handling manual for detected errors in chemsherpa (ver.1

Handling Manual for Detected Errors

in chemSHERPA (ver.1.05.00 or newer)

Conversion Import Data

Handling of Detected Errors in Conversion Import Data

Ver. 1.4

May.18th, 2018

Panasonic Corporation

Quality & Environment Division

2

Introduction


- In order to make use of historical AIS asset data, the conversion function of

chemSHERPA is often utilized.

- As for the import data, it has become clear that the following 5 main kinds

of errors are detected very frequently when error check is performed on the

composition screen.

1. Optional reporting is unchecked

-> For CAS RN® 65997-17-3 or 65997-18-4, it is difficult to judge the

content risk of toxic substance, sorry for bringing you the

inconvenience, but please change the number by referring to

"6. CAS RN® Change Manual" in this file.2. Optional reporting substance name input in Japanese is blank3. Unconformity between "usage" and "classification symbol" of material

-> There are many cases requiring correction.4. Exemption expiration (warning)5. UVCB usage is not selected

- We think that handling of any error is not so difficult.

If an error occurs, you cannot output the answer file.

The correction content requires the supplier's judgment. As for the data

that we will continue to use in the future, please correct it as soon as

possible.

3

Conversion import and error check procedure (1/2)


[Conversion import]

(a) From the menu at the top of the window,

select [Tool] -> [Import conversion],

and click [AIS]

(b) When a warning popup appears,

click [OK]

(c) When file selection dialog screen appears,

select the file to be imported,

and click [Open]

(d) When a popup appears, click [OK]

(c)

(d)

(a)

(b)

4

Conversion import and error check procedure (2/2)


[Move to composition screen]

(e) Check object line

(f) Click [Composition]

-> Switch to composition screen

[Error check]

(g) Click [Error check] at the bottom of window

-> Perform error check

(h) When an error list appears, click [Close]

Cells in the error section are highlighted

in yellow, so please check the content

and support the improvement.

(e)

(f)

(g)

(h)

5

5 main errors detected in conversion import data


No. Error description Handling measure

1 Optional reporting is uncheckedBatch check with

chemSHERPA

2Optional reporting substance name input

in Japanese is blank

Input English name in

substance column

3Unconformity between "usage" and

"classification symbol" of material

Correct “usage" and

“classification symbol" to an

appropriate combination

4 Exemption expiration (warning)

Correct if there is another valid

exemption

*Not required when there is

none

5 UVCB usage is not selected Input SVHC / non-SVHC

6

1. Optional reporting is unchecked


Cause of occurrence

Handling measure

- Because optional reporting

substance information input by

AIS tool is not inherited in

conversion import, so it

becomes an error.

- For CAS RN® 65997-17-3 or 65997-

18-4, it is difficult to judge the

content risk of toxic substance, sorry

for bringing you the inconvenience,

but please change the number by

referring to "6. CAS RN® Change

Manual" in this file.

- If it is not CAS RN®, and all the

objects are confirmed to be

voluntary declarable substance, by

“Select all" check, object cells can

be collectively set to conform to

optional reporting.

The cause and handling

measure for blank substance

name is explained on the next page.

7

Cause of occurrence

- In chemSHERPA, substance

names are basically assumed to

be in English, and only half-width

alphanumeric characters are

allowed.

- If it is a substance to be reported,

it is automatically converted from

the CAS RN® to the substance list

name of chemSHERPA.

- However, in the case of optional

reporting substance, the

substance name of full-width

Chinese character is blank.

Handling measure

2. Optional reporting substance name input in Japanese is blank


- Please enter the English name in the substance column.

In addition, there is STN easy etc. as an English name search site by CAS RN®

(Charged website. https: //stneasy.cas.org/).

Please answer with a name that can be guaranteed.

