StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOSIGNIN........................................................................................................................................3

TRAININGFORGOOGLEAPPS.....................................................................................................................4

HOWTOUSEGOOGLEDRIVE......................................................................................................................5

HOWTOCREATEADOCUMENTINDRIVE...................................................................................................6

HOWTOSHAREADOCUMENT(REALTIMECOLLABORATION)....................................................................7

HOWTOSHAREAFOLDER..........................................................................................................................8

HOWTOSEARCHFORAFILEINDRIVE........................................................................................................8

HOWTOCHANGETHELAYOUTOFDRIVE...................................................................................................8

HOWTOFAVOURITE/BOOKMARKAWEBSITE............................................................................................9

HOWTOINSTALLACHROMEAPP/EXTENSION...........................................................................................9

HOWTOJOINYOURFIRSTGOOGLECLASSROOM.....................................................................................10

HOWTOJOINAGOOGLECLASSROOM.....................................................................................................10

HOWTOUSEGOOGLECLASSROOM.........................................................................................................11

HOWTOHANDINWORK.........................................................................................................................12

HOWTODOWNLOADAPPSONSMARTPHONEORTABLET.......................................................................13

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOSIGNINOpentheChromeprogram.Itsiconlookedlikethis…

Chrome,InternetExplorerandFirefoxareallexamplesofawebbrowser.Webbrowsersletsyouviewwebpages.ChromehasmanyadvantagesoverInternetExplorerandIsuggestyoubegintouseChromeasyourfulltimewebbrowser.

WhenChromehaslaunchedlookupthetoprighthandcorner.Thescreenshotbelowsays‘Person1’,yoursmayhaveanoutlineofaheadandbody.Clickonthatandselect‘SignintoChrome’

Nextyouneedtoenteryourlogindetails.Usernamesfollowtherule…

Firstname.Surname@SCHOOLNAME.org.uk

AtfirstloginyourpasswordisPassword(notethecapitalP)

Youwillbeaskedtoacceptthetermsandconditionsandthenaskedtochangeyourpasswordtosomethingofyourownchoice.

Thenextmessageyouwillseeisbelow.Itisveryimportantthatyouclickon‘Linkdata’.

Chromewillnowsyncyouraccountandyourappswillbeinstalled.Keepaneyeonthetoprighthandsectionfortheappsappearinglikethescreenshotbelow.Notethatyoumayseedifferenticonsappear.

StephenStewart–ICTinLearningDevelopmentOfficer

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TRAININGFORGOOGLEAPPSAnextensionhasbeenturnedonforeveryuserinHighland.Forthistoappearandfunctionyouneedtosignintothebrowser.Itlookslikethis…

ItisabrillianttrainingresourceandwillguideyouthroughhowtodoeverypossiblefeatureofwhateverappyouareinsuchasGoogleDrive,GoogleClassroom,Gmail,Docs,Slides,Sheetsetc.

Itislocatedinthetoprighthandcornerofthescreen.

Whenclickedonyouhavetogiveitpermissiontowork.Clickallow.

Afteryouhavegivenpermissionforthistoworkyouareabletoclickontheiconinthetoprighthandcornerandasidemenuwillappear.

ThisisdividedintosectionsthatincludevideotutorialsthattakeyouthroughstepbystephowtobeabletodocertaintasksonallofGoogleservices.

ThisisagreatfreetoolthatyoucanusetobeabletotakefulladvantageofGoogleAppsforEducation.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOUSEGOOGLEDRIVEUsetheaddressbarinChrometogoontowww.google.com

Youwillseeagridofninesmallsquaresonthetopright.ThisistheGooglemenuicon.

ClickonthatandthengointoDrive.

ThefirsttimeyouopenDriveyouwillseesomehelpfulinformation.Clickthearrowtoprogressthrough.

Driveisanonlinebasedstoragelocation.Yourfilesarestoredonlineandcanbeaccessedfromanydeviceinschoolorathome.

Ifyourightclickinthemiddleofthescreenyouwillseeanoptionto‘Uploadfiles..’.ThisallowsyoutouploadanyfilefromyourPCanditisthenstoredinDrive.Youcanalsouploadanentirefolder(thismaytakelongerdependingonuploadspeedandthefilesizeofthefolder)

Tocreateafolder,clickonthe‘NEW’iconinredandselect‘Folder’.Youcanclickonyourfilesanddragthemintoafoldertokeepitorganised.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOCREATEADOCUMENTINDRIVENavigatetoGoogleDrive.

