HOW THE PIECES FIT TOGETHER

Student Management System

(SchoolTool, eSD, IC,Web2school, etc.)

Special Education System

(Cleartrack, IEP Direct)

Cafeteria System(Nutri-kids, WinSNAP,

WEB SMARTT)

Test Scoring System

(NYS, RegentsScanning, LocalAssessments)

(Note: May bypass Level 0)

District Data Coordinator/RIC Data Readiness Team

Cognos(Local Reports)

(Regents Reform, Skill Analysisand Supplementary Services)

UIAS System(Disappearing, False Drops/Transfers,

Simultaneous Enrollments)

Level 1(RIC’s)

Level 0NYSED District Student

Validation System - RIC’s

Level 2 (Statewide)

School AccountabilitySchool Report Cardshttp://data.nysed.gov/

NYSSIS Unique Student ID Level 1C

Data Pass-thru container

PD Data System(VR Reports & Reasonability

Surveys)

L2RPT(Cognos State Reports)

(Accountability, Annual Outcomes, BEDS, ISRs, Post Secondary,

Staff/Course, Total Cohort, T/NT, CTE, & Reasonableness)

AcademicIntervention

System RTI Edge & RTIm

L0 Data only moves to L1 / L2 with DDC request or with notification from RIC to DDC

(No Errors)

Other(BOCES CTE, TEACH,

etc.)

L0Historical

HR SYSTEMS(Fin Manger,

N-Vision, WinCap)

Accounts

ASAP (use Level 0 authorization form) If you work with Regents Scanning and verification of that data, then you should have access to ASAP.  ASAP uses the

demo & course teacher data from Level 0, so if you have access to Level 0, then you would use that same userid and password for ASAP.  Secondary principals should have access to ASAP to see the RIC scanned Regents results.

Core FTP (authorization through RIC or DDC) If you’re providing/receiving data warehouse exports, this application enables districts and the RIC to transfer files using

secure file transfer protocol.

IRSP Portal (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

If you’re going to be working with the Teacher PIN distribution and/or the statements of certifications for SED (IRS-Information Reporting Services), you would need IRSP download access.  This is also where the monthly UIAS reports are placed, so if you don’t have access, then someone would need to download them for you or you would need to wait until we have them out on the Core FTP site.

 Irs Data (irsd) (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

If you will be responsible to log in to the “secure” report card area (http://data.nysed.gov/) during the preview period, prior to public release, you would need access to this application

 

Level 0 (authorization form available on the Data Verification page – recently revised) There are 2 Levels to Level 0 Student and HR, you would need Student, then depending on who has the responsibility for

Staff in the district, someone would need access to HR (For 2013-14, if you had access to Student, you had access to Staff Assignment and if you had access to L0 Express, you had access to Staff Snapshot. Access to Staff Evaluation was done in HR.  In 2014-15, access to Staff Assignment & Staff Snapshot will be done under HR security settings.)

There are also 3 levels of access in Level 0, Read, Update, & Lock

 

Level 0 Historical (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

There are currently 2 levels, Student (Demo, Enroll, Programs, & Assessments) and Staff Evaluation There are also 2 levels of access to each of these areas, Read or Read/Update

Limited staff should have access to this application

 

L2RPT – Level 2 Reporting (Cognos – State Reports) (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

There are 3 levels to L2RPT; L2RPT, FRPL (Free and Reduced Lunch (SIRS-323)) and Staff Evaluations (SIRS-317) Limited Staff should have access to FRPL & Staff Evaluations

 

NYSSIS (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

There are 2 Levels to NYSSIS View Only or Regular NYSSIS User, if you are going to resolve near matches, then you should be a NYSSIS User

 

PD Data System (authorization through the SEDCAR department in the IRS office at SED)  The CSE Chair should have access to this system and they would be working with the DDC on any data discrepancies

that they may have.

