ASHRAE Honors and Awards Program

How To Schedule an ASHRAE Distinguished Lecturer Visit Provided by the Chapter Technology Transfer Committee

1This presentation provides information for ASHRAE members, committees, chapters, and regions regarding steps required to schedule an ASHRAE Distinguished Lecturer visit.

ASHRAE Distinguished Lecturer Program

About the ProgramProvides qualified lecturers to local ASHRAE chapters, regions, and student branches worldwide795 visits completed since 1996Supervised by the Society Chapter Technology Transfer Committee70 Lecturers available during 2010-2011, 326 topics, 14 different languages2

2The ASHRAE Distinguished Lecturer Program provides qualified lecturers to speak on current topics to local ASHRAE chapters, regions, and student branches. Since the program began in 1996, 795 visits have been completed by lecturers at events worldwide.

The DL Program is supervised by the Society Chapter Technology Transfer Committee ,CTTC. Based on the yearly program budget, CTTC allocates the number of lecturer visits for each of the fourteen ASHRAE regions. The CTTC Regional Vice-Chair , RVC, for each region allocates visits to the chapters and approves visits within the region.

The current DL roster includes over 70 lecturers from 15 countries who together speak 14 languages and present over 300 topics. During the 2010-2011 Society year, 171 visits were completed to 20 countries.

ASHRAE Distinguished Lecturer Program

BenefitsTechnology TransferLearn about the latest emerging concepts and industry researchTechnical ExpertisePresentations are made by the industrys leading expertsVariety of Timely, Relevant TopicsPertinent information can take your business or career to the next levelIncreased AttendanceRelevant information from industry leaders attracts a crowd3The ASHRAE DL program not only brings an outstanding lecturer to your event, but also provides

Technology Transfer and an opportunity for members to learn the latest information regarding emerging industry concepts and researchTechnical Expertise. Distinguished Lecturers are the industries leading experts and present,Timely, relevant information that can help take your business or career to the next level. DL Topics include:Integrated Building DesignMoisture Problems in BuildingsIndoor Air QualityThe Future of RefrigerationEnergy ConservationSustainable DesignBuilding Rating Systems, and many more Chapter attendance increases when members learn that a DL will present an industry topic.

3ASHRAE Distinguished Lecturer ProgramBring a Distinguished Lecturer to Your Next EventContact your CTTC Regional Vice Chair for chapter allocationSelect a DL and topic at www.ashrae.org/distinguishedlecturersContact the DL Send written confirmation to the DL

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4Your CTTC Regional Vice Chair allocates DL visits to the chapters in your region at the beginning of each Society year. Contact your CTTC RVC to find out if your chapter has been allocated a DL visit. Contact information for your CTTC RVC can be found on the Distinguished Lecturers webpage as noted here.

The DLs transportation to and from your event will be reimbursed by ASHRAE if the visit is approved by your CTTC RVC in advance. Local expenses such as transportation, hotel, and meals for the DL must be covered by the chapter. If your visit is not approved by the CTTC RVC, the chapter will be responsible for all expenses.

After confirming with your CTTC RVC that your chapter has been allocated a DL visit, select a lecturer from the listing available on the DL webpage.

Contact the lecturer by phone or email to confirm a speaking date, topic, reimbursement of local expenses, and payment of any honorarium requested by the DL.

Confirm the lecturers availability for additional activities during the visit. You are encouraged to contact other ASHRAE chapters and industry organizations to arrange joint events and coordinated visits to maximize the lecturers time. In an effort to contain DL program expenses, multiple chapter DL visits scheduled back-to back are counted as one allocation for the region.

After confirming the DLs availability send written confirmation to the DL with the speaking date and details.

ASHRAE Distinguished Lecturer ProgramSubmit the Participation Form to your CTTC Regional Vice ChairReceive the Visit Confirmation from ASHRAE Headquarters5

5Next, and most importantly, complete the Distinguished Lecturer Participation Form available on the Distinguished Lecturers webpage and submit it to your CTTC Regional Vice Chair with a copy of the lecturers confirmation.

Upon receipt of the approved Participation Form from your CTTC RVC, ASHRAE Headquarters will send a written confirmation to the host chapter, the lecturer, and your CTTC RVC. The written confirmation from ASHRAE Headquarters will include the speaking date and location, a media kit, instructions for host chapters, and evaluation forms for the event.

ASHRAE Distinguished Lecturer Program

November 30th DeadlineUnconfirmed DL visits available after the deadline will return to a common pool available through ASHRAE Headquarters for use by any region on a first come-first serve basis.6

6The deadline for scheduling a DL visit is November 30th, therefore, schedule your DL visit early.

The number of requests far exceed regional allocations. Any unconfirmed visits available after November 30 will return to a common pool available through ASHRAE Headquarters for use by any region on a first come-first serve basis.

ASHRAE Distinguished Lecturer Program

Additional InformationVisit www.ashrae.org/distinguishedlecturers for:The Listing of ASHRAE Distinguished Lecturers and TopicsContact Information for your CTTC Regional RVCInstructions for Host ChaptersThe DL Participation FormThe DL Media KitEvent Summary Critique FormContact Your CTTC RVCContact ASHRAE Chapter Programs Staff 678-539-1128 or rdouglas@ashrae.org

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7Please visit the Distinguished Lecturer webpage at www.ashrae.org/distinguishedlecturers for complete information regarding the DL program, including the listing of lecturers, instructions for host chapters, the DL participation form, media kit, and more.

Contact your CTTC RVC or ASHRAE Chapter Programs Staff for additional information.

These steps will assist you in successfully securing an ASHRAE Distinguished Lecturer for your next chapter or regional event.

Thank You!Chapter Technology Transfer Committee

8On behalf of the Chapter Technology Transfer Committee, thank you in advance for your participation.