gympie regional council€¦ · 23-04-2020 · congratulations to incumbent and newly elected...
TRANSCRIPT
GYMPIE REGIONAL COUNCIL
MINUTES
of the
POST-ELECTION MEETING
CHAIRMAN: Cr GC Hartwig (Mayor)
Held in the Boardroom
Town Hall
2 Caledonian Hill
Gympie Qld 4570
On Thursday, 23 April 2020
At 9.00am
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Post-Election Minutes 23 April 2020
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Gympie Regional Council POST-ELECTION
Mayor GC Hartwig (Chairman)
Crs J Milne, NG Jensen, SA Waldock, BM Devereaux, DH Stewart, HT Smerdon,
WA Polley and RA Fredman.
CONTENTS:
ACKNOWLEDGEMENT ....................................................................................................................... 3
OPEN WITH PRAYER .......................................................................................................................... 3
SECTION 1: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3
SECTION 2: DISCLOSURE OF INTERESTS ...................................................................................... 3
SECTION 3: CONFIRMATION OF MINUTES .................................................................................. 3
SECTION 4: OFFICE OF THE CEO .................................................................................................... 4
4.1 MAYORAL DECLARATION AND STATEMENT .............................................................................................................................. 4
4.2 COUNCILLOR DECLARATION AND STATEMENTS ....................................................................................................................... 6
4.3 APPOINTMENT OF DEPUTY MAYOR ......................................................................................................................................... 11
4.4 MEETING PLACE, FREQUENCY AND DATES .............................................................................................................................. 12
4.5 PORTFOLIOS ................................................................................................................................................................................ 14
4.6 APPOINTMENT OF REPRESENTATIVES ON VARIOUS COMMITTEES AND ORGANISATIONS ................................................ 17
4.7 EXTENSION OF APPOINTMENTS TO AUDIT AND RISK MANAGEMENT COMMITTEE - INDEPENDENT MEMBERS............. 20
SECTION 5: ATTACHMENTS......................................................................................................... 23
4.5 PORTFOLIOS
ATTACHMENT 1 COUNCILLOR PORTFOLIO POLICY ..................................................................................................... 24
4.7 EXTENSION OF APPOINTMENTS TO AUDIT AND RISK MANAGEMENT COMMITTEE - INDEPENDENT MEMBERS
ATTACHMENT 1 BACKGROUND INFORMATION - INDEPENDENT ARMC MEMBERS ............................................... 26
ATTACHMENT 2 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ............................................................... 27
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The meeting commenced at 9.00am.
PRESENT: Mayor Cr GC Hartwig (Chairman), Crs J Milne, NG Jensen, SA Waldock,
BM Devereaux, DH Stewart, HT Smerdon, WA Polley and RA Fredman.
Also in attendance were Chief Executive Officer (Mr B Smith), Governance Manager (Mr B
Hayes) – and Minutes Clerk (Ms S Lowe).
ACKNOWLEDGEMENT
Cr Stewart gave the following acknowledgement:
Let me acknowledge the traditional owners of the land on which we meet today, I pay my
respects to the elders of the past, present and emerging.
OPEN WITH PRAYER
Senior Pastor Dean Comerford, Gympie Community Church offered a prayer for the
advancement of the region and the true welfare of its people.
One Minute’s silence for family and friends of deceased residents of the region.
The Mayor also noted celebrations of ANZAC day and the appreciation for men and women
of our defence force and emergency services that will not be recognised publicly as they are
used to.
As we go about our days we take some time over the coming days especially on Saturday to
remember their sacrifice. We are here today as a direct result of their work, their effort, their
toil, and their sacrifice.
Democracy that has put you in your seat was hard fought and won by many people and we
should never forget that.
SECTION 1: APOLOGIES / LEAVE OF ABSENCE
SECTION 2: DISCLOSURE OF INTERESTS
SECTION 3: CONFIRMATION OF MINUTES
The Minutes of the Gympie Regional Council Ordinary Meeting held on 4 March 2020 and
Special Meeting held on 24 March 2020 will be confirmed at the next Ordinary Meeting of
Council.