 

TSR – Teacher Student Reporting (authorization through SEDDAS Delegated Entitlement Administrator for the district (Superintendent or designee))

If you are going to be assisting Staff with their PINs, authorization to the TAA system and/or ePMF, then you should have TSR – TSRV and or TSRV/ePMF Data Coordinator View access

2014-15 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

September 29 – NYSAA Administration Period Begins (thru Feb. 27, 2015) Districts should be sure that eligible students are coded as 0220-Eligible for Alternate

Assessment, which comes from your Special ed system. This can be confirmed in Level 0 (NYSAA eligible students must be ungraded for DW in the SMS system)

October – 2014-15 L2RPT report availability Annual Outcomes (SIRS-307 thru 310) BEDS Verification reports (SIRS-312 thru 323) CTE (SIRS-306) Reasonableness (SIRS-401)

November 1st thru 14th – Count of Immigrant Children & Youth Survey: Revise spring 2014 submissions to the annual Title III Count of Immigrant & Youth survey to

report counts of children initially present in schools in the US between February 1, 2011 and October 31, 2014. For additional details: http://www.p12.nysed.gov/biling/bilinged/immigrantcount.html

November 13 – Target date to load to Level 2: August 2014 Grads (Demographic & Enrollment) August Regents/RCT exam scores (Assessments) Program service data (including disability, Limited English Proficient (LEP), Free/Reduced

Lunch and Poverty, UPK/Pre-K (902/990 – tbd SED pull for eligibility for mid-year expansion))

2014-15 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

November 24 – Final date to load to Level 2:

August Grads and August Regents (to be included in Grad Rate reports)

December 12 – Target date to complete and return January Regents answer sheet order forms

December 18 – Target date to complete VR 1-9 Child count and least restrictive environment data as of BEDS Day. (BEDS Day Snapshot)

Final date to submit is Thursday January 8, 2015.

December 22 – Target date to complete Teacher ePMF submissions Final date for teachers to submit is Thursday January 15, 2015. Final date for administrators to make corrections is Friday January 30, 2015.

January-TBD – Name mismatch check between SEDREF and TEACH for Principals

January 9 – SIRS BEDs Day enrollment for State Aid & Office of Early Learning

January 16 – 1st BEDS Day enrollment Certification

January 26 – January Regents & RCT’s begin

January 31 – All 0231 LEP program services reported In preparation to print NYSESLAT answer sheets.

2014-15 Important Dates (see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

February 13th – SMS systems should be updated for 3-8 and Ungraded (K-6 / 7-12) students (Demo/Enrollment)

March 2nd – Begin pre-print 3-8 ELA & Math Answer Sheets

April – NYSESLAT and 3-8 ELA/Math begin, 2nd BEDS Certification due?

May 1 – Target date to complete and return June Regents answer sheet order forms

May – NYS 4&8 Science begin

June 2 – Regents Common Core, Regents & RCT’s begin

August 6 – Target date to complete all reporting to SIRS, with the exception of VR11, VR12, & VR14.

Final date to submit is Thursday, August 20 (tentative)

September 10 – Target date to submit VR11, VR12, & VR14. Final date to submit is Thursday September 24, 2015

TBA – Staff Evaluation data

2014-15 Monthly data loads to Level 0

This is a tentative schedule of when we will be exporting data from ALL systems and importing to Level 0 – these should occur during the following weeks:

October 27th (Demo, Enroll, All Program Services, Assessments, Staff, Course) November 19th (Load Day Calendar,GPA, Attendance, Staff/Student/Course) December 22nd (2 weeks during break)

January 19th February 16th (using this data to pre-print answer sheets for 3-8 testing) March - TBA April - TBA May - TBA June – upon request only

* July – Loads are done upon request after rollover has been completed All districts must request a final data load to pull data on graduation and student

transfers/exits and other end-of-year maintenance

Any changes to this schedule will be posted on the MORIC Website, under Data Verification – Announcements

2014-15 Special Education Certifications(http://www.p12.nysed.gov/sedcar/data.htm#references)

For consistency, VR certifications will be due the Monday that immediately follows the final date to submit data that is used to populate the corresponding VR report. 

