Human Resource Information System of Citycell

Prepared byS.M. Riajul Hasan

Independent University, Bangladesh

Covering Contexts

I. Company ProfileII. Top managementIII. Services IV. ProductsV. Network CoverageVI. HRIS of Citycell

Company Profile

TOP MANAGEMENT

Top Management

Mehboob ChowdhuryChief Executive Officer

Md. Mahfuzur Rahman

Chief Corporate Affairs Officer &

Director Technical

Suman BhattacharjeeHuman Resource Director

Ziaur RahmanCommercial Comptroller & Head of Strategic Analysis Wing

Md. Tarikul HasanChief Change Management OfficerActing Chief Financial Officer

SERVICES

Value Added ServicesI. Facebook SMS Service

II. Gift Shop

III.Gmail SMS

IV. Hello Tunes

V. Missed Call Alert

VI.Citycell Power SMS

VII.Twitter SMS

VIII.Infotainment

IX.Web Shohor

X. Music Box

Services

Services Cont.

Money bag servicesI. DESCO

II. Dhaka WASA

III. Direct Pay

IV. Remittance

Services Cont.

Mobile Banking ServicesI. DBBL Mobile Banking

II. Services

III. Trust Bank Mobile Money

SMS Banking

Web Based Top-Up

PRODUCTS

I. Hand SetII. ModemIII. Pocket RouterIV. Sim cardV. Wi-Fi RouterVI. Recharge Card

Products

NETWORK COVERAGE

Mobile Network Coverage

Human Resource Information System of Citycell

From the beginning maintained its HR activities manuallyWith the growing of business Citycell has huge workforceTo control the workforce manually is very difficultThat’s why to maintained its personnel and keep up to date Citycell started to use an automated system

Human Resource Information System of Citycell Cont.

System Name: Vista HRmanagerDeveloping Vendor: Techno-Vista

I. Human ResourceII. PayrollIII.Provident FundIV. ToolsV. Report

At a glance of Major HRIS function of Citycell

Recruitment(outsourced from bdjobs.co)

Advertisement Type

Selection Criteria Advertisement Recruitment Cost Examination Details Short List Interview Latter Test Result List of Passed Candidates Appointment and Joining

Recruitment

Recruitment Cont.

Appointment and Joining

Human ResourceTraining

Resource Management

Leave

Travel

Recruitment

Letter

Claim and separations

Disciplinary Action

Extension of Job ContractAppreciation Information

Areas of Improvement Information

Employee attendanceCompany Property

UsesPerformance

Appraisal EvaluationAward

Information

Functional Designation

Change

Designation Change

Job Contract

Employee Informatio

n

Resource Management

Transfer Informatio

n

Orientation

Confirmation

Increment

Promotion

Job Descriptio

n

Nominee Informatio

n

Key skill informatio

n

Employees Attendance System

LEAVE MANAGEMENT

Leave Management System

Human ResourceTraining

Resource Management

Leave

Travel

Recruitment

Letter

Claim & Separations

Total Leave

Balance of Leave

Annual Leave

Casual Leave

Sick Leave

Full day Leave

Half day leave

Leave Cont.

Firstly the employees will apply for leave according to organizational formalities.

The employees will apply though online. The system has setup of leave applying form and the employees will fill

up the asking information’s. The system will check his/her leave history. Quickly sort out the whole process of leave. If the system found the leave balance or the employees asking reason

will match with company’s leave requirements then the system will permit to leave.

TRAINING

Training Management System

Human Resource Training

Resource Management

Leave

Travel

Recruitment

Letter

Claim and separations

Training Calendar

Identify People those Who need training

Training Type

Training Duration

Training Location

Abroad Training

Training Assessment

Return To Work place

Letter Management System

Human Resource Training

Resource Management

Leave

Travel

Recruitment

Letter

Claim and separations

Salary Restructure

Job contract Extenuation

Confirmation Letter

Employee Certificate

Release Letter

Transfer Letter

Letter to Written Test

Letter Template

Promotion

Authorization

Loan Approval

Loan Application

Human ResourceTraining

Resource Management

Leave

Travel

Recruitment

Letter

Claim and separations

Job fair

Tour and Travel

Travel Management System

Annual Picnic

Human ResourceTraining

Resource Management

Leave

Travel

Recruitment

Letter

Claim and separations

Termination

Insurance

Claim & Separations Management System

Special Medical Benefits

PAYROLL MANAGEMENT

Payroll Management

Set Salary Structure

Employee Salary

Income Tax

Bonus

LFA payment

Loan

Provident Fund

Yearly Profit Distribution

Attendance

Gratuity Payment

Withheld Monthly Salary

Monthly Salary Process

Monthly Attendance Process

Salary Revision (with areas adjustment)

Payroll

Monthly Salary Deduction Adjustment

Monthly Salary Addition Adjustment

I. Payroll system starts with salary calculations and benefits.

II. System will count the only valid employees salary.III.System will check all type of pay related

information’s.IV. System will count all types of earnings and

deductions.V. System will check all attendances and leaves of

employees.VI.System will check the employee’s achievements for

extra allowance.VII.System will check loan.

Payroll Cont.

Provident Fund

Yearly Provident fund distribution

Government Guideline

Provident Fund

Tools

Group Setup

Manager GroupTools

Department Wise Group

Email

Human Resource Report

Human Resource Report

Joining Date

Employee Report by joining date

Number of employee

List of Employee for confirmations

Employee Report

List of present stuff

List of Employee by category

List of employee by Key Skill

List of Employees by Areas of

Improvement

List of Separating Employees

List of Employees Who needs Contract

Extension

Level of Report

Transfer Information

Promotion/Increment

Information

Statement of Nominee

Information’s

Statement of Job Description

Insurance claim

Special Benefits

Statement of Employee Reporting

Performance Appraisal Statement

Employee Annual History

Statement of Award Information’s

Statement of Disciplinary Action

Sales/ field force annual Performance Appraisal Form

Training Attendance Information’s

Statement of Training Calendar

Key Skill list

Company Property Use

Recommendations

I. Citycell is using most promising HRIS software

II. All Type of HR related activities are done automatically by the vista HR manager.

III. It helps to Citycell to reduce cost and to become more efficient

IV. The system cannot be updated

V. It is vanilla version. Citycell willingly made this of software because they are moving to use ERP

Any Questions

Thank You For Being With Me