handouts_something's happening here

Something’sHappeningHere

Friday,July15,20169–10a.m.

AaronD.WolowiecMSA,CAE,CMP,CTAFounder&PresidentEventGardeLLC

[email protected]

@aaronwolowiec

Something’s Happening Here

Biography AaronWolowiecFounder&PresidentEventGardeLLC

MichigannativeAaronWolowiecisatalentedandpassionatelearningstrategistandmeetingscoachwhosediverseachievementsguideandpropelassociationgoalsandinitiatives,especiallyastheyrelatetoprofessionaldevelopment.Aaronhasmorethanadecadeofexperienceinthemeetingsindustry,andhastaughtforthreeyearsataMichigancollege.

Aaronisacertifiedassociationexecutive,acertifiedmeetingprofessionalandacertifiedtourismambassador,hasearnedamaster'sdegreeinadministrationfromCentralMichiganUniversity(withaconcentrationinleadership)andisanAssociationforTalentDevelopmentMasterInstructionalDesigner.AnactivememberofASAE,AaronischairmanoftheProfessionalDevelopmentSectionCouncil,aswellaspastchairmanoftheYoungAssociationExecutivesCommitteeanda2009-2011DiversityExecutiveLeadershipProgramscholar.

In2011,AaronreceivedtheprestigiousMichiganSocietyofAssociationExecutives’EmergingNewLeaderawardandnowservesasatop-ratedfacultymemberforMSAE’sAcademyofAssociationManagementandleadinstructionaldesigner/facilitatorforMSAE’sCertifiedMeetingProfessional(CMP)PreparationCourse.Mostrecently,AaronreceivedtheConventionIndustryCouncil’stop#CMP30InfluencerAward.

Inthewinterof2013AaronwasnamedbyMichiganMeetings+EventsmagazineasaveryimportantprofessionalyouneedtoknowandhisfirmwasaMichiganMeetings+Events2015and2016BestofMichiganFinalistforBestMeetingPlanningCompany.Additionally,Aaronservesonthemagazine’seditorialadvisoryboardandwritesaregularcolumnforthemagazinecalled“TheMeetingsCoach.”

WhennotworkingwithclientsAaronenjoyscooking,running,blogging,oldhomesandunclehood,aswellastendingtohispuppy,Lillie.Likewise,Aaronmaintainsapopularassociationblogatwww.aaronwolowiec.com,contributestoavarietyofindustrypublicationsandmentorsanumberofemergingprofessionals.

FormoreinformationaboutEventGarde,pleasevisitwww.eventgarde.com,subscribetoourmonthlye-newsletterandlike“EventGardeLLC”onFacebook.Additionally,Aaronmaybereachedbyphoneat(616)[email protected].

Reference Thefollowingbookwasreferencedinthedevelopmentofthisprogram.Smith,GregoryA.,&Sobel,David.(2010).Place-andCommunity-basedEducationinSchools.NewYork,NY:Routledge.


Article

Thefollowingarticleaboutplace-basededucationranintheFall/Holiday2015issueofMichiganMeetings+Eventsmagazine.


EduTour Checklist Followingisanon-exhaustivelistofkeyelementstoconsiderindesigninganddevelopinganEduTour:

✔ KeyElement Agreements/W9sforbothvenuesandthoughtleaders Audiovisual Budget/sponsorshipdevelopmentandmanagement Communication(e.g.,confirmations,announcements,contactinformation) Contentdomains Continuingeducationtopics/requirements Curriculum/contentoutlinesforeachEduTour DateandtimesofEduTours Evaluations/feedback Gather/sharelearningtakeaways Giveawaystocommemorateexperience Handouts/promotionalcollateral Honorariums/thoughtleaderfees Itineraries,guidesheetsandpackets LocationofEduTours,includingvenuecontacts,admissionandfeaturedstops Marketingcollateral–bothtextandimages Number/capacityofEduTours Outcomes/goalsofEduTours Parking/stagingzones Planningcommitteeselectionandorientation Post-session/freetimetours Registration Roomsets/onsitelogistics Signage Technology(e.g.,socialmediaposts) Thankyoucards Thoughtleaderselection,expectationsandcoaching/mentoring–fromthevenueandtheindustry Timeline Transportation,includingwater/snacksandstep-onguides/scripts Volunteertraining,managementandidentifier(e.g.,brandedt-shirts)