VR 1-9 - Thursday January 8, 2015 - final date to submit enrollment, demographic, programs fact and Special Education (BEDS day) Snapshot data; last VR refresh completed and certification due Monday January 12, 2015

VR 13, 15 and 16 - Thursday August 20, 2015 - final date to submit enrollment, demographic, programs fact, Special Education (EOY) Snapshot and assessment fact (COSF) data; last VR refresh completed and certification due Monday August 24, 2015

VR 11, 12, 14 - Thursday September 24, 2015 - will be the final date to submit Special Education Events; last VR refresh completed and certification due Monday September 28, 2015

Please note for all due dates in red: Enrollment, demographic, assessment (including COSF), Special Education Snapshot (EOY) and disability program service records for those students who are potential submission records for the VR 11-16 reports must be migrated to the Level 2 Student Data Repository no later than August 20, 2015. Data will be reviewable in the PD data system as the List of Potential Student Records to ascertain that all students eligible to be included in these reports are on the list with accurate information. The L2 data repository will be frozen with regard to new or changes in the enrollment, demographic, assessment, special education snapshot and disability program service records after this date in order to do accountability calculations after the August 20, 2015 deadline.

Universal and Other Pre-K Prekindergarten/Universal Pre-K/Preschool

The term “prekindergarten” means students who are enrolled in a prekindergarten or universal pre-K (UPK) program. Students reported in any Pre-K program should be four years of age on or before December 1 or otherwise eligible to attend kindergarten in the next school year.

Universal Pre-K (UPK) programs are Pre-K programs funded pursuant to Section 3602‑e of Education Law. These programs are operated by the school district or by other eligible agencies under a contractual agreement with the school district

Students participating in UPK require a UPK Program code 902 and applicable setting code (1309 – 1419)

Students participating in a Non-UPK funded or “Other” Pre-K require a Pre-K Program code 990

NOTE: If a school or district offers only half-day pre-kindergarten and/or kindergarten programs, but some students attend multiple sessions (e.g., an additional morning or afternoon session) to participate in supplemental special education services, these students should be considered half-day students and reported with a Grade Level Code of PKH or KH.

Statewide Universal Full Day Pre-K & Priority Pre-K If students are funded with both UPK and either Statewide or Priority, code as 902 UPK If students are not UPK, code as 990

The term “preschool” means children referred to the CPSE for special-education eligibility determination (i.e., those with a Reason for Beginning Enrollment Code 4034) and students receiving preschool special-education services (Reason for Beginning Enrollment Code 0011). Both groups use the Grade Ordinal “PRES” (PS) to report under the data element “Grade Level”.

If preschool students with disabilities are enrolled in Pre–K or Universal Pre–K programs, use grade level code “PREKH” (PKH - half-day prekindergarten) or “PREKF” (PKF - full-day prekindergarten) and the building of location code of the Pre–K or Universal Pre–K program.

Preschool transition to K (SE Snapshot/Disability)

An enrollment record must be entered (for CPSE students who are entering Kindergarten in September) if students are ELIGIBLE for PS services over the summer (even though they may not have received them), unless declassified prior to 7/1

Enter same dates as PS Disability record (7/1-8/31)

Use provider/location code of provider last school year(unless it is UPK-0666 location), or use current building (ie; elementary school building)

Enrollment Exit codes – If student is changing buildings, use 153 (transferred to another building in this district) if student is staying in the same location, use 782 (entry into a different grade level in

the same building). DO NOT use “Completed Grade”

Special Ed EOY (End of Year) Snapshot records (pre-school students only) For the year the student becomes school-age, your Special Education Management

System Extract process must prevent the submission of a preschool end of year special education snapshot if no summer preschool special education services were provided

Preschool transition to K (SE Snapshot/Disability)

For school year ending 6/30 prior to Kindergarten

For July/August prior to Kindergarten

Submit Preschool End of Year Special Education Snapshot for the year student became school age?

Submit July-August Preschool Grade Enrollment Record for the year student became school age?

Preschool Disability record - End Date Reason code

Preschool Disability record - End Date Reason Code

Declassified by CPSE prior to 7/1 (not referred to CSE) date of declassification 901

n/a: no record submitted

n/a: no record submitted No No

Referred to CSE, not classified by CSE, no summer preschool services none none 8/31 901 No YesReferred to CSE, classified by CSE, no summer preschool services none none 8/31 912 No YesReferred to CSE, not classified by CSE, summer preschool services none none 8/31 901 Yes YesReferred to CSE, classified by CSE, summer preschool services none none 8/31 912 Yes Yes

Regents Course codes – Updatehttp://www.p12.nysed.gov/assessment/commoncore/transitionccregents1113rev.pdf

**New** Geometry Common Core – 02072CC Districts will be selected to participate in the Standard Setting For the June 2015, August 2015, and January 2016 administrations only, students receiving Geometry

(Common Core) instruction may, at local discretion, take the Regents Examination in Geometry (2005 Revised) in addition to the Regents Examination in Geometry (Common Core). If students take the old Regents Exam in addition to the new Regents Exam, the higher of the two scores may be used for local transcript purposes, and will be used for institutional accountability for the 2014-16 school year results. In addition, such students may meet the mathematics exam requirement for graduation by passing either of these exams.

