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HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA I ,

AUDFTED FINANCIAL STATEMENTS AND SUPPLEMENTAL DATA

TWELVE MONTHS ENDED JUNE 30,2011

Under provisions of state \?m, ihis report is a public document. Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for pubiic inspection at the Baton Rouge office of the LegislativeAuditor and. where appropriate, at the office of the parish clerk of court."

NOV 3 0 2011 Release Date.

Mike Estes, P.C. A Professional Accounting Corporation

TABLE OF CONTENTS

EXHIBIT PAGE

Independent Auditor's Report 1 -2

Managem^t Discussion & Analysis 3 - 1 0

Basic Financial Statements

Statement of Net Assets A 11

Statement of Revenues, Expenses, and Changes

in Fund Net Assets B 12

Statement of Cash Flows C 13-14

Notes to the Basic Financial Statements 15 - 24

Index 15

Notes to Financial Statements 16-24

Other Reports Required bv Govemment Auditing Standards And bv Office ofManaeetnent and Budset {OMBi Circular A-J33

Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Govemment Auditing Standards 25 ^26

Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Intemal Control Over Comphance in Accordance with OMB Circular A-133 27-28

Sdiedule of Expenditures of Federal Awards 29

Notes to the Schedule of Expenditures of Federal Awards 30

Schedule of Findings and Questioned Costs 31 - 33

Corrective Action Plan 34

Summary Schedule of Prior Audit Findings 35

Supplementary Information

Statement of Modernization Costs - Uncompleted D 36

Financial Data Schedule 37-44

MIKE ESTES, P,C. A PROFESSIONAL ACCOUNTING CORPORATION

4200 AIRPORT FREEWAY - SUITE 100 FORT WORTH, TEXAS 76U7

„ MEMBER OFTME AMERICAN INSTrruTE OF

(817) 831-3553 CERTIFIED PUBUC (817) 831-3560 ACCOUNTANTS

MIKE ESTES, CPA e-̂ nait: ̂ otl^lkustespccam loJtk webale: mOceestespceoai AICPA GOVERNMENTAL

AUDIT QUALITY CENTER

Independent Auditor^s Report

Board of Commissioners Housing Authority of Abbeville Abbeville, Louisiana

We have audited the accompanying basic financial statements of the Housing Authority of the City of Abbeville, Louisiana as of and for the year ended June 30, 2011, as listed in the table of contents. These financial statements are the responsibility of the Housing Authority of •ftie City of Abbeville, Louisiana's management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards genially accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are fi:€e of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Housing Authority of the City of Abbeville, Louisiana, as of June 30, 2011, and the changes in its financial position and its cash flows, for the year then ended in conformity with accounting principles generally accepted in the United States of America.

In accordance with Govemment Auditing Standards, we have also issued our report dated November 18, 2011, on our consideration of the Housing Authority of the City of Abbeville, Louisiana's intemal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of intemal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the intemal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Govemment Auditing Standards and should be considered in assessmg the results of our audit.

The Management's Discussion and Analysis listed in the table of contents is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have appHed certain limited procedures, which consisted principally of inquiries of management regarding tiie methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it.

Our audit was conducted for the piupose of forming an opinion on the basic financial statements of the Housing Authority of the City of Abbeville, Louisiana. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as requued by U.S. Office of Management and Budget Circular A-133, Aiuiits of States. Local Govemments, and Non-Proflt Organizations, and is not a required part of the basic financial statements of the Housing Authority of the City of Abbeville, Louisiana. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is faurly stated, in all material respects, in relation to the basic financial statements taken as a whole. The accompanying Financial Data Schedules required by HUD and other accompanying mformation identified in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in tiie audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.

Mike Estes, CPA Fort Worth, Texas November 18,2011

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA

REQUIRED SUPPLEMENTAL INFORMATION

MANAGEMENT DISCUSSION AND ANALYSIS (MD&A)

JUNE 30,2011

Housing Authority of Abbeville, Louisiana Managements Discussion and Analysis (MD&A)

June 30,2011

The management of Public Housing Authority of Abbeville, l^ulsiana presents the following discussion and analysis (MD&A) of the Housing Authority's financial activities for the fiscal year ending June 30,2011. This represents an overview of financial information. Please read this discussion and analysis in conjunction with the Authority's included audited financial statements.

FINANCIAL HIGHUGHTS

The primary source of funding for these activities continues to t>e sut)sidies and grants from the Department of Housing and Urban Development (HUD), whereas tenant rentals provide a secondary but aiso significant source of funding.

The Housing Authority's assets exceeded its liabilities by $2,297,729 at the ciose of the fiscal year ended 2011.

•

Housing Authority of Abbeville, Louisiana

Management's Discussion and Analysis (MD&A) June 30, 2011

OVERVIEW OF THE FINANCIAL STATEMENTS

This MD&A is intended to serve as an introduction to the Housing Authority's basic financial statements. The Housing Authority is a special-purpose govemment engaged in business-type activities. Accordingly, only fund financial statements are presented as the basic financial statements, comprised of two components: (1) fund financial statements and (2) a series of notes to the financial statements. These provide information about the activities of the Housing Authority as a whole and present a ionger-tenm view of the Housing Authority's finances. This report also contains other supplemental information in addition to the basic financial statements themselves demonstrating how projects funded by HUD have been completed, and whether there are inadequacies in the Authority's internai controls.

Reporting on the Housing Authority as a Whole

One of the most Important questions asked about the Authority's finances is, "is the Housing Authority as a whole better off, or worse off, as a result of the achievements of fiscal year 2011T The Statement of Net Assets and the Statement of Revenues, Expenses, and Changes in Net Assets report infbnnatlon about the Housing Authority as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, whicli is simitar to the accounting used by most private-sector companies. AH of the current year's revenues and expenses are talcen into account regardless of when cash is received or paid.

Fund Financial Statements ^

Ail of the funds of the Housing Authority are reported as proprietary funds. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Housing Authority, like other enterprises operated by state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal reqi^rements.

The Housing Authority's financial statements report its net assets and changes in them. One can think of the Housing Authority's net assets - the difference between assets and liabilities - as one way to measure the Authority's financial health, or financial position. Over time, increases and decreases in the Authority's net assets are one indicator of whether its financial health is improving or deteriorating. One will need to consider other non-financJal factors, however, such as the changes in the Authority's occupancy levels or its legal obligations to HUD, to assess the overall health of the Housing Authority.

USING THIS ANNUAL REPORT

The Housing Authority's annual report consists of financial statements that show combined infomiation about the Housing Authority's most significant programs:

Low Rent Public Housing $ 443.058 Public Housing Capital Fund Program 206.369

Total funding received this current fiscal year $ 649,427

The Housing Authority's auditors provkJed assurance in their independent auditors' report with which this MD&A is included, that the bask: financial statements are fairiy stated. The auditors provide varying degrees of assurance regarding the other Information included In this report. A user of this report shouW read the independent auditors' report carefully to determine the level of assurance provided for each of the other parts of this report.

Housing Authority of Abbeville, Louisiana Managements Discussion and Analysis (MD&A)

June 30, 2011

Reporting the Housing Authority's Most Significant Funds

The Housing Authority's financial statements provide detailed infonnation about the most significant funds. Some funds are required to be established by the Department of Housing and Urban Development (HUD). However, the Housing Authority establishes other funds to help it control and manage money for partteular purposes, or to show that it is meeting legal responsibilities for using grants and other money.

The Housing Authority's enterprise funds use the following accounting approach for Proprietary funds: All of the Housing Authority's sen/ices are reported in enterprise funds. The focus of proprietary funds is on income measurement, which, together with the maintenance of net assets, Is an important financial indicator.

FINANCIAL ANALYSIS

The Housing Au»ior1ly*s net assets were $2,297,729 as of June 30,2011. Of this amount, $1,603,020 was invested in capital assets, and the remaining $694,709 was unrestricted. No other specific Assets are restricted. Also, there are no other restrictions on general Net Assets.