Thought Leader Orientation 20minutes

- Venuethoughtleaderwelcomesthegroup- Venuethoughtleadershareshistoryoflessonlearned(contentrelated);notmeanttobea

generalhistorylessonofthevenue,butrelatedtothetopicoftheEduTour- Venuethoughtleadersharesthechallengetheyfacedandprovidesalittleinformation

aboutthesolutionorahamoment;savesfullresolutionforthelast20minuteactivity- Thisshouldnotbeasalespitch

20minutes

- Industrythoughtleaderidentifiesrelatedindustrychallenge;canbeownstoryoronetheyarefamiliarwith

- Linkthesimilaritiesofthetwochallenges- Brieflyprovideinformationaboutthesolution;savesfullresolutionforthelast20minute

activity20minutes - Engagementactivityfacilitatedbyboththoughtleaders

- Activityexamples:casestudyorpartneractivity,attendeescouldsharetheirchallengeoraskattendeesfortheirahamoments

- Sampletimemanagement:1minuteactivityintro,10minutesofwork,9minutestoreportoutandthoughtleaderstosharesolutions

- Thoughtleaderstoprovidefullsolutionofvenue;coulddothisverbally,visuallyorwrittenPost-tour - Allvenueswillhaveatleasta30-minutetourpostsession;eachtouroractivitywillbe

uniquetothevenueTimesaboveareflexiblesolongasmoretimeisgiventoengagementvs.lectureMay

- Boththoughtleadersconnectwithoneanother- Developanoutlinewithonelearningoutcomeforeachblockoftime(afterthought

leadershaveconnected)andsubmittoyourEduTourcoach- Returnthoughtleaderagreementsby[Date]

June

- SubmitdraftpresentationtoEduTourcoachby[Date]- TheEduTourcommitteewillreviewandprovidefeedbackaboutsessions

July - Thoughtleadersconnectinpersonorthroughvideo-conferencetobecomecomfortablewitheachother,thevenueandtheirpresentation

August - Connectinpersonatthebeginningoftheconference,ifpossible- Industrythoughtleadersmayfeelmorecomfortableiftheycanseeandbecomefamiliar

withthevenuebeforethepresentationday

- ThoughtleadersshouldreviewapplicabledomainsandEduTourdescriptionstoensurecontinuity- Becreative;usethefeaturesofthevenuetoenhanceyourpresentation- Wewillnotprovideaudiovisualequipmentforthepresentations;ifyourteamwantstousevisualsor

handoutsforyoursession,pleasecoordinatewiththevenue- Materialsorhandoutsshouldbelimitedtoonepageandaretheresponsibilityofthethoughtleaders;

however,ahandoutisnotmandatory- Minimalpromotionalmaterialsfromthevenueshouldbedistributedattheendoftheprogram- Attendeeswillbebussedtothevenuefrom[Location]- Therewillbeatleastonevolunteerateachvenuetoassistthegroup/advancethevenue


Coaching Schedule

May22 DetermineifindustrythoughtleadershaveconnectedwiththeirvenuethoughtleadersTroubleshootanymissedconnectionsRemindthoughtleaderstoreviewapplicabledomains/descriptionsRemindthoughtleadersthatcontentoutlinesareduebyMay31totheirrespectivecoachesEncouragethoughtleaderstopromotetheirtoursw/registrationinfo(link)viatheirnetworks/socialmedia/directasksofcolleagues

May29 Reachouttothosethoughtleaderswithoutstandingcontentoutlines Contactindustrythoughtleaderswithoutstandingagreements/W9s

Weekof ReviewcontentoutlinesandprovidefeedbacktothoughtleadersJune1 Ensureeachsectionofthecontentoutline(thereshouldbethree–venue,industry,engagement

activity)hasanaccompanyinglearningoutcomeRemindthoughtleadersthatdraftpresentationsaredueJune26