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SECTION 4: OFFICE OF THE CEO
4.1 Mayoral Declaration and Statement
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Our Organisation - accountable, responsive, efficient and innovative
Mayor Glen Hartwig made his Declaration of Office at the meeting.
Statement:
Congratulations to incumbent and newly elected councillors.
Firstly, to incumbents, the people of your division re-affirmed their faith in you. In this
Council, you have larger responsibilities than normal compared to most other councils. To
new councillors, the residents in your division feel you are the best to represent them; a
tremendous achievement. Be patient - look learn and listen.
Today is a very special day for you and your families. We embark on a journey in local
government together. It can be a rewarding process and I hope the next four years brings
you much satisfaction. There are many difficult decisions ahead – some won’t be popular. But
if we base our decision making on firm principles, people may not agree but they will
understand.
Many people have unrealistic expectations of you; some you cannot meet. My suggestion is
you be curious, ask questions, expect honest answers and understand at all times you are
spending someone else’s money. We may not get it right every time but we will take
responsibility.
As a group, we need to move this organisation towards openness, honesty and
transparency. I look forward to working with you and all staff. There are exciting times ahead.
Yes COVID-19 will create problems for our Council, but in spite of that there is tremendous
opportunity. This region’s people have a community spirit like no other. Our diversity, beach
to bush provides unequal lifestyle and growth potential. We have the best people in the best
locations – bar none. This region is a great place to live, raise a family and enjoy life.
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Changes we can make as a council can make it even better, but this will require tough
decisions. I look forward to being Mayor for the whole region, treating people equally,
without favour. This region can grow and prosper and I am excited to harness our potential.
Let this Council, be a Council for the whole region.
Without support I would not be here today. It is humbling to be elected your Mayor and I
take the responsibility of office very seriously. I hope over the next four years to justify the
faith you have shown in me.
Finally, to my friends and family, and particularly my children who have walked with me
through the last four difficult years, thank you for your support. Most importantly, my
greatest appreciation is for Talitha. No one is more wonderful than you. Thank you for
letting me hold your hand.
This is an honour to represent this region and I look forward to fulfilling my obligations and
responsibilities as Mayor.
Thank you.
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4.2 Councillor Declaration and Statements
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Our Organisation - accountable, responsive, efficient and innovative
The Councillors made their Declaration of Office at the meeting.
Statements:
Cr Dan Stewart
I would like to thank the many people who encouraged me, assisted me, guided me and were
to volunteer for me during the election but for a virus.
Division 5 which I represent is the most diverse division in the region, equally rural, urban and
industrial. Like all councillors I seek to make wise decisions not just for the division but for
the whole region.
During the campaign I outlined my priorities as follows:
1. Budget responsibility, including life-time costing of projects, review of master plans
and similar, and making our rating system fairer. We need to ensure we spend within
the means of the region.
2. We need to consider water security as the region approaches using its annual water
allocation. How can we better manage demand and find new affordable sources of
water.
3. Libraries and active recreation are traditional responsibilities of Council. They are vital
if we want a healthy community, a smarter workforce and our children to achieve their
potential.
4. Roads, where I had two main concerns:
I. Continued improvement in the maintenance of gravel roads;
II. Renewal and widening of single-lane bitumen roads. On the later, the first
petition this council will receive is on this very priority.
I look forward to working with the five new councillors as well as the returning councillors,
including mayor Hartwig. I look forward to open, honest and robust debate over the next 4
years as we work with staff to help build an even better region.
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Cr Bob Fredman
Mr Mayor my brief statement is to thank the people of Division 8. I am grateful for the trust
they put in me and I hope to repay the debt many times over. Thank you.
Cr Hilary Smerdon
Mr Mayor, fellow Councillors
I would firstly like to thank my family and friends for their support throughout the election.
My thanks go especially to the residents of Division 6 for their show of support in re-electing
me to represent them for another 4 years. I don’t take the role of councillor lightly and will
continue to work hard, listen and represent my division and the region as a whole.
I would also like to congratulate the Mayor and my fellow councillors on their success in
being elected and look forward to having a good working relationship with them. The next 4
years will be difficult with some hard decisions needing to be made which will be popular
with some but not all. But they have to be made to get this great region back to where it
should be.