Clickonthered‘NEW’buttonontheleft.

• GoogleDocsissimilartoMicrosoftWord• GoogleSheetsissimilartoMicrosoftExcel• GoogleSlidesissimilartoMicrosoftPowerPoint

ClickonGoogleDocstocreateablankdocument.

Youwillseeablankdocumentreadyforyoutotypein.TheinterfaceissimilartoMicrosoftWord.

SometipstorememberwhenworkingwithGoogleDocs,SheetsandSlides.

• Youneverhavetosaveadocument.WhateveryouareworkingonwillsaveautomaticallyinDrive.

• Youcannamethedocumentyouareworkingonbyclickingonthe‘Untitleddocument’/’Untitledpresentation’textonthetopleftcorner.

• Cut,copyandpasteallworkjustliketheynormallydo.• GoogleDocshasbuiltinvoicetyping.Thiscanbefoundinthe‘Tools’menu.Thisallowsyouto

speakintoamicrophoneandthetextwillappearonthescreen.Currentlythisisnotgreatwithpunctuation.Thevoicerecognitionisverygoodbutwillnotalwaysbe100%correct.

• GoogleDocsandSlideshaveabuiltinresearchtool.Thiscanbefoundinthe‘Tools’menu.ThisbringsupasidemenuthatallowsyoutosearchGoogleforinformationorpicturesanddragthecontentovertothedocumentyouareworkingon.Notethatwhenthisisdoneitautomaticallycitesinthefooterwhereyousourcedthecontentfrom.

• Ifyouwanttodownloadthefileyouareworkingonthenthiscanbedonebygoingtothe‘File’menuandselecting‘Downloadas’.YouwillhaveachoiceofvariousfileformatsincludingMicrosoftWordorPDFformat.

• GoogleDocs,SheetsandSlidesallowyoutoinstalladd-onsthatperformvariousfunctions.Explorethe‘Add-ons’menuforfurtherinformation.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOSHAREADOCUMENT(REALTIMECOLLABORATION)ForthistoworkyouneedtohaveaGoogleDocorSlidefileopen.

Clickonthe‘Share’buttoninthetoprighthandcorner.

Ifyouhavenotyetnamedyourdocument,thengiveitasensiblefilenameandclicksave.

Youshouldseethefollowingappear

TosharethisfilewithsomeoneyouneedtotypeintheirGoogleemailaddressinthebox.Youareabletoaddmultiplepeopletoworkonadocumentsimultaneously.

Theoptionsontherightallowyoutosetdifferentpermissions.

• Canedit–thepeopleyousharethefilewithcaneditthedocumentandmakechanges.Thisalsoallowsyoutoworkonadocumentatthesametime,thisiscalledrealtimecollaboration.

• Cancomment–thisallowsthepeopletomakecommentsandsuggestchangestoyourdocument.Thesesuggestedchangesdonoteffecttheoriginaldocument.

• Canview–thisallowspeopletoopenyourdocumentandviewit.Theycannoteditorsuggestanychanges.

Onceyouhaveaddedpeopletosharewithandsetthepermissionyoucanclick‘Done’.

Yourfilehasnowbeenshared.Thepeopleyoushareditwithwillreceiveanemailtonotifythem.

ForthemtobeabletoopenyourdocumenttheycaneitherclickonthelinkintheemailoropenthefileintheirGoogleDrive.Thefilewillbelocatedinthe‘Sharedwithme’section.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOSHAREAFOLDERToshareaGoogleDrivefolderisverysimilartosharingadocument.

InsideGoogleDrive,rightclickonthefolderyouwanttoshareandselectthe‘Share’option.

Anewwindowwillappear.Lookonthepreviouspageforhowthisworks.

Ifsomeonehassharedafolderwithyouitwillbelocatedinsideyour‘Sharedwithme’sectionofGoogleDrive.

HOWTOSEARCHFORAFILEINDRIVEIfyouhavemanyfilesstoredinsideDriveandwanttolocateonequicklyyoucansearchforit.Thiswillsaveyouthetimeandhassleofsiftingthroughmanydifferentfolders.

Atthetopofdriveisasearchbox.Typeinthenameofthefileanditshouldappear.

