haccp manager software™ a quick tutorial.. overview a relational database that uniquely and...

HACCP Manager Software™HACCP Manager Software™

A Quick Tutorial.A Quick Tutorial.

OverviewOverview

A relational database that uniquely and A relational database that uniquely and seamlessly integrates Quality Assurance seamlessly integrates Quality Assurance and HACCP programs to give you control and HACCP programs to give you control and management of all aspects of your and management of all aspects of your HACCP plan.HACCP plan.

Not only produces a fully documented Not only produces a fully documented HACCP Plan. HACCP Plan.

Also provides you with the tools required Also provides you with the tools required for its ongoing day to day management.for its ongoing day to day management.

Key FeaturesKey Features Unique Colour Coded Alert System.Unique Colour Coded Alert System. System Management.System Management. HACCP Support Programs.HACCP Support Programs. HACCP Procedures.HACCP Procedures. HACCP Verification Programs.HACCP Verification Programs. Staff Induction & Training.Staff Induction & Training. Food Recall.Food Recall. Comprehensive example documentation Comprehensive example documentation

included.included. Delivers full HACCP Manual Documentation.Delivers full HACCP Manual Documentation.

Unique Colour Coded Alert SystemUnique Colour Coded Alert System

Approved suppliers will turn Approved suppliers will turn Orange as they approach expiry.Orange as they approach expiry.

Then turn Red if they are allowed Then turn Red if they are allowed to expire.to expire.

Items requiring calibration will Items requiring calibration will appear Orange in the Calibration appear Orange in the Calibration Register as they approach expiry.Register as they approach expiry.


Insurance Policies will turn Orange Insurance Policies will turn Orange in the Insurance Register as they in the Insurance Register as they approach expiry.approach expiry.


Records required that have not Records required that have not been filed will appear Red in the been filed will appear Red in the Forms Register.Forms Register.

Procedures that contain CCP’s or Procedures that contain CCP’s or CQP’s will appear Red in the CQP’s will appear Red in the Procedure Index.Procedure Index.

Procedures that contain CP’s will Procedures that contain CP’s will appear Blue in the Procedure appear Blue in the Procedure Index.Index.

Procedures that contain QP’s will Procedures that contain QP’s will appear Green in the Procedure appear Green in the Procedure Index.Index.

Colour coded Colour coded CCPCCP, , CPCP, , CQPCQP and and QPQP counts appear in the counts appear in the Procedure Index.Procedure Index.

Blanks in Hazard Analysis Blanks in Hazard Analysis Worksheets, HACCP Audit Table Worksheets, HACCP Audit Table and Validation Schedule will be and Validation Schedule will be highlighted in Red. highlighted in Red. (Specify………..) will come up.(Specify………..) will come up.

HACCP Manual – eg., Approved HACCP Manual – eg., Approved Suppliers RegisterSuppliers Register

Approved suppliers will turn Orange as theyapproach expiry.Then turn Red if allowed to expire.

HACCP Manual – eg., Calibration HACCP Manual – eg., Calibration RegisterRegister

Items requiring calibration will turn Orangeas they approach expiry.Then turn Red if allowed to expire.

HACCP Manual – eg., Insurance HACCP Manual – eg., Insurance RegisterRegister

Insurance policies will turn Orange in the InsuranceRegister as they approach expiry.Then turn Red if allowed to expire.

HACCP Manual – Forms RegisterHACCP Manual – Forms Register

Records not filed by

their due date will appear Red in the Forms Register.All required recordscan be tracked simply by attaching them to the procedure that requires them.

HACCP Manual - ProceduresHACCP Manual - Procedures

Procedures containing CCP’s or CQP’swill appear Red in the Procedure Index.


Procedures containing CP’swill appear Blue in the Procedure Index.


Procedures containing QP’swill appear Green in the Procedure Index.


Colour coded CCP, CP, CQP and QP countswill appear in the Procedure Index.

Procedure Entry – Hazard AnalysisProcedure Entry – Hazard Analysis

Blanks in Hazard Analysis Worksheetswill appear Red (Specify……..)

