hampton coliseum fy15 budget sheets
TRANSCRIPT
Office of Budget and Management Analysis City of Hampton
Hampton Coliseum ~ Hampton Arts Commission ........................... 20-2 Hampton Roads Convention Center ................................................ 20-5 The Hamptons Golf Course ................................................................. 20-8 The Woodlands Golf Course ............................................................... 20-11 The Enterprise Funds include those City departments that charge a fee to users of their services. Typically the service provided is to the public. These departments operate as a business and it is the City’s expectation that the revenues collected offset the expenses related to conducting business. The exception to the above listed departments is the Hamptons Golf Course which requires a subsidy from the General Fund to help pay for its debt service (mortgage).
ENTERPRISEFUNDS
FY 15 Budget
FY 15 Positions
Leadership & Management $ 196,207 1.0
Coliseum/Arts $ 1,505,678 32.0
Events - Hampton Coliseum $ 3,527,174 0.0
Exhibitions Series - Charles H. Taylor Arts Center $ 199,358 0.0
The American Theatre $ 877,047 0.0
Arts Commission Grant $ 42,500 0.0
Fixed Costs $ 403,585 N/A
Total FY 15 Budget 6,751,549$ Total FY 15 Positions 33.0
Performance IndicatorsType of
MeasurementFY 12 Actual
FY 13 Actual
FY 14 Estimate
FY 15 Target
Operating Revenues Outcome $5,156,182 $3,758,087 $5,756,801 $5,830,391
Transfer from the General Fund $0 $0 $921,158 $921,158
HAMPTONCOLISEUM~HAMPTONARTSCOMMISSION
Provide financial, administrative, box office, food and beverage, marketing, event production, mechanical, maintenanceand custodial staff for the Hampton Coliseum, The American Theatre, and the Charles H. Taylor Art Center.
Maintain an enviable reputation as one of Hampton Roads' favorite venues for the performing arts. The goals andobjectives are to generate $421,500 in revenues and accommodate 65 total performances, shows and attractions on stageduring the season.
Allocate funds as determined by Hampton Arts Commission. Annual allocation is competitive and shared by a largenumber of outside art agencies.
Present changing exhibitions, art classes, lectures, workshops, gallery talks, critiques, etc. throughout the year. Produce$100,500 in revenues and attract 12,750 visitors.
Provide managerial oversight, set goals, objectives and strategies and provide office administration for the department inorder to ensure the provision of attractive and varied entertainment, athletic, cultural, religious and educational events forarea residents and visitors and ensure excellent service to patrons.
Offer balanced event programming that addresses an expressed community need for events such as concerts, familyshows, consumer shows, etc. Add to the economic vitality of the City by hosting convention and meeting types of eventsin order to generate visitation and visitor spending in Hampton. Provide a place of large public assembly for Hamptoncommunity events such as high school graduations, public service functions, town hall meetings, etc.
The mission of the Hampton Coliseum – Hampton Arts Commission is unique in that the HamptonColiseum contributes to the corporate mission by providing an exceptionally managed multipurposepublic assembly facility for the presentation of concerts, family shows, sports events, trade/consumershows, conventions and meetings, and civic/community events in a safe and enjoyable environment thatwill: 1. Enhance the quality of life for the community’s diverse residents and visitors; and 2. Add to theeconomic vitality of the city. The Hampton Arts Commission ensures that world class performing andvisual arts are accessibly and appeal to the divers citizenry of the Hampton Roads region.
The total budget for the department is $6,751,549 which funds the following services in theseapproximate amounts:
FY 12 Actual
FY 13 Actual
FY 14 Budget
FY 14 AdjustedBudget
FY 15 Budget
Increase/ (Decrease)
ExpendituresPersonal Services 1,175,656 1,142,740 1,636,684 1,636,684 1,668,655 31,971
Operating Expenses 3,364,410 3,131,996 4,455,275 4,455,275 4,493,894 38,619
Capital Outlay 616,116 580,235 586,000 586,000 589,000 3,000
Grand Total 5,156,182 4,854,971 6,677,959 6,677,959 6,751,549 73,590
FY 12 FY 13 FY 14FY 14
Adjusted FY 15
Net Increase/
(Decrease)Positions (PFT) 28 28 33 33 33 0
1 Director 1 Custodian 3 Operations Foreman1 Assistant Director 1 Mechanic Systems Tech 1 Asst Marketing Manager1 Box Office Manager 1 Account Clerk III 1 Maintenance Foreman1 Box Office Assistant 1 Clerk I 1 Maintenance Mechanic6 Maintenance Worker 1 General Accounting Sup 1 Event Production Mgr1 Senior Electrician 1 Marketing Manager 1 Food & Beverage Manager1 Asst Dir Finance & Admin 1 Asst Box Office Manager 1 Changeover/Housekeeping Mgr1 Artistic Director 1 Manager Charles Taylor 1 Business Manager1 Hampton Arts Asst Mgr 1 Production Manager
HAMPTONCOLISEUM~HAMPTONARTSCOMMISSION
FY 2015 Position Summary
TOTAL PFT POSITIONS 33
Expenditure Summary
Department Staffing History
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
$6,500,000
$7,000,000
FY 12 ActualFY 13 ActualFY 14 AdjustedBudget
FY 15 Budget
Budget Comparison FY 12-15
Budget Note: The increase in Personal Services is attributed to funds to provide for a 1% cost of livingincrease and a merit adjustment of up to $1,000 added to base salary for all employees in FY14 but notbudgeted in FY14. The increase in Operating Expenses is due to the increase in benefits along withfixed costs.