CONDENSED FINANCIAL STATEMENTS

Condensed Statement of Net Assets As of June 30.2011

2011 2010

ASSETS

Current assets

Capital assets, net of depreciation

Total assets

LIABIUTIES Current liabilities Non-current liabilities

Total liabilities

NET ASSETS

Invested in capital assets, net of depreciation Unrestricted net assets

Total net assets

Total liabilities and net assets

$798,492

1.603.020

2.399.512

81.205 20,578

101.783

1,603.020 694,709

2.297.729

2,399,512

$719,312

1.644,966

2.364,278

111.353 11.594

122,947

1,644,986 596,365

2,241.331

2,364.278

Housing Authority of Abbeville, Louisiana

Management's Discussion and Analysis (MD&A) June 30,2011

CONDENSED FINANCIAL STATEMENTS (Continued)

The net assets of these funds increased by $56,398, or by 3%, from those of fiscal year 2010, as explained below. In the nan^tive that follows, the detail factors causing this change are discussed:

Condensed Statement of Revenues, Expenses, and Changes in Fund Net Assets Fiscal Year Ended June 30,2011

2010 2009

OPERATING REVENUES Dwelling rental $ Govemmental operating grants Otiier

Total Operating Revenues

OPERATING EXPENSES Administration Tenant services Utilities Ordinary maintenance & operations General expenses Depreciation

Total Operating Expenses

hicome (Loss) from Operations

Non Operating Revenues (Expenses) Interest eamings T nss on disposal of assets

Total Non-Operating Revenues (Expenses)

hicome (Loss) before contribution

Capital Contribution

Change in net assets

Total net assets - beginning

Total net assets - ending $

321,592 $ 519,610

15,870

857,072

223,386 400

218,884 229,882

88,794 171,762

933,108

(76,036)

2,618 0

2.618

(73,418)

129.816

56,398

2.241,331

2,297,729 $

325,148 499,032

18.205

842,385

187,235 576

201,097 191,594 92,836

172,778

846,116

(3,731)

3.754 (92.790)

(89,036)

(92,767)

456,353

363,586

1,877,745

2.241,331

Housing Authority of Abbeville, Louisiana Management's Discussion and Analysis (MD&A)

June 30.2011

EXPLANATIONS OF FINANCIAL ANALYSIS

Compared with the prior fiscal year, total operating and non-operating revenues decreased $312,986, or by 24%, from a combination of larger offsetting factors. Reasons for most of this change are listed below:

• Total tenant revenue decreased by $9,081 from that of the prior fiscal year due to the amount of rent each tenant pays which is based on a sliding scale of their personal income. Some tenants' personal incomes increased so rent revenue from these tenants increased accordingly, raising the overall total. In contrast, other tenant revenues (such as fees collected from tenants for late payment of rent, damages to their units, and other assessments) increased by $5,525.

• ; Federal revenues from HUD for operations increased by $20,578, or by 4%, from that of the prior fiscal year. The determination of operating grants is based in part upon operations performance of prior years. This amount fluctuates frorn year-to-year because of the complexities of the funding formula HUD employs. Generally, this formula calculates an allowable expense level adjusted for inflation, occupancy, as well as other factors, and then uses this final result as a basis for detenmining the grant amoum.

• Federal Capital Funds from HUD decreased by $326,537, or by 72%. from that of the prior fiscal year. The Housing Authority was still In the process of completing projects funded from grants by HUD for fiscal years 2009 through 2010 and submitted a new gmnt during this current fiscal year.

• Total other operating revenue decreased by $2,335, from that of the prior fiscal year, because the Authority received proceeds from casualty insurance claims which are recorded as other income by the Authority in the year received.

• Interest income decreased by $1,136, or by 30%, from that of the prior fiscal year due to fluctuating interest rates from an unstable economy.

• Last fiscal year the Housing Authority had a loss of $92,790 due to the sell of unused property. This fiscal year there were no gains or losses from any asset transactions.

Compared with the prior fiscal year, total operating expenses increased $86,993, or by 10%, but this also was made up of a combination of offsetting factors. Again, reasons for most of this change are listed tjelow:

• Depreciation expense decreased by $1,015 from that of the prior fiscal year, because existing capital assets are reaching the end of their estimated useful lives.

• Maintenance and repairs increased by $3B,2£i8, or by 20%, from that of the prior fiscal year due to several factors: Repair staff wages increased by $23,905, and related employee benefit contributions increased by $8,195. Materials used increased by $13,659. or by 34%, but contract labor costs decreased by $7,470, or by 11 %.

Housing Authority of Abbeville. Louisiana Management's Discussion and Analysis (MD&A)

June 30, 2011

General Expenses decreased by $4,043 from that of the prior fiscal year, and payments in lieu of taxes (PILOT) decreased by $2,134, or by 17%. PILOT is calculated as a percentage of rent minus utilities which therefore changed proportionately to the changes in each of these, primarily because insurance premiums decreased by $6,716, or by 12%. (since property and casualty insurence premiums decreased). Bad debts increased by $907, and lastly, compensated absences increased by $5,900, or by 57%.

Administrative Expenses increased by $36,152, or by 19%, from that of the prior fiscal year due to a combination of offsetting factors: Administrative steff salaries increased by $19,136, however, related employee benefit contributions decreased by $713; therefore, total staff salaries and benefit costs increased by 13%. In addition, legal fees increased by $244, but audit fees decreased by $600; thus, total outside professtonal fees decreased by 2%. Finally, staff travel relmbureements increased by $4,060, office expenses Increased by $7,342, and sundry expenses increased by $6,683; therefore, other staff administrative expense increased by 63%.

Utilities Expense Increased by $17,787, or by 9%, from that of the prior fiscal year due to numerous cumulative factors: Water cost increased by $4,364 due to an increase in consumption by 10%; electricity cost increased by $9,206 due to an increase in consumption by 3%; gas cost decreased by $334 due to a decrease in consumption by 26%; and finally, other utilities expense (such as labor, benefits, garisage, sewage, and waste removal) increased by $4,217, or by 11 %.

Tenant servfees. totaling $400, did not change significantly from the prior to the current year.

CAPITAL ASSET AND DEBT ADMINISTRATION

Capital Assets At June 30,2011, the Housing Authority had a total cost of $6,432,461 invested in a broad range of assets and construction in progress from projects funded In 2009 through 2010, listed betow. This amount, not Including depreciation, represents increases of $129,816 from the prior year. More detaiied Information about capital assets appears In the notes to the financial statements.

Capital Assets, Net of Accumulated Depreciation A8ofJune30,2011

2011 2S10 Land $117,780 $117,780 Constmction in progress 117,791 699 Buildings 1,295,984 1.430.096 Leasehold Improvements 49.379 62,099 Furniture and equipment 22.086 34'2g2

Total 1.603,020 1,644,966

As of the end of the 2011 fiscal year, the Authority is still in the process of completing HUD grants of $450,536 obtained during 2009 through 2010 fiscal years. A total remainder of $120,009 will be received and $83,737 will be spent for completing these projects during fiscal year 2012.

Housing Authority of Abbeville, Louisiana Management's Discussion and Analysis (MD&A)

June 30,2011

Debt Non-current liabilities also include accmed annual vacation and sick leave due to employees. The Housing Authority has not incun^ any mortgages, leases, or bond indentures for financing capital assets or operations.

ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES

The Housing Authority is primarily dependent upon HUD for the funding of operatbns; therefore, the Housing Authority is affected more by Federal budget than by local economy conditions. The capital budgets for the 2012 fiscal year have already been submitted to HUD for approval and no major changes are expected.

The Capital fund programs are multiple year budgets and have remained relatively stable. Capital Funds are used for the modemization of public housing properties including administrative fees involved in the modernization.

CONTACTING THE HOUSING AUTHORITY'S FINANCIAL MANAGEMENT

Our financial report is designed to provide our citizens, investors, and creditors with a general oven/iew of the Housing Authority's finances, and to show the Housing Authority's accountability fbr the money it receives. If you have questions about this report, or wish to request additional financial information, contact Ellie Arceneaux, at Pubiic Housing Authority of Abbeville, Louisiana; P.O. Box 435; Abbeville, LA 70511.

