Workplace Organisation

and the 5S’s

Presentation to all Team Members

WHAT IS 5S?• Developed by the Japanese• Workplace Organisation and Housekeeping System• Helps Create a Better Working Environment and a Consistently

High Quality Process• Makes the Worker’s job Easier and Safety.• Fosters efficiency and productivity while improving work flow.• Encourages a proactive approach that prevents problems and

Waste before they occur.• Fits with a facility’s other efforts, such as Total Preventive

Maintenance, Just-in-time manufacturing, Pollution prevention, Safety Initiatives and Lean Manufacturing efforts.

THE 5S PRINCIPLES

• SEIRI – Organisation

• SEITON – Orderliness

• SEISO – The Act of Cleaning

• SEIKETSU – The State of Cleanliness

• SHITSUKE - The Practice of Discipline

WHY DO IT?

QUALITY EFFICIENCY

SAFETY ELIMINATING BREAKDOWNS

5S

SORT SORT SeiriSeiri

SYSTEMATIZE SYSTEMATIZE SeitonSeiton

SWEEP SWEEP SeisoSeiso

SANITIZESANITIZESeiketsuSeiketsu

SELF-SELF-DISCIPLINE DISCIPLINE

ShitsukeShitsuke

Understanding5s

The Definition of Seiri“Sorting”

SORT SeiriSORT Seiri

Clearly distinguishing between needed and unneeded items and to dispose of these items in a systematic manner.

Definition of Seiton“SINUPIN”

• Seiton is the arrangement of necessary items into good order so that they can easily selected for use. • It is arranging needed items so that they are easy to use and labeling them to make their storage sites understandable at a glance.

SORT SORT SeiriSeiri

SYSTEMATIZE SYSTEMATIZE SeitonSeiton

The Definition of Seiso“SIMUTIN

• Seiso is cleaning up one’s workplace completely so that there is no dust on floors, machines or equipment.• Keeping everything swept and clean and includes finding ways to prevent the accumulation of dirt and dust in farm equipment and facilities.

SORT SORT SeiriSeiri

SYSTEMATIZE SYSTEMATIZE SeitonSeiton

SWEEP SWEEP SeisoSeiso

Definition of Seiketsu“SIGURUHIN ANG

KALINISAN”

•Seiketsu is maintaining one’s workplace so that it is productive and comfortable by repeating Seiri-Seiton-Seiso.

• To cultivate Clean, fresh, spotless workplace where everyone adheres to prescribed procedures.

SORT SORT SeiriSeiri

SYSTEMATIZE SYSTEMATIZE SeitonSeiton

SWEEP SWEEP SeisoSeiso

SANITIZESANITIZESeiketsuSeiketsu

•Shitsuke is training people to follow good work habits and the strict observation of workplace rules. •It means to cultivate a disciplined work/farm place where everyone is doing something on their own to maintain a clean environment and to correctly understand the 5S philosophy

The Definition of Shitsuke

“Sariling-Kusa”

SORT SORT SeiriSeiri

SYSTEMATIZE SYSTEMATIZE SeitonSeiton

SWEEP SWEEP SeisoSeiso

SANITIZESANITIZESeiketsuSeiketsu

SELF-SELF-DISCIPLINE DISCIPLINE

ShitsukeShitsuke

he

teeringommittee

S

A 5s Steering Committee is the farm’s governing body on all 5S Related activities.

It is primarily responsible for the over-all planning, implementation, and review of all activities.

It is tasked to formulate the farm’s Master Implementation/Action Plan, conduct 5s evaluation or audits, promote 5s at all levels of organizations, strategize promotional activities and monitor the progress and sustenance of the 5s program.

Sctionlan

The 5s Action plan describes the activities to be undertaken, by step, phase and month.

It serves as a guide and reminder to your farm workers and the committee members of their responsibilities and schedule of delivering required outputs, of the necessary activities to be undertaken to attain the program objectives, and of their monthly progress.

VISUAL CONTROL

5SActivities at the

Farm

Visual control means the use of a variety of graphic displays or labels which are just as important in the farm setting.