Leadership & Management
$196,207
Events-Coliseum
$3,527,174 Coliseum/Art $1,505,678
Fixed Costs $403,585
Exhibitions -Art Center $199,358
American Theatre
$877,047
Arts Commission
Grant $42,500
FY 2015 Services Summary
FY14FY 12 FY 13 FY 14* Adjusted FY 15 Increase/Actual Actual Budget Budget Budget (Decrease)
RevenuesColiseum Admissions, Rental, etc. 3,411,679 2,673,545 3,758,087 3,758,087 3,905,697 147,610
Arts Commission Admissions, Rental, etc. 0 0 519,500 519,500 450,830 (68,670)
Coliseum Concessions 506,201 388,253 898,524 898,524 898,524 0
Arts Commission-Concessions 0 0 2,500 2,500 6,000 3,500
Coliseum Parking, Vending, Taxes, etc. 1,449,092 894,077 578,190 578,190 569,190 (9,000)
0 0 0 0 150 150Transfer from Retained Earnings 0 0 0 0 0 0
Transfer from General Fund 0 0 921,158 921,158 921,158 0
Total Revenues 5,366,972 3,955,875 6,677,959 6,677,959 6,751,549 73,590
*Effective July 1, 2013 Hampton Arts Commission was moved from the General Fund to merge with Hampton Coliseum
Revenue Summary
HAMPTONCOLISEUM~HAMPTONARTSCOMMISSION
Arts Commission Parking, Vending, Taxes, etc
Convention Center Operations $3,436,606
Debt Service $6,473,854
Fixed Costs $34,267
Total FY15 Budget $9,944,727
Total FY15 Positions N/A
Performance IndicatorsType of
MeasurementFY12
ActualFY13
ActualFY14
EstimateFY15
Target
Total Rental Income Dollars Outcome $1,161,559 $1,146,367 $1,232,309 $1,266,508
Number of Event Days Output 984 957 816 748
Number of Attendees Output 277,622 253,536 261,695 257,897
Debt service requirement to pay the interest on the Convention Center Revenue Bond Series 2002, a portion of whichwas refunded on June 13, 2012 (Convention Center Refunding Revenue Bonds Series 2012A).
The HRCC is under contract with SMG to oversee the general operations and maintenance of the Convention Centerand facilitate rental sales of the exhibit hall and meeting room space utilizing the skill set of a highly experiencedstaff. Technical equipment and services are also provided.
HAMPTONROADSCONVENTIONCENTER
The Hampton Roads Convention Center (HRCC) serves as a generator of meeting/convention-relatedrevenue for the economic benefit of the city and acts as an enhancer of the city's image nationally,regionally and locally.
The total budget for the HRCC is $9,944,727, which funds the following services in these approximateamounts:
FY15Budget
FY12 Actual
FY13 Actual
FY14Budget
FY14Adjusted
BudgetFY15
BudgetIncrease
(Decrease)
Expenditures
1,015,891 1,103,448 1,137,444 1,137,444 1,216,795 79,351
Operating Expenses 2,146,150 2,167,576 2,221,594 2,221,594 2,254,078 32,484
2,857,221 0 0 0 0 0
Debt Service 4,202,246 6,887,694 6,506,460 6,506,460 6,473,854 (32,606)
Grand Total 10,221,509 10,071,223 9,865,498 9,865,498 9,944,727 79,229
HAMPTONROADSCONVENTIONCENTER
Expenditure Summary
Personal Services
Capital Outlay
The HRCC staff are employees of the management company SMG.
Budget Note: The Hampton Roads Convention Center is managed by a private entity. The budget presentedrepresents estimated expenditures based on usage and earnings. The net increase is attributed to an increasein personnel costs which includes fringe benefits.