Procedure Entry – HACCP Audit Procedure Entry – HACCP Audit TableTable

Blanks in HACCP Audit Tablewill appear Red (Specify……..)

Sequence of DevelopmentSequence of DevelopmentQuality Policy PolicyOrganisation ChartOrganisation ChartHACCP TeamHACCP TeamScope, Aims and ObjectivesScope, Aims and ObjectivesProduct DescriptionsProduct DescriptionsGMP PoliciesGMP PoliciesApproved Supplier CriteriaApproved Supplier CriteriaApproved Suppliers (missed ones are capturedApproved Suppliers (missed ones are capturedduring the development of the HACCP Plans)during the development of the HACCP Plans)

Sequence of DevelopmentSequence of Development

ProceduresProceduresHelp functions for development of ProceduresHelp functions for development of ProceduresEach step in the process begins with a Each step in the process begins with a

procedure for the activities, which leads to:procedure for the activities, which leads to:Flow chartFlow chartHazard analysisHazard analysisHACCP Audit TableHACCP Audit TableValidation data pageValidation data page

Verification proceduresVerification procedures

HACCP Manual DocumentationHACCP Manual Documentation Manual Cover.Manual Cover. Table Of Contents.Table Of Contents. Quality Policy.Quality Policy. Organisation Chart.Organisation Chart. HACCP Team.HACCP Team. HACCP Plan Scope, Aims & HACCP Plan Scope, Aims &

Objectives.Objectives. Product Definitions.Product Definitions. Procedure Manual.Procedure Manual.

Procedures.Procedures. Work Instructions.Work Instructions. Flow Charts.Flow Charts. Hazard Analysis.Hazard Analysis.

Good Manufacturing Practices Good Manufacturing Practices (GMP) Policy.(GMP) Policy.

HACCP Audit Table.HACCP Audit Table. Single Step Hazards.Single Step Hazards. Multi Step Hazards.Multi Step Hazards.

Critical Limit Validation Table.Critical Limit Validation Table. Verification Schedule.Verification Schedule. Calibration Schedule.Calibration Schedule. Forms Register.Forms Register. Approved Suppliers Register.Approved Suppliers Register.

Approved Suppliers By Approved Suppliers By Product.Product.

Approved Suppliers By Approved Suppliers By Supplier.Supplier.

Training Needs Analysis.Training Needs Analysis.

System ManagementSystem Management

Preparing or Reviewing a Procedure.Preparing or Reviewing a Procedure.Document Control & Quality Records.Document Control & Quality Records.Non Conformances – Correction and Non Conformances – Correction and

Prevention.Prevention.Management of change – Operations & Management of change – Operations &

Facilities.Facilities.

Preparing or Reviewing a Preparing or Reviewing a procedureprocedure

Complete example procedure provided

Document Control and Quality Document Control and Quality RecordsRecords

Complete draft procedure provided

Non Conformances – Correction Non Conformances – Correction and Preventionand Prevention

Complete draft procedure providedDraft Non Conformance Report providedDraft Non Conformance Register provided

Management of Change – Management of Change – Operations and FacilitiesOperations and Facilities


HACCP Support ProgramsHACCP Support Programs

Quality Policy.Quality Policy. Good Manufacturing Practices (GMP) Policy.Good Manufacturing Practices (GMP) Policy. Health & Hygiene requirements for food Health & Hygiene requirements for food

handlers.handlers. Approved Supplier Program.Approved Supplier Program. Calibration Register.Calibration Register. Training.Training. Pest ControlPest Control Cleaning and SanitationCleaning and Sanitation

HACCP Support Programs – HACCP Support Programs – Quality PolicyQuality Policy

Draft Quality Policy provided.Edit draft provided.Create your own.Or Cut and paste your existing Quality Policy.

HACCP Support programs – Good HACCP Support programs – Good Manufacturing Practices (GMP) PolicyManufacturing Practices (GMP) Policy

Draft GMP policy provided.

