Harman China Travel Policy

1.Traveler Profile

Travelers should submit a Corporate Profile Form to Corporate Travel to ensure that pertinent details and preferences are adhered to in the reservation process.

Travelers are covered by Corporate Business Travel Insurance Program.

More information is available via link below:

http://www.harmantravel.com/insurance/business_travel_accident.shtml

2.Corporate Card 2.1 Advantages brought by the Corporate Card

Detailed Expense Report.

Separate Business Expense from Personal Expense.

Reduce Cash Flow.

Standardized Expense Reimbursement Process.

The company will pay bills on behalf of the employees.

No Application Fee or Annual Fee.

Expanded Credit Card Limit.

RMB15k Lost Reimbursable within 48 Hours Before Report Lost/Stolen.

Accumulated Expense Points Belong to The Cardholder.

The Cardholder Can Cancel or Keep the Card upon Termination of the Employment Contract with the Company.

2.Corporate Card2.2 Corporate Card Liabilities

The company sponsors in obtaining a Corporate Card, BUT the Card is Personal Liability.

Used only for company business and travel expenses.

Only company business and travel expenses are reimbursable.

Delinquency charges from delayed personal expense bills are not reimbursable.

The company is not responsible for any future expenses happened to the credit card upon termination of the cardholder’s employment contract.

2. Corporate Card2.3 Important Contact info. – English Language Service Available

Customer Service Line: 400-820-5558 / 021-6864-4828

Password Setup: 400-820-5558 or via Website

Emergency Line (Lost/Stolen): 400-820-5558 / 800-820-6666

CMB Corporate Card Website: Http://www.8008205558.com

2.4 Important Dates

Billing Date: 25th, monthly

Payment Date: 13th, monthly

3. Designated Travel Agency – Carlson Wagonlit

Why Harman China Cooperates with CWT?

A Global Leader Specializing in Business Travel Management

Standardized reservation processes delivering indirect cost savings.

Greater compliance with a standardized travel policy.

Ability to implement Harman’s travel supplier agreements.

Offers common database to Harman.

Delivering better safety and security.

4. Harman China Travel Request Approval Process

Harman China Travel Request Form

Harman China Travel Request Form

4. Harman China Travel Request Approval Process

4.1 Domestic Travel within China

Requires approval from the Line Manager.

All employees are expected to travel in economy (coach).

Business & First Class are NOT approved and NOT reimbursable.

4. Harman China Travel Request Approval Process

4.2 Continental Travel

Requires approval from the Line Manager and from the Unit General Manager or Unit HR Leader or Unit CFO.

All employees are expected to travel in economy (coach).

Business & First Class are NOT approved and NOT reimbursable.

4. Harman China Travel Approval Process

4.3 Continental & Intercontinental Travel (Segment greater than 8 hours in duration)

Requires approval from the Line Manager and from the Unit General Manager or Unit HR Leader or Unit CFO, and from China HR Director or China CFO

All employees are expected to travel in economy (coach).

Business & First Class are NOT approved and NOT reimbursable.

* For Vice Presidents and Above Business Class Is Allowed.

4. Harman China Travel Approval Process

Travel Approval Process & Approval Line Summary

Harman China Approval Line

5. Airline Fare – Lowest Fare

Airline Ticket Purchasing Flow Chart

Airline Ticket Purchasing Flow Chart

5. Airline Fare

Ticket Change & Refund

No pre-approval is needed for Ticket Change & Refund if it does not incur second transition expense.

No pre-approval is needed for Ticket Change & Refund En Rout. But the traveler need to get Later - Approval from line manager as supporting document to the reimbursement report.

Pre-approval from line is needed for Ticket & Refund if it incurs second transition expense and is not made En Rout.

6. Lodging

Hotel reservations should be made through Corporate Travel Service Provider.

Employees should select Harman Corporate Rate hotels whenever feasible.

Employees should select a moderately priced hotel when Harman Corporate Rate

hotels are not available.

Room Type

A single room with a private bath in a moderately priced business class hotel or motel is the corporate standard.

"Business class" rooms, either on a separate floor or with business office equipment, will not be reimbursed.

Hotel Selection

7. Meals

Meals Allowance

Breakfast, Lunch and Dinner allowance limit for staff level are RMB40.0, RMB70.0, and RMB90.0 respectively.

No meal allowance limit for Manager Level and above, but should be within reasonable amount.

Business meals with internal or external parties are reimbursable when they are "directly related to" or "associated with" the active conduct of business.

Business meals expenses deemed lavish or extravagant will not be reimbursed.

Official Invoice is a MUST supporting document for the reimbursement.