In my opinion we need to do the basic services first and give the rate payers value for money.
We need to let the rest of the world know that Gympie is open for business and we welcome
new business and Council will in every way it can to assist these businesses to get established
in this region. We also need to look after our existing businesses, especially our primary
producers who have always been the backbone of this region.
During the election campaign I promised the residents of this region Honest Open
Dependable representation and I intend to deliver on these promises. I believe we have the
councillors to lead this region out of the financial lows we are now in, reign in excessive
spending and bring our budgets back in the black. We have the added hardship now with the
Corona Virus but with good management, this region will thrive once again.
Cr Dolly Jensen
I am honoured to be elected to this position by the people of Division 2. It was an unusual
campaign with lots of restrictions and it certainly wasn’t without the help of all my friends
and family.
I sincerely thank my husband Graeme for his unconditional love and ongoing support every
day. It’s going to be a rough start for us all, beginning in the middle of a pandemic but I
believe we have a strong team of councillors and with small and careful steps we can work
through this and many other concerns and restore the people’s trusts. For the first time in
years the region has hope.
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Cr Bruce Devereaux
Not only can my wife and kids not be here today to celebrate my accepting this position due
to social distancing, for five weeks they’ve been self-isolated in our home while I’m living in
our bus, so I haven’t been able to celebrate much with them there either.
That being the case it feels additionally special to be able to say via Live Streaming and in
front of our whole community, thank you Tracey - you make life worth living - and thank you
Grace, Joshua, Molly, Sophie and Emily.
And Mishi and Izzy, and Geoffrey, Liz and Eddie, and Jason, Belinda, Joel and Riley, and
Shane, Shelley, Harry, Lily and Annabelle, and Kez and Daz, and Ken and Carmel and Great
Grandma Edna Lawrence, and my mother, Judy, - ‘no, I love you more, Mum’ - and my Dad,
Geoffrey, who I wish could be here to witness this moment but who left us last September. I
miss you, Dad.
And, why not, a call out to the rest of my enormous, supportive, hilarious and slightly barmy
family too. But mainly, you lot still at home who I just want to hug right now.
For nearly a year you’ve had to weather a Dad who's been a little more preoccupied with
reading a computer screen than normal. And to be completely upfront here, due to my
blogging and online work, normal screen time for me was already quite substantial.
To the three candidates I stood against for this seat – Rae Gate, Wayne Sachs and my learned
colleague, Dr Daryl Dodt - thank you. Each of you brought something unique to the
conversation this election and each of you have served our wonderful community at some
point in the recent past.
I can only hope to achieve as much in my term.
I also want to thank the many people in our community who came forward with a little advice
and a little information and a little encouragement during my campaign. Too many to name
in a two-minute speech, but you know who you are and you know how grateful I am.
Finally, I wish to humbly express my gratitude to people of Division 4 who had faith enough
in the conviction of my message to put me in this room with these other Gympie Regional
councillors.
You can't know how humbling that is. And how empowering.
This pandemic might slow things down regarding some of my talking points but it won't
change my focus.
We will come through this mess at some point and be looking to reboot, rebuild and grow
our Gympie Region. The whole region.
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Be assured over the coming months, none of us will be negotiating this crisis alone. I truly
look forward to doing the job you've entrusted to me.
Cr Warren Polley
Psalm 122 paraphrased. A Psalm for the Gympie Region
I was glad when they said to me,
We will go up and assemble in Gympie.
Our feet are now standing within your gates.
Gympie, what a strong and beautiful city you are!
The people from afar go up there.
The people of the Lord give thanks to His name there.
May her leaders sit in Chambers and make wise decisions.
Pray for the peace of Gympie,
May those who love her prosper
May there be peace inside her borders
May there be prosperity within her region
For the sake of my family and neighbours, I will pray,
May there be peace in You!
For the sake of those who love the Lord, I will pray,
for Gympie to prosper. I will work for your good.
Cr Jess Milne
Mr Mayor, fellow Councillors, staff and everyone watching.