Schools that plan to offer Geometry (Common Core) as a semester-long course during the 2014-15 school year are encouraged to do so during the second semester so that students can take the Geometry (Common Core) exam when first available in June 2015 and immediately upon completion of the course.

ELA – 01003CC Districts will be selected again to participate in the Standard Setting For the January 2015, June 2015, and August 2015 administrations only, students enrolled in Common Core

English courses may, at local discretion, take the Regents Comprehensive Exam in English (2005 Learning Standards) in addition to the Regents Exam in ELA (Common Core).

Algebra I – 02052CC

Regents (2005 LS): Integrated Algebra – 02052 – Last administration January 2015 Geometry – 02072 – Last administration January 2016 ELA – 01003 – Last administration June 2016

Linking Regents courses – From the FAQ document at http://www.p12.nysed.gov/irs/courseCatalog/FAQs.pdf

13) We have a high school class of students who are taking a course named Honors/College Biology where the curriculum doesn't match the school’s regular Biology course.  These students will take the Living Environment Regents Examination at the end of the course. Should the Honors/College Biology course be mapped to the state course code linked to Living Environment Regents Examination (03051)?

Yes.  If a course leads to any Regents Examination, the course code linked to the Regents Examination must be used. There are no exceptions for coding courses that lead to State exams.  It does not matter what the local course is called.  

Note: Students taking AP Courses (i.e. World and US History), that will be taking both the AP and the Regents exam (i.e. Global History) should be mapped to the State Course code for the Regents (i.e. 04052)

17) Some courses are taught in two parts over two years (e.g., Global History): Part 1 in year one and Part 2 the next year. After the students complete Part 2, they take the State exam. Which course should be linked to the State course code?

Only the year two (Part 2) course should be linked to the State exam. The Part 1 course should not be mapped to the State exam code but should be mapped to the course code that best matches the instruction/curriculum taught.

Student Level 0 Express - Read/Lookup only to Staff Snapshot, other L0 Express templates will use Student Data Permission

Staff Evaluation, Staff Snapshot & Staff Assignment must be granted through the HR Setup

Level 0 Update – Student & HR Authorizations

15

Changes to Historical data at Level 2 are on hold (freeze)Level 0 Historical application is available for 2012-13 or prior years changes (Demo, Enroll, Programs, non-vendor scored assessments & Staff Evaluation)

Once the “freeze” is over, any changes done through the Level 0 Historical application will be updated to Level 2 weekly, on Thursday nights, so that they are included in the weekend refresh for current year (2014-15) L2RPT reports. 

No prior years L2RPT reports will be updated

2013-14 data availability is not expected before December 2014

2014-15 L0Hist Application development Approved NYS Vendor scored Assessment updates

NYSTP 3-8, NYSESLAT, NYSAA

Student Class Grade Detail

NYSED Level 0 Historicalhttps://l0historical.nyseddata.org/

NYSED Update – SEDDAS User ListsSIRS-317 SIRS-323

Administrator TSR/ePMF Access

Access to the administration application is through the Teacher Access and Authorization (TAA) login page for users with entitled SEDDAS accounts. Please be aware there are TWO levels of entitlement for TAA Administration Application users. TAA/TSRV entitlement is for school level administrators and allows

a user to monitor TAA account status, deactivate TAA accounts, view basic TSRV roster data loaded to L2, and view ePMF status.

TAA/TSRV/ePMF entitlement is for district level administrators and allows all the features of TAA/TSRV with the added ability to drill down to ePMF data entered by teachers and make edits on those data.

