how to use google docs - part 2: document creation

7/27/2019 How to Use Google Docs - Part 2: Document Creation

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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1

Part 2 Document Creation


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2Copyright 2013 TheUltimateDreamVA.wordpress.com

I bet youre thinking of this


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Or this


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Youre right!

But in this tutorial, youll create it in the

cloud!

So lets start!


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Click on Create


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Click on Document


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This will open in a new tab.


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It does look very much like a Microsoft

Word document, right?


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It has the same options, the same

toolbar.


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Make it a habit to give your document a

title first before anything else.


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Or you will have many Untitled

Documents in your Drive.


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Click Untitled Document


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A closer look


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This will pop up.


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Type in your title here.


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Click on OK


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Title document has changed and is now

saved because of the autosave feature of

Google Docs.


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Type in the document like you would in

Microsoft Word.


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You may use the toolbar and keyboard

shortcuts used in Microsoft word.


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Just like the files we uploaded in Part 1

tutorial, we can also share this

document. Click on Share


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This will pop up. If you click on any of

the Social Media buttons, say FB


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You will see this.


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Lets say, click on this.


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Click on Share to Facebook


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As expected, you will be directed here.

You have to log in to share the link.


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Now, the access is no longer Private.


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Lets explore other options to do with

the document.


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Click File, choose Publish to the web.


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You will see this.


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Clink on the Document link & press

CTRL+C to copy.


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Then go to your websites dashboard.


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For example, add link to your new post.

Press CTRL+V here to paste it.


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Click on Preview


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This is how it will look on your blog.


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Anyone who clicks the link will see this.


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Lets copy the Embed code and paste it

in my WordPress blog.


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Clink on the Embed code & press

CTRL+C to copy.


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Back in WordPressClick Text


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Click here and press CTRL+V to paste

the Embed code.


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Click on Preview.


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Oh my, the document doesnt show!


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We have to check our Sharing Settings.

Lets go back to the document.


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Click on Share


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You will see this. Click Change


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Our visibility option is not right, thats

why!


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Click Public on the web


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Or Private


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Why is Private visibility ok?

Visibility options dont apply to a

publication coz the publication isnt the

original item but a separate webpage

version.


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As illustrated by Googles Support


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Lets continueClick on Save


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This will show. Click on Done to exit.

Remember this? We dont have to go get


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Remember this? We dont have to go get

the code to replace the existing code in

our blog.

H h t b th t I j t


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Heres what can be seen now that I just

clicked Preview.


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After doing some more editing

All h g t ti ll fl t d


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All changes are automatically reflected

on my blog!


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Thumbs up to Google Docs!


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Lets move on to creating another

document - Presentation


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Click on Create


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Click Presentation


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Drag this down to view other themes.

Lets choose this for instance


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Lets choose this, for instance.

Double-Click it.


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Click Untitled Presentation to


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Click Untitled Presentation to

give it a title.


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This will pop up. Type in your title here.


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Click on OK


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Were ready to start. Type in your title.

Click the plus sign or press CTRL+M to


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Click the plus sign or press CTRL+M to

add a new slide.

Click the drop-down arrow to add a New


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Click the drop-down arrow to add a New

slide with layout.


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At a closer look


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Click for example, Caption

Youll notice that its very much like


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You ll notice that it s very much like

Microsoft PowerPoint.

With almost exactly the same options


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With almost exactly the same options

and toolbar

Tools and Help make Google


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Tools and Help make Google

Presentation a bit different.

Lets say, click on Tools, choose


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Let s say, click on Tools, choose

Research


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Research box will appear.

If you click on the drop-down arrow, you


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If you click on the drop down arrow, you

will see what you can research about.

Now lets highlight this textHold down


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Now let s highlight this textHold down

CTRL key and highlight it.

i i


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Click on Tools and choose Define.

Research box will appear with the web


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Research box will appear with the web

definition.

Cli k X t it


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Click X to exit.

Lets say were done. We can now click


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Let s say we re done. We can now click

on Presents drop-down arrow

Any of these will bring you to a


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Any of these will bring you to a

slideshow mode.