10

EXHIBIT A

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA STATEMENT OF NET ASSETS

YEAR ENDED JUNE 30,2011

ASSETS Current assets

Cash and cash equivalents $ Investments Accounts receivable net Interest receivable Prepaid items and other assets Inventory Restricted assets - cash and cash equivalents

Total Current Assets

Capital Assets, net Land and other non-depreciated assets Other capital assets - net of depreciation

Total Capital Assets, net

Total Assets $

LIABILTTIES Current Liabilities

Accoimts payable 3 Deferred revenue Compensated absences payable Accraed PILOT Deposits due others

Total Cturent Liabilities

Noncurrent Liabilities Compensated absences payable

Total LiabiUties

NET ASSETS Invested in capital assets, net of related debt Unrestricted

Net Assets

Total Liabilities and Net Assets S

584,913 104,988 45,277

127 37,323

788 23,076

796,492

235.571 1,367,449

1,603.020

2.399,512

; 38,230 2,441 7,187

10.271 23,076

81,205

20,578

101,783

1,603.020 694,709

2.297,729

; 2,399,512

The Notes to the Financial Statements are an integral part of these statements. 11

EXHIBIT B

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA STATEMENT OF REVENUES,

EXPENSES AND CHANGES IN FUND NET ASSETS

YEAR ENDED JUNE 30.2011

OPERATING REVENUES Dwelling rental Govemmental operating grants Otiier

321.592 519,610

15.870

Total Operating Revenues

OPERATING EXPENSES Administration Tenant services Utilities Ordinary maintenance & operations General expenses ^ Depreciation

Total Operating Expenses

Income (Loss) from Operations

Non Operating Revenues (Expenses) Interest eamings

Total Non-Operating Revenues (Expenses)

Income (Loss) before contribution

Capital Contribution

Change in net assets

Total net assets - beginning

Total net assets - ending $

857,072

223386 400

218.884 229,882

88,794 171,762

933,108

(76,036)

2,618

2,618

(73.418)

129,816

56,398

2,241,̂ 331

2,297,729


EXHIBIT C

HOUSING AUTHORfTY OF ABBEVILLE, LOUISIANA STATEMENT OF CASH FLOWS


CASH FLOWS FROM OPERATING ACTIVITIES

Rental receipts $ 316,140 Other receipts 14,412 Federal grants 528,218 Payments to vendors (498.603) Payments to employees - net (282,256)

Net cash provided (used) by operating activities

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES

Purchase of capital assets Federal Capital Grants

Net cash provided (used) by capital and related financing activities

CASH FLOWS FROM INVESTING ACTIVITIES

Interest income Purchase of investments

Net cash provided (used) by investing activities

NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS

CASH AND CASH EQUIVALENTS Beginning of Fiscal Year

CASH AND CASH EQUIVALENTS End of Fiscal Year $

77.911

(129,816) 129,816

0

2.869 (1.304)

1,565

79,476

528,513

607.989

Continued

13

EXHIBIT C

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA STATEMENT OF CASH FLOWS


RECONCn^IATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES

Operating income (loss) $ Adjustment to reconcile operating

mcome (loss) to net cash provided (used) by operating activities:

Depreciation Expense Provision of uncollectible accounts

Change in assets and liabilities: Receivables Prepaid items Account payables Accrued PILOT Deferred revenue Accrued utilities Deposits due others

Net cash provided (used) by operations $

(76,036)

L

171,762 647

4,163 (1,463)

• (42.691) (2,132)

(707) 23,692

676

77,911

Concluded


HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA NOTES TO THE BASIC FINANCIAL STATEMENTS

YEAR ENDED JUNE 30, 2011

INDEX

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 16 A. REPORTING ENTITY 16 B. FUNDS 17 C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING 17 D. CASH AND CASH EQUIVALENTS 18 E INVESTMENTS 18 F. REVENUE RECOGNITION 18 G. INVENTORY 18 H. PREPAID ITEMS 19 I. CAPITAL ASSETS 19 J. DEFERRED REVENUES 19 K. COMPENSATED ABSENCES 19 L. POST EMPLOYMENT BENEFITS 19 M. RESTRICTED NET ASSETS 19 N. USE OF ESTIMATES 20

NOTE 2 - DEPOSITS AND INVESTMENTS 20 NOTE 3 - ACCOUNTS RECEIVABLE 21 NOTE 4 - CAPITAL ASSETS 21 NOTE 5-ACCOUNTS PAY ABLE 22 NOTE 6 - COMPENSATED ABSENCES 22 NOTE 7 - LONG - TERM OBLIGATIONS 22 NOTE 8 - RETIREMENT SYSTEM 22 NOTE 9 - COMMITMENTS AND CONTINGENCIES 23 NOTE 10-ECONOMIC DEPENDENCE 24 NOTE 11 - SUBSEQUENT EVENTS 24

15

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA NOTES TO THE BASIC FINANCIAL STATEMENTS


NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accompanying financial statements of the Housing Authority of the City of Abbeville have been prepared in confonnity witii accounting principles generally accepted in the United States of America (GAAP) as applied to govemmental units. The Govemmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing govemmental accounting and financial reporting principles.

A. REPORTING ENTITY Housing Authorities are chartered as public corporations under the laws (LSA - R.S. 40.391) of the State of Louisiana for the purpose of providing safe and sanitary dwellings accommodations. This creation was contingent upon the local goveming body of the city or parish declaring a need for the Housing Authority to fimction in such city or parish. The Housing Autiiority is governed by a five member Board of Commissioners. The members, appointed by the Honorable Mayor of the City of Abbeville, serve staggered multi-year terms.

The Housing Autiiority has the following units:

PHA Owned Housing FW -1087 156 units

GASB Statement 14 establishes criteria for determining the govemmental reporting entity and component units that should be included within the reporting entity. Under provisions of this Statement, the Housing Authority is considered a primary government, since it is a special purpose govemment tiiat has a separate goveming body, is legally separate, and is fiscally mdependent of other state or local govemments. As used in GASB Statement 14. fiscally independent means that the Housing Autiiority may, without the approval or consent of another govemmental entity, determine or modify its own budget, levy its own taxes or set rates or charges, and issue bonded ddbt with HUD approval.

The Housing Authority is a related organization of the City of Abbeville since the City of Abbeville appoints a votmg majority of tiie Housing Authority's goveming board. The City of Abbeville is not financially accountable for the Housing Authority as it cannot impose its will on the Housing Authority and there is no potential for the Housing Authority to provide financial benefit to, or impose financial burdens on, the City of Abbeville. Accordingly, the Housing Authority is not a component unit of the financial reporting entity of the City of Abbeville.

Governmental Accounting Standards Board (GASB) Codification Section 2100 establishes criteria for determining which, if any, component units shoidd be considered part of the Housing Authority for financial reporting purposes. The basic criteria for including a potential component unit within tiie reporting entity is financial accountability. The GASB has set forth criteria to be considered in determining financial accoimtability, which includes:

16

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA NOTES TO THE BASIC FINANCIAL STATEMENTS


1) Appointing a voting majority of an organization's goveming body, and:

a) The ability of the govemment to unpose its will on that organization and/or

b) The potential for the organization to provide specific financial benefits to or impose specific financial burdens on the govemment.

2) Organizations for which the govemment does not appoint a voting majority but are fiscally dependent on the govemment.

3) Organizations for which the reporting entity financial statements would be misleadmg if data of the organization is not included because of the nature or significance of the relationship.

Based on the previous criteria, the Housing Authority has determined that there are no component units that should be considered as part of the Housing Authority reporting entity.

B. FUNDS The accounts of the Housing Authority are organized and operated on the basis of funds. A fimd is an independent fiscal and accoimting entity with a self-balancing set of accounts. Fund accounting segregates fimds according to theu: intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum niunber of funds are maintained consistent with legal and managerial requirements.

The transactions of the Housing Authority are reported in a proprietary enterprise fund. The general fimd accounts for the transactions of the Public Housing Low Rent program and the Capital Fund program.

C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING

PROPRIETARY FUNDS Proprietary fimds are accounted for on the flow of economic resources measurement focus and the accmal basis of accounting. Under this method, revenues are recorded when eamed and expenses are recorded at the time the liabilities are incurred. With this measuronent focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. The Housing Authority has elected, pursuant to GASB Statement No. 20, to apply all GASB pronouncements and only FASB pronouncements issued before November 30,1989.

Proprietary fimds distinguish operating revenues and expenses firam non-opiating items. Operating revenues and expenses generally result fiiom providing services and producing and delivering goods in connection with a proprietary funds' principal ongoing operations. According to the Autiiority's policy, governmental operating grants are considered operating revenues. The other principal operating revenues of the Housing Authority are rent and maintenance charges to residents and operating fees eamed. Operating expenses for proprietary funds include the administrative costs of providing the service. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses.