Edit draft GMP policy provided.

Or enter your own GMP policy.

HACCP Support Programs – HACCP Support Programs – Health and Hygiene Requirements Health and Hygiene Requirements

for food handlersfor food handlers


HACCP Support Programs – HACCP Support Programs – Approved SuppliersApproved Suppliers

Enter your approved suppliers.

Enter products approved for supply.

Enter Approval basis.

Enter approved by.

Enter approval date.

HACCP Support Programs – HACCP Support Programs – Approved Suppliers RegisterApproved Suppliers Register

Approved suppliers will turn Orange as theyapproach expiry.Then turn Red if allowed to expire.

HACCP Support Programs – HACCP Support Programs – Calibration RegisterCalibration Register

Items requiring calibration will turn Orangeas they approach expiry.Then turn Red if allowed to expire.

HACCP Support Programs – HACCP Support Programs – Product DefinitionsProduct Definitions

Enter Products

Product Description

Composition.

Preservation Method.

Packaging Primary.

Packaging Shipping.

Labelling.

Storage Conditions.

Distribution Method.

Shelf life.

Consumer preparation.

Sensitive population.

Specifications.

HACCP ProceduresHACCP Procedures

Standard Operating Procedures.Standard Operating Procedures.Detailed Instructions.Detailed Instructions.Process Inputs.Process Inputs.Flowchart.Flowchart.Hazard Analysis Worksheets.Hazard Analysis Worksheets.HACCP Audit Table.HACCP Audit Table.Critical Limits and Validations.Critical Limits and Validations.Forms and records.Forms and records.

HACCP Verification ProgramsHACCP Verification Programs Approved Suppliers.Approved Suppliers. Customer Complaints.Customer Complaints. Shelf Life Testing.Shelf Life Testing. Internal Audits.Internal Audits. External Audit.External Audit. Management Review.Management Review. Cleaning - Swab Tests.Cleaning - Swab Tests. Pest Control.Pest Control. Non Conformances.Non Conformances. Calibration.Calibration.

Staff Induction & TrainingStaff Induction & Training

Induction Procedure Staff & Contractors.Induction Procedure Staff & Contractors.Staff Training Procedure.Staff Training Procedure.Staff Training Records.Staff Training Records.CCP & CQP Linked Training.CCP & CQP Linked Training.Training Matrix By Position.Training Matrix By Position.Training Matrix By Procedure.Training Matrix By Procedure.

Food RecallFood Recall

Food Recall Procedure.Food Recall Procedure.ANZFA Food Industry Recall Protocol.ANZFA Food Industry Recall Protocol.

Extensive Draft Documentation Extensive Draft Documentation ProvidedProvided

HACCP Manager Software™ provides you HACCP Manager Software™ provides you with many complete draft Documents, with many complete draft Documents, Procedures, Forms and Registers.Procedures, Forms and Registers.These may be edited and adapted to suit These may be edited and adapted to suit the requirements of your business.the requirements of your business.Or if you prefer replaced with your own.Or if you prefer replaced with your own.

Complete Draft Documents Complete Draft Documents ProvidedProvided

Manual CoverManual CoverTable Of ContentsTable Of ContentsOrganisation ChartOrganisation ChartHACCP Team, Scope, Aims & ObjectivesHACCP Team, Scope, Aims & ObjectivesProduct DescriptionsProduct DescriptionsGood Manufacturing Practices (GMP) PolicyGood Manufacturing Practices (GMP) PolicyVerification ScheduleVerification Schedule

Complete Draft Procedures Complete Draft Procedures ProvidedProvided

Preparing or Reviewing a ProcedurePreparing or Reviewing a ProcedureDocument Control & Quality RecordsDocument Control & Quality RecordsNon Conformances – Correction and Non Conformances – Correction and PreventionPreventionManagement Of Change – Operations and Management Of Change – Operations and FacilitiesFacilitiesPersonal HygienePersonal HygienePest ControlPest ControlGMP Compliance checkingGMP Compliance checking