Input English name

8

3. Unconformity between "usage" and "classification symbol" of material (1)


- As for usage and classification symbol,

only their combination decided by the

rules can be selected, but because it

deviates from the rules, an error

occurs.- Such input cannot be done with current

AIS tool or chemSHERPA, but it seems

it could be done in the era of AIS tool

Ver. 4.0 or lower versions.

- After that, even after transferring to Ver. 4.0, because the AIS tool does not

have this unconformity check function, so the accumulation error from the

past remains.

- Please click usage [Select] button and correct it to an appropriate combination.

- In chemSHERPA, when selecting "Material usage", selectable "material" is

displayed in the list, so please select the appropriate one.

- The list of combinations is described in "chemSHERPA material list

(ver.1.00.00).pdf" included with chemSHERPA data creation support tool.

Cause of occurrence 1

Handling measure

*There are many cases requiring correction.

Usage is 4: inner

preparations

Classification is

R340 (Nickel and

Nickel alloys)

9

3. Unconformity between "usage" and "classification symbol" of material (2)


- Original material code 9999 or

ZZZZ may be used, which was

forbidden to use from 2009.

- In this case, after conversion import,

a warning appears saying "There is

no classification symbol code

corresponding to AIS classification

symbol." and on the composition

screen the classification symbol

column is blank.

Cause of occurrence 2

- As in the previous page, click

usage [Select] button and correct

the combination to the appropriate

combination.

Handling measure

- In addition, as for such old data, we are also concerned about the use of

Panasonic original codes. If the M number is used, please firstly consider using

the "Legacy Data Correction Tool" released on GP-Web V3 manual screen.

(a) After conversion

capture, a warning

appears.

(b) Classification symbol

column is blank and an error

occurs after error check.

10

4. Exemption expiration (warning)


Handling measure

- It occurs because the deadline for

exemption has already passed.

- If there is another valid exemption, please

correct it.

- If there is no valid exemption, it is not required

to correct. Although a warning appears for

expiration, composition of chemSHERPA can

be confirmed and file output (approval) is also

available.

However, in this case the ranking guideline Lv1

becomes NG.

- At the time of expiration, ranking guideline Lv1 becomes NG, so substitution

may be necessary in some cases.

Attention

Cause of occurrence

11

Handling measure

- Double click an object

cell and input SVHC /

non-SVHC.

5. UVCB usage is not selected


Cause of occurrence

セルをダブルクリックするとポップアップが表示されます

Double click a cell to

display a popup.

- In chemSHERPA, ceramics and glass including SVHC are reported.

Furthermore, as for SVHC which becomes a UVCB object, it is required to input

object / non-object.

- In chemSHERPA ver.1.04.00, the objects include diboron trioxide (CAS RN®:

1303-86-2), lead tetrachloride (CAS RN®: 1314-41-6), lead tetraoxide (CAS RN®: 1317-36-8), boric acid (CAS RN®: 10043-35-3, CAS RN®: 11113-50-1),

and chromium titanium trioxide (CAS RN®: 12626-81-2).

12

(Reference) What is UVCB


*Transfer information according to "Operation Manual for chemSHERPA Molded Product Data Creation Support Tool"

- UVCB indicates substances of Unknown or Variable composition Complex

reaction products or Biological materials.

- The REACH regulation requires to communicate the information for safety use of

articles to users if SVHC is contained in a higher concentration than 0.1 weight %

within an article. Since the REACH regulation assumes glass as a unit substance

and does not consider it as a mixture, it is assumed that information

communication according to the REACH regulation is unnecessary even if SVHC

is contained as specific raw material. (However, if a SVHC substance exists in its

natural state, not in solid solution, the glass is considered as a mixture.)

- Since the RoHS directive restricts the subject substances by thresholds equal to

or less than fixed values regardless of chemical forms of them, communication of

information is required if any RoHS subject substance is contained as specific

material in a higher concentration than a threshold.