17

HOUSING AUTHORfTY OF ABBEVILLE, LOUISL\NA NOTES TO THE BASIC FINANCIAL STATEMENTS


D. CASH AND CASH EQUIVALENTS Cash mcludes amounts m demand deposits and interest-bearing demand deposits. Cash equivalents include amounts in time deposits, of less that ninety days, and cash with fiscal agent. Under state law, the Housing Authority may deposit fimds in demand deposits, interest-bearing demand dq)osits. money market accounts, or time deposits with state banks organized under Louisiana law and national banks having their principal offices in Louisiana.

On the Statement of Cash Flows, cash and cash equivalents, end of year, is $607,989. This is comprised of cash and cash equivalents of $584,913 and restricted assets - cash of $23,076, on the statement of net assets.

E. INVESTMENTS Investments are limited to L.S.-R.S. 33:2955 and die Housing Autiiority investment policy. If the original maturities of investments exceed 90 days, they are classified as investments; however, if the original maturities are 90 days or less, they are classified as cash equivalents.

The mvestments are reflected at quoted market prices except for the following which are required/permitted as per GASB Statement No. 31;

Investments in nonparticipating interest-earning contracts, such as nonnegotiable certificates of deposit with redemption terms that do not consider market rates, are reported using a cost-based measure.

The Housing Authority reported at amortized cost money market investments participatim interest-earning investment contracts that have a remaining maturity at time of purchase of one year or less.

Definitions:

Interest-earning investment contract include time deposits with financial institutions (such as certificates of deposit), repurchase agreements, and guaranteed investment contracts.

Money maricet investments are short-term, highly liquid debt instruments that include U.S. Treasury obligations.

F. REVENUE RECOGNITION Revenues and otiier govemmental fund financial resource increments are recognized in the accounting period in which they become susceptible to accrual - that is, when they become measurable and available to the finance expenditures of the fiscal period. "Available" is detennmed as collectible withm the 12 months of the fiscal year or soon enough thereafter to be used in pay liabilities of the current period.

G. INVENTORY All purchased inventory items are valued at cost using the first-in. first-out mefliod. Inventory is recorded using the purchase method. At year end, tiie amount of inventory is recorded for extemal finanda! reporting.

18

HOUSING AUTHORITY OF ABBEVILLE. LOUISUNA NOTES TO THE BASIC FINANCIAL STATEMENTS


H. PREPAID ITEMS Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items.

I. CAPITAL ASSETS Capital assets are recorded at historical cost and depreciated over their estimated useful lives (excluding salvage value). The capitalization threshold is $500. Donated capital assets are recorded at their estimated fsdr value at the date of donation. Estimated useful live is management's estimate of how long the asset is expected to meet service demands. Straight line depreciation is used based on the following estunated useful lives:

Site improvements 15 years Buildings 33 years Building improvements 15 years Furniture and equipment 5-7 years Computers 3 years

J. DEFERRED REVENUES The Housing Authority reports deferred revenues on its balance sheet Deferred revenues arise when resources are received by tiie Housing Authority before it has a legal claim to them, as when grant monies are received prior to the occurrence of qualifying expenditures. In subsequent periods, when the Housing Authority has a legal claim to the resources, the liability for deferred revenue is removed fit)m the balance sheet and the revenue is recognized.

K. COMPENSATED ABSENCES The Housing Autiiority follows Louisiana Civil Service regulations for accumulated annual and sick leave. Employees may accumulate up to three hundred hours of annual leave which may be received upon termination or retu'cment. Sick leave hours accumulate, but the employee is not paid for them if not used by his/her retirement or temiination date.

L. POST EMPLOYMENT BENEFITS The Autiiority does not recognize or pay any post employment benefits. Accordingly, Govemmental Accounting Standards Board (GASB) Statement Number 45 does not apply.

M, RESTRICTED NET ASSETS Net assets are reported as restricted when constraints placed on net asset use are either:

Extemally imposed by creditors (such as debt covenants), grantors, contributors, or laws or regulations of other governments or imposed by law through constitutional provisions or enabling legislation.

Restricted resources are used first when an expense is incurred for purposes for which both restricted and unrestricted net assets are available.

19

HOUSING AUTHORITY OF ABBEVILLE. LOUISIANA NOTES TO THE BASIC FINANCIAL STATEMENTS


N. USE OF ESTIMATES The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amoimts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues, expenses and other financing sources and uses during the reporting period. Actual results could differ fiom those estimates.

NOTE 2 - DEPOSITS AND INVESTMENTS The Housing Autiiority has reported tiieir investments with a maturity at time of purchase of one year or less at amortized cost. Investments with maturity at time of purchase of greater than one year are presented at fan* value at June 30, 2011. Deposits are stated at cost, which approximates fair value.

Interest Rate Risk: The Housing Authority's policy does not address mterest rate risk.

Credit Rate Risk; GASB 40 disclosure of credit rate risk does not apply, since the Authority's only investments are certificates of deposit.

Custodial Credit Risk: The Authority's policy requires the financial institution to cover the first $250,000 of deposits with FDIC coverage. Any excess deposits must be collateralized with securities held by the pledging financial institution, with a fair market value that equals or exceeds the amount of excess deposits.

Restricted Cash: $23,076 is restricted in the General Fund for security deposits.

At June 30, 2011, the Housing Authority's carrying amount of deposits was $712,877 and the bank balance was $725,091. which includes $104,988 in certificates of deposits classified as mvestmoits. Petty cash consists of $100. Of the bank balance, tiie entire amount is covered by FDIC msurance.

20

HOUSING AUTHORITY OF ABBEVILLE, LOUISDUMA NOTES TO THE BASIC FINANCL\L STATEMENTS


NOTE 3 - ACCOUNTS RECEIVABLE The receivables at June 30,2011. are as follows:

Class of Receivables Local sources:

Tenants Federal sources:

Grants

Total

$

$

9,006

36,271

45,277

The tenants account receivable is net of an allowance for doubtful accoimts of $2,079.

NOTE 4 - CAPITAL ASSETS The changes in capital assets are as follows:

Non-d^reciable assets Land and buildings Constmction in progress

Depreciable assets: Buildings Furniture and equipment

Total capital assets

Less: accumulated depreciation Buildmgs Furniture and equipment

Total accumulated deprection

Total coital assets, net

Begmning Balance

$ 117,780 $ 700

5.930,878 253,287

6,302,645

4.438,684 218.995

4,657,679

$ 1,644.966 $

Additions

0 $ 117,091

12,725 0

129,816

159,556 12,206

171,762

(41,946)$

Deletions

0 $ 0

0 0

0

0 0

0

0 $

Ending Balance

117,780 117.791

5.943,603 253,287

6,432,461

4.598,240 231,201

4,829,441

1,603,020

21

HOUSING AUTHORITY OF ABBEVILLE, L0U1SL\NA NOTES TO THE BASIC FINANCL\L STATEMENTS


NOTE 5 - ACCOUNTS PAYABLE The payables at June 30,2011 are as follows:

Vendors $ 11,081 Payroll taxes &

Retirement withheld 3,457

Utilities 23,692

Total $ 38.230

NOTE 6 - COMPENSATED ABSENCES At June 30, 2011, employees of tiie Housing Autiiority have accumulated and vested $27,765 of employee leave computed in accordance with GASB, Codification Section 060.

NOTE 7 - LONG - TERM OBLIGATIONS The following is a summary of tiie long - X&m obligation transactions for the year ended June 30.2011.

Balance, beginning Additions Deductions

Balance, ending

Amounts due in one year

$ '

$ '

Compensated Absences

17,801 11,628 1,664

27,765

7,187

NOTE 8 - RETIREMENT SYSTEM The Housing Authority participates in tiie Housing Renewal and Local Agency Retirement Plan, which is a defined contribution plan. The plan consists of employees of various local and regional housing authorities, urban renewal agencies, and other similar organizations. Through this plan, the Housing Authority provides pension benefits for all of its full-time employees. All full-time employees are eligible to participate in the plan on the first day of completing one month of continuous and unintermpted employment.

uivesuneaL cainuigii. cacn paniuipani in me pian is requireu w moKe a monmiy conin 6% of his effective compensation, and may make additional contributions. The employi make monthly contributions equal to 8.5% of each participant's effective compensation.