Collection of PMF (webpage)

http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html

Administrator TSR/ePMF Access(https://eservices.nysed.gov/taa/)

ePMF Administrator View

TAA Account Status report

Grad Rate release (August 2014 Graduates) Update the student’s Enrollment exit reason, Credential Earned, and Post

Graduate Plan in your SMS system by October 1st Verification on L2RPT (Cognos State Reporting)

2013-14 SIRS-201 (Total Cohort - Summary) 2010 4 year Outcome Aug, 2009 5 year Outcome Aug

Students are included in Cohort as of June 30, 2014. Graduation rates will be reported as of June and August 2014.

see SIRS Manual (http://www.p12.nysed.gov/irs/sirs/home.html) Appendix V: Cohort Definitions – page 247

August 2014 Regents & RCTs - Update secondary level exams, including date of administration, for all applicable students (including out-of-district students, such as BOCES or other Regional Summer Schools) in your SMS system by October 23rd

November 13th - Target date to load to Level 2 to be included in the 13-14 Graduation Rate report as of August 2014. Final date to load to L2 is Monday November 24th

**Please note** A Regents assessment record must be present in order for us to load all Regents scanned item data.

L2RPT Reports – (https://cognos10.moric.org)** Note: .1 Reports are informational, not for certification **

L2RPT Reports – (https://cognos10.moric.org)** Note: .1 Reports (312.1, 313.1, 314.1, 316.1, 319.1) are informational, not for certification **

2014-15 SIRS Data Collection Templates

2014-15 SIRS Data Collection Templates

2014-15 SIRS Data Collection Templates

31

How Assessments Are Used To Fulfill the Performance Criterion in Secondary-Level ELA

The highest performance level a student receives on an assessment, regardless of when it is taken, is counted in the PI calculations. Students who do not take an assessment are counted as performing at Accountability (Acc) Level 1.

Assessments Eligible Students Accountability Level/Score

Regents Examinations in Comprehensive EnglishAll students (general education & students with disabilities)

Acc Level 4 (90–100)Acc Level 3 (75–89)Acc Level 2 (65–74)Acc Level 1 (0–64)

Regents Common Core Examinations in English*All students (general education & students with disabilities)

Acc Level 4 (85–100)Acc Level 3 (79–84)Acc Level 2 (65–78)Acc Level 1 (0–64)

Approved Alternatives to Regents Examinations in English

All students (general education & students with disabilities)

Acc Level 3 (Pass)Acc Level 1 (Fail)

Regents Competency Tests in Reading and Writing (and Approved Alternatives)

Students with disabilities Acc Level 1 (Pass/Fail)

New York State Alternate Assessment in ELA (Secondary Level)

Students with severe cognitive disabilities

Acc Level 4 (Level 4)Acc Level 3 (Level 3)Acc Level 2 (Level 2)Acc Level 1 (Level 1)

*Common Core Regents examinations have 5 performance levels for annual reporting but 4 Accountability performance levels for accountability determination. For more information, see the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/home.html.

32

How Assessments Are Used To Fulfill the Performance Criterion in Secondary-Level Math

The highest performance level a student receives on an assessment, regardless of when it is taken, is counted in the PI calculations. Students who do not take an assessment are counted as performing at Accountability (Acc) Level 1.

Assessments Eligible StudentsAccountability

Level/Score

Regents Examinations in MathematicsAll students (general education & students with disabilities)

Acc Level 4 (90–100) Acc Level 3 (80–89)Acc Level 2 (65–79)Acc Level 1 (0–64)

Regents Common Core Examinations in Mathematics*All students (general education & students with disabilities)

Acc Level 4 (85–100) Acc Level 3 (74–84)Acc Level 2 (65–73)Acc Level 1 (0–64)

Approved Alternatives to Regents Examinations in Mathematics

All students (general education & students with disabilities)

Acc Level 3 (Pass)Acc Level 1 (Fail)

Regents Competency Test in Mathematics (and Approved Alternatives)

Students with disabilities Acc Level 1 (Pass/Fail)

New York State Alternate Assessment in Mathematics (Secondary Level)

Students with severe cognitive disabilities

Acc Level 4 (Level 4)Acc Level 3 (Level 3)Acc Level 2 (Level 2)Acc Level 1 (Level 1)

*Common Core Regents examinations have 5 performance levels for annual reporting but 4 Accountability performance levels for accountability determination. For more information, see the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/home.html.