I am humbled that the residents of Division 1 have invested their trust in me to serve the
Cooloola Coast while fulfilling my responsibilities and obligations as an elected
representative. It is a great honour to be standing in Chambers and I believe it is a testament
that if you work hard, use integrity and keep positive, anything is possible. I will be making
every effort to see good projects delivered and future planning exclusive. In Division 1 it will
include reviving the tourism industry in Tin Can Bay and Rainbow Beach and developing
Cooloola Cove to be the heart of the Cooloola Coast.
But I would like to take this time to acknowledge everyone that has supported me in my
journey to becoming a Councillor. There are too many to name, so to you all I say thanks for
your kindness and assistance. My partner Harley has been my shoulder of support through
the years and I wouldn’t be standing here today if it wasn’t for his patience. My two girls,
Bonnie and Jackie, are the reason I am so passionate about effective communication,
informed decision making and sustainable strategies as they are the next generation we are
planning for.
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I would also like to take this moment to pay respects to those who in life gave me wise
words, inspiration by example and the courage to speak up. In memory their positive
influence will drive my determination to persevere through challenging times and to fight for
what is right.
COVID-19 has caused devastating economic impact, community disruption and loss.
Navigating through this will require leaders to be adaptable and have foresight. I believe the
diversity of representation in this room will enable the Gympie Region to move forward with
collective community consideration and I look forward to building our future with my fellow
councillors and council staff under the leadership of Mayor Glen Hartwig.
Thank you.
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4.3 Appointment of Deputy Mayor
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Our Organisation - accountable, responsive, efficient and innovative
1. REPORT
It is a requirement under s175(2) of the Local Government Act 2009 that Council must, by
resolution, appoint a Deputy Mayor from its Councillors (other than the mayor) at the post-
election meeting.
M01/04/20
Moved Cr NG Jensen Seconded Cr BM Devereaux
That Councillor Smerdon be appointed Deputy Mayor for Gympie Regional Council.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA
Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux
AGAINST: Nil
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4.4 Meeting Place, Frequency and Dates
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Our Organisation - accountable, responsive, efficient and innovative
1. REPORT
The requirements of s256(1) of the Local Government Regulation 2012, as part of the post-
election meeting agenda Council is required to set the dates, times and location for its future
meetings.
Under the Local Government Regulation 2012 Council has a requirement to set meeting
dates:
S257 Frequency and place of meetings
(1) A local government must meet at least once in each month.
Council has reviewed its corporate reporting framework and the following meeting schedule
aligns with the monthly reporting framework in order to ensure the Council receives key
financial and other corporate reports at the optimal time.
It is proposed that Ordinary Meetings will generally be held every fourth Wednesday
commencing at 9.00am in the Boardroom, Town Hall, 2 Caledonian Hill, Gympie, unless
otherwise determined.
Councillor Workshops & Briefings
The purpose of the Workshop and Councillor Briefing is to:
provide general information
canvas opinions on issues
seek feedback on issues
identify any further clarification Council may require with regard
to future Council agenda items
facilitate information sharing
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To comply with the Local Government Regulations 2012 S257 (1) the following monthly
meeting cycle is recommended for adoption.
Free - week 1;
Councillor Workshop/Councillor Briefing – week 2;
Free - week 3;
Council Ordinary Meeting – week 4;
Additional special purpose Workshop or site inspection/tour can be scheduled if required.
A Schedule of meeting dates for the period May through December 2020 has been provided
in the recommendation below for Council’s consideration.
M02/04/20
Moved Cr DH Stewart Seconded Cr WA Polley
That:
1. The Ordinary Meetings of Council be held at 2 Caledonian Hill, Gympie, more
generally known as the Town Hall situated at the Five Ways, Gympie.
2. Councillor Workshop/Councillor Briefing sessions be conducted every second
Wednesday of the month commencing at 9.00am unless otherwise determined.
3. Council Ordinary Meetings be conducted every fourth Wednesday of the month
commencing at 9.00am unless otherwise determined.