$0
$3,000,000
$6,000,000
$9,000,000
$12,000,000
$15,000,000
FY12Actual
FY13Actual
FY14AdjustedBudget
FY15Budget
Budget Comparison FY12-15
Convention Center
Operations $3,436,606
Debt Service $6,473,854
Fixed Costs $34,267
FY 2015 Service Summary
FY14FY12 FY13 FY14 Adjusted FY15 Increase/
Revenue Sources Actual Actual Budget Budget Budget (Decrease)
Amusement/Meal/State Sales Tax
$458,187 $472,448 $450,000 $450,000 $490,000 $40,000
Exhibit Hall/Meeting Room Rentals
1,161,559 1,135,830 1,232,309 1,232,309 1,266,508 34,199
Event Refunds 76,976 163,923 118,520 118,520 182,786 64,266
Food & Beverage Commissions
343,061 318,236 380,000 380,000 385,465 5,465
Concession Sales 60,803 66,073 64,419 64,419 70,135 5,716
Other/Miscellaneous 15,570 24,394 0 0 0 0
Interest Income 399,812 270,597 123,662 123,662 125,015 1,353
Appropriation of Bond Interest
0 0 0 0 0 0
Amortization of Premium
478,921 665,513 0 0 0 0
Net Unrealized Gain(Loss)
(283,965) (479,171) 0 0 0 0
Transfer from General Fund 2+2 Taxes
5,603,489 5,548,040 5,469,252 5,469,252 5,770,884 301,632
Appropriation of 2+2 Operating Reserve
0 0 927,336 927,336 553,934 (373,402)
Transfer from General Fund for Debt Service/Operations
1,100,000 2,032,729 1,100,000 1,100,000 1,100,000 0
Total Revenues $9,414,413 $10,218,611 $9,865,498 $9,865,498 $9,944,727 $79,229
Revenue Summary
HAMPTONROADSCONVENTIONCENTER
FY 15 Budget
FY 15 Positions
Maintenance $ 825,466 6.0
Pro Shop Operations 187,329$ N/A
Fixed Costs 469,683$ N/A
Total FY 15 Budget 1,482,478$ Total FY 15 Positions 6.0
Performance IndicatorsType of
MeasurementFY 12 Actual
FY 13 Actual
FY 14 Estimate
FY 15 Target
Rounds of Golf Play Output 43,167 43,713 52,000 52,000
Merchandise Sales - Revenue Outcome $40,000 $44,911 $55,000 $56,000
Total # of Tournaments Held Output 48 42 46 46
THEHAMPTONSGOLFCOURSE
The goal of the Pro Shop staff is to provide a high quality customer service at the golf course. They will providedirection, information, and support for visitors and customers, and are responsible for taking payments and balancingthe daily receipts. They monitor the flow of play, general safety on the course and premises, and maintain and ensuregood condition of City equipment and property. Every effort is made to create customer delight and a high-quality golfexperience for all customers.
The goal of the maintenance staff is to achieve and maintain excellent course condition and grounds appearance. Thefirst priority is the area "in play" where customers play their rounds of golf. There is a constant need to renovate and/orrestore isolated areas of the course, in addition to maintaining and grooming the 27 holes and the surrounding property.
The mission of The Hamptons Golf Course is to provide a well-conditioned, 27-hole regulationcourse with a practice range and putting green. Revenues for the golf course come from greensfees, equipment rentals, driving range, merchandise sales, and a contribution from theGeneral Fund.
The total budget for the department is $1,482,478, which funds the following services in these approximateamounts:
FY12Actual
FY 13Actual
FY14Budget
FY14AdjustedBudget
FY15Budget
Increase/ (Decrease)
ExpendituresPersonal Services 346,812 422,514 405,933 405,933 401,705 (4,228)
Operating Expenses 1,056,343 1,103,538 1,029,817 1,029,817 1,080,773 50,956Capital Outlay 0 0 19,032 19,032 0 (19,032)
Grand Total 1,403,155 1,526,052 1,454,782 1,454,782 1,482,478 27,696
FY 12 FY 13 FY14FY14
Adjusted FY 15
NetIncrease/
(Decrease)Positions (PFT) 5 6 6 6 6 0
1 Superintendent 1 Club House Manager
1 Assistant Superintendent 1 Greenskeeper
1 Golf Equipment Mechanic 1 Sr. Technician
THEHAMPTONSGOLFCOURSE
TOTAL PFT POSITIONS 6
Expenditure Summary
FY 2015 Position Summary
Department Staffing History
Budget Note: The FY2014 budget included funds to provide for a 1% cost of living increase and a meritadjustment of up to $1,000 added to base salary for all employees. The net increases is attributed to anincrease in maintenance costs.