Complete Draft Procedures Complete Draft Procedures ProvidedProvided

Calibration of Measuring and Testing Calibration of Measuring and Testing equipmentequipmentApproved Suppliers – Selection and Approved Suppliers – Selection and MonitoringMonitoringCustomer ComplaintsCustomer ComplaintsInternal AuditsInternal AuditsManagement ReviewManagement ReviewInduction of Personnel and ContractorsInduction of Personnel and ContractorsTraining – Staff and ContractorsTraining – Staff and ContractorsFood Recall Food Recall

Draft Outline Procedures ProvidedDraft Outline Procedures Provided

Purchasing of [………] productsPurchasing of [………] productsReceipt of [………] productsReceipt of [………] productsProcessing of [………] productsProcessing of [………] productsStorage of [………] productsStorage of [………] productsLoading & Delivery of [………] productsLoading & Delivery of [………] productsShelf Life TestingShelf Life TestingCleaning – Swab TestsCleaning – Swab Tests

Complete Draft Forms ProvidedComplete Draft Forms ProvidedNon Conformance ReportNon Conformance ReportNon Conformance RegisterNon Conformance RegisterPest Control Inspection and Sticky Board Pest Control Inspection and Sticky Board TestsTestsGMP Policy verification formGMP Policy verification formShelf Life test formShelf Life test formSwab test results formSwab test results formInternal Audit RegisterInternal Audit Register

Complete Draft Forms ProvidedComplete Draft Forms ProvidedEntry & Exit meeting attendance listEntry & Exit meeting attendance listCorrective Action Request (CAR)Corrective Action Request (CAR)Internal Audit ReportInternal Audit ReportManagement Review Meeting MinutesManagement Review Meeting MinutesEmployee Induction FormEmployee Induction FormTraining Record of AttendanceTraining Record of AttendanceANZFA Food Industry Recall ProtocolANZFA Food Industry Recall Protocol

Complete Registers ProvidedComplete Registers ProvidedApproved Suppliers RegisterApproved Suppliers RegisterApproved Inputs RegisterApproved Inputs RegisterCalibration RegisterCalibration RegisterForms RegisterForms RegisterNon Conformance RegisterNon Conformance RegisterInternal Audit RegisterInternal Audit RegisterInsurance RegisterInsurance Register

Registration ApplicationRegistration Application

Ensure that you are connected to the internet.Complete your company details.Select Registration Options.Enter Payment details.Click Register.Your registration details will be forwarded by Emailwithin 24 Hrs of payment confirmation.

Company RegistrationCompany Registration Form Form

Enter your company details.Enter your registration number.Click proceed.

Main MenuMain Menu

The HACCP ManualThe HACCP Manual

HACCP Manual – CoverHACCP Manual – CoverHACCP Manual – Table Of ContentsHACCP Manual – Table Of ContentsHACCP Manual – HACCP Team, Scope, HACCP Manual – HACCP Team, Scope,

Aims & ObjectivesAims & ObjectivesHACCP Manual – Quality PolicyHACCP Manual – Quality PolicyHACCP Manual – Organisation ChartHACCP Manual – Organisation ChartHACCP Manual – Product DefinitionsHACCP Manual – Product DefinitionsHACCP Manual - ProceduresHACCP Manual - Procedures

The HACCP Manual (cont.)The HACCP Manual (cont.)

HACCP Manual – FlowchartsHACCP Manual – Flowcharts HACCP Manual – Hazard Analysis WorksheetsHACCP Manual – Hazard Analysis Worksheets HACCP Manual – HACCP Audit TableHACCP Manual – HACCP Audit Table HACCP Manual – Critical Limit ValidationsHACCP Manual – Critical Limit Validations HACCP Manual – Product DefinitionsHACCP Manual – Product Definitions HACCP Manual – Approved Suppliers RegisterHACCP Manual – Approved Suppliers Register HACCP Manual – Approved Inputs RegisterHACCP Manual – Approved Inputs Register

The HACCP Manual (cont.)The HACCP Manual (cont.)