SIRS Revisions for 2014-15http://www.p12.nysed.gov/irs/sirs/home.html

SIRS - Update by template – 2014-15

Staff Assignment – authorization via HR Setup

Assignment Code Sets:

PMF (Personnel Master File) / APPR (Annual Professional Performance Review) and

ENYP (EngageNY Data Portal) For ENYP, choose one assignment code from ENYP assignment code

set for each staff person. Although it is possible to have more than one ENYP assignment, it will not be typical.

One situation where a staff person may have multiple ENYP assignments might be if a staff person who needs full access to restricted data at one location but has a different role at another location and will need only access to general data there.

Assignment Codes and Descriptions for Access to ENYP

Assignment Codes and Descriptions for PMF/APPR

Assignment Code: Code that indicates staff assignment. Send one record for each assignment code/location code/grade level combination. For PMF, choose one assignment code from the PMF/APPR assignment

code set for each of the staff member’s assignments. Please note that the principal assignment code set has been expanded to identify the type or grade level of the school associated with the principal.

To report a principal for APPR, choose a principal assignment code from the PMF code subset.

See additional Assignment Codes and Descriptions in SIRS (http://www.p12.nysed.gov/irs/sirs/home.html) Chapter 5: Codes and Descriptions.

Staff Snapshot (HR Setup - L0 Express) New fields Gender, Hispanic Ethnicity Indicator, Race (1-5), Birth Date, Years

Educational Experience in the District, Annual Salary, Employment Separation Reason Code, Employment Basis, Middle Name, Years of Educational Experience, Staff Education Level Code, Annual Contract Months Worked, Professional Development Indicator, Certification Exemption Code Staff Snapshot Deletes – more information to follow…

Staff Tenure (HR Setup – available end of November) Although teachers can be certified in multiple areas, teacher tenure is only

granted once by an employer (although there may be some exceptions for teachers who leave an employer for a significant length of time and return). Once a teacher is granted tenure, the teacher tenure record for that employee/employer is most likely not going to be updated. If a teacher moves from a position that is not tenure-eligible to one that is, the Tenure Status Code would change accordingly. This leaves the Staff Tenure record with the most current information available. This template includes each staff member’s current tenure status as teacher and/or principal, effective date of the tenure status, and when their probation ends.

SIRS - Update by template continued…

Staff / TEACH ID Tenure Area Code:

Area in which staff member has tenure or is pursuing tenure. Report one record for each tenure area.

Tenure Status Code:

Status of the Tenure Area reported

Tenure Status Effective Date First date of tenure status. This date should be updated whenever tenure status changes.

Original Probationary Period End Date Date probation in tenure area ends.

Probationary Period End Date Date probation in tenure area ends. If probation was extended, this date will be later than the Original

Probationary Period End Date. If probation was not extended, date will equal Original Probationary Period End Date.

Probationary Period Extended Indicator Indicate whether probation was continued beyond original end date. (Y = Yes, N = No)

SIRS - Update by template - Staff Tenure fields

Code DescriptionNOTTENELIG Not tenure eligiblePROBATION ProbationaryPROBEXT Probation extended

TENGRANT Tenure grantedTENDEN Tenure denied

Code DescriptionTCH TeacherADT Administrative

SIRS UpdateNew Program Services – Higher Education

P-Tech Early College High School — Code 4026 Level Designation: District-level service.

Description: Indicates participation in the NYS P-TECH Program which provides a six-year integrated secondary and post-secondary level education for students resulting in a Regents High School Diploma, an Associates-level college degree, and workplace learning in preparation for a career pathway.

Purpose: To identify students to determine program effectiveness.

Entry Date: First day of program.

Exit Date: Last day of program.

Reason for Ending Code: Not used. 

Smart Scholars — Code 4037Level Designation: District-level service.

Description: This program provides students with significant academic and social supports to develop college readiness, and the opportunity to earn 24 to 60 college credits while in high school. The target population is students from groups that have traditionally been underrepresented in postsecondary education; for example, first generation college students, students from low-income families, and students performing in the low to mid-range academically. The program includes both stand-alone schools and programs within schools.

Purpose: To identify students to determine program effectiveness and for purposes of future school/district accountability calculations.

Entry Date: First day of participation in the program.

Exit Date: Last day of program.

Reason for Ending Code: Not used.

SIRS Updates continued…

Students Over 21 Years of Age Students who turn 21 during a school year should be reported in SIRS. If

students attend summer school immediately following the school year in which they turn 21, they should be reported in SIRS.

