HLC STEERING TEAM RETREAT

MAY 30, 31, 2012

AGENDA

I. Welcome II. Refine and formalize timeline III. Stage 1 Awareness (Year 1)

A. Examples of other college activities/eventsB. All employee convocation/learning session for front line staff 1. Date/Time 2. Content 3. FormatC. Criterion team meeting schedules 1. SharePoint Introduction

2. Combined team meeting 3. Individual criterion team meeting D. Communication plan/mode of communication 1. Within and among teams 2. Campus 3. Community

E. Campus wide visuals/attention getters

IV. Stage 2 Awareness (Year 2) A. Parking lot for stage 2 ideas B. Kurt and Denise to evaluate available time for discussion of this stage following Day 1

TIMELINE

Summer 2012 2012-2013 2013-2014 2014-2015

POWEROF LEARNING

Tim

elin

eSummer 2012

Power UPPVCC RESPONSIBILITY COMMISSION RESPONSIBILITY

Planning Retreat to charge the Criterion Teams (steering team and chairs).o Prepare Criterion Team Taskso Enculturation multimedia preparation (fun and

engagement) Analyze Progress – review gaps from previous self-study and

ASPEN report August Steering Team Meeting to prepare Criterion Team Tasks

Tim

elin

e2012-2013

Power ON

SEMESTER PVCC RESPONSIBILITY COMMISSION RESPONSIBILITY

Fall 2012 Self-study purpose and goals communicated to campus ( Introduce Campus to Self-Study Process)

Kickoff Event – College/Community Kickoff – Criterion Teams Orientation Develop communication campaign Criterion Teams - begin to gather and analyze data Initialize eResource room and establish archives Document findings and Identify deficiencies Continue to execute, monitor, and document the assessment process,

program review and budget development process and planning

Sends a reminder letter to organization of self-evaluation

Sends Annual Meeting information and registration packets

Spring 2013 Discuss visiting team composition Criterion Teams - continue to gather and analyze data Review deficiencies Begin criterion drafts Attend HLC Annual Conference and other conferences Finalize communication plan Continue to execute, monitor, and document the assessment process,

program review and budget development process and planning

Staff liaison reviews the design and provides feedback to PVCC

Staff liaison meet with team the annual meeting

Summer 2013 Continue assessment, program review and budget process

Tim

elin

e2013-2014

Power Boost

SEMESTER PVCC RESPONSIBILITY COMMISSION RESPONSIBILITY

Fall 2013 Mid Process Kick Off Event Criterion Teams - continue to gather and analyze data Edit and Revise criterion drafts Submit Criterion Drafts to writer by Dec. 31

HLC confirms date of visit

Sends annual meeting information

Sends one year reminder letter

Spring 2014 Attend HLC Annual Conference Edit/Revise Complete Report: Apr 1 Report Review by Steering Team Apr 2 – 14 Identify areas of Strengths and Opportunities Report Review by Campus by May 31

Staff liaison meets with team at annual meeting

Summer 2014 Fact check data and input Spring 2014 data Finalization of Report Ensure all links and eDocuments are working correctly in

eResource Room Finalize Visiting Team Logistics Submit electronic copy to Commission

(activities may shift to Fall 2014)

Tim

elin

e2014-2015

Power Through

SEMESTER PVCC RESPONSIBILITY COMMISSION RESPONSIBILITY

Fall 2014 Site Visit Campaign Visiting Team, (could be shifted to

Spring 2015)

Commission sends list of proposed team members

Commission invites team to participate

Spring 2015 The evaluation visit takes place

Summer 2015 Follow-up duties Prepare for Open Pathways

Commission draft report is sent to Commission

VisionParadise Valley Community College (PVCC) aspires to be the higher learning organization of choice by creating engaging lifelong educational relationships that inspire and support all learners to increase their capacity for personal growth and positive social change.

MissionThe Mission of Paradise Valley Community College is to educate the whole person and to serve our students and our communities by providing learning opportunities that are designed to help them achieve their goals.

PVCC provides diverse learning opportunities including:– University transfer education – General education – Developmental education – Continuing education – Community education – Workforce development – Student development – Honors education – Global engagement – Civic responsibility

PVCC provides access to these opportunities in a welcoming, inclusive, and supportive environment. As a college committed to learning and continuous quality improvement, PVCC annually assesses and publishes reports concerning the effectiveness of our programs and services.

Core ValuesLearning is the core value of Paradise Valley Community College. PVCC encourages and supports learning at three levels — student, employee and organizational — and the integrative relationship between the three levels. Learning at Paradise Valley Community College means increasing the capacity of our students, our employees and the college itself, to achieve their goals. PVCC acknowledges organizational learning as a means to continuously improve our college.

Supporting Values

Innovation

Inclusiveness/Diversity

Collaboration/Partnerships

Excellence Integrity

Communications

Leadership

Respect

Stewardship

Energizer Examples• http://hlc.nsuok.edu/DUKDidUKnow.aspx

• http://www.riosalado.edu/web/selfStudy/Rio%20SaladoCollege%20Self-Study%202012/Resource%20Room%20Documents/Self-Study%20Introduction/Self-StudyPlan_Spring_2011.pdf

• http://www.riosalado.edu/about/research-planning/accreditation/self-study/Pages/Self-Study-Videos.aspx

• http://www.riosalado.edu/about/research-planning/accreditation/self-study/Pages/default.aspx

Energizer Examples• http://www.gccaz.edu/Accreditation/15646.htm

• http://www.estrellamountain.edu/self-study-2011/film-series

• http://www.estrellamountain.edu/sites/default/files/docs/self-study-2011/hlclue-poster.pdf

• http://www.estrellamountain.edu/sites/default/files/docs/self-study-2011/hlc-adventure-poster.pdf

• http://www.estrellamountain.edu/sites/default/files/docs/self-study-2011/hlc-adventure-poster2.pdf

Criterion Co-Chair Assignment

• Define mission for respective criterion• Develop an elevator speech that could be

used to describe their respective criterion to college stakeholders

• Final projects will be used to introduce the criteria to the campus

POWER HEROES• I. Major Mission: Drill sgt. Hat w/lightening bolt• II. Iron Integrity: dumb bells (I shaped)• III. Quality Queen: Crown, scepter w/light bulb• IV. Assessment Ace: plane (pilot with hat and scarf)• V. Planner Patróna

• “Puma Pride Activate” –OR– “Puma Pride Power Up!”• Fighting the Fears

• Identify: Crisis responding to, key points, fears or anti- values fighting for each criterion