how strategic alliances and alternative delivery models drive project success - webinar, january...
TRANSCRIPT
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Featured Project:The Wroclaw West Bypass, Poland
Trusted by the world’s largest projects
How strategic alliances and alternative delivery models drive project successWith
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Agenda
IntroductionIndustry SuccessLive DemoQ&A
Norman Anderson, CG/LA Hans Hoppe, Parsons Steve Wilson, AconexAll
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Norman AndersonPresident & CEO
Objective: Double the level of infrastructure investment
1. Focusing on project (deal) creation
2. Getting the right parties working together
3. Enabling the best talent to work as productively as possible
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About CG/LA
• Founded in 1987 to focus on strategic infrastructure project creation
• Work with both public and private sector entities, bringing people together to make projects happen – in the US, Europe, the Middle East, Asia, Africa and Latin America
• Perspective is derived from three initiatives:Leadership Forums | Blueprint 2025 | GlobalViP
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Why alternative delivery and financing models?
• Project complexity is Increasing• Infrastructure risk is increasing• Infrastructure is expensive• Project size is increasing • Project complexity is increasing• Global infrastructure demand is growing
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What do we see in the future?
• Continued growth in project size and complexity• Increased global adoption of PPPs• Greater process standardization • Further adoption of project-wide systems • Increasing number of projects managed through alternative
delivery and financing models
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Challenges to reaching those projections
• Controlling documents on a massive scale
• Complex, cross organization and cross geography communication
• Guaranteeing access and security• Managing risk & penalties for
schedule delays• Establishing project-wide processes• Lack of experience and expertise
with alternative delivery• Company-wide processes for
alternative delivery model projects
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The “Big Dig”, Boston400+% Over Budget
Three Gorges Dam, China
Budget: $8B, Cost: $37B
$1 Trillion lost annually on poorly executed projects
Stuttgart 21 Station, Germany
€2B Over Budget
Source: PwC Capital project and infrastructure spending Outlook 2025 (headline)
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How organizations are overcoming challenges
• Reviewing and defining processes• Implementing project-wide processes • Mapping these processes to a central system for
consistency and efficiency• Implementing project-wide systems that provide
neutrality, visibility and accountability• Adopting consistent systems across the
organization to gain these advantages on every project
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Hans HoppeDirector, Project Risk Management
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Education:– BS, Mechanical Engineering, Colorado School of Mines– Executive MBA, University of Iowa
Organizations & roles– United States Army
• Intelligence Officer– Perot Systems (IT Consulting)
• Technical Project Manager and Systems Architect– Rockwell Collins (Aerospace and Defense)
• Technical Project Manager and Program Manager– Parsons (Engineering and Construction)
• Director, Information/Records Management• Director, Program Management Systems• Director, Project Risk Management
Specializing in standard procedures and
large program mobilization
Experience
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ParsonsSize: 15,000 employeesProject Roles:
– Program Management Consultant (PMC)
– Designer– Program Management /
Construction Management (PMCM)– Construction Manager (CM)– APD
– Design-Build (DB)– Public Private Partnership
(PPP)– Industries:
– Infrastructure: Aviation, Rail, Transportation, Bridge & Tunnel
– Industrial: Water/Wastewater, Environmental, Telecom, O&G/Energy
– U.S. Federal: Environmental, Infrastructure, Security, Defense
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Experience on Parsons’ projects
Riyadh Metro ($22B+): Riyadh, Saudi ArabiaNew Mexico City Airport ($14.8B+): Mexico City, MexicoHamad International Airport ($11B+): Doha, QatarEducation City ($9B+): Doha, QatarDoha Metro ($8B+): Doha, QatarMiami Dade County Water and Sewer Department Consent Decree
($1.6B+)I-405 Improvement Project: Orange County, CaliforniaSeawater Treatment Facility ($38M): Umm Qasr Port, IraqI-70 Corridor Decision Analysis Study: Denver, Colorado
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Best Practices – large program mobilization• Know and understand your prime contract(s)
– Risks– Roles– Relationships
• Understand the contract packaging intent across the program– Contractual relationships form the basis of project processes– Formal relationships between functional links is important
• Define and implement project-wide processes– Information and document management– Workflows– Reporting
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Contractual relationships (simple)
ExternalStakehold
ers
Government
Authorities
PMC
Construction
Manager
Owner
Contract
Functional Link
Interface Link
Consultants / Advisors
GoverningOrganizati
on
DB Contractor
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Contractual relationship (complex)
ExternalStakehold
ers
Government
Authorities
PMC
Master Civil
Master Archit
ect
Master Planne
r
Construction
Manager OtherArchitect / Designer
Contractor 1
Contractor 2
Owner
Contract
Functional Link
Interface Link
Consultants / Advisors
GoverningOrganizati
on
Contractor x
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Mobilization – first steps• Right personnel on board
– Document control professional– Functional roles
• Implement initial processes and tools – Risk/issue register– Action item register– Cross organization calendar– Cross organization Information management system
• Internal document control • Program wide document repository• Formal / informal correspondence • Traceability
– Avoid MS Outlook
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Plans / procedures – across organizations• Project management
– Change management plan / procedures– Review and approval flows
• Project controls– Invoicing and pay applications– Budget management
• Information / document control plan– Organizational structure & permissions: access, upload, edit– Correspondence: How do organizations communicate with each
other?– Metadata/description: How to describe documents and
communication?– File naming standard: How to name files (especially drawings)?