4. The meeting dates for the months of May to December 2020 be set as follows:
Wednesday, 13 May 2020 Councillor Workshop/Councillor Briefing
Wednesday, 27 May 2020 Ordinary
Wednesday, 10 June 2020 Councillor Workshop/Councillor Briefing
Wednesday, 24 June 2020 Ordinary
Wednesday, 8 July 2020 Councillor Workshop/Councillor Briefing
Wednesday, 22 July 2020 Ordinary
Wednesday, 12 August 2020 Councillor Workshop/Councillor Briefing
Wednesday, 26 August 2020 Ordinary
Wednesday, 9 September 2020 Councillor Workshop/Councillor Briefing
Wednesday, 23 September 2020 Ordinary
Wednesday, 14 October 2020 Councillor Workshop/Councillor Briefing
Wednesday, 28 October2020 Ordinary
Wednesday, 11 November 2020 Councillor Workshop/Councillor Briefing
Wednesday, 25 November 2020 Ordinary
Wednesday, 9 December 2020 Ordinary
5. Further that the schedule be reviewed at the July Workshop.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA
Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux
AGAINST: Nil
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4.5 Portfolios
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Our Infrastructure - well planned, integrated and safe
2. Our Community - active, diverse, creative and engaged
3. Our Economy - dynamic, productive and resilient
4. Our Environment - sustainable, well-managed and accessible
5. Our Organisation - accountable, responsive, efficient and innovative
1. REPORT
Council needs to determine the allocation of Portfolios.
The previous Portfolios were:
Governance, Finance, ICT and Disaster Management –
Planning and Development
• Strategic Planning
• Statutory Planning
• Environmental Health
• Local Laws
• Building Services
Infrastructure Services
• Road and Drainage Infrastructure
• Design Services
• Traffic Management
Economic Development
• Economic Development Strategy
• Industry Development
Tourism, Environment and Special Projects
• Open space and Recreation Planning
• Parks
• Sporting Facilities
• Aquatic Facilities
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Water, Sewerage and Waste Management
• Strategic Planning
• Operations
• Waste Management
Business Activities and Sport
• Saleyards
• Airport
• Small business engagement
• Civic Centre/Pavilion
Community Development
• Community Partnerships
• Libraries
• Customer Contact
• Community Projects
Arts, Culture and Open Space
• Heritage
• Parks and Open Spaces
• Arts and Culture
The current Councillor Portfolio Policy is attached for information.
ATTACHMENTS
⇩1. Councillor Portfolio Policy
M03/04/20
Moved Cr BM Devereaux Seconded Cr HT Smerdon
That the Councillors be appointed to the following portfolios as outlined below:
Disaster Management ………..……………………………………….. Mayor GC Hartwig
Planning and Economic Development………….Mayor GC Hartwig, Cr HT Smerdon,
Cr SA Waldock
Finance……………………………………………………. Cr DH Stewart, Cr BM Devereaux
Infrastructure Services……………………..Cr RA Fredman, Cr WA Polley, Cr J Milne
Arts Culture and Open Space, Business Activities and Sport……... Cr DH Stewart,
Cr SA Waldock, Cr NG Jensen
Water and Sewerage, and Waste Management …... Cr HT Smerdon, Cr WA Polley
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Governance and ICT ……………………………….… Cr RA Fredman, Cr BM Devereaux
Community Development …………………………………………………….. Cr NG Jensen
Tourism, Environment and Special Projects …………………………………. Cr J Milne
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA
Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux
AGAINST: Nil
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4.6 Appointment of Representatives on Various Committees and
Organisations
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
2. Our Community - active, diverse, creative and engaged
4. Our Environment - sustainable, well-managed and accessible
5. Our Organisation - accountable, responsive, efficient and innovative
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
At the commencement of each term of Council representatives are appointed to active
committees and organisations that require a Councillor representative.
2. REPORT
A review of all external committees and working groups has been undertaken and the
following groups do not specifically require a Councillor representative on the committee or
are no longer active.