HACCP Manual – Insurance RegisterHACCP Manual – Insurance RegisterHACCP Manual – Calibration RegisterHACCP Manual – Calibration RegisterHACCP Manual – Forms RegisterHACCP Manual – Forms RegisterHACCP Manual – Verification ScheduleHACCP Manual – Verification ScheduleHACCP Manual – Training Needs AnalysisHACCP Manual – Training Needs Analysis

Data EntryData Entry

Data Entry MenuData Entry MenuData Entry – Manual CoverData Entry – Manual CoverData Entry – Table Of ContentsData Entry – Table Of ContentsData Entry – Quality PolicyData Entry – Quality PolicyData Entry – Organisation ChartData Entry – Organisation ChartData Entry – HACCP TeamData Entry – HACCP TeamData Entry – Scope, Aims & ObjectivesData Entry – Scope, Aims & ObjectivesData Entry – Product DefinitionsData Entry – Product Definitions

Data Entry (cont.)Data Entry (cont.) Data Entry – Supplier Approval CriteriaData Entry – Supplier Approval Criteria Data Entry – Approved SuppliersData Entry – Approved Suppliers Data Entry – Good Manufacturing Practices Data Entry – Good Manufacturing Practices

(GMP) Policy(GMP) Policy Data Entry – Multi Step HazardsData Entry – Multi Step Hazards Data Entry – Critical Limit Validations (Multi Step Data Entry – Critical Limit Validations (Multi Step

Hazards)Hazards) Data Entry – Verification ScheduleData Entry – Verification Schedule Data Entry – Calibration ItemsData Entry – Calibration Items Data Entry – Insurance PoliciesData Entry – Insurance Policies

Procedure EntryProcedure Entry

Data Entry - ProceduresData Entry - ProceduresProcedure Entry - RecitalsProcedure Entry - RecitalsProcedure Entry - StepsProcedure Entry - StepsProcedure Entry – Detailed InstructionsProcedure Entry – Detailed InstructionsProcedure Entry - FooterProcedure Entry - FooterProcedure Entry – Process InputsProcedure Entry – Process InputsProcedure Entry – Hazard AnalysisProcedure Entry – Hazard AnalysisProcedure Entry – HACCP Audit TableProcedure Entry – HACCP Audit Table

Procedure Entry (cont.)Procedure Entry (cont.)

Procedure Entry – Critical Limit ValidationsProcedure Entry – Critical Limit ValidationsProcedure Entry - FormsProcedure Entry - FormsProcedure Entry - RecordsProcedure Entry - RecordsProcedure Entry – System FlowchartProcedure Entry – System FlowchartProcedure Entry – External FlowchartProcedure Entry – External Flowchart

Data Entry MenuData Entry Menu

Data Entry – Manual CoverData Entry – Manual Cover

After approval of all procedures.Enter Prepared ByEnter Approved byEnter Approval DateEnter Issue NoEnter Revision No

Data Entry – Table Of ContentsData Entry – Table Of Contents

Draft Table Of Contents provided.Customise draft provided.Or create your own.

Data Entry – Quality PolicyData Entry – Quality Policy

Draft Quality Policy provided.Edit draft provided.Create your own.Cut and paste existing Quality Policy.

Data Entry – Organisation ChartData Entry – Organisation Chart

Double Click Org Chart icon.Enter your company details.Or cut and paste your own chart.

Data Entry – HACCP TeamData Entry – HACCP Team

Enter your HACCP team.No limit to number of members.Ensure your team has adequate skillsand authorities.

Data Entry – Scope, Aims & Data Entry – Scope, Aims & ObjectivesObjectives

Draft Scope, Aims & Objectives provided.Edit draft provided.Or paste in your own.

Data Entry – Supplier Approval Data Entry – Supplier Approval CriteriaCriteria

Draft approval criteria supplied.Edit draft criteria.Or enter your own.

Data Entry – Product DefinitionsData Entry – Product DefinitionsEnter Products

Description

Composition.

Preservation method.

Primary packaging.

Shipping packaging.

