafts & Trades Local 6070 Employees will receive annual increases on their anniversary date in accordance with the collective bargaining agreement.

Alaska Higher Education Crafts & Trades Local 6070 Employees will receive annual increases on their anniversary date in accordance with the collective bargaining agreement.

Exempt & Non-Exempt StatusExempt & Non-Exempt Status

If you are hired in an Exempt level position, you will not be eligible for overtime. Exempt employees are expected to work a pre-defined 40 hour workweek.

In the Non-Exempt status, you are paid on an hourly basis. All hours over 40 hours in a pre-defined workweek will be considered overtime.

Non-exempt employees are eligible for a personal holiday, which can be used upon completion of your probationary period. You will receive your personal holiday each year on July 1.

TAX DEFERRED ANNUITIES TAX DEFERRED ANNUITIES (TDA’S)(TDA’S)

TDA’S are an additional OPTIONAL retirement fund. Deductions are taken pre-tax and are invested in the company of your choice (from the list included in your packet). TDA’S may be started or stopped at any time. The maximum contribution is $14,000.00 for 2005 and the minimum contribution is $10.00 per pay period.

Employee Assistance ProgramEmployee Assistance ProgramEAPEAP

The EAP is a confidential service to assist with a variety of problems you may need help with. Please see the enclosed pamphlet for additional information about these services.

The University is not notified of who uses the program or why, only the total amount of employees who utilize the service.

You may use the service for up to 6 sessions free of charge per incident, per person, per year.

COBRACOBRA is your right for continuation of health care

benefits upon termination, retirement, or employment status changes.

A supplemental sheet has been provided in your new hire packet. “Please complete the blank envelope addressed to your spouse if applicable so that we

can mail this information to your home address.” By law your spouse has the right to continue benefits

under COBRA in the event of a legal separation, divorce or death of the employee.

Unemployment Insurance: Is available to you upon termination.

Workers’ Compensation: Coverage is provided for any on the job injury or illness. Any incident should be reported within 10 days from the date of onset in order to be covered.

Travel Insurance: An additional $250,000 worth of Life Insurance is provided for you should you lose your life while traveling on University business.

Long Term Disability: If disabled for more than 90 days, you are eligible to apply for this benefit, work related or not. If awarded, 60% of your gross pay will continue until age 65, provided the disability continues.

EEO/AA Info: The University of Alaska is an equal opportunity (EEO), affirmative action (AA) employer. Earlina Bowden is the Assistant to the Chancellor and is our EEO/AA Officer.

We have a centralized recruitment process. All recruitments for the GI and IARC Institute will be processed through the GI Human Resource Office. Most recruitments will be handled by either Julie Wegner or Shelly Wade. Please contact us for any of your recruitment needs.

Sexual Harassment: The University does not tolerate any kind of sexual harassment under any circumstances. If you are subject to sexual harassment or you see it going on around you, please contact HR. A short awareness video will follow this presentation.

Smoking Policy: Smoking is not permitted inside any UAF buildings. You must go outside to smoke.

Hazard Communications: Employees have the “Right to Know” of any hazards in the workplace. Please contact Operations if you feel there is a workplace hazard.

Drug Free Workplace: The manufacture, sale, purchase, use or possession of illegal drugs by employees on University premises or while on University business is prohibited. Further, the use of any legally obtained drugs, including alcohol to the point where such use adversely effects the employees job performance, is prohibited.

Ethics Disclosure Form: If you have other employment or a personal business outside of the University, please complete the ethics disclosure form to ensure there is not a conflict of interest with your employment at the University.

Education – Tuition WaiversEducation – Tuition Waivers

As an employee of the University you are eligible for tuition waivers. Employees can take up to 6 credits per semester or a maximum of 12 credits per year. 3 credit hours can be taken during work hours with supervisor approval and if work related.

Your dependents are eligible for unlimited tuition waivers. If both you and your spouse are employed at the

University, the benefit does not double, it remains the same.

You are responsible for any regular class fees and books.

ERGONOMICSERGONOMICSWhat is ergonomics and do we care? YES, we do! Is your workstation set up for you correctly?

Neck pain, backaches, carpel tunnel? These are issues that we hope we do not have to address. If you find that your working area is creating you problems, you may need and evaluation of your work-station.

Please call Annette Chism at:474-6164 EnvironmentalHealth & Safety/Risk Mgmt.

UA OnlineUA Onlinehttp://uaonline.alaska.edu/

Academic records/Registration

Employment Records

Address/PIN/Name info

As a new employee you will have a specific ID# assigned to you separate from your social security number. A PIN number will be generated and sent to you in the mail. If you are, or have been a student at the University you may already have a PIN established, which will remain the same.

Training & Development Opportunities:

The University encourages training and development. Training opportunities are posted on the GI bulletin board across from the elevator on the 6th floor. Safety training is handled through the Operations Office and other training opportunities will be processed through the HR Office. Please contact Penelope at ext. 7411 for safety training opportunities.

Governance Structure: GI Staff Council meets once a month to discuss issues concerning employees and the institutes needs. Additionally, we have representation at UAF Staff Council meetings. If you have issues for the group, please let us know.

Grievance Procedures:Grievance Procedures:If a problem arises in the work area, please take up the issue with your immediate supervisor and document your meeting.

If the problem is unresolved, please forward your complaint to your supervisor’s supervisor or contact the HR Manager (Michelle Johnson) for advice and assistance on how to proceed. Grievance procedures are outlined in UA regulations 04.08. To file a grievance, there must be a violation of Policy and Regulation.

The University Policy and Regulation are online and can be accessed at: http://www.alaska.edu/bor/

 

http://www.uaf.edu/src/See the SRC website for rates and info about the UAF Life program

STUDENT RECREATION COMPLEX HOURSSTUDENT RECREATION COMPLEX HOURSMon-Fri 6:00AM-9:00PMSaturday 9:00AM-7:00PMSunday Closed 474-5886

PATTY CENTER OFFICE HOURSMonday - Friday: 8:00 am - 5:00 pm

We hope that you found this information informative and useful in the explanation of your benefit package. If you have any questions or need any assistance, please contact the GI Human Resource Office at 474-6010.