Maint.$825,466
Pro Shop$187,329
Fixed Costs$469,683
FY 2015 Service Summary
$500,000
$850,000
$1,200,000
$1,550,000
$1,900,000
FY12Actual
FY 13Actual
FY14Adjusted…
FY15Budget
Budget Comparison FY 12-15
FY14FY 12 FY 13 FY 14 Adjusted FY 15 Increase/
Actuals Actual Budget Budget Budget (Decrease)Revenues
Green Fees 584,043 532,153 669,828 669,828 689,678 19,850
Cart Fees 269,853 181,409 294,954 294,954 291,100 (3,854)
Driving Range 5,040 4,823 5,000 5,000 6,000 1,000Other Rentals 0 3,572 0 0 9,700 9,700Pro Shop Sales 44,846 48,228 55,000 55,000 56,000 1,000General Fund Transfer 630,000 430,000 430,000 430,000 430,000 0
Total Revenues 1,533,782 1,200,185 1,454,782 1,454,782 1,482,478 27,696
Revenue Summary
THEHAMPTONSGOLFCOURSE
FY 15 Budget
FY 15 Positions
Leadership & Management $ 86,328 1.0
Pro Shop / Operations 162,841$ N/A
Maintenance 566,446$ 5.0
Fixed Costs 20,947$ N/A
Total FY 15 Budget 836,562$ Total FY 15 Positions 6.0
Performance IndicatorsType of
MeasurementFY 12 Actual
FY 13 Actual
FY 14 Estimate
FY 14 Target
Number of Rounds of Golf Output 50,167 46,381 52,000 52,000Merchandise Sales Revenue Outcome $47,168 $50,161 $51,600 $51,600
Number of Tournaments held Output 48 38 46 46
THEWOODLANDSGOLFCOURSE
The goal of the Maintenance staff is to achieve and maintain excellent course conditions and grounds appearance.The first priority is the area "in play" where the customers play their rounds of golf. Replenish sand and maintainedges of the bunkers throughout the golf course; work various projects that include fixing drainage problems;amending and leveling tees, paint and staining projects.
To create a beautiful environment for customers to participate in recreational activities; provide services andproducts to support customers; provide learning opportunities for all ages to pursue goals; to promote healthycustomer delight, healthy business, growth and development of youth.
The goal of the Pro Shop staff is to provide high quality customer service at the golf course. Reaching out tovirtually every part of the community, we will offer professional leagues, forming a couples league, Family FunNights, a tournament venue for many diverse local charities and other organizations for fund-raising initiatives aswell as competitive golf, hosting at least 51 tournaments and sponsoring "The Hampton Amateur", Mixed TeamTournament and "The Daily Press Holiday Tournament."
The Woodlands Golf Course provides a well-conditioned, 18-hole regulation course. Revenues forthe facility come from greens fees, equipment rentals, and pro shop sales.
The total budget for the department is $836,562, which funds the following services in these approximateamounts:
FY12Actual
FY 13 Actual
FY14Budget
FY14AdjustedBudget
FY15Budget
Increase/ (Decrease)
ExpendituresPersonal Services 337,090 333,562 376,223 376,223 377,334 1,111
Operating Expenses 510,173 557,926 438,097 438,097 459,228 21,131Capital Outlay 0 0 0 0 0 0
Grand Total 847,263 891,488 814,320 814,320 836,562 22,242
FY 12 FY 13 FY14FY14
Adjusted FY 15
NetIncrease/
(Decrease)Positions (PFT) 6 7 6 6 6 0
1 Superintendent 1 Club House Manager
1 Assistant Superintendent 1 Greenskeeper
1 Golf Course Mechanic 1 Sr. Technician
THEWOODLANDSGOLFCOURSE
TOTAL PFT POSITIONS 6
Expenditure Summary
FY 2015 Position Summary
Department Staffing History
Budget Note: The FY2014 budget included funds to provide for a 1% cost of living increase and amerit adjustment of up to $1,000 added to base salary for all employees. The increase inOperating Expenses is due primarily to the increase benefits costs.
Leadership & Mgmt.$86,328
Maintenance$566,446
Fixed Costs$20,947
Pro ShopOperations$162,841
FY 2015Service Summary
$-
$250,000
$500,000
$750,000
$1,000,000
FY12Actual
FY 13Actual
FY14AdjustedBudget
FY15Budget
Budget Comparison FY 12-15
FY14FY 12 FY13 FY 14 Adjusted FY 15 Increase/Actual Actual Budget Budget Budget (Decrease)
Revenues
Green Fees 497,248 434,053 493,000 493,000 508,230 15,230Cart Fees 221,600 141,376 222,800 222,800 236,200 13,400Other Rentals 10,358 17,121 15,600 15,600 10,360 (5,240)
Pro Shop Sales & Concessions 71,758 52,796 82,920 82,920 81,772 (1,148)0 94,161 0 0 0 0
Total Revenues 800,965 739,508 814,320 814,320 836,562 22,242
THEWOODLANDSGOLFCOURSE
Revenue Summary
Capital Contribution