These visual devices are used:

to tell how things should be and how they actually are so that if there are abnormalities, they can be corrected before damage is done;

To detect abnormalities and prevent its occurrence

To ensure efficient production of quality produce

To prevent or minimize accidents.

EFFICIENCY

• Time is wasted looking for tools, equipment and paperwork, etc

• A clean and tidy workplace leads to greater well being and increased motivation

• Teamworking makes unexciting work more rewarding

ELIMINATE BREAKDOWNS

• Breakdowns caused by the elimination of dirt need never occur

• Clear labelling and routine maintenance are essential disciplines

• A clean workplace highlights problems early

SAFETY• Dirty cluttered workplaces are not safe

• Safety depends on good care and organisation

• Safety should become second nature

ORGANISATION• Decide what you need

• Remove unnecessary clutter

• All tools, gauges, materials, classified and stored

• Remove items which are broken, unusable or only occasionally used

ORGANISATION

PRIORITY FREQUENCY OF USE HOW TO USE

Low Less than once per yearOnce per year

Throw awayStore away from the workplace

Average At least 2/6 monthsOnce per monthOnce per week

Store together but offline

High Once Per Day Locate at the workplace

ORDERLINESS• Organise layout of tools and equipment

– Designated locations– Use tapes, labels and silhouettes

• Ensure everything is available as it is needed and at the “point of use”

ORDERLINESSWorkplace Checkpoints:-• Positions of aisles and storage places clearly

marked?• Tools classified and stored by frequency of use?• Pallets stacked correctly?• Safety equipment easily accessible?• Floors in good condition?• Lights / Reflectors clean?

CLEANING

• Create a spotless workplace

• Identify and eliminate causes of dirt and grime – remove the need to clean

• Sweep, dust, polish and paint

CLEANING• Divide areas into zones

• Define responsibilities for cleaning

• Tools and equipment must be owned by an individual

• Focus on removing the need to clean

STANDARDISING• Keep it clean and/or organised• Replace items in designated areas• Continue to assess the use and disposal of

items• Regularly audit using checklists and measures

of housekeeping• Real challenge is to keep it clean

DISCIPLINE• Make it a way of life• Part of health and safety• Involve the whole workforce• Follow the rules and procedures• Develop and keep good habits• Think and share ideas with others• Encourage teams to set their own standards

EXTRACT FROM A REAL PLAN SHOWING HOW

AUDITING AGAINST 5S BECOMES A WAY OF LIFE

Area Responsible Person

Auditors: Audit to be carried out by 3rd week of each month by named person and an assistant…July Sept Nov

Boiler House, Site, Car park

Brian Sutherland

Ronnie Wilson

Linda Johnstone

Neal Robertson

Stockroom Kevin McEwen Linda Johnstone

Neal Robertson

Brian Sutherland

Sales Sandra Collins Neal Robertson

Brian Sutherland

Helen Graham

BENEFITSImprovements in:-• Workforce morale• Company image• Health and Safety• Machine maintenance• Quality • Productivity

Leading to Increased Competitiveness

This diagram was developed using an idea that Nissan of Sunderland taught the JIT Club and links

housekeeping to Health & Safety.

Health & Safety Audit Spider Graph Summary

012345

Electrical

Chemical

Fire

Machinery

Storage & Handling

HousekeepingOct-99

If you have any queries about this material, please contact the author:

Greig Sneddon,

Operations Manager,

Seaborne Plastics Ltd,

Unit 3-4, Manfield Park Ind. Est.,

Cranleigh,

Surrey

GU6 8PT

competitivescotland.com

5SActivities at the

Farm

Visual Control can be applied to a variety of tasks or situation within the farm:

Monitoring – ex. For medications, feeding and nutrition like the tags or notches used.

Classifying – chart to give the location of each file

Improving Efficiency –reducing the time to look for an item

Differentiating and Coordinating – for storage, operations, equipment, quality and safety.

Setting the 5s Standards and Guidelines at your

farm

Conducting the 5s Audit

Sustaining 5S

This simply means that these activities must be done continuously or at regular intervals.

It can be viewed as “a cycle of continuous improvement where activities are constantly upgraded in terms of style, quality, delivery and performance.