Hong Kong Polytechnic UniversityDepartment of Applied Social Sciences

Bachelor of Arts (Honours) in Social Work

Fieldwork Administration Briefing

8 January, 2020

Joanna Chung

Placement Period

Concurrent placement

13 January 2020 to 17 July 2020 (Semester 2, 3)

27 weeks (8 sessions of holiday)

Required hours: 400 (including supervision hours)

4 sessions a week

Working Hours

Each session is 4 hours exclude lunch or dinner.

Whole day is 8 hours include lunch or dinner.

Three sessions per day is not allowed.

Compensation is required for all kinds of leave.

To follow agency rules for calculation of OT.

Characteristics

Teaching Mode

One supervisor to one student

Weekly supervision (2 hours a week)

Individual approach

Objectives of Fieldwork III (Fieldwork Manual, p3)

To produce a professionally reflective, self-evaluating, knowledgeable, competent and developing social worker who is adequate to address the needs and problems of a society in transition. The specific objectives of fieldwork are to enable the students:

(a) to gain experience in relating and apply the theory and knowledge derived from social work studies, social sciences, and supporting subjects to the field situations;

Objectives of Fieldwork III(cont’d)

(b) to examine and assimilate professional attitudes and values which affect effective functioning of the various roles of social workers;

(c) to develop competence in generic social work practice;

(d) to develop basic understanding of supervision, management, and planning of social welfare programme;

Objectives of Fieldwork III(cont’d)

(e) to strengthen their understanding of the needs and problems of a specific client system;

(f) to develop their professional capability for adapting, transferring, and developing knowledge and skills to meet the changing needs and problems of a society in transition.

Partnership withSupervisor, Agency and Fieldwork Team

Student

Supervisor Agency Fieldwork Team

Roles and Responsibilities

(Fieldwork Manual, p4 – 9)

The APSS: p4 - 6

The Agency: p6

The Fieldwork Supervisor: p7 - 8

The students: p8 - 9

Expectation onSupervisor

Mix and match of teaching and learning

style

Teaching styles:

- supportive vs task-oriented

- demanding vs easy-going

- critical vs lenient

- student-centred vs service centred

Fieldwork Supervision

Three main components

- educational function

- administration function

- supportive function

Types of supervision

- individual supervision

- group supervision

- live supervision

Supervisory relationship

- facilitate learning

Fieldwork Supervision

2 hours per week.

Student is encouraged to prepare the agenda for supervision.

Supervision hours are counted as fieldwork hours.

At least 50% of the total supervision hours should be on individual basis.

Supervision is set at regular intervals and 50% should be on-site supervision.

Expectation of Fieldwork Supervisor

Be an active learner

Be prepared in terms of time and

maturity for learning

Be reflective and thoughtful

Be open to voice out your difficulties,

needs and different opinions for

discussion

Agency Expectation

More independent in managing tasks

Be able to assume role and responsibility

of a registered social worker

To play the role of staff in agency in

following agency rules and regulations in

daily practice

To report to mentor regularly

Be a good team player

Comply with agency regulations

Reminders for secondary settings

Integration of Theoriesinto Practice

Intervention

theories

Practice wisdom

Explaining / analytical theories

Experts by experience

Knowledge: Law and

Policy

Knowledge: Logistic/

Operational

Services and related resources

Social work practical

skills

Social work values

Evidence-based

practice

Fieldwork Process

Attend Administrative

Briefing

Attend Preparatory Workshop

Commencement of Placement

Fieldwork Process Meeting

with FW Supervisor

/ Service Unit

Orientation

Planning for FW

assignments

/ learning contract

Implemen-tation of

FW assignments

& tasks

Mid-term

Evalua-tion

Implemen-tation of

FW assignments

& tasks

Final Evalua-

tion

Major Tasks in Fieldwork Placement

Major Tasks

Learning contract (Fieldwork

Manual p11 – 13, Appendix 7)

Fieldwork assignments

(Fieldwork Manual p13 – 16,

Appendix 9)

- FW assignments should be

related to Stage Three & Four of

the curriculum

WorkloadAssignments

(Fieldwork Manualp15 – 16)

Direct practice

- subject to availability and requirement

of fieldwork units

- quantity varies according to nature

and competence of student

Workload Assignments(cont’d)

Workload of concurrent placement:

• 6 – 8 cases, or

• 1 group + 2 - 4 cases, or

• 1 group + projects, or

• 2 groups, or

• 1 project + 1-2 cases, or

• 1 project + 1 group, or

• 2 projects

WorkloadAssignments(cont’d)

Workload assignments

- amount of workload may vary because of:

• The nature and level of complexity of

the assignments;

• The ability of the students;

• The expectations of APSS and agency;

• A balance of learning and providing

service;

• The need to train up the student to

shoulder the minimum workload

required in a future job.