- According to the above background, chemSHERPA offers the system where we

report the composition information of SVHC if it is contained in ceramic and glass

and users make a judgment on whether it is “Not-relevant to SVHC because of

UVCB”.

13

6. CAS RN® Change Manual

− Main Names: Lead Silicate, frit, frits, chemicals

− Summary: These are substances which are requested by the old GP-Web to report as

our proprietary lead compounds.

There were up to 160,000 parts then, while now 30,000 or so.


CAS RN®: 65997-18-4

CAS RN®: 65997-17-3

These CAS RN® are registered as substances that may contain heavy metals such

as lead and cadmium, and their identities are extremely ambiguous.

Exemption can be entered optionally in JAMP-AIS, but this function is not

available in chemSHERPA, so the information will not be conveyed correctly

if lead is contained. Therefore, it is difficult for us to judge the risk of containing

toxic substances. Please make a change.

− Main Names: Glass oxide, glass fiber, glass, oxide, chemicals

− Summary: In chemSHERPA, they were regarded as lead compounds in Ver.1.04 or

earlier, but now they become non-listed in Ver1.05.00.

About Object Substances

14


− Lead silicate is a voluntary declarable substance in chemSHERPA.

− Glass oxide becomes voluntary declarable substance in chemSHERPA

ver.1.05 or later.

− If it is converted/imported as a voluntary declarable substance, the contents

(like exemption etc.) entered in AIS sheet will also disappear. What’s more,

the Japanese name will become blank and hard to be distinguished, so

please search by CAS RN®, etc. to make sure there is nothing omitted.

Change Steps

For the cases below, please handle by procedures on the following pages.

(1) When the concentration of lead is known as 1000 ppm or higher

(2) When the concentration of lead is known as lower than 1000 ppm

(A) When deleting substance information

(B) When remaining substance information

(3) When the concentration of lead is unknown

Attention


15


After importing,

go to the

composition

information

screen

Error check

When setting as voluntary declarable substance, it willbecome error

The entered exemption will disappear

Enter “ケイ酸鉛” in Japanese Enter exemption manually

Error check after being converted/imported to chemSHERPA

The Kanji substance name

will become blank

AIS data example before conversion


16

(1) When the concentration of lead is known as 1000 ppm or higher



1. Enter lead (CAS RN®: 7439-

92-1）to substance1. Enter Lead (CAS RN®:

7439-92-1）to Substance

2. Enter exemption

3. Enter the known

concentration of lead

Error check, and fix it when all errors are gone.

Please describe CAS RN® as 7439-92-1 (lead; Pb) and enter the

known concentration of lead.

17


(A) When deleting substance information


When deleting substances, please be careful not to delete the material,

but to delete only the substance, because the mass changes.

(Especially when there is only one substance for the material)

1. Delete 3 items in the substance column

②任意報告や適用除外は空欄のまま

3. Update substance information

2. Leave the voluntary declarable and exemption column blank


Please delete information of the substance and update substance

information.


18


(B) When remaining substance information




Please describe CAS RN® as 7439-92-1 (lead; Pb) and enter the

known concentration of lead.

1. Enter lead (CAS RN®:

7439-92-1) to

Substance

Select

“Below threshold”

3. Enter the known

concentration of

lead

*It cannot be answered if concentration of lead is zero, please delete the substance information according to the description in example

(2) (A) as much as possible.

If the substance information would be inevitably left, please enter “-” (hyphen) in CAS RN®, and the concentration rate (in most cases, the

rate is 100%) of glass with substance name "Glass without declarable substances" and check the optional reporting.

19

Please describe CAS RN® as SN0023 (lead compound), and enter the

current concentration as it is.

(3) When the concentration of lead is unknown


①物質に鉛（CAS RN® 7439-93-1）を入

力

1. Enter Lead compounds

(CAS RN®: SN0023) to

Substance3. Enter the concentration as it is


2. Enter exemption


handling manual for detected errors in chemsherpa (ver.1

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