When youre ready, you can share it by


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y y, y y

clicking File>Share or Share button.

H b t ili g it t ll b t ?


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How about emailing it to collaborators?

Thi ill T i I it P l


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This will appear. Type in Invite People.

Cli k Sh d


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Click on Share and save

Thi ill h Cli k D


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This will show. Click on Done.

This is what the invited collaborator will


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see. Notice this portion.


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Note that I mistakenly invited someone

without a Google account. Its my yahoo

account, but I was redirected to myother Gmail account to log in.

Hover your mouse over the green icon,

ill th f th d t


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you will see the name of the document

owner/sharer.

From the screen of the owner/sharer,


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o e sc ee o e o e /s a e ,

only the pink icon can be seen.

And the email momentarily shows when


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y

the mouse is hovered over the icon.

Cli k thi i t Sh h t


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Click this icon to Show chat.

Ch t b ill


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Chat box will appear.

Now you can chat with your


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y y

collaborator.


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Lets Publish the Presentation to the

web.

Click on File>Publish to the web


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Click on File>Publish to the web.

This will show


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This will show.

Click on the document link and press


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p

Ctrl+C to copy.

This is how the link will look on your


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blog. When its clicked,

You will see this


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You will see this.

Now click on the Embed code and press


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Ctrl+C to copy it.

In Preview on your blog, this is how it


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looks.

Want to adjust the height?


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Want to adjust the height?

Go back to WordPress Dashboard


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Go back to WordPress Dashboard.

Adjust the height & width in the Embed

code Say from height of 749 change it


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code. Say, from height of 749, change it

to 500, width of 960 to 700.


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Or you can adjust the Presentation size

here


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here.


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Thats it for Presentation.

Lets move to Spreadsheet creation.

Click on Create


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Click on Create

Click on Spreadsheet


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Click on Spreadsheet.

This will open in a new tab. Looks like

Microsoft Excel yes


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Microsoft Excel, yes.

Click to Learn More if you want to.


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y

Or click on Dismiss to remove it,


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But we should always rename our

d t b f thi g l Cli k


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document before anything else. Click on

Untitled spreadsheet

This will appear. Type in your title here.


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pp yp y

Click on OK


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Now you can type in it as if youre

working on an excel file


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working on an excel file.


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When you click on Publish to the web,

This will appear. Click here to choose

the sheet to publish


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the sheet to publish.

Click, for example, Sheet 1


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Click Start Publishing


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Heres how it will look in a new tab when

the link on your blog is clicked


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the link on your blog is clicked.

If you want a webpage version, click

this


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this.

Choose HTML to embed in a page.


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Click here and press CTRL+C to copy

code to be embedded on your blog


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code to be embedded on your blog.


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You must know by now how to navigate

in your blogs dashboard to embed the

HTML code, so Im going to skip thatstep already.

Heres a preview of the link and HTML

on my blog!


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on my blog!

Want to insert comment or note in thespreadsheet? Right-click on the cell,


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g

choose your option.

A box shows...Enter your comment here

and click Comment button.


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and click Comment button.

Voila! The inserted comment!

To see other options that can be done

with the comment - click on the cell to


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display the comment box.

You can edit/delete/reply/resolve the

comment.

Comments can also be added through

this button. Notice the recorded


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comments.

Click on Notifications button to set who

l t t


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can reply to your comments.

In the case of note, a box will also show

where you can enter your note.


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where you can enter your note.

Voila! The inserted note!


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Now lets proceed to Drawing creation.

Click on Create


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Click on Drawing


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g

This blank drawing canvas will open in a

new tab


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new tab.

You know how to rename it. By clicking

this right?


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this, right?

Just to sharesome say that its

equivalent is Microsoft Visio


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equivalent is Microsoft Visio.

In a way, yes. But


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Because Google Docs-Drawing can be

shared


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shared,

We can share it in different ways


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with anyone in the internet.


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Just like the other Google documents.


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The worst days of those


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The worst days of those

who enjoy what they do

are better than the best

days of those who dont.

Jim Rohn