HR Software NetworkOverview:

HRIS System and Mgr HR Dashboard System, MYRA

& iCIMS

SHIS Electronic Records

related to the functional tasks for Hiring Managers & Administrative Assistants

Seven Hills HR

ePay, MYRA,

ATS, iCIMS &HRIS

Systems

Work Together

How The

Onboarding

SHISHRIS ePay

“MYRA” E-Records

ePay Time and

Attendance

ePay “Evolution”

Payroll

eAcademy

Alert NowHRIS

ATS & iCIMS

HRIS Web Manager

DashBoard

ePay HR

IT: Email & HUD

Orientation Registration

“iCIMS” ATS

Time & Attendance Payroll

onboardingE-Academy

Alert Now

RMV Track

Admin Reports

Job Track

App. Track

Dashboard

ePay

SHIS“My HR Admin”

ePayWeb Based Software

HR System Map

App Track

Dashboard

ePay

SHIS“My HR Admin”

ePayWeb Based Software

iCIMS Admin Reports

E-Academy

onboarding

Time & Attendance

Payroll

Alert Now

RMV

HR System Map

App Track

Managers Dashboard

ePay

Job Track

E-Academy

onboarding Time & Attendance

Payroll

Admin Reports

Alert Now

RMV

SHIS System Map

Managers Dashboard

Job RecNew EmployeeReports/Update

iCIMSOpens PositionPosts to Web

Initiates Advertising

Applicant Tracking iCIMS

Tracks Candidates Refers Candidates

to Hiring Mgrs

Admin ReportHighlights Vacancy Issues

Drives Advertising

Web Based Applications& SQL Server dba

SHIS“My HR Admin”

ePayWeb Based Software

New Hire New Hire

IT: Email / HUD

ePay Manager Dashboard

Overview | Internships, Urban Youth and Volunteer | Job Applications | Benefits Overview | Current Job Openings |

Employment Recognition | Internships | Volunteer Opportunities | Work Diversity | Top Jobs

Human ResourcesSeven Hills Foundation offers competitive salaries, excellent benefits, training and support beyond what is available at any other human service agency, and an exciting environment in which to work. Current openings include a variety of professional health and human services positions including Direct Support Professionals and Front line Supervisors. Seven Hills Foundation also offers employment opportunities in educational, information technology, vocational, health care, and therapeutic work environments.Full, part-time, and day and evening positions are now available at our 150 residential, educational, day habilitation and adult day health program sites. Seven Hills Foundation’s programs and services extend throughout Massachusetts including locations on Cape Cod and Martha’s Vineyard, as well as in the State of Rhode Island.For more detailed information about employment opportunities, benefits and trainings offered to Seven Hills Foundation and Affiliate employees, visit our Human Resources Webpage.

Did you forget your Login/Password? Click Here

www.SevenHills.org www.SevenHillsJobs.org www.SevenHillsIs.org www.SevenHillsStaff.org (select Human Resources)

Click to enter Mgr Dashboard

ePay

1.iCIMS Position Requisition2.Applicant Tracking iCIMS3.Supervisor Interviews4.Job Offer5.New Employee Information6.Orientation (MYRA)

Six Stage Process

Position Vacancies Hiring(New Employee)

ePay

Manager Dashboard

-Completing Position Requisition iCIMS

Position RequisitionStage 1

All Requisition can be viewed in real time from the Managers Web site

ePay

Candidates-On-Line Applications-On-Line Resume-On-Line Internal Apps.-Hard Copy Applications-Hard Copy Resume-Hard Copy Internal Apps.

ATS iCIMS

Application TrackingStage 2

All Applications (Resumes) are forwarded to SHF HR Dept.

ePay InterviewsStage 3

Supervisors

ATS iCIMS

Receive Applications from iCIMS

Complete Status Updates

The Status Update report is accessed through our Managers Dashboard

Status on all applicants should be submitted within 5 business days

Hiring Managers Conduct

Interviews

Report

ePay Job offerStage 4

Supervisors Job Offer made

and accepted

Offer Letter Sent to Candidate

(Include Orientation Date & Pay Rate)

Admin. tasks:- CORI submitted- Copy of Drive Lic. HR File-RMV (M.V.R. release) HR File-On-Line RMV submitted-Sign Job Description HR File-Application HR File

Admin.Closes the Position

Establishing a New Pending Employee Hire in MYRA.