External Committees
Bush Fire Hazard Committee
Cooloola Coast Care
Gympie and District Landcare
Gympie and District Historical Society
Gympie Recreation Association
Kilkivan and District Museum
Kilkivan Showgrounds
Kilkivan Swimming Pool Management Committee
One Mile Sports Association
Regional Animal Advisory Committee
Arts and Culture Reference Panel
Senior Citizens Centre Management Committee
Tansey Showgrounds
Gympie Region Fire Brigade Finance Committee
Coast Guard Tin Can Bay
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Council Advisory/Working Groups
Airport Management Committee (operations)
City Farm Committee
Destination Gympie Region Tourism Advisory Committee
Saleyards Committee
Wide Bay Burnett Sport and Recreation Advisory Committee
The following list of Committees and Organisations are active and require Councillor
representation:
External Committees
Gympie Cemetery Trust............................................................................................................... (1 x Councillor)
GRC Local Disaster Management Group (Chairperson and Deputy Chairperson)
Heritage Sub Committee .......................................................................................................... (2 x Councillors)
Mary River Catchment Coordinating Committee ............................................................. (1 x Councillor)
Wide Bay/Burnett Regional Organisation of Councils .............Mayor and CEO as per constitution
however an additional councillor can be appointed.
Wide Bay Burnett Regional Road Group………………………… ...................... (Mayor and 1 x Councillor)
Access Advisory Committee ........................................... ..... .................................................... (1 x Councillor)
Council Advisory/Working Groups
Audit and Risk Management Committee ........................................................................... (2 x Councillors)
Traffic and Road Safety Committee .................................................................................... (2 x Councillors)
Waste Management and Resource Recovery Strategy Advisory Committee .......................................
.... (portfolio Councillor and one other Councillor) (Mayor as ex officio member)
Weed and Pest Advisory Committee ................................................................................... (2 x Councillors)
Water Business Unit – Technical Advisory Group........................... (Portfolio Councillor and Mayor)
The intent of these appointments is that each Councillor report to a Councillor Workshop two
times per year.
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M04/04/20
Moved Cr HT Smerdon Seconded Cr SA Waldock
That the following Councillors be appointed to the various committees and
organisations as follows: -
External Committees
Gympie Cemetery Trust ............................................ Cr SA Waldock and Cr BM Devereaux
GRC Local Disaster Management Group………………………… ....Mayor and Deputy Mayor
Heritage Sub Committee ................................................................................ Cr RA Fredman
Mary River Catchment Coordinating Committee ................................................. Cr J Milne
Wide Bay/Burnett Regional Organisation of Councils................................ Mayor and CEO
Wide Bay Burnett Regional Road Group ................................... Mayor and Cr HT Smerdon
Access Advisory Committee ............................... .... ......................................... Cr WA Polley
Council Advisory/Working Groups
Audit and Risk Management Committee ................ Cr RA Fredman and Cr BM Devereaux
Traffic and Road Safety Committee .................................. Cr NG Jensen and Cr WA Polley
Waste Management and Resource Recovery Strategy Advisory Committee ......................
................ Cr WA Polley and Cr SA Waldock (Mayor as ex officio member)
Weed and Pest Advisory Committee ........................... Cr HT Smerdon and Cr SA Waldock
Water Business Unit – Technical Advisory Group......................... Cr WA Polley and Mayor
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA
Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux
AGAINST: Nil
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4.7 Extension of Appointments to Audit and Risk Management Committee -
Independent Members
PORTFOLIO: Governance, Finance, ICT and Disaster Management
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Our Organisation - accountable, responsive, efficient and innovative
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Minute M08/06/16 appointed Mr Jason Powell and reappointed Mr Hayden Wright as
independent members of Council’s Audit and Risk Management Committee (ARMC) through
to the conclusion of the 2016-2020 quadrennial term of Council. Minute M11/7/18 re-
appointed Ms Angie Condon-Smith as the independent Chairperson of the ARMC through to
31/12/2021.
Given the new term of Council, in the interest of continuity of informed operation of the
ARMC, it is proposed to seek endorsement of an extension to the ARMC appointments for
Mr Wright and Mr Powell through to the end of the current calendar year. Further extensions
can be considered at that time.
Council last considered the composition of its ARMC by way of review of the Committee’s
Charter at the 25 September 2019 Ordinary Meeting, refer Minute M07/09/19.
2. REPORT
Under section 105 of the Local Government Act 2009 (Act), Council is required to have an
audit committee that -
(a) monitors and reviews—
(i) the integrity of financial documents; and
(ii) the internal audit function; and
(iii) the effectiveness and objectivity of the local
government’s internal auditors; and
(b) makes recommendations to the local government about
any matters that the audit committee considers need
action or improvement.
