how to keep your quality agenda up to date - part 2
DESCRIPTION
In this presentation you can preview how to organize your team and assign responsibilities to fulfill your quality management agenda and tasks.TRANSCRIPT
![Page 1: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/1.jpg)
How to keep your
Quality Agenda up to date
Part 2
Andrea Gentil
Business Expert
www.oquma.com
2010-06-22
![Page 2: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/2.jpg)
@ 2010 Prieco S.A. - All rights reserved. 2
OQUMA – Quality Management
OQUMA provides an online software service
to manage the full quality system.
• Templates and examples
• Documents and records
• Agenda and tasks
http://www.oquma.com
![Page 3: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/3.jpg)
@ 2010 Prieco S.A. - All rights reserved. 3
Team and Roles
In this presentation you can preview how to organize
your team and assign responsibilities to fulfill your
quality management agenda and tasks:
Team OrganizationIncorporation of new users to the system
RolesRole assignment for document and record management
Reference:
How to keep your Quality Agenda up to date – Part 1 +
![Page 4: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/4.jpg)
@ 2010 Prieco S.A. - All rights reserved. 4
Team and RolesManual Process
Improve Improve
To Review To Approval To Publish
Draft Review PublishedApproval
QMS
Responsible
Management
RepresentativeManagement
Every document in your QMS must have defined who
approves it. The approver must be other than the
original author. It is also recommended to have an
intermediate reviewer:
![Page 5: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/5.jpg)
@ 2010 Prieco S.A. - All rights reserved. 5
Team and RolesProcedures and Instructions
Improve Improve
To Review To Approval To Publish
Draft Review PublishedApproval
Area
Employee
Area
ResponsibleArea Manager
Every document in your QMS must have defined who
approves it. The approver must be other than the
original author. It is also recommended to have an
intermediate reviewer:
![Page 6: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/6.jpg)
@ 2010 Prieco S.A. - All rights reserved. 6
Team and Roles
• System Responsible
•Top Management
•Management Representative
•Manager/Chief
•Area Responsible
•Area employee
•All personnel
Roles
• QMS Responsible
•Regular User
User types
User who has administrative permissions
![Page 7: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/7.jpg)
@ 2010 Prieco S.A. - All rights reserved. 7
Team and Roles
Example
QMS Responsible: Management Representative:
QMS Responsible can force a document approval or
publication.
![Page 8: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/8.jpg)
@ 2010 Prieco S.A. - All rights reserved. 8
Setup
Requirements:
• Go to the site and create your account
http://www.oquma.com
• Log in
![Page 9: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/9.jpg)
@ 2010 Prieco S.A. - All rights reserved. 9
Team
1. Invite a member of your
company as a system user
2. The new user will receive
an e-mail with a
registration code to
subscribe to your account
To create your team, you must invite users to join the
system.
![Page 10: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/10.jpg)
@ 2010 Prieco S.A. - All rights reserved. 10
Team
Step 1 – Invite a member of your company
as a user of the system:
![Page 11: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/11.jpg)
@ 2010 Prieco S.A. - All rights reserved. 11
Team
Step 2 – The new user receives an e-mail
with a Registration Code
![Page 12: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/12.jpg)
@ 2010 Prieco S.A. - All rights reserved. 12
Team
Step 2 – New user signs up and creates a user
with the Registration Code to join your
account:
![Page 13: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/13.jpg)
@ 2010 Prieco S.A. - All rights reserved. 13
Roles
1. Go to Role
Management and
select an user
2. Edit the role
To assign roles, you must edit them:
![Page 14: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/14.jpg)
@ 2010 Prieco S.A. - All rights reserved. 14
Roles
Step 1 – Go to Role Management and select
an user:
![Page 15: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/15.jpg)
@ 2010 Prieco S.A. - All rights reserved. 15
Roles
Step 2 – Select the proper role:
![Page 16: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/16.jpg)
@ 2010 Prieco S.A. - All rights reserved. 16
Team and Roles
Task assignment example
Management Representative:
Management Representative can ask for improvement.
Area Employee can only read the draft document.
Area Employee:
![Page 17: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/17.jpg)
Conclusion
In this presentation we’ve reviewed a solution to
organize your team, assign roles, and manage
tasks for your Quality System.
1. Team and Roles
2. Setup
3. Team
4. Roles
5. Tasks
@ 2010 Prieco S.A. - All rights reserved. 17
![Page 18: How to keep your quality agenda up to date - part 2](https://reader034.vdocuments.site/reader034/viewer/2022051816/54626de6af7959f84e8b4e7c/html5/thumbnails/18.jpg)
@ 2010 Prieco S.A. - All rights reserved. 18
Thanks you for your attention
How to keep your
Quality Agenda up to date
Part 2
Andrea Gentil
Business Expert
www.oquma.com