• Design / construction management– Requests for information– Design packaging– Design submittal review process
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Plans / procedures - internal• Project controls
– Submittal schedule• Information / document management
– Internal, informal communication– Document authoring process
• Quality control / assurance– Content (plan/procedure/etc.) list and hierarchy– Templates– Document review/approval process– Document submittal process
• Business management– Translation services
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Lessons learned, issues and inefficiencies• Owner requiring multiple hard copy wet signatures
– Can add $M+ to the a contract, just in paper costs– Improved standards for creating and accepting electronic
signatures• No formal relationship between PMC and other organizations
– Program delays due to inefficient communication– Lack of clarity on roles and responsibilities
• No upfront program wide document repository– Implemented late – time wasted on catch up– Separate systems – how to integrate the systems or processes?
• Information management tool without appropriate control– Uncontrolled documentation– No configuration baseline – Causes errors, rework and disputes
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How to solve• Owner requiring multiple hard copy wet
signatures – Demonstrate improved standards for creating and
accepting electronic signatures– Show how tools like Aconex can provide time
stamps and clear approval records• No formal relationship between PMC and other
organizations– Ensure relationships and roles are defined,
documented and understood• No upfront program wide document repository
– Make a project-wide system a project requirement– Show the cost and time savings that will result
• Information management tool without appropriate control– Only select a proven tool with control capabilities– Take the time to set the system up to optimize
the value for your project
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Results/benefits achieved using Aconex
• Keys to success– Skilled, experienced people– Robust, proven processes– Tools and automation
• There is no Silver Bullet• Apply discretely, selectively and purposefully• The best of tools can be implemented poorly causing
greater inefficiencies• Aconex
– One of the best tools on the market to automate specific aspects of the most complex programs
– Product roadmap is on the right track– Success story: able to find all supporting documentation
to invalidate a new claim within 24 hours
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How BIM can accelerate project-wide review cycles
John Barkwell, Aconex
Using Aconex in alliances and alternative delivery models, for project success
Steven Wilson, Regional Operations Manager - Aconex
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Cloud & Mobile
Information & Process
Management
Engineering & Construction
Project-Wide
Across the Project Lifecycle
Plan Design Construct OperateBidOperatorSub-contractorsContractorConsultantsOwner EPC Designer
Aconex collaboration Increase productivity and manage project risk across organizations
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•File distribution•Submittals•Transmittals•Version control•Shop drawings•Package assembly
•RFIs & change mgt•Progress claims•Delays & EoTs•Design queries•Technical queries•Approvals: commercial, equipment, etc
•Access Documents•Upload Documents•Forms completion•Photo/Video/Audio•QA/QC, HSE•Commissioning
•Design reviews•Module delivery•Squad checks•“Ball in court” tracking•Procurement• Invoice reviews
• Interface management• Issue management•Risk management•Assets
•Earned value•Control account & Work packages•Budgeting & forecasting•Much more…
•Viewing & mark-up•Collaboration•Enriched models
•Handover•O&M manuals•Vendor documents
Manage dozens of project-wide processes in one central, secure and neutral systemDocument Mgt Correspondence Mobility Workflows
Registers Cost / Payment CAD / BIM / GIS O&M / Deliverables
OperateConstructDesignBidPlan
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Subcontractor
Contractor
Engineer
PMClient
Consultant
EQUALACCESSTO ALL
Respects ownership of your data and
decisions
State Route 99 Tunnel | US$1.4 billion | Seattle Washington, U.S.A.
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ALL PARTICIPANTS WILLING TO
USE A COMMON SOLUTION
BECAUSE THEY SEE VALUE
Consultant
Client
RFI
RFIResAdvAppr
ResAppr
RFIAdv
Appr
Contractor
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Project Configuration• Project Specific Required Fields/Values• Addressed during project implementation
Industry/ Business Unit Requirements• Supports unique industry and/or
business unit needs
Define the Enterprise Configuration• Workflows • Terminology• Document & mail classification• Security and access control
Control across the enterpriseBenefits of control and standardization, with flexibility
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Demo: Managing project processes and information on alternative delivery and financing model projects
•Overview• RFI•Design review• Reporting
This was a 20-minute platform demo in the live webinarTo request a personal demo: aconex.com/Demo
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Summary
ChallengesManaging files instead of data
Solutions•Collaborating across organizations•Adequate visibility to the owner•Compliance with government regulations
• Secure, project-wide system•Owner access to project management system• Flexibility to configure project-specific processes
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Tutor Perini -Dragados Seattle Route 99
Tunnel Multi country JV >580
vendors
Impregilo-TERNA Greek Cultural Center
Multi country JV
Key drivers for selection of Aconex on alternative delivery model projects
OHL-FCC | Toronto-York Spadina Subway
Extension Cross-organization review
cycles
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Victorian State Government
Cross-organization communication schools
program
Graham | British Columbia
Vernon Jubilee Hospital P3 information sharing
rules
Key drivers for selection of Aconex on alternative financing model projects
City of Las Vegas and Newland Communities
Stringent handover requirements
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Results from using Aconex
• Graham – PPP on British Columbia hospital expansions – Reviews reduced from 8 hours to 10 minutes– Bid process accelerated by 6 days per package– Project startup sped by several weeks
• Tutor Perini and Dragados – JV on Route 99 Seattle tunnel – 90% faster creation of document transmittals– 75% reduction in time required to generate weekly reports– 50% faster document uploads.
• Pomerleau – PPP on detention center in Quebec– Workflow response reduced from weeks to days– Increased speed, quality and transparency– Reduced errors and rework
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CONFIDENTIAL | 34
Most trusted platform
$1 TrillionAsset value delivered across 50,000 orgs, more than any
other platform.
Project-wide Support Training & support for your entire
project community guarantees everyone’s success.
Secure PerformanceScalable, reliable platform to
support global projects. ISO 27001 certified.
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Featured Project:The Wroclaw West Bypass, Poland
Trusted by the world’s largest projects
Thanks to our participants from Parsons and CG/LA
Read blog post
aconex.com/Blogs
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aconex.com/AltDelivery
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