hiring of cctv surveillance services for monitoring …
TRANSCRIPT
BIDDING DOCUMENTS
“HIRING OF CCTV SURVEILLANCE SERVICES FOR
MONITORING OF MUHARRAM-UL-HARRAM - CHELUM –
RABI UL AWAL PROCESSIONS 2021”
2021 Office of the Deputy Commissioner
Rawalpindi
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
SCHEDULE FOR INVITATION
“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES
FOR MONITORING OF MUHARRAM-UL-HARRAM - CHELUM
– RABI UL AWAL PROCESSIONS 2021”
Tender Fee: Rs.2000/- (Non Refundable)
Last Date of Issuance: 05-08-2021 till 0900 hrs
Receiving Date & Time: 05-08-2021 at 1100 hrs
Opening Date & Time: 05-08-2021 at 1130 hrs
Venue: Office of the Deputy Commissioner, Rawalpindi
For Queries: Tel # 051-9292503
Earnest Money: 2% of Estimated Price in the shape of CDR
Name of Representative/Bidder:_____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
TENDER FORM
“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES
FOR MONITORING OF MUHARRAM-UL-HARRAM - CHELUM
– RABI UL AWAL PROCESSIONS 2021”
I/we submit the following particulars of the firm with tender for the
above services.
Name of Firm ____________________________________________
Name of Proprietor ________________________________________
CNIC of Proprietor_________________________________________
Complete Address_________________________________________
Office Telephone / Fax no ___________________________________
Name of Authorized Representative____________________________
Cell No. Authorized Representative____________________________
CNIC No (Copy Attached)___________________________________
Sales Tax Reg. No_________________________________________
Income Tax Teg.no________________________________________
CDR# with Banks Name____________________________________
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
CERTIFICATE
(Must Be Provided on Stamp Paper of Rs.100/-)
We M/S: ________________________________________________
are not Black listed/Defaulter of any Organization/Department
/Government/Autonomous Body/Authority/Institution at any time. We accept
the terms & conditions of the bidding documents and hereby categorically
confirm that the supplies offered by us are exactly of the same particulars
and specifications as laid down in the bidding documents. In case of any
violation of any of the terms and conditions, our security/call deposit may be
forfeited. We further hereby undertake that such an action of the
administration shall not be challenged in any court of law.
We also confirm that the prices quoted in the office of Deputy
Commissioner, Rawalpindi are not more than the prices quoted in any other
Government/Autonomous Institution for the same services. In case of any
difference, overpricing detected at any stage, we shall be bound to refund
the differential amount to the institution in the best interest of the Government
of the Punjab.
SIGNATURE OF THE BIDDER
Name of Representative/Bidder:_____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________
Note: The work will be awarded to firm whose Grand total will be lowest.
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
TECHNICAL DETAILS OF TENDER
FINANCIAL FORM
“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING
OF MUHARRAM-UL-HARRAM PROCESSIONS 2021”
Part- A Muharram
Sr Item Unit Rate (A)
Quantity (B)
Total C=(A*B)
1 4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof
130
2 PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time
15
3 NVR+ Hard Disk As per Requirement
4 Media Convertor As per Requirement
5 Connectivity Fiber Optical Main Route till control
Room
6 Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7
For Each /site
7 Backup Power – Generator for Control Room – 50 KVA
1
8 Establishment of Control Room – LCD- 42 inch
20
9 UPS for control room with 2 batteries 180 AMP
5 KVA
10 Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)
2
11 Computer – 4 with LCD 42 Inch LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites
4
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
All other allied equipment /gadgets to make CCTV Network Functional including installation , Commissioning/Testing
As per Requirement
Cantt Area
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof
50
NVR+ Hard Disk As per Requirement
Media Convertor As per Requirement
Connectivity Fiber Optical All Route
Backup Power to CCTV Cameras – UPS on site
For each Camera
Power backup Generator 10 KVA for control room ( to Make Functional 24/7)
1
Establishment of Control Room – LCD- 42 Inch with UPS Power backup
4 LCD
All other allied equipment /gadgets to make CCTV Network Functional including Installation Testing/ Commissioning
As per Requirement
Procession route Westridge ( 11 Moharram )
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof
40
NVR+ Hard Disk As per Requirement
Media Convertor As per Requirement
Connectivity Fiber Optical Main Route till control
Room
Backup Power to CCTV Cameras UPS Each Site
Power Back Up Generator 10 KVA 1
Establishment of Control Room –LCD- 42 inch with UPS power backup
3
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
All other allied equipment /gadgets to make CCTV Network Functional including installation testing commissioning
Stand alone Sites
Sr. Item Unit Rate Quantity Total
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site Local recording with Exact Date and Time All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional
64 CCTV (16 Sites )
Internet Connection To fetch live feed of standalone site in Control Room
Air Conditioning in Control room 2 Ton (Unit) with all fixing to make it in running condition
1
Chairs for Control Room (Foam Chairs with arms)
20
Printing of Route Map (Size 8*8) with wooden frame and fixing
2
Walk Through Gate 6 Zone 25
Total Part (A)
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
“FINANCIAL FORM FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING OF
CHELUM PROCESSIONS 2021”
Part-B (Chehlum)
Sr Item Unit Rate (A)
Quantity (B)
Total C=(A*B)
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof
130
PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time
15
NVR+ Hard Disk As per Requirement
Media Convertor As per Requirement
Connectivity Fiber Optical Main Route till control
Room
Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7
For Each Camera/site
Backup Power – Generator for Control Room – 50 KVA
1
Establishment of Control Room –LCD- 42 inch
20
UPS for control room with 2 batteries 180 AMP
5 KVA
Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)
2
Computer – 4 with LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites
4
All other allied equipment /gadgets to make CCTV Network Functional including installation , Commissioning/Testing
As per Requirement
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time
20 CCTV
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
Day & Night Vision Cameras IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site Local recording with Exact Date and Time All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional
(5 Sites )
Walk Through Gate 6 Zone 25
Total (B)
“FINANCIAL FORM FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING OF
RABI UL AWAL PROCESSIONS 2021”
Part (C) Rabi ul Awal
Sr Item Unit Rate (A)
Quantity (B)
Total C=(A*B)
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof
130
PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time
15
NVR+ Hard Disk As per Requirement
Media Convertor As per Requirement
Connectivity Fiber Optical Main Route till control
Room
Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7
For Each Camera/site
Backup Power – Generator for Control Room – 50 KVA
1
Establishment of Control Room –LCD- 42 inch
20
UPS for control room with 5 KVA
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
2 batteries 180 AMP
Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)
2
Computer – 4 with LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites
4
All other allied equipment /gadgets to make CCTV Network Functional including installation , Commissioning/Testing
As per Requirement
4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time , Day & Night Vision Cameras ,IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site ,Local recording with Exact Date and Time ,All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional
20 CCTV
(5 Sites )
Walk Through Gate 6 zone 25
Total (C)
Grand Total ( A+B+C)
Sr Event Total
1 Muharram ( Part –A)
2 Chehlum (Part-B)
3 12 Rabi ul Awal (Part-C)
4 Grand Total (A+B+C)
Amount in words
DATES FOR SERVICES REQUIRED
Dates Event Name
14 Aug to 21 Aug 2021 Muharram ul Harram 2021
26 Sept to 28 Sept 2021 Chehlum 2021
19 Nov to 20 Nov 2021 12 Rabi ul Awal 2021
Name of Representative/Bidder:_____________________________
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
Company Name: _________________________________________ Company Seal/Stamp:_____________________________________
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
Check List of Documents must be attached
1. Bank Statement last 3 year and 1 year tax
return of last financial year
2. Work Order (Copies of last 3 years)
3. NTN and GST Certificate
4. CDR of 2% in favor of DC Rawalpindi
5. Affidavit on stamp paper
6. Quoted Item (CCTV , PTZ , NVR, LCD ) Brand
Name and Model No
7. Technical HR List
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
INSTRUCTIONS FOR BIDDERS
“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES
FOR MONITORING OF MUHARRAM-UL-HARRAM - CHELUM
– RABI UL AWAL PROCESSIONS 2021”
1. Bidder/Company must be NTN and GST registered firm
2. Last 3 year bank statement and tax return of last financial year must be attached
3. The Bidder/Company should not be blacklisted by any Firm or
organization/department/authority
4. Bidder/Company must have experience of installation of CCTV cameras through
fiber optics out door.
5. Company must submit its company profile which includes, list of completed project
in last 3 years (mentioning CCTV cameras quantity and Cost) and at least 3
completed projects of CCTV using fiber optics as connectivity minimum 50
cameras.
6. The Quotation must include CDR of 2% (estimated cost) of the bid value in favor
of Deputy Commissioner Rawalpindi. The Successful bidder will have to submit
10% (contract award money) Insurance/Bankers Cheque as security.
7. Rates must be quoted for each item on prescribed bid format
8. All applicable taxes of Government are the responsibility of the bidder
9. All Quotations will be opened under Rules 38 (2)(a) ( Single Stage Two
Envelops).The bid shall be a single package consisting of two separate envelopes,
containing separately the financial and the technical proposals;
10. The envelopes shall be marked as “Financial Proposal” and “Technical Proposal”
11. The instructions issued by the Services and General Administration and Rules of
PPRA 2014 will be applicable on all bids.
12. Tenders incomplete/Cut/Broken etc. will not be accepted
13. The tender advertisement can also be seen from the website of PPRA
14. All equipment must be installed for a test run one day before the mentioned dates
in bidding document.
15. The system must have remote view facility and bidder will ensure live feed sharing
with Control Room of Home Department Government of the Punjab Control room
will be established for each event.
16. The Security Branch of City Police Officer CPO Rawalpindi will determine and
facilitate regarding the procession routes and locations for CCTV cameras
17. Power backup for all day for control room and CCTV Cameras at sites.
OFFICE OF THE DEPUTY COMMISSIONER
RAWALPINDI
18. The System is required to be functional nonstop on the mentioned dates. This has
to be ensured by the bidder
19. Bidder is required to establish control room at specified location and control room
must be equipped with power back UPS/ Generator.
20. Bidder will provide CCTV footage of all events in external hard disks.(1 Set)
21. District Police Rawalpindi will ensure security of equipment’s deployed for
coverage of processions.
22. Tender Documents can be obtained from DC Office Rawalpindi by Paying
Rs.1000/ for registration of your firm to participate in bidding process.
23. The contract will be awarded to the successful bidder on the basis of lowest rates
offered for highest quality of services.
24. The work will be awarded to bidder whose bid (grand total) will be the lowest. (sum
of Part- A , Part B , Part C). While payment will be made as per the verification of
the work done.
25. Bidder/Company will submit its execution plan regarding installation with complete
details of site and cameras at each site.
26. Bidder will provide list of its technical staff and also depute staff in each control
room
27. The office of the Deputy Commissioner has the right to cancel tenders before
ADVANCE ACCEPTANCE is issued in the light of Rules 35 Amendment Rules
PPRA -2014
Name of Representative/Bidder: _____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________