WorkloadAssignments(cont’d)

Observe Privacy Ordinance in handling

Spare sufficient time for written

assignments

Written Assignments

Use of language – English for BASW

Time sheet and consent form on protection of personal data (download from Fieldwork Resources website)

Use of OneDrive (all portable storage devices are prohibited)

- share the files with ‘specific people’ only, i.e.

your supervisor

- allow supervisor to access and edit the files

No personal data in recordings

Careful use of agency letter head (DO NOT take away any paper with letter head)

Types and Workload of Written Assignments

(Fieldwork Manual Appendix 9)

Time Sheet CompulsoryEach week (signed by Supervisor each week)

Learning Contract Essential

Group or Project Proposal EssentialEach group/ project

Session Plan(s) EssentialEach session

Case intake summary EssentialEach case

Process recordings EssentialMinimum One case or group or project process recording

Summary recordings EssentialEach interview/group/project

Case/group/projectevaluation report

EssentialEach case/group/project

Self-evaluation report Essential

Report forms and records required by agency

Essential

Types and Workload of Written Assignments(cont’d)

Orientation report Desirable

Reflective Journal Assigned by supervisor

Recording Submission

All recordings should be submitted to agency in the last week of placement

All written assignments should be submitted to supervisor before final evaluation (the latest 1 week after the completion of fieldwork placement)

Late submission will affect progress and assessment

Special consideration should be discussed with your supervisor prior to any change of the above

Fieldwork Evaluation –

Mid-term evaluation

With supervisor

With agency

Review learning progress with reference to

learning contract

Be open, genuine and inquisitive

Seek for improvement but not grade uplifting

To resolve problems A.S.A.P.

Supervisory relationship, discrepancy in assessment, workload assignment, etc.

Fieldwork Evaluation –

Final evaluation

Continuous assessment Final evaluation: Written report (Self-

Evaluation & Final Evaluation report)

All assignments

Student feedback on supervisor and placement on-line

*Remember to email the receipt to your supervisor before final evaluation

Areas of evaluation (FW Manual p.21-25)

Assessment Criteria (FW Manual Appendix 8)

Fieldwork Evaluation

– Final evaluation

5 Areas of evaluation (FW Manual p.21-25)

Professional Attitudes, Values & Behaviors (25%)

Knowledge Areas (15%)

Practice Competence (30%)

Integration of theory and Practice (20%)

Service and Learning Accountability (10%)

Passing grade: C

MUST pass all 5 areas to pass fieldwork

Written work is an integral part of fieldwork learning and included in assessment

Failure / Termination of Placement

Below standard

Violation of Codes of Practice

Resistant and hostile to learning

Frequent absence

To uphold service accountability & observe Codes of ethics of SWRB with clients, agencies and colleagues

Other Practice Arrangement

Time sheet (available on FW Resources website)

Project expenses subsidy – (FW Manual Appendix 14)

Absence from fieldwork (FW Manual Appendix 17a & 17b)

– report to supervisor and Oi/c via direct phone contact, WhatsApp is not accepted

Sick leave – medical certificate (FW Manual Appendix 17a & 17b

Withdraw from or drop placement – prior approval must be sought from Director of Fieldwork Education

Overtime work

Special Issues

Confidentiality

• Sign the declaration – Obligation to Privacy and Personal Data Protection (FW Manual Appendix 10c)

• No Facebook/ Instagram/ blog/ photo-taking with mobile phone

• OneDrive is recommended, the use of portable storage devices such as USB isprohibited.

Ethical issues_ Codes of Practice of SWRB with clients, agency and colleagues –Appendix 1

Special Issues

Do not take any photo with your clients/ about your placement unit by using your electronic media (e.g. mobile phone/ digital camera etc.), if you need to take photo for record, you are recommended to use agency’s camera, ensure the record (e.g. photos, video, audio etc.) are being well protected and not take away from your service unit.

Do not upload any information(including photos) about your placement agencies, units, clients on the web (e.g. Face book, twitter, blog, Instagram etc.), to avoid disclosing any confidential information without others’ consent.

Others

Tense supervisory relationship

Sexual harassment

Insurance claims on public liability and personal accident

Infectious diseases

Accident

Report to Supervisor/ Fieldwork Coordinator ASAP

Feedback on Fieldwork

For future improvement of the whole fieldwork placement

On-line feedback to APSS before final evaluation with supervisor

Feedback to agency

Feedback to supervisor

Feedback on coordination / course work

Proper Attitude for Feedback

Be objective and constructive to suggest for improvement

To review the whole placement as far as possible

To provide rational feedback instead of ventilation

Be concrete as far as possible in written format

Submission of Paper Work

Self-evaluation report (Fieldwork Manual Appendix 4) together with ‘Summary ofWork Undertaken in the Placement’ (Fieldwork Manual p.A4_3

Samples of recordings

Obligation of Protection of Personal Data

Final Evaluation

Criteria: Outcome and Process

Recommended grade to be moderated(Internal moderation) and finalized by Fieldwork Team

Signature indicates the report being READ

Written responses on report or separate sheet

Final Evaluation

Approach CO (Lilian Leung) of the General Office (APSS) within 1 month after announcement of result if you wish to retain a hard copy

Appeal: within a few working days by writing

Approach respective CO (Lilian Leung) for procedure

Proper Channel for Discontent

Discuss with supervisor regarding fieldwork arrangement, agency, field mate, etc.

Approach fieldwork coordinator (Joanna Chung) concerning any issue including tense supervisory relationship, special leave, etc.

Time Sheet

Time Sheet

Fieldwork Resources website

http://www.polyu.edu.hk/apss/spis/

Download admin briefing ppt, time sheet, proposal, recording, reports guidelines here

Contact Person

Joanna Chung

Fieldwork Coordinator

Email address: joanna.chung@polyu.edu.hk

Telephone number: 3400 3492

Wish youa

fruitful & enjoyable fieldwork placement

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