Labelling.

Storage.

Distribution.

Shelf life.

Consumer preparation.

Sensitive population.

Specifications.

Data Entry – Approved SuppliersData Entry – Approved Suppliers

Enter your approved suppliers.

Enter products approved for supply.

Enter Approval basis.

Enter approved by.

Enter approval date.

Data Entry – Good Manufacturing Data Entry – Good Manufacturing Practices (GMP) PolicyPractices (GMP) Policy

Draft GMP policy provided.

Edit draft GMP policy provided.

Or enter your own GMP policy.

Data Entry - ProceduresData Entry - Procedures

Procedure Entry - RecitalsProcedure Entry - Recitals

Enter WHAT your procedure is for.Enter WHEN your procedure will be used.Enter WHERE your procedure will be used.Enter WHY your procedure will be used.

Procedure Entry - StepsProcedure Entry - Steps

Enter Step number.Enter Activity outline.Enter Detailed instruction number.Enter Responsible officer.

Procedure Entry – Detailed Procedure Entry – Detailed InstructionsInstructions

Enter Detailed instructions for anystep if required.

Procedure Entry - FooterProcedure Entry - Footer

Enter Prepared by.Enter Approved by.Enter Approval date.Enter Issue number.Enter Revision number.

Procedure Entry – Process InputsProcedure Entry – Process Inputs

Add process inputs and supplier for each step.No limit to number of inputs or suppliers.

Procedure Entry – Hazard AnalysisProcedure Entry – Hazard Analysis

Conduct Hazard analysis for each step.Describe HazardIdentify causeRate severity – (1-5)Rate likelihood – (A-E)HACCP Manager Software™ willcalculate significance and designatestatus ie CCP, CP, CQP or QPSpecify Control measure

Procedure Entry – HACCP Audit Procedure Entry – HACCP Audit TableTable

HACCP Manager Software™ will create a HACCP AuditTable entry for every identified hazard.

Specify Critical LimitsSpecify Monitoring – What, How, When, Where WhoSpecify Corrective ActionSpecify Records

Procedure Entry – Critical Limit Procedure Entry – Critical Limit ValidationsValidations

Specify Validations for Critical Limits used in theHACCP Audit Table

Procedure Entry - FormsProcedure Entry - Forms

If a Procedure requires the creation of recordsattach the Form to the Procedure

Enter Form NoEnter Form NameEnter whether Filing is to be trackedby the System or ExternalEnter how often the Form should be filedEnter the Retention Period

HACCP Manager Software™ will alert you to anyoverdue Record

Procedure Entry - RecordsProcedure Entry - Records

Use this to confirm the filing of records that thesystem tracksImportant records may be scanned or attachedas either Word, Excel or any other OLE file type

Procedure Entry – System Procedure Entry – System FlowchartFlowchart

Use this to classify each stepin your procedureHACCP Manager Software™will create your flowchart

Procedure Entry – External Procedure Entry – External FlowchartFlowchart

If you already have your own flowchart youcan either paste it here or paste a link to it

Data Entry – Multi Step HazardsData Entry – Multi Step Hazards

Enter hazards that occur repeatedlythroughout your plan here so thatyou need only enter them once

Data Entry – Critical Limit Data Entry – Critical Limit Validations (Multi Step Hazards)Validations (Multi Step Hazards)

Validate Multi Step Critical Limits

Data Entry – Verification ScheduleData Entry – Verification Schedule

Enter details of verification activity hereComplete Draft supplied

Data Entry – Calibration ItemsData Entry – Calibration Items

Enter Calibration Items hereEnter Item NoEnter Serial NoEnter DescriptionEnter Last Calibration dateEnter Calibration IntervalEnter ToleranceScan Certification (If desired)

HACCP Manager Software™ will alert youas items become due for Calibration

haccp manager software™ a quick tutorial.. overview a relational database that uniquely and...

Documents

haccp procedures

haccp programs

haccp manual documentation

procedure index

haccp verification programs

haccp support programs

documented haccp plan

system management