June19 RemindthoughtleadersthatdraftpresentationsaredueJune26

Encouragethoughtleaderstopromotetheirtoursw/registrationinfo(link)viatheirnetworks/socialmedia/directasksofcolleagues

June26 Reachouttothoseindustrythoughtleaderswithoutstandingdraftpresentations

Weekof ReviewdraftpresentationsandprovidefeedbacktothoughtleadersJune29 Remindthoughtleaderstoconnectinpersonorthroughvideoconferencetobecomecomfortablewith

eachother/thevenue,aswellastofinessetheirdraftpresentations;finalpresentationsdueJuly17Requestplanforpost-sessiontourbyJuly17(e.g.,timeframe–minimumof30minutes,sites/shopstobevisited,itemtobegiftedbyvenue)RequestfinalAVorder(tobecoordinatedbyvenuethoughtleaders)andhandouts(limitedtoonepageandonepromopiece)byJuly17

July10 Remindthoughtleadersthatfinalpresentations,post-sessiontourplan,AVorderandhandoutsdue


July17 Reachouttothosethoughtleaderswithoutstandingpresentations,post-sessiontourplans,AVorders

andhandouts

Weekof Reviewfinalpresentations,post-sessiontourplans,AVordersandhandouts;providefeedbacktoJuly20 thoughtleaders Remindthoughtleaderstodeveloponsitegameplan(e.g.,whenthey’llconnectinpersononsiteatthe

venuepriortotheEduTour,how/whentheindustrythoughtleaderwillarrivethedayoftheEduTour)

Weekof ShareconfirmationemailcopywithallthoughtleadersAugust3 Remindthoughtleaderstofinalize/executetheironsitegameplans


August11 ThankthoughtleadersfortheircommitmenttotheEduTours Sharelast-minuteannouncements,contactinformation,etc.

August12 ThankthoughtleadersfortheircommitmenttotheEduTours Requestfeedback(bothpositiveandconstructive)/recommendedchanges/lessonslearned


Event SpecificationsFollowingisasampleeventspecificationsguideusedtosupporttheHenryFordInnovationInstituteEduTour:EventName: ASAEEduToursDate: Tuesday,Aug.11,2015Time: 2:45p.m.–5p.m.Location: HenryFordInnovationInstitute,2799W.GrandBlvd.,Detroit,MI48202Parking: Self-parkinglotonByronSt.;$2.50(cashonly)EventDescription:EduTourwillbeginwithaone-hourpresentationinthemeetingspaceinsidetheInnovationInstitute(Floor2);thishourisbrokendownintothefollowing20-minutepresentations:

- First20minutes:WardDetwilerwillpresentonCAEdomain#7:IntegratingresearchandoperationsinhealthcareasitrelatestotheHenryFordInnovationInstitute

- Second20minutes:SilviaQuevedowillpresentonhowCAEdomain#7relatestoanassociation- Third20minutes:Engagementactivitywithboththoughtleadersandtourparticipants

Aftertheonehourofeducation,tourparticipantswillbeleadonaguidedtouroftheHenryFordInnovationInstitute.TourDetails:1:15p.m.–VolunteerarrivesatCoboforbriefingwithcoordinatorattheJoeLouisstatue.TheJoeLouisstatueislocatedonLevel2attheWashingtonBlvdentrance.1:15p.m.–1:35p.m.–Briefingwithcoordinator1:45p.m.–Step-onguidebriefingwithcoordinatorinsideofCoboattheJoeLouisstatue.TheJoeLouisstatueislocatedonLevel2attheWashingtonBlvdentrance.2:00p.m.–VolunteertoarriveattheHenryFordInnovationInstitute;meetingspacesetuptheaterstyle2:45p.m.–TourparticipantsdepartCobo3:00p.m.–ArriveattheHenryFordInnovationInstitute;bustostageonBethuneSt.3:05p.m.–4:05p.m.–Educationpresentationinmeetingspace4:05p.m.–4:45p.m.–GuidedtourbyvenuethoughtleaderofcompletedprojectsinsidetheHenryFordInnovationInstitute4:45p.m.–DepartforCobo5:00p.m.–ReturntoCoboChecklistforstep-onguide:

• Exchangecontactinformationwithbusdriver• Checkthatcoolerwithiceandwaterisonbus• Directbusdriverwheretostagebus• Informbusdriverofdeparturetime• Educationpresentationandtour:remainwithtourparticipantsforbothactivities• CollectevaluationsinenvelopfromvolunteerandreturntocoordinatoratCobo

Checklistforvolunteer:• Meetvenuethoughtleader• Meetindustrythoughtleader• Meetingspaceisset-up

o Seatingo Audiovisual

• Greettourparticipantsandstep-onguideoutsideofvenueastheyarearriving• Walktourparticipantsintovenue• Educationpresentationandtour:remainwithtourparticipantsforbothactivities• Take1-2photosoftheparticipantsdoinganactivity.Sendthatphoto(s)to[email]withverybrief

descriptionoftasksandevent• Collectevaluationsonceeducationpresentationiscompleteandreturntostep-onguide


Sample Evaluation ! ! !

EduTour!1:!Shinola!!

!

Your%Immediate%Impressions%of%the%%ASAE15%EduTour%Learning%Experience%

!Please!provide!your!feedback!below.!The!Tours!&!Guest!Activities!Committee!will!read!each!response!carefully.!

!

Value&of&Specific&Information&

Learning&Concept&Circle&ONE&Below& Circle&ONE&Below& Circle&ONE&Below&How!valuable!is!the!concept!to!you?&

How!new!was!the!concept!to!you?&How!well!was!the!concept!taught?&

We’ll!insert!these!learning!concepts!once!they’re!confirmed!by!our!speakers/coaches.!

Value!of!this!Concept!(Circle!NUMBER)!

!Low&&1&&2&&3&&4&&5&&6&&High!

1.!!Concept!was!new!to!me.!2.!!Deepened!earlier!understanding.!3.!!Provided!nice!reminder.!4.!!I!already!use!concept!regularly.!5.!!Most!people!already!know!this.!

1.!!Taught!really!well.!!2.!!Taught!well.!3.!!Taught!inadequately.!4.!!Taught!poorly.!

!


!Low&&1&&2&&3&&4&&5&&6&&High!



!


!Low&&1&&2&&3&&4&&5&&6&&High!



Overall&Ratings&Rate&the&overall&value&of&the&learning&experience.&

Circle!ONE!number.!Please!don’t!circle!the!words.!!Very!Little!Value&&&&1&&&&2&&&&3&&&&Average!Value&&&&4&&&&5&&&&6&&&&Highest!Value!

Rate&your&physical&comfort&during&the&learning&

experience.&Consider!temperature,!furniture,!lighting,!etc.!Circle!ONE!number.!Please!don’t!circle!the!words.!

Very!Uncomfortable&&&&1&&&&2&&&&3&&&&Average&&&&4&&&&5&&&&6&&&&Very!Comfortable&

Likelihood&that&you&will&utilize&what&you&learned&in&

the&next&two&weeks.!Circle!ONE!percentage.!0%&&&&10%&&&&20%&&&&30%&&&&40%&&&&50%&&&&60%&&&&70%&&&&80%&&&&90%&&&&100%&&&&&

Likelihood&that&you&will&share&what&you’ve&learned&

with&a&coworker&or&friend&in&the&next&two&weeks.&

Circle!ONE!percentage.&0%&&&&10%&&&&20%&&&&30%&&&&40%&&&&50%&&&&60%&&&&70%&&&&80%&&&&90%&&&&100%&&&&&

Overall&Comments&EduTours(represent(a(new(approach(to(place2based(education.(We(know(why(they(appeal(to(us,(but(we’d(like(to((know(what(compelled(you(to(sign(up(to(participate(in(this(EduTour.(Please(share(with(us(your(motivation(s)(here.(

!!!!

!Please(share(with(us(any(additional(feedback(here.(Your(comments(are(very(valuable(to(us.!

!!!!!!

Thanks!for!your!participation!in!this!EduTour,!and!for!sharing!with!us!your!feedback!and!ideas.!