Potential Face to Face meeting w/New Employee

Hire packet submitted to department Administrative Assistant includes:1-Offer Letter (copy)2-Employee Application3-CORI Form (Completed)4-M.V.R. (RMV) Completed Form5-Copy Driver Lic.6-Pre-Employment Ref Check Forms7-Signed Job Description8-Drug Test9-Physical

Supervisor forwards Hire Packet to

Administrative Asst.

ePay New EmployeeStage 5

Admin.Closes the Position On HR Dash Board

When the Admin. closes the

position this will Auto send an

email to the New Employee

eONBORDING Process

-----At this point a

-New Employee Pending Record is

established in MYRA-Orientation is

scheduled-iCIMS Job Posting is

Closed

Auto E-Mail onboarding to New Employee

The Web Portal allows the Employee to review and update information

The onboarding email Includes Information about:-Scheduled Orientation & Location-Start Date, Program location, Supervisor-Affiliate, Program & Job Title

If No Email

New Employee Receives

onboarding Email with login to Web

Portal New Employee Form

Admin.Completes “New Employee” form On-Line with Employee in the office.

Web Portal information self edits Include:-Emergency Contact Information-EEO Information-SSN #-Other General Personal Information

onboarding

Dear {!firstName},

Our onboarding process includes collecting pertinent information from you so we can begin to properly disseminate to the appropriate Seven Hills departments such as Payroll, IT, Human Resources, Corporate College and your Affiliate/Dept. program.Below is a link with a login to our "New Employee" site. Please login within the next 24 hrs using the login name and password provided below. Once logged on please update all fields. Log in to update your informationLogin Name: {!loginName}

Password: {!password}

Your Seven Hills Affiliate: {!affiliate} Program: {!R1492311.name#text}Program Address: {!R1492311.street_address}Job Title: {!title}Start Date: {!hire_date}Orientation Date: {!orientation_date}Supervisor: {!R1492311.R157160}

Please understand it is imperative that you complete this onboarding process so we can establish you in our payroll system and complete your registration for orientation. Note: Any offer of employment is contingent upon satisfactory completion of all required background checks. Should you have any questions please contact the Seven Hills HR Department.

Massachusetts: 508-983-1321 / CMarkantonatos@SevenHills.org (Chrisanthy Markantonatos).

Rhode Island: 401-229-9744/ vegan@SevenHills.org (Val Egan).

Welcome to Seven Hills!

Email Login

onboarding New Employee Self Update / Entry / Review

New Employee Web Form

ePay New EmployeeStage 5

New Employee Information is

populated into MYRA

Admin Approves

Auto E-Mail Notification sent

by ePay toSupervisor & 2nd Tier Supervisor

ORIENTATION

INFORMATION is forwarded to:

1-ePayTime2-Evolution

3-E-Academy4-Alert Now

Employee Approved

moved from Pending to

New Employee in MYRA

Admin Approves

After the ”New Employee” onboarding form is submitted

Pending Hireswill now show as Completed onboarding In

MYRA

Admin. Reviews:-Reference Checks -CORI Approved-RMV Approved-Children’s Background Check (if required)-Drug Test & Physical

IT receives New Employee

Information Seven Hills

E-Mail is established

Pending Hires

(Admin.)

* Ref. Checks Complete* CORI approved* RMV approved

Rejected

Approved to workApproved for Payroll

Approved for Training/Orientation Only

* I9 (completed at initial admin session or orientation)

* W-4 (completed at initial admin session or orientation)

Email Notification Supervisors (2 levels)

VP of HRMarilyn

ePay Notification Mapping

Time & Attendanceand Payroll

My HR Admin

ePay OrientationStage 6

ORIENTATION

Admin. Review of:- I9-W4-Benefits (forms)-Direct Deposit-Orientation (Time Sheets)

Admin. Reviews information in MYRA assuring all paperwork and required information is in order:

Includes: CORI, RMV, Ref., I9, W4, Orientation Completed etc…..

Final approval before working in Dept/Program

Supervisor Interview

Admin & New Employeesession

-Copy Driver Lic-CORI-RMV (info)-References -Drug Test & Physical

Admin & Employee Complete initial New

Employee Information

Or

Email to New Employee to Complete

onboarding Information

Applicant Tracking

iCIMS

Supervisor & 2nd Tier Approval

Auto Notifications sent by MYRA

ORIENTATION

Admin.-Benefits forms-Orientation (Time Sheets)-follow-up of all necessary paper work, CORI return, RMV , Ref check, etc-I9 & W4

1-Evolution2-ePayTime3-eAcademy4-Alert Now5-IT (SH Email)

Admin Position

Requisition

JOB Offer

ePay Process Flow Chart

Position Requisition - Applicant Tracking – Interviews – Job offer – New Employee - Orientation

Dept/Program work commences