The Housmg Authority's contribution for each employee and income allocated to the employee's account is fully vested after five years of continuous service. The Housing Authority's contributions and interest forfeited by employees who leave employment before five years of service are used to offset future contributions of the Housing Authority.

22

HOUSING AUTHORITY OF ABBEVILLE. LOUISIANA NOTES TO THE BASIC FINANCIAL STATEMENTS


The Housing Authority has the right to establish or amend retirement plan provisions. The Housing Authority's Joinder Agreement with the Housing Renewal and Local Agency Retirement Plan may be amended or modified by Board Resolution. Amendment of the Joinder Agreement is limited to provisions affecting plan specifications.

The Housing Authority made the required contributions of $32,035 for the year ended June 30, 2011, of which $13,098 was paid by tiie Housing Authority and $18,937 was paid by employees. No payments were made out of the forfeiture account.

NOTE 9 - COMIMITMENTS AND CONTINGENCIES

Commitments On December 1, 2009, the Authority entered into an Employment Agreement with the Executive Director. The Agreement is for five years, and is renewable for additional five year terms, upon Board approval. The Agreement may be terminated by the Executive Director upon sixty days written notice given to the Board, prior to resignation.

The Agreement may be terminated by the Authority at any time for cause, as long as due process is followed. If tile Executive Director is termmated for cause, the Director is owed the salary through termination, including annual leave and other benefits, including reasonable reimbursement of benefits.

If the Dkector is termmated without cause, the Authority is obligated to pay at the date of termination a lump sum equal to the salary and benefits that the Director would have eamed or received for the remainder of the current five year unexpired term, in addition to acCTued salary and benefits.

Litigation The Housing Authority is not presentiy involved in litigation.

Grant Disallowances The Housing Authority participates in a number of federally assisted grant programs. The programs are subject to compliance audits under the single audit approach. Such audits could lead to requests for reimbursement by the grantor agency for expenditures disallowed under terms of the grants. Housing Authority management believes that the amount of disallowance, if any, which may arise fiom fiiture audits will not be material.

ConstructioD Prelects There are certain renovation or constmction projects in progress at June 30, 2010. These include modernizing rental units. These projects are being funded by HUD. Funds are requested periodically as the cost is incurred.

Risk Management The Housing Autiiority is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errois and omissions; and natural disasters for which the Housing Authority carries commercial insurance.

The Housing Authority transfers risk of loss by participating in a public entity risk pool and contracting with a commercial insurance carrier for all major categories of exposed risk.

23

HOUSING AUTHORITY OF ABBEVILLE. LOUISIANA NOTES TO THE BASIC FINANCL^L STATEMENTS


This includes coverage of property, general liability, public liability, and worker's compensation. The risk pool and insurance contracted are obligated to meet settlements up to the maximum coverage, after the PHA's premiums and deductions are met.

Louisiana State law prohibits one govemmental entity assessing another entity. If the Louisiana Housing Council Group Self Insured Fund (LHC) risk pool is imable to meet its obligations, the risk to the Housing Authority is only that it s own claim would be unpaid.

Cov^^age has not significantly changed fix)m the previous year and settiements for each of the past three years have not exceeded insurance coverage.

NOTE 10 - ECONOMIC DEPENDENCE The Department of Housing and Urban Development provided $649,426 to the Housing Authority, which represents approximately 66 % of the Housing Authority's total revenue and capital contributions for the year

NOTE 11 - SUBSEQUENT EVENTS Management has evaluated events and transactions subsequent to the statement of net assets sheet date through the date of the independent auditor's report (the date the financial statements w^e available to be issued) for potential recognition or disclosure in the financial statements. Management has not identified any items requiring recognition or disclosure.

24

MIKE ESTES, P.C, A PROFESSIONAL ACCOUNTING CORPORATION

4200 AIRPORT FREEWAY - SUITE 100 FORT WORTH, TEXAS 76117

MEMBER OF THE AMERICAN INSTrrUTE OF

(817)831-3553 CERTIFIED FUBUC (817) 831-3560 ACCOUNTANTS

MIKE ESTES, CPA e-mail: [email protected] antl.'be websltei mlkeeste^tceom AICPA GOVEItNMENTAL

AUDIT QUAUTY CENTER

Report on Intemal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in

Accordance with Govemment Auditinz Standards

Housing Authority of Abbeville Abbeville. Louisiana.

Wc have audited the basic financial statements of the Housing Authority of the City of Abbeville, Louisiana, as of and for the year ended June 30, 2011, and have issued our-report thereon dated November 18, 2011. We conducted our audit in accordance with auditmg standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States.

Intemal Control Over Financial R^ortine In planning and p«forming our audit, we considered the Housing Authority of the City of Abbeville, Louisiana's intemal control over financial reportmg as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Housing Authority of the City of Abbeville, Louisiana's intemal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Housing Authority of the City of Abbeville, Louisiana's intemal control over financial reporting.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the nonnad course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable 'possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis.

Our consideration of uitemal control over financial reportmg was for tiie limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in intemal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above.

25

mailto:[email protected]

Compliance and Other Matters As part of obtaining reasonable assurance about whetiier the Housing Authority of the City of Abbeville, Louisiana's financial statements are fi^e of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Govemment Auditing Standards.

This report is intended solely for the information and use of management, the Board of Commissions^, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other tiian these specified parties.

Mike Estes, CPA Fon Worth, Texas November 18,2011

26

MIKE ESTES, P.C. A PROFESSIONAL ACCCfUNTlNG CORPORATION

4200 AIRPORT FREEWAY - SUtTE 100 FORT WORTH, TEXAS 7 6 W

. MEMBER OF THE AMERICAN INSTTTUTE OF

(817) 831-3553 CERTTHED PUBLIC (817)831-3560 ACCOUNTANTS

MIXE ESTES, CPA e-MoB: office@mH(eestespe.eom uttd fk website: mOceesUspccem idCPK GOVERNMENTAL

Aunrr QUAUTY cENrsR

Report on Compliance with Requirements That Could Have a Direct 'and Material Effect on Each Maior Program and on Internal Control

Over Compliance in Accordance With OMB Cireular A-133

Independent Auditor's Report

Housmg Authority of Abbeville Abbeville. Louisiana

Compliance We have audited the Housing Authority of the City of Abbeville, Louisiana compliance with the types of compliance requirements described in the OA/ff Circular A-133 Compliance Supplement tiiat could have a direct and material effect on each of the Housing Authority of the City of Abbeville, Louisiana's major federal programs for the year ended June 30, 2011. The Housing Autiiority of the City of Abbeville, Louisiana's major federal programs are identified in the summaiy of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibiHty of the Housing Autiiority of tiie City of Abbeville, Louisiana's management. Our responsibility is to express an opmion on the Housing Autiiority of the City of Abbeville, Louisiana's compliance based on our audit.

We conducted our audit of compliance in accordance with auditing standards generally acc^ted in the United States of America; the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133. Those standards and OMB Circular A-133 require that wc plan and perform the audit to obtain reasonable assurance about whether noncompHance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit mcludes examining, on a test basis, evidence about the Housing Authority of the City of Abbeville, Louisiana's compliance with those requirements and performing sudi other procedures as we considered necessary m the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of tiie Housing Authority of the City of Abbeville, Louisiana's compliance with those requirements.

In our opmion, the Housing Autiiority of the City of Abbeville, Louisiana complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30.2011.

27

Internal Control Over Compliance Management of the Housing Autiiority of the City of Abbeville, Louisiana is responsible for establishing and maintaining effective internal control over compliance with tiie requirements of laws, regulations, contracts, and grants applicable to federal programs. In plaiming and performing our audit, we considered the Housing Authority of the City of Abbeville, Louisiana's intemal control over compliance with tiie requirements that could have a direct and material effect on a major federal program to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on intemal control over compliance in accordance with OMB Chcular A-133, but not for the purpose of expressing an opinion on the effectiveness of intemal control over compUance. Accordingly, we do not express an opinion on the effectiveness of the Housing Authority of the City of Abbeville, Louisiana's internal control over compliance.

A deficiency in intemal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in intemal control over compliance is a deficiency, or combination of deficiencies, in intemal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis.

Our consideration of intemal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all defidencies in intemal control over compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in intemal control over compliance that we consider to be material weaknesses, as defined above.

This report is intended solely for the information and use of management, the Board of Commissioners, others within the entity, federal awarding agencies, and pass-through entities and is not mtended to be and should not be used by anyone other than these specified parties.