HOWTOCHANGETHELAYOUTOFDRIVEYoucanchangethelayoutofDrivebyclickingontheiconbelow.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOFAVOURITE/BOOKMARKAWEBSITEToaddawebsitetoyourfavourites/bookmarksyoucandothisinChromebyclickingonthestaricon.

YoucanthendecideifyouwanttosaveitonyourBookmarksBarortocreateafolder.

Onceyouhavebookmarkedapagethestarwillturnyellow.

HOWTOINSTALLACHROMEAPP/EXTENSIONChromehasanAppstorethatletsyouinstallvariousapps,themesandextensions.

ToaccessitclickonyourAppsicon.

Youwillthenseeascreenwithvariousicons.Thesearetheappsthathavealreadybeeninstalledforyou.

Toaccessthestore,clickonthe‘WebStore’icon.

InsidetheWebStoreyoucansearchforAppsusingthesearchbaronthetopleft.

IfyoufindanAppyouwouldliketoinstall,clickontoitformoreinfoandthenclickthe‘AddtoChrome’buttontoaddittoyourbrowser.

YouwillthenfindtheappiconinyourAppssection.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOJOINYOURFIRSTGOOGLECLASSROOMGoogleClassroomisatoolthatletsyoucompleteyourworksetbyteachers.

YouwillhavetheClassroomappalreadyinstalled.

OnthetoprighthandcornerofChromeclickontheGoogleClassroomiconandclickon‘OpenClassroom’

Anewpagewillopen.Scrolldownandclickonthe‘Student’button.

Youwillthenseeanewpagewithablackboardandamessagesaying‘WelcometoClassroom’.

Tojoinyourfirstclass,clickonthe+symbolandselect‘JoinClass’

Youwillthenbeaskedtoentertheclasscode.Yourteacherwillgiveyouthis.

HOWTOJOINAGOOGLECLASSROOMYouwillhavetheGoogleClassroomicononChrome.OpenClassroomfromtheiconorgotohttp://classroom.google.comandclickonthe+justlikeyoudidtojoinyourfirstclass.

Clickonthe‘JoinClass’optionwhichthenasksforaclasscode.

OncethecodeisenteredyouwillbeaddedtotherelevantGoogleClassroom.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOUSEGOOGLECLASSROOM

MenuButtonThisbringsupasidemenuthatshowsyourotherclasses,assignmentsandthecalendar.

Thissectiongivesyouanoverviewoftheworkthathasbeensetforthisclass.

Thistabletsyouyourclassmatesandgivesyouquickaccesstoemailthem. Thisbuttonletsyoupostontothe

classstream.Everyoneintheclassandyourteacherwillseethis.

Thistabletsyouviewdetailsaboutthecourseandaccesscoursenotes,PowerPointsetc.

Thisshowsthatyouhaveanassignmenttobecompleted.Youcanopentheassignmentformoredetailsbyclickingopen.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTOHANDINWORKOnGoogleClassroomclickontheassignmenttoviewmoreinformation.Youwillseeasimilarscreenbelow.

Theamountofinformationandattachedfileswilldifferfordifferentassignments.

Someassignmentswillincludeaworksheetthatyouneedtoopenandcompletethequestions.Otherswillrequireyoutouploadyourwork.ThiscouldbeaGoogleDoc,GoogleSlide,image,linkoranyotherfile.

Fortheassignmentabovetheclasswereexpectedtoattachafinishedposter.Theydidthisbyclickingonthe‘Add’buttonandclickingon‘File’.Theythenselectedtherelevantfileandmarkedtheassignmentasdone.

ForotherassignmentsyoumayhavecompletedtheworkinGoogleDocs.YoucanattachthatbyselectingtheGoogleDriveoptionandattachthefile.

Remembertoclick‘Handin’whenyouhaveuploadedyourwork.

Ifyouwanttoaddacommentwithyourassignmentthenthiscanbedoneatthebottom.Thecommentcanonlybeseenbytheteacher.

StephenStewart–ICTinLearningDevelopmentOfficer

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HOWTODOWNLOADAPPSONSMARTPHONEORTABLETYouareabletouseyourHighlandGoogleaccounttoaccessvariousappsonyourownpersonaldevices.

Appsavailable

• GoogleClassroom• GoogleDrive• GoogleDocs• GoogleSlides• GoogleSheets• Gmail

YoucandownloadthesefromtheAppleAppStoreortheGooglePlayStoreforfree.WhenyouareaskedtologinmakesuretouseyourHighlandaccountsoyourdocuments/classessync.