Section 210 of the Local Government Regulation 2012 (Regulation) further requires that the
audit committee must comprise of at least 3 but no more than 6 members, including 1 but
no more than 2 of which are to be Councillors appointed by the local government.
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In adopting and periodically reviewing its ARMC Charter, Council has previously set the
composition of the committee as 2 x Councillors, with 3 x independent committee members,
including an independent chairperson. This was last reviewed in September 2019 via Minute
M07/09/19. The Charter states that independent members of the Committee will be
appointed for a four-year term on a rotational basis using a staggered annual appointment
process.
Noting the current independent chairperson has been appointed through to 31 December
2021, and the 2 x independent committee members’ appointments both expired with the
conclusion of the 2020 quadrennial election, it is considered appropriate to extend the term
of appointment for both independent committee members through to the end of the current
calendar year to allow immediate informed continuity of the ARMC’s function. The next
meeting of the ARMC is due to be held on the 26th May.
A further review of these appointments can be considered by Council prior to December
2020.
Background information on both of the above independent committee members is included
as an attachment to this report for the information of Councillors.
Councillor appointments to the ARMC are to be considered separately at today’s meeting.
3. BUDGET IMPLICATIONS
The cost of operating the ARMC forms part of Council’s annual budget considerations. No
additional costs are incurred via the proposed recommendation
4. POLICY IMPLICATIONS
The ARMC is a legislative requirement for Council. The Committee operates in accordance
with its Charter and the mandatory requirements under the Act and Regulation.
5. CONSULTATION
Chief Executive Officer
Independent Chairperson of the ARMC
Manager Governance
6. CONCLUSION
To maintain continuity of the informed operation of Council’s ARMC it is recommended that
the appointment of the two independent committee members identified in the report be
extended through to 31 December 2020.
ATTACHMENTS
⇩1. Background Information - Independent ARMC Members
⇩2. Audit and Risk Management Committee Charter
UNCONFIRMED
Post-Election Minutes 23 April 2020
Page 22 of 34
M05/04/20
Moved Cr RA Fredman Seconded Cr HT Smerdon
That the appointment of Mr Hayden Wright and Mr Jason Powell as independent
members to Council’s Audit and Risk Management Committee be extended through to
31 December 2020.
Carried
FOR: Cr HT Smerdon, Cr DH Stewart, Cr RA Fredman, Cr NG Jensen, Cr GC Hartwig, Cr SA
Waldock, Cr WA Polley, Cr J Milne and Cr BM Devereaux
AGAINST: Nil
UNCONFIRMED
Post-Election Minutes 23 April 2020
Page 23 of 34
SECTION 5: ATTACHMENTS
4.5 Portfolios
ATTACHMENT 1 COUNCILLOR PORTFOLIO POLICY ................................................................................. 24
4.7 Extension of Appointments to Audit and Risk Management Committee -
Independent Members
ATTACHMENT 1 BACKGROUND INFORMATION - INDEPENDENT ARMC MEMBERS .......................... 26
ATTACHMENT 2 AUDIT AND RISK MANAGEMENT COMMITTEE CHARTER ........................................... 27
There being no further business the meeting closed at 9.42am
Confirmed this TWENTY-SEVENTH day of MAY 2020
________________________
Cr GC Hartwig
CHAIRMAN
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Post-Election Minutes 23 April 2020
Item 4.5 Portfolios
Attachment 1 Councillor Portfolio Policy
Page 24 of 34
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Post-Election Minutes 23 April 2020
Item 4.5 Portfolios
Attachment 1 Councillor Portfolio Policy
Page 25 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 1 Background Information - Independent ARMC Members
Page 26 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 27 of 34
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Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 28 of 34
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Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 29 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 30 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 31 of 34
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Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 32 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 33 of 34
UNCONFIRMED
Post-Election Minutes 23 April 2020
Item 4.7 Extension of Appointments to Audit and Risk Management Committee - Independent
Members
Attachment 2 Audit and Risk Management Committee Charter
Page 34 of 34
UNCONFIRMED