Mike Estes, CPA Fort Worth, Texas November 18,2011

28

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS


FEDERAL GRANTOR PROGRAM TITLE

U. S. Department of Housing and Urban Development Direct Programs:

Low-Income Housing Operating Subsidy

Capital Fund Cluster

Capital Fund Program

Total United States Department of Housing and Urban Development

Total Expenditures of Federal Awards

CDFA NO.

PROGRAM EXPENDITURES

14.850a $

14.872

443,058

$

$

206,368

649,426

649,426

29

HOUSING AUTHORfTY OF ABBEVILLE, LOUISL\NA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS


NOTE 1 - GENERAL The accompanying Schedule of Expenditures of Federal Awards presents tiie activity of all federal awards programs of the Housing Authority of the City of Abbeville. Louisiana (the "Housing Authority"). The Housing Authority reporting entity is defined m note 1(A) to the Housii^ Autiiority's basic fmancial statements. Federal awards received directly fi»m federal agencies, as well as federal awards passed tiuough other government agencies, are included on the schedule.

NOTE 2 - BASIS OF. ACCOUNTING The accompanying Schedule of Expenditures of Federal Awards is presented using the accmal basis of accounting, which is described in note 1(C) to the Housmg Authority's basic financial statements.

NOTE 3 - RELATIONSHIP TO BASIC FINANCIAL STATEMENTS Federal awards revenues are reported in the Housing Authority's basic financial statements as follows:

Enterprise funds: Govemmental operating grants Coital contributions

Total

$

$

Federal Sources

519,610 129,816

649.426

NOTE 4 - RELATIONSfflP TO FEDERAL FINANCIAL REPORTS Amounts reported m tiie accompanying schedule agree with the amounts reported in the related federal financial reports except for changes made to reflect amounts in accordance with generally accepted accounting principles.

30

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA SCHEDULE OF FINDINGS AND QUESTIONED COSTS


Section I - Summary of the Anditor's Results

Financial Statement Audit

1. Type of Auditor's Report Issued on Financial Statements - Unqualified.

2. Intemal Control Over Financial Reporting:

a. Material weakness(es) identified? . yes -̂ no b. Significanf deficiency(ies) identified? yes »̂ none reported

3. Noncompliance material to financial

statements noted? yes ^ no

Audit of Federal Awards

1. Intemal Control Over Major Programs:

. a. Material weakness(es) identified? yes -^ no b. Significant deficiencj^ies) identified

that are not considered to be material weaknesses? ^ yes ^ none reported

2. Type of Auditor's Report Issued on Compliance For Major Programs - Unqualified.

3. Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? ;__ yes v̂ no

4. The programs tested as major programs include:

CFDA# 14.850 Public and Indian Housing - Low Rent Program

5. Dollar threshold used to distinguish between Type A and Type B Programs; $300,000

6. Auditee qualified as low-risk auditee? v̂ yes no

31



Section II - Findings related to the financial statements which are required to be reported in accordance with Govemmental Auditing Standards generallv accented in the United States of America:

None

32



Sectioalll -Finings and questioned costs lor federal awards which are required to be reported under OMB Circular No. A-133 Section ,510 fai:

None

33

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA CORRECrrVE ACTION PLAN


There were no audit findings.

34

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS


The following prior audit findings were required to be reported under OMB Circular No. A-133, Section 510(a) (for the major program) for the prior year:

There were no prior audit findings.

35

SUPPLEMENTARY INFORMATION

EXHIBIT D

HOUSING AUTHORITY OF ABBEVILLE. LOUISIANA STATEMENT OF MODERNIZATION COSTS - UNCOMPLETED


CASH BASIS

Funds approved

Funds expended

Excess of fimds approved

Funds advanced

Funds expended

Excess (Deficiency) of fimds advanced

_

$

$

$

$

2009 Coital Fund

226.542 $

224,361

2,181 $

223,031 $

224,361

(1,330) $

2010 Capital Fund

223.994

142,437

81,557

107,496

142,437

(34,941)