Records for these students should not be reported in SIRS after they complete this school year or summer school term.

NYSITELL Reporting: See http://www.p12.nysed.gov/assessment/nysitell/home.html for

additional guidance regarding the NYSITELL assessments.

Medically Excused: Students who are incapacitated by illness or injury during the test

administration and make-up periods and have on file documentation from a medical practitioner that they were too incapacitated to complete the test at the school, at home, or in a medical setting are considered medically excused, are considered to have no valid test score, and must be reported with a final score of 999 and a standard met code of 93.

SIRS Updates continued…

Daily Attendance LEAs may report multiple Daily Attendance codes on a single

day. Both a suspension and an absence/tardy may be reported on

the same day. Although local data systems may collect suspension and attendance

information in different places, SED’s data collection model requires both to be reported through the Student Daily Attendance template.

The initial requirements for collecting absence, tardy, and suspension data are based on use in the EngageNY Portal (ENYP).

Attendance may be reported by any reporting entity that is required to take attendance, including the home school district.

SED Updates

SED Email change – fname.lname@nysed.gov

Board Of Regents Approves New Graduation Options New Pathways Will Better Prepare Students for College and Careers and

Improve New York's Economic Competitiveness- http://www.nysed.gov/press/MultiplePathways

Currently, students are required to pass five Regents exams in high school in order to graduate – one each in English, science, math, as well as the U.S History and the Global Studies and Geography exams.  The regulations advanced today include a “4+1” option that permits a student to take four Regents exams and a comparably rigorous technical, arts, or other assessment for the fifth examination required for graduation. The 4+1 option would apply beginning with students who first entered ninth grade in or after September 2011 and thereafter or who are otherwise eligible to receive a high school diploma in June 2015 and thereafter and have passed four required Regents exams (or Department-approved alternative assessments) in English, mathematics, science and social studies.

Ensuring Equal Educational Opportunities for ELL (English Language Learners) http://www.p12.nysed.gov/biling/docs/CRPART154Overview-webversion.pdf ELL Exit Criteria

OPTION 1) Scoring at the Proficient/Commanding level on the NYSESLAT [154-2.3(m)(1)(i)] OPTION 2) Scoring at the Advanced/Expanding level on the NYSESLAT, -and-

3+ on a grade 3-8 ELA Assessment, -or- 65 + on the Regents Exam in English [154-2.3(m)(1)(ii)]

OPTION 3) Please see Areas of Pending Regulation:Students with Disabilities. [154-2.3(m)(2)]

MORIC Data Verification notification reminder E-mail your name and e-mail address to:

datareadiness@moric.org for an e-mail notification when something has been updated on the MORIC Data Verification webpage (http://www.moric.org/)

Select Data Verification on the left hand side of the screen:

Spring 2015 DW User Group/Workshops

March 03, 2015 – Madison-Oneida BOCES/Costello Center

March 04, 2015 – Herkimer BOCES

March 12, 2015 – Jefferson-Lewis BOCES

March 17, 2015 – Oneida BOCES

Additional Resources

APPR guidance https://www.engageny.org/resource/guidance-on-new-york-s-annual-

professional-performance-review-law-and-regulations

Data Collection http://www.p12.nysed.gov/irs/data_collection.html

Enrollment Procedures for Immigrant Students http://www.p12.nysed.gov/sss/pps/residency/enrollment-procedures-

immigrant-students.html

NCLB and NYS Accountability http://www.p12.nysed.gov/irs/accountability/home.html

SEDREF Update Process http://www.p12.nysed.gov/sedrefupdate.html

Data Analysis Services contact: Deb  Duffy, Team Leader: Data Analysis & Verification    dduffy@moric.org Co-Team Leader: Data Analysis & Verification - TBA

Data Readiness/Verification - Data Warehouse Level 0 Level 0 Historical L2RPT (Cognos – State Reporting) New York State Assessments NYSSIS Unique IDs Regents Scanning / ASAP (Assessment Scoring & Analysis Program)

Contact Data Readiness Support datareadiness@moric.org Sally Zielasko, Chris Urich, Danielle Polisse, Brenda Heigl, Katie Duell

MORIC Contact Information

(315) 361-2700; 1-866-98MORIC (1-866-986-6742)