how to confirm and book tests and exams for your students ... · welcome to the instructor test and...

University of Victoria

Resource Centre for Students

with a Disability

How to confirm and book tests and exams for your students

-Part 2-(before they have booked with RCSD)

For Instructors

Welcome to the instructor test and exam confirmation and booking tutorial Part 2.

This part of the tutorial shows you how to setup booking and schedule details for tests and exams for your courses before students try to make booking arrangements through the student side of this online system.

The details you enter (i.e. date and time of exam) will display as predefined options to select from when they use the system.

This removes the need for students to data-enter those details and reduces the potential for errors.

Navigate to www.rcsd.uvic.ca, click on the "Self-Serve" tab and then click the "Instructor self serve" tab.

Home Services Learning assistance Faculty & staff Self Serve

Online pre-intake

Student self serve

Instructor self serve

Tutorials

home » self serve

Self serve using ClockworkStudents and instructors can view letters of accommodation, schedule accommodated exams and access other services using the Clockwork self serve portal.

Click on the student or instructor self serve tab on the left to get started!

Contact

Front desk hoursMonday to Friday 8:00am - 4:00pm

LocationCampus Services Building

Phone250-472-4947

General Emailinfo [email protected]

Exam [email protected]

Go paperless with ClockWork!

For students and instructors

access accommodation lettersbook tests and exams check your exam scheduleverify arrangements

http://www.rcsd.uvic.ca/

This is the instructor self serve portal launch page. Click the "instructor self serve login" link to begin the process of logging in.

Home Services Learning assistance Faculty & staff Self Serve

Online pre-intake

Student self serve

Instructor self serve

Tutorials

home » self serve » instructor self serve

Instructor self serveView your students' accommodations & make and verify exam arrangements!

Instructor self serve login

Help for self serve features About Clockwork

"How to" tutorials are available to learn how to use all the features of the (Clockwork) self serve portalFor instructors, tutorials covering how to access letters of academic accommodation and making/confirming test and exam arrangements are particularly important.

Contact

Front desk hoursMonday to Friday 8:00am - 4:00pm

LocationCampus Services Building

Phone250-472-4947

General [email protected]

Exam [email protected]

Go paperless with Clockwork!

For students and instructors

access accommodation lettersbook tests and exams check your exam scheduleverify arrangements

mailto:[email protected]


Click on the "courses" link to get started

Courses Accommodation letters Help

Instructor Information

Welcome to the Instructor Information website. You can use this website to:

• View accommodations that have been assigned to your students• Tell us about your upcoming mid-terms, tests, quizzes and/or final exams

Please click the courses link in the menu to the left in order to get started. You will be asked to login using your UVic netlink ID and password.

This Website uses a secure server to protect your information data. Secure server software is used to encrypt the information exchanged between your Web browser and our Website. This measure ensures the security of all your transactions when you use the sites. We follow strict security procedures when filing and using the information you supply, and may request proof of your identity before supplying you with information.

This brings you to the authentication site. Log in using your netlink username and password.

Instructor Log InPlease enter you school username and password below.

Your netlink ID:

Password:

Log In

This is the courses page.

Click on the "Show term" drop down to select the term you want to view.

The page will list your courses whether or not students with disabilities attend them.

Click on the "Tests and Exams" link for the specific course you want to provide test or exam details for.


Courses

Your courses are listed below. For instructions, click the 'Help' link.

Show term: Winter Session - 2nd term 2015 Refresh

Course Options

ADMN 0001SECTION: A01 (TERM: 201501)

Accommodation Letters

Tests and Exams

ADMN 0005SECTION: A01 (TERM: 201501)

Accommodation Letters Tests and Exams

Political Science Poli 0001SECTION: A01 (TERM: Winter 2015)

Accommodation I etters

Tests and Exams

indicates that there is at least one future test/exam in the system for the course

When you are choosing to provide us information prior to students entering booking details themselves, the test and exam table will say "No records to display."

Using the date tool, choose a date and click "Add this test."


Scheduled tests and examinations for:

ADMN 0005 section A01 (201501): Darryl Gorrie (2015 Jan 1 to Apr 30)

Your scheduled accommodated examinations for this course are listed below. Please select the "Confirm" link beside the test you are providing information or materials for.

You can also report any upcoming exams by clicking on the "Date of test" field and after clicking "Add this test" you will be prompted for the rest of the information.

Tell us about an upcoming testDate of test: Add this test

Tests and exams:

Type Date of test Class test time Previouslyconfirmed

Submittedfile

Back to course list

First, review the course and date which you are scheduling a test or exam for.

Second, signify if this is a final exam.

1. Test details

2. Students

3. Test Information

4. Submit changes

Date of test (yyyy-mm-dd): 2015-04-22

Test start time: Test end time:

Next Cancel

1. Test / Exam Information

Course: ADMN 0005 sect. A01 (201501) This is a final exam

Please enter the original test start and end times manually, or click on the clock icons to pick from a list. We will calculate and apply an appropriate time extension if relevant for your student. If you must cancel this test booking, please contact us.

Third, input the regular start and end time of the test or exam (the time the class starts and ends it).

You may change this information at any time if it is incorrect.

Click "Next"

1. Test details

2. Students3. Test Information4. Submit changes


Course: ADMN 0005 sect. A01 (201501) This is a final exam



Test start time: Test end time: Time Picker

6:00 AM 6:15 AM 6:30 AM 6:45 AM 7:00 AM 7:15 AM 7:30 AM 7:45 AM



12:00 PM 12:15 PM 12:30 PM 12:45 PM 1:00 PM 1:15 PM 1:30 PM 1:45 PM






1. Test details

2, Students

3, Test Information

4. Submit changes


Course: ADMN 0005 sect API (201501 > This is a final exam



9:00 AM

9:50 AM

Next Cancel

This is the students scheduled to date screen.This screen will provide you with a list of the students registered with RCSD scheduled for this test or exam.

Again, if you are creating the test booking before a student makes a specific booking through this system, this space will read "None yet."

1. Test details

2. Students

3. Test Information

4. Submit changes

2. Students scheduled to-date forBelow is the list of students that have registered to write this test or exam with us so far. Please review this list and click the 'Next' button at the bottom of the page to continue.

Student Name & ID Date Time

None yet.

Previous Next Cancel

This is the test and exam information page.

• Specify the test information for the RCSD exam team by selecting the appropriate check boxes below each question

• & input anynotes in the provided text boxes

1. Test details 2 Students3. Test Information

4. Submit changes

3. Test Information for

Instructor Contact During Exam/Test

InstructorTelephone:

Instructor Email:

Alternate Contact Name:

Alternate Contact Phone:

Alternate Contact Email:

Exam/Test FormatIf your student requires the exam in alternative format as specified on his or her memo of accommodation, which format(s) will you be providing it in?

Microsoft Word Rich Text Format Text Selectable PDFImage-Only PDF (not recommended as this is tile least accessible format of all and most prone

to errors witb screen reading software)

If you are providing the exam in some other format, please indicate which one(s)

MS PowerPoint MS ExcelMP3 file(s) (note: mp3 is the preferred format for audio files)Consumer Music CD .wmv video file(s).avi video files(s)

Other exam/test format (please list):

Identify the exam delivery method by selecting the drop down next to one of the options provided.

Choose the exam return method by selecting the drop down.

Select "Next" to continue.

Basic software available on RCSD Exam Computers:Office: Microsoft Word, Excel, PowerPoint, OneNote, Wordpad & NotepadBrowsers for online exams only: Internet Explorer and FirefoxPDF: Adobe Acrobat ReaderMultimedia players: Windows Media PlayerStats and math: Equation Editor for MS Office, NotePad++

We do NOT have curriculum software such as GIS. MatLab. Minitab. Maple. SAS. SPIus. SPSS, Systat. Stata. etc. available.

Exam/Test Delivery

Exam/test delivery instructions

Exam/Test Return(to ensure exam security, campus mail will not be used)

Exam/test return instructions

If student to return, student should

return exam/test to:

Instructor-Approved Items permitted in Exam

NotesNotes to be returned with exam Calculator

Model of Calculator Textbook Dictionary Scrap paperInstructor-Approved Formula SheetFormula Sheet to be returned with exam_____________________________________

Other instructor approved items

permitted in exam:

Additional Instructions from InstructorOther Instructions

from Instructor:

Previous Next | Cancel

Review all of the exam details provided.

If you are submitting the examelectronically, please use the file upload tool to submit to our secure, encrypted server.

We prefer not to use email as it is a less secure method.

If you do not have the exam prepared, you can return at a later date and upload the exam on this page.

Select "Submit changes"to continue.

1. Test details2. Students3 Test Information 4. Submit changes

4. Confirm exam details forPlease review the Information below and click the 'Submit changes' button at the bottom of this form to submit your changes. If you have any questions or concerns please do not hesitate to contact us at [email protected]

Test details

ADMN 0005 sect. A01 (201501)Wed April 22, 2015 . 9:00 AM - 9:50 AM

Test information

File uploadNote: If you are not able to upload a digital copy of the test or exam here, a paper copy of the exams, booklets and/or scantron sheets (for each student registered in your course) must be delivered to the RCSD front desk in advance of your scheduled test or exam, at least two business days in advance. Exams that must be converted Into Braille are required in digital format (in MS Word or RTF) at least two weeks in advance please.

Select test/exam file to submit:ADMN OOO5 Exam April 22 2015.doc Select

Please note that you must click the Submit changes button in order to confirm your mid-term or test for us.

Please print a copy tor your records.

Previous Submit changes Cancel



Secure File Upload through online portal

By RCSD staff to Department Office


Select one of these links to:

• return "Back to test listing" to enter more details about this specific test or exam

• return "Back to courses list" so you can continue to enter details for other courses

• or"Logout"


Test / Exam submission complete

Thank you for submitting your test / exam.

Back to courses list Back to test listing Logout

If you go back to the test listing, you can upload multiple documents for a test or exam if you click "Review file"

Courses Accommodation- letters Help

Scheduled tests and examinations for:

ADMN 0005 section A01 (201501): Darryl Gorrie (2015 Jan 1 to Apr 30)

Your scheduled accommodated examinations for this course are listed below. Please select the "Confirm" link beside the test you are providing information or materials for.

You can also report any upcoming exams by clicking on the "Date of test" field and after clicking "Add this test" you will be prompted for the rest of the information.

Tell us about an upcoming testDate of test: Add this test

Tests and exams:

Type Date of test Class test time Previouslyconfirmed

Submittedfie

Test

Test

April 28Tuesday (2015)

April 22Wednesday (2015)

2:15 PM (120 minutes)Last modified: 2015-04-13

9:00 AM (50 minutes)Last modified: 2015-54-13

Yes

Yes

Reviewfile

Reviewfile

Confirm

' Co^'irm

B a sk to oo u tee Et

This brings you to the confirm exam details page.

On this page you can upload another document for the scheduled test by using the file upload tool.

You may also view or remove the documents you have already uploaded.

After your upload is complete, select "Submit changes"to continue.

1. Test details

2. Students

3. Test Information

4. Submit changes

4. Confirm exam details forPlease review the information below and click the 'Submit changes' button at the bottom of this form to submit your changes If you have any questions or concerns please do not hesitate to contact us at [email protected]

Test details

ADMN 0005 sect. A01 (201501)Wed April 22,2015 .9:00 AM - 9:50 AM

Test information


Secure File Upload through online portal


By RCSD staff to Department Office

File uploadNote: If you are not able to upload a digital copy of the test or exam here, a paper copy of the exams, booklets and/or scantron sheets (for each student registered in your course) must be delivered to the RCSD front desk in advance of your scheduled test or exam, at least two business days in advance. Exams that must be converted into Braille are required in digital format (in MS Word or RTF) at least two weeks in advance please.

Select test/exam file to submit:

SelectPreviously uploaded tests

ADMN 0005 Exam April 22 2015.doc view

Please note that you must click the Submit changes button in order to confirm your mid-term or test for us.

Please print a copy for your records.

Previous Submit changes Cancel


Select one of these links to:

• return "Back to test listing" to enter more details about this specific test or exam

• return "Back to courses list" so you can continue to enter details for other courses

• or"Logout"


Test / Exam submission complete

Thank you for submitting your test / exam.

Back to courses list Back to test listing Logout

University of Victoria

Resource Centre for Students

with a Disability

Thank you for taking the time to learn how to confirm and book exams for your students with RCSD

how to confirm and book tests and exams for your students ... · welcome to the instructor test and...

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