See account's report 36

HOUSING AUTHORITY OF ABBEVILLE. LOUISIANA FINANCIAL DATA SCHEDULE


Entity Wide Balance Sheet Summary

111 cash-Unrostrlcted

112 Cash - Restricted - Modernization and Developmenl

113 Cash - Olher Restricted

1*14 Cash-Tenant Security Deposite

115 Cash - Restricted for Payment of Current Uabilities

ICO Total Cash

121 Accounts RecdN/aUa - PHA Prefects

122 Accounts RecdNrabla - HUD Other Projects

124 Accounts Receivable - Other Government

125 Accounts Receivable-Mlscellaraous.

126 Accounts Receivable-Tenarrts

126.1 AOovKince for Doubtful Accounts-Tenants

126.2 ABowancefor DouUful Accounts-Other

127 Notes, Loans, & Mortgagee Receivable - Current

128 Fraud Recovery

128.1 Allowance for DoubtTi^ Accounts - Fraud

^2S Accrued Interest Receivable

120 Total Receivables, Net of Allowances for Doubtful Accounts

131 Investment - Unre^cted

132 investments - Restricted

135 Investments - Restricted for Payment Of Current Liability

142 Prepaid Expenses and Ottwr Assets

143 Inventories

143.1 Allowance for Obsolete Inventories

144 Inter Program Due From

145 Assets Held for Sale

1S3 Total Current Assets

161 Land

162 Buildings

163 Furniture. Equipment & Machinery - DwelDngs

164 Furniture, Equipment SIriacNnery-Administration

165 Leasehold improvements

168 Accumuieted Depreciation

167 Construction In Progress

169 Infrastructure

163 Total Capital Assets. Net of Accumulated Depreclatlcn

171 Notes, Loans and Mortgages Receivable - MorvCuirent

172 Notes, Loans, & Mortgages Receivable - Non Current - Past Due

173 Grants Ftocelvabia - Non Current

174 Other Assets

178 Investments In Joint Ventures

180 Total Non-Current Assets

190 Total Assets

Project Total

$564,^13

$0

$0

$23,076

SO

$607,989

$0

$36,271

$0

$11,085

-$2,079

$0

$0

$0

$0

$127

$45,404

$104,988

$0

$0

$37,323

S830

-$42

$0

$0

$796,492

$117,780

$5,219,386

$120,820

$132,467

$724,217

-$4,829,441

$117,791

$0

$1,603,020

$0

$1,603,020

$2,399,512

Total

$584,913

$0

$0

$23,076

$0

$607,989

$0

$36,271

$0

$11,065

-$2,079

SO

$0

$0

$0

$127

$45,404

$104,988

$0

$0

$37,323

$830

-$42

$0

$0

$796,492

$117,780

$5,219,386

$120,820

$132,467

$724,217

-$4,829,441

$117,791

$0

$1,603,020

$0

$1,603,020

$2,399,512

37

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA FINANCIAL DATA SCHEDULE


Entity Wide Balance Sheet Summary

311 Bank Overdraft

312 Accounts Payable 80 Days Past Due

321 Accrued Wage/PayroD Taxes Payable

322 Accrued Compensated Absences - Current Portion

324 ^£njed Contingency UaUlity

325 Accrued Interest Payable

331 Accounts Payable-HUD PHA Programs

332 Account Payable - PHA Projects

333 Accounte PayaWe - Other Govemment

341 Tenant Security Deposits

342 Deferred Revenues

343 Cunent Portion of Long^erm Debt - Capital ProJectsAtortgage Revenue Bonds

344 Current Portion of Long-term Debt-Operating Borrmvings

345 Other Cunent Uabnities

346 Accrued Liabilities - Other

347 Inter Program - Due To

348 Loan Liability - Current

310 Total Current Liabilities

351 Long-term Debt, Net of Current - Capital Projects/Mortgage Revenue

352 Long-term Debt. Net of Ctirrent - Operating Borrowings

353 Norbcurrenl Liabintles - Other

354 Accrued Compensated Absoices - Non Cuirent

3S5 Loan Llabinty - Non Cunent

356 FASB 5 Uabilities

357 Accmed Pension and OPEB Uabilities

350 Total Non-Current Liabilities

300 Total Liabilities

508.1 Invested In Capital Assets, Net of Related Debt

509.2 Fund Balance Reserved

511.2 Unreserved, Designated Fund Balance

511.1 Restricted Net Assets

512.1 Unrestricted Net Assets

512.2 Unreserved, Undesignated Fund Balance

513 Total Equity/Net Assets

600 Total Liabilities and Equity/Net Assets

Prefect Total

$0

$11,081

$0

$3,457

$7,187

$0

$0

$0

$10,271

$23,076

$2,441

$0

$0

$23,692

$0

$81,205

$0

$0

$20,578

$0

$0

$20,578

$101,783

$1,603,020

$0

$694,709

$2,297,729

$2,399,512

Total

$0

$11,081

$0

$3,457

$7,187

$0

$0

$0

$10,271

$23,076

$2,441

$0

$0

$23,692

$0

$81,205

$0

$0

$20,578

$0

$0

$20,578

$101,783

$1,603,020

$0

$694,709

$2,297,729

$2,399,512

38

HOUSING AUTHORITY OF ABBEVILLE, LOUISL\NA FINANCIAL DATA SCHEDULE

YEAR ENDED AJNE 30,2011

Single Project Revenue and Expense

70300 Net Tenant Rental Revenue

70400 Tenant Revenue - Other

70S00 Total Tenant Revenue

70800 HUD PHA Operating Grants

70610 Capital Grants

70710 fiAanagement Fee

7 0 7 ^ Asset Management Fee

70730 Book Keeping Fee

70740 Front Line Service Fee

70750 Other Fees

70700 Total Fee Revenue

70800 Otha-Govemment Grants

71100 Investment Income - Unrestricted

71200 Mortgage Interest Income

71300 Proceeds from Disposition of Assets Held for Sale

71310 Cost of Sale of Assets

71400 Fraud Recovery

71500 Other Revenue

71600 Gain or Loss on Sale of Capital Assets

72000 Investment Income-Restricted

70000 Total Revenue

91100 Administrative Salaries

91200 Auditing Fees

91300 Management Fee

91310 Book-keeping Fee

914(K) Advertising and Marketing

91500 Empk>yee Benefit contributtons-Administrative

91600 Office Expenses

91700 Legal Expense

91600 Travel

91810 Allocated Overhead

91900 Other

91000 Total OpeiraSng - Administrative

92000 Asset Managentent Fee

92100 Tenant Seivtees - Salaries

92200 Relocatton Costs

9230D Employee Benefit Contrlbuttons - Tenant Services

92400 Tenant Services-Other

92500 Totsd TeraK Services

Low Rent

$321,592

$13,910

$335,502

$443,058

$0

30

$2,618

$0

$0

$0

$0

$1,860

$0

$0

$783,136

$122,806

$9,500

30

$0

$178

$37,794

$21,928

$6,431

$10,632

$0

3825

$210,094

$0

$0

$0

$0

$400

$400

Capital Fund

SO

SO

$0

$76,552

$129,616

$0

$0

$0

$0

$0

$0

$0

$0

$0

3206.368

$0

$0

$0

30

30

SO

$0

$0

$0

$0

$13,292

$13,292

$0

SO $0

$0

$0

$0

Total Project

$321,592

$13,910

$335,502

3519,610

$129,816

SO

$2,618

$0

$0

$0

$0

$1,960

SO

$0

$989,506

$122,806

$9,500

$0

$0

$178

$37,794

$2t,g28

$6,431

$10,632

$0

$14,117

$223,386

$0

$0

$0

$0

S4O0

$400

39

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA FINANCL^L DATA SCHEDULE


Single Project Revenue and Expense

93100 Water

93200 Electricity

93300 Gas

93400 Fuel

93500 Labor

93600 Sewer

93700 Empkjyee Benefit Contributions - Utilities

93800 Otiier Utiltties Expense

93000 Total Utilities

94100 Ordinary Maintenance and Operattons - Labor

94200 Ordinary Maintenance and Operations - Materials and Ot t i^

94300 Ordinary Maintenance and Operations Contracts

94500 Employee Benefit Contribuflons - Ordinary Maintenance

940001 Total Maintenance

95100 ProtedivB Ser\tees - Labor

95200 Protective Services - Other Contract Costs

95300 Protective Services - Other

95500 Employee Benefit ContHbuUons - Protective Sennces

95000 Total Protective Senices

96110 Property Insurance

96120 Liability Insurance

96130 Workmen's Compensaton

96140 All Other Insurance

96100 Total insurance Premiums

96200 Otiier General Expenses

96210 Compensated Absences

96300 Payments in Lieu of Taxes

96400 Bad debt-Tenant Rents

96500 Bad debt-Mortgages

96600 Bad debt - Other

96800 Severance Expense

96000 Total Other General Expenses

96710 Interest of Mortgage (or Bonds) Payable

96720 Interest on Notes Payable (Short and Long Term)

96730 Amortization ofBond Issue Costs

96700 Total Interest Expense and Amortization Cost

96900 Total Operating Expenses

97000 Excess of Operating Revenue ov& Operating Expenses

Low Rent

$36,932

$139,512

$625

$0

$4,660

$37,135

$0

$0

$218,884

$84,735

$30,979

$39,980

$30,948

3186.622

$0

$0

SO

SO

$0

$33,586

$9,155

$15,165

$3,432

$61,336

$0

$16,278

$10,271

$907

$0

$0

$0

$27,456

$0

$0

$0

$0

$704,794

$78,344

Capital Fund

$0

so SO

$0

$0

$0

$0

$0

so

$0

$23,432

$19,826

30 $43,260

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

so $0

$0

$0

30

$0

$0

$0

$0

$56,552

$149,816

Total Project

$36,932

$139,512

$625

$0

$4,680

$37,135

$0

$0

3218,884

$64,735

$54,411

$59,788

$30,948

$229,882

$0

$0

$0

$0

$0

$33,586

$9,155

$15,165

$3,432

$61,338

$0

$16,278

$10,271

3907

SO

$0

$0

$27,456

SO

$0

$0

$0

$761,346

$228,160

40

HOUSING AUTHORITY OF ABBEVILLE, LOUISL^NA FINANCL^L DATA SCHEDULE


Single Project Revenue and Exponse

97')00 Extraordinary Maintenance

97£0C Casualty Los8as-Norvcapit8li»d

9730C Housing Asastance Payments

97250 HAP Portab!llty-ln

97400 DepTBclatlon Expenso

97500 Fraud Losses

97600 Capital Outlays - Govemmental Funds

97700 Debt Prindpsi Paymsnt - Govemmentid Funds

97E3Q DwBlling Unila Rent Expense

9Q{J30 Total Expenses

10010 Operating Transfer In

10C2C Operating transfer Out

10030 Operating Ttansfers from/to Primary Govemmert

10D40 Operating Transfers rrom/to Component Unit 1O050 Proceeds from Notes, Loans and Bonds

10C3D Proceeds from Property Sales

10070'BctraorcGnary items, rtot GainlLoss

1008C Special Items (Net Gain/Loss)

10091 Inter Pnifect Excess Cash Transfer in

10C92 Inter Project Excess Cash Transfer Out

10C32 Transfers tieNveen Program and Project- In

10C34 Transters belMeen Project and Program - Out

101'30 Total Otherfinancing Sources (Uses)

10000 Excess (Deficiency of Total Revenue Over {Under) Totai Expenses

11020 Required Annual l>Bt]t Principal Payments

11030 Beginning Equity

11040 Prior Period Adjustments, Equity Transfers and Conection of Errora

11QSQ Changes in Compensated Atnence Balance

1103C Cherqes In Contingent Uebillty Balance

11070 Changes in Unrecognized Pension Transition Uatriil^

11030 Changes in Special Term/Severance Benefits Liability

11030 Changes in Allowance for Ooulsttul Accounts - Dwelling Rents

11130 ChangesinADowancefbrDoubtftJl Accounts-Other

11170 AdmMstrath« Fee Equity

11190 Howelng Assistance Payrrrents Equity

11190 Unit Months Available

11210 Number of Unit Months Leased

11270 Excess Cash

11610 Land Purchases

11620 Building Purchases

11630 Fumiture& Equipment-Dwelling Purchases

11640 Fumiture & Equipment - Administrative Purchases

11650 Leasehold Improvements ^rchases

11660 Infrastructure Purctiases

rx ) i { j Ci-i-K ueot tiennce ^aymems

13901 Replacement Housing Factor Funds

L e w R e n t

$0

$0

so $0

$171,762

$0

SO

$676,^6

$20,000

$0

SO

SO

SO

so $0

so so

$20,000

-$73,418

$0

$2,126,066

1872

1654

S618,444

$0

$0

$0

SO

$0

$0

$0

$0

Capital Fund

SO

$0

so so so so

so $66,552

SO

-$20,000

SO

so $0

so $0

$0

$0

-$2O.00Q

$129,816

$0

$116,273

$0

$126,926

SO

$0

SS9C

$0

SO

so

Total Project

SO

$0

$0

$0

$171,762

SO

SO

$933,106

320,000

-$20,000

$0

$0

$0

$0

so so $0

so

$56,398

SO

$2,241,331

1672

1854

$616,444

SO

$126,926

SO

SO

$890

SO

SO

SO

41

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA FINANCIAL DATA SCHEDULE


Entity Wide Revenue and Expense Summary

70300 Net Tenant Rental Revenue

73400 Tenant Revenue-Other

70500 Total Tenant Revenue

70600 l-IUD PHA Operating Grants

70610 Capital Grants

70710 ManaflemertFee

70720 Asset Management Fee

70730 Book Keeping Fee

70740 Front Line Service Fee

70760 Other Fees

70700 Total Fee Revenue

73800 Other GDvernment Grants

71100 Investment Income * Unrestricted

71200 Mortgage interest Income

71300 Proceeds from Disposition of Assets Held for Sale

71310 Cost of Sale of Assets

71400 Fraud Recovery

71500 Other Revenue

71600 Gain or Loss on Sale of Capital Assets ~~ ^

72O0O Investment Income - Restricted

70000 Total Revenue

91100 Administrative Salaries

91200 Auditing Fees

91300 Management Fee..

91310 Book-keeping Fee

91400 Advertising and Marketing

91500 Emptoyee Benefit contributtons - Administrative

916QQ Office Expanses

91700 Legal Expense

91800 Travel

91610 Allocated Overhead

91900 Other

91000 Total Operating - Administrative

92000 Aa&et Management Fee

1^100 Tenant Services • Salaries

92200 Relocation Costs

92300 Employee Benefit Contributbns - Tenant Sen/leas

92400 Tenant Services - Other

92500 Total Tenant Senrlces

Project Total

$321,592

$13,910

$335,502

$519,610

$129,816

$0

$2,618

$0

$0

$0

$0

$1,960

$0

SO

$989,506

$122,806

$9,500

$0

$0

$178

$37,794

S21.92B

$6,431

$10,632

$0

$14,117

$223,386

SO

$0

$0

$0

$400

$400

Total

$321,592

$13,910

3335,502 .

$519,610

$129,816

$0

$2,618

SO

$0

$0

$0

$1,960

$0

$0

$989,506

$122,806

$9,500

SO

$0

$178

$37,794

$21,928

$6,431

$10,632

$0

$14,117

$223,386

$0

$0

$0

$0

$400

$400

42

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA FINANCIAL DATA SCHEDULE


Entity Wide Revenue and Expense Summary

93100 Water

33200 Eteetridty

9330Q Gas

93400 Fuel

93500 Labor

d3K}0 Sewer

93700 Employee Benefit Contnliutfcns-Ualitles

93800 Other Utilities Expense

93000 Total Utilitfes

04100 Ordinary Maintenance and Operations - Labor

94200 Ordinary Maintenance and Operatkins - Materlafs and Oth«-

94300 Ordinary Maintenance and Operations Contracts

94500 Employee Benefit ContrlbutkNis-Ordinary Mainter^ance

04000 Total Maintenance

9510Q Protective Senrices-Labor

95200 Protective Ser^^ces - Other Contract Costs

95300 Protective Services - Other

95500 Employee Benefit Contributions - Protective Services

95000 Total Protective Services

96110 Properly Insurance

96120 UabUtty Irisurance

96130 Workmen's Compensation

96140 AD Other Insurance

96100 Total Insurance Premiums

S6200 Other General Expwtses

S6210 Compensated Absences

98300 Payments In Ueu of Taxes

86400 Bad debt-Tenant Rente

96500 Bad debt-Mortgages

S6600 Bad debt - Other

96800 Severance Expense

96000 TotaJ Other General Expenses

96710 Interest of Mortgage (or Bonds) Payable

96720 Interest on Notes Payable (Short and Long Tsmi)

96730 Amortization of Bond Issue Costs

96700 Total Interest Expense and Amortization Cost

96900 Total Operating Expenses

97000 Excess of Operating Revenue over Operating Expenses

Project Total

$36,932

3139,512

$625

$0

$4,680

$37,135

$0

$0

$218,884

$84,735

$54,411

$59,788

$30,948

$229,882

$0

$0

$0

$0

$0

$33,586

S9,1S5

$15,165

$3,432

$61,336

$0

$16,278

$10^71

$907

$0

$0

$0

$27,456

SO

so $0

$0

$761,346

$228,160

Total

$36,032

$139,512

3625

SO

$4,680

$37,135

$0

$0

$218,884

$84,735

$54,411

$59,788

$30,948

$229,882

SO

$0

$0

$0

$0

$33,586

$9,155

$15,165

$3,432

$61,338

$0

$16,276

$10271

$907

$0

$0

so $27,456

$0

$0

$0

$0

$761,346

$228,160

43

HOUSING AUTHORITY OF ABBEVILLE, LOUISIANA FINANCL\L DATA SCHEDULE


Entity Wide Revenue and Expense Summary '

97100 Extraordinary Maintenance

97200 Casualty Losses - Non-capltallZBd

97300 Housing Assistance Payments

97350 HAP Portabillty-ln

97400 Depredation Eqiense

97500 Fraud Losses

97600 Capital Outlays - Govemmsntal Funds

97700 Debt Principal Payment - Govemmental Funds

97600 Dwelling Units Rent Expense

90000 Total Expenses

10010 Operating Trar^sfer In

10020 Operating transfer Out

1O030 Operating Transfers from/to Primary Govemment

10040 Operating Trensfeis from/to Component Unit

10050 Proceeds from Notes. Loans BTKI Bonds

10060 Pnxaeds from Property Sales

10070 Extraordinary Items, Net Gain/Loss

10060 Special Items (Net Gain/Loss)

10091 Inter Project Excess Cesh Transfer In

10092 Inter Project Excess Cash Transfer Out

10083 Transfers between Program and Project - In

10094 Transfers between Projeot and Pnagram - Out

10100 Total Otherfinancing Soumes{U8ea)

10000 Excess (Deficiency of Total Revenue Over (Under) Total Expenses

11020 Rtqukmi Annual Oetit Principel Payments

11030 Beginning Equity

11040 Prior Period Adjustments, Equity Transfers and Correction of Encrs

11050 Ctianges in Compensated Absence Beiance

11060 Chanoes In Contingent Uebillty Balance

11070 Ctianges in Unrecognized Pension Transition Liability

110S0 Changes in Special Teim/Severance Benefits LfsbSily

11090 Changes in Allowance for Doubtful Accounts - OwelBng Rents

11100 Changes in Allowance fbr Doubtful Accounts - Other

11170 Administrative Fee Equity

11180 Housing Assistance Paymente Equity

11190 Unit Months AvE^able

11210 NumberofUrA Months Leased

11270 Excess Cash

11610 Land Purchases

11620 Building Purchases

11630 Fumtture & Equipment - Dwelling Purchases

11640 Fumiture & Equipment - Administrative Purchases

11650 Leasehold Improvements Purchases

11660 Infrastructure Purcttases

1351D CFFP Debt Service Payments

13901 Replacement hlousing Factor Funds

Project Total

SO

SO

SO

$0

$171,762

$0

$0

S933.108

$20,000

-$20,000

SO

SO

SO

SO

SO

$0

so SO

S56,398

SO

$2,241,331

1872

1854

$616,444

$0

$128,926

$0

SO

£890

SO

SO

$0

Total

SO

$Q

$0

SO

$171,762

SO

SO

$933,108

$20,000

-$20,000

SO

SO

so $0

$0

$0

so so

$56,398

SO

S2.241.331

1872

1854

$616,444

$0

$128,926

SO

SO

S890

SO

$0

so

44
http://S2.241.331

housing authority of abbeville...the housing authority's assets